REQUEST FOR QUOTATION INVITATION

Transcription

1 REQUEST FOR QUOTATION INVITATION DATE: August 2, 2010 DPS: REQUIREMENT: SUBJECT: Patricia Farina DPS Contract Administrator Telephone: Rental of Scaffolding and ADA Ramp for the Air and Water Show Small Orders Request for Quotation (RFQ) RFQ Number: 3486 Specification Number: The City of Chicago Department of Procurement Services invites vendors to submit a quote for the above requirement. If you are interested in doing business with the City of Chicago, you are encouraged to respond. Prior registration not required. Please direct all questions to the DPS Contract Administrator listed above. This RFQ and resulting Purchase Order (PO) are subject to City of Chicago Request for Quotation and Detailed Specification (both attached); and the Small Orders Terms and Conditions - Standard; (downloadable from the DPS Small Orders web site), which are hereby incorporated into the RFQ and PO by reference. The Maximum Compensation under the resulting PO cannot exceed $10, Therefore, there will be no requirement for a contractor commitment to MBEs and WBEs pursuant to Section of the Municipal Code of Chicago. RFQs, EDSs, EDS Appendix As, and blank insurance certificates are available from the DPS Small Orders web site. TO RESPOND: Please complete and sign the City of Chicago Request for Quotation and then fax or them to the above DPS Contract Administrator. All RFQs must be received no later than 11:00 AM Central Time on the attached Please Respond By date on the RFQ. The Please Respond By date is the due date. Please write or stamp your firm s name on all pages of the RFQ. Following the RFQ due date and time, a bid tabulation will be prepared. Bid tabulations are made available to the public on the City of Chicago s web site: under Get Information on City Contracts & Contractors, City of Chicago, Bid Tabulations. Search by the above specification number. Please allow one to three business days for posting of the bid tabulation. The lowest responsive and responsible bidder will then be contacted by the DPS Contract Administrator and will be required to submit original 1) City of Chicago Request for Quotation with original signature; 2) properly executed Economic Disclosure Statement (EDS); 3) properly executed EDS Appendix A; and 4) completed insurance certificate; The CPO will then move to award a PO. Notice of Award for a Small Order PO is made by the City s web site when an Award Date is posted. Awarded POs and the Award Date are made available to the public on the City of Chicago s web site: under Get Information on City Contracts & Contractors, City of Chicago, Contracts and Awards. Search by the above specification number. Revised: January 21, 2010 Small Orders Request for Quotation Invitation, Page 1 of 1

2 RENTAL OF STAGE SCAFFOLDING FOR AND ADA RAMP FOR THE AIR AND WATER SHOW Specification Number SCOPE The Contractor must provide all necessary labor, materials, tools, equipment, and transportation needed to furnish, deliver, and pick-up F.O.B., City of Chicago, Scaffolding and components as described herein and in accordance with the terms and conditions of this specification INTENT The Mayor s Office of Special Events ( Special Events ) conducts the Chicago Air and Water Show held at North Avenue Beach along the city s lakefront ( the Air show ). As described in these Detailed Specifications, the Contractor will be required to supply, deliver, and pick-up scaffolding and related items including an ADA ramp ( Scaffolding ) for the Air show, and to provide such other services as are described hereunder PRODUCTION MANAGER The City has designated a company to act as general production manager for all of the Festivals (the Production Manager ). The Contractor will be required to coordinate all activities, and to cooperate in all ways, with the Production Manager RENTAL OF SCAFFOLDING The contractor must deliver the Scaffolding described in these Detailed Specifications at the times and dates specified by Special Events but will generally be several days before and the day after the conclusion of the Festivals. A detailed schedule will be given the Contractor prior to the festival. TIME IS OF THE ESSENCE in this Agreement. Prior to the Air show, the Contractor will be required to deliver the Scaffolding ordered to the City at location(s) designated by the city. The city will unload the Scaffolding from the delivery vehicles. The City will thereafter erect or have the scaffolding erected however because of the installation location for the Air show; the contractor must provide an onsite installation consultant. The consultant must be present to supervise installation for approximately 8 hours Contractor must telephone Mike Mikuta at (312) twenty-four (24) hours prior to all deliveries. Upon the close of the Air show, the City will breakdown and load the Scaffolding onto the delivery vehicles for its removal from the Event site. The Mayor s Office of Special Events will supply a Load-in, Load-out schedule for the Air show to the contractor. Page 1 of 5

3 1.5. APPEARANCE OF SCAFFOLDING All components of the Scaffolding must be presentation quality, construction quality Scaffolding will not be acceptable. All metal and wood components of the Scaffolding either must be new or must have been painted within the previous three (3) months. The ADA ramp must meet all applicable ADA specifications. The Contractor must provide samples of all Scaffolding to the City, or must allow the City to inspect the Scaffolding at its storage location, at the City s discretion. In addition, the City will have the right to inspect the Scaffolding when the Scaffolding is delivered to the City for all of the Events, and, if in the sole discretion of the City the Scaffolding is not acceptable in quality or appearance, the Contractor will replace such rejected Scaffolding immediately at no additional cost to the City FESTIVAL DATES August DIMENSIONS AND SCAFFOLDING Reviewing Stand - 40 wide x 20 deep, at maximum depth ADA Ramp 4 wide x approximately 44 long The Scaffolding will include the reviewing stand scaffolding, ADA ramp scaffolding and related components: Below is an estimate of the scaffolding and components used to build the reviewing stand and ADA ramp in past years and should be used as reference only x 8 Aluminum planks 36-5 x 3 Frames w/out pin 12-7 braces braces 55 - Leveling foot jacks 90 - Clamps parallel tube 6 - Clamps rigid 56 - Guard rail posts must be all same style 8-7 rails 50-5 rails Page 2 of 5

4 30-7 Aluminum planks /2 hinge pins 1 - Mud sil 2 x 10 x pipe 15-2 x 10 x 8 mud planks CITY OF CHICAGO 13-2 x 10 x 12 mud planks 12 - angle studs planks 60-8 horizontal 14-4 horizontal 23 - Diagonals m intermediate vertical adapters 20-2 meter 17-1 meter 2 - ½ meter 15 - ½ meter, no pin 18-8 aluminum plank 18 - New style steps (9 per set) 2 - Pair sets new style stair stringer L&R 18 - Crab jack 70 - Ladder frames (3 high by 5 wide no pins) 12 - Ladder frames (4 high by 5 wide without pins) 20 - Ladder frames (5 high by 5 high with pins) Page 3 of 5

5 65 - Cross braces (7 finished length) 25 - Cross braces (10 finished length) 90 - Screw jacks (8 extra) 30 - Wood blocks Aluma-plank decks (7 long) (Very Important all planks must match and be able to be nested together) 34 - Aluma-plank decks (10 long) 30 - Gravity lock pins Parallel tube clamps 22 - Guard rail posts 16-7 guard rails 28-5 guard rails 12-2 x 12 x 8 sil planks 26-2 x 12 x 12 sil planks 1.8. INVOICES Original invoices and Subcontractors Payment Certification form must be forwarded by the Contractor to the Mayor s Office of Special Events, 121 N. LaSalle Street, Chicago, Illinois attention: Mike Mikuta, to apply against the Contract. Invoices must be submitted in accordance with the mutually agreed upon time period with the Mayor s Office of Special Events. All invoices and Subcontractors Payment Certification form must be signed, dated and referenced the City Contract number and include the Name of any and all Subcontractors used in conjunction with this Contract. If a Contractor has more than one (1) Contract with the City, separate invoices must be prepared for each Contract in lieu of combining items from different Contracts under the same invoice, invoice quantities, Rental of Stage Scaffolding for City Festivals description, unit of measure, commodity codes, and pricing information must correspond to the items quoted on the Proposal Page. Page 4 of 5

6 Invoice for over shipments or Rental of Stage Scaffolding for City Festivals with price escalations will be rejected unless the Contract includes a provision for such an adjustment by Contract modification, Freight, handling and shipping costs must not be invoiced; Contract terms specify deliveries F.O.B., City of Chicago. The City of Chicago is exempt from paying State of Illinois sales tax and federal excise taxes on purchases EXCEPTIONS Any deviations from these specifications must be noted on the Proposal Page or Pages attached thereto, with the exact nature of the change outlined in sufficient detail. The reason for which deviations were made must be submitted with the bid if not selfexplanatory. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection. The City reserves the right to disqualify bids which do not completely meet outlined specifications. The impact of exceptions to the specification will be evaluated by the City in determining its need. Page 5 of 5

7 City of Chicago Room 403, City Hall, 121 N. LaSalle St. Chicago, IL Tel. (312) City of Chicago Request for Quotation CAUTION: This is not an order. Submit all quotations on this form. RFQ Header Information Please Respond By 8/5/2010 RFQ Number 3486 Ship To Location 024- CH N. LA SALLE ST. ROOM 703 Chicago, IL RFQ Description Special Instructions Payment Terms Due Now Your Quote is Effective as of 8/5/2010 For More Information Please Contact PATRICIA FARINA RFQ Status Active NOTICE: The affidavits required to be executed annually by your company are not on file. Contact administrator indicated above. RENTAL OF SCAFFOLDING AND ADA RAMP FOR THE AIR AND WATER SHOW RFQ Header Details Contract Type WORK SERVICES-SMALL ORDERS Specification Target Market NO Procurement Type BID Advertise Date Bid Deposit Required WEB BID Edit Rules ALL Compliance Officer Compliance Type Description Percentage Type Desc Required % No Compliance Plan Required None 0.00 % Line No Line Type Item Category Commodity Desc UOM Quantity Price Extended Price 1 Work Services RENTAL OF SCAFFOLDING AND ADA RAMP FOR THE CHICAGO AIR AND WATER SHOW Comments: USD 1 $ $ Total Price $ Run Time: 08/02/10 09:51:35 PU085F IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

8 Cash billing terms: Delivery date: Signed: By: Date: Bidder's Legal Name: D/B/A (if applicable): Bidder's Federal Employer Identifidation Number: (if you have one) Business Address: Person to contact regarding bid: Title: Phone: Fax: IF THE COMMODITY QUOTED ON THIS REQUEST CONTAINS A RECYCLED CONTENT, INDICATE THE DESCRIPTION AND PERCENTAGE OF THE RECYCLED CONTENT BELOW: Run Time: 08/02/10 09:51:35 PU085F IMPORTANT--When returning BID, mark your envelope "BID", state specification number, date, and time bid is to be opened. Quote unit prices for each item and total must be typewritten or in ink. Quotations must be signed by an authorized officer. Bid/proposal pricing for all commodity and/or service line items must be based ON THE STANDARD UNIT OF MEASURE indicated in this document. PRICING ON ALTERNATE UNITS OF MEASURE WILL NOT BE ACCEPTED. UNIT COSTS MUST BE LIMITED TO THREE DECIMAL PLACES.

9 DPS WEB SITE & AWARDED POS To find Current Downloadable Bid Opportunities, click Contract Administration, View Al Services, and Bids, RFP, RFQ, RFI Including Small Orders. Copies of Awarded POs and Award Dates are made available to the public on the City of Chicago s web site, click Contract Administration, View Al Services, Awarded Contracts, Get Started Online, Contracts and Awards. Search on the specification number.