Partnering for Success Sound Transit and City of Bellevue East Link - S Bellevue to Overlake Light Rail Extension

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1 Partnering for Success Sound Transit and City of Bellevue East Link - S Bellevue to Overlake Light Rail Extension DeWitt Jensen, P.E. Sound Transit, Corridor Design Manager Seattle, WA Kevin Collins, P.E. HNTB, Project Director Seattle, WA

2 Agenda Sound Transit agency overview East Link South Bellevue to Overlake project overview Collaborative Design Process

3 Sound Transit Overview Approved by voters in 1996 to be the Puget Sound regional transit authority Current operations: 16.2 miles of light rail (Link) 83 mile commuter rail (Sounder) 26 route express bus (ST Express)

4 Sound Transit Overview Current construction: University Link 3.2 miles light rail, opening early 2016 S 200 th Link 1.6 miles light rail, opening late 2016 Northgate Link 4.3 miles light rail, opening 2021

5 Sound Transit Overview Current planning & design: Federal Way Link 7.6 miles light rail, opening 2023 Lynnwood Link 8.5 miles light rail, opening 2023 East Link 14 miles light rail, opening 2023

6 East Link Extension

7 East Link Extension South Bellevue to Overlake Transit Center 7 miles of new double-track LRT 3 miles elevated guideway 0.5 mile SEM tunnel 3.5 miles atgrade/retained cut 8 stations 4 at-grade; 3 elevated; 1 in cut 3 parking garages Rendering of Downtown Bellevue Station

8 East Link S Bellevue to OTC Contract Units Contract Packages Delivery Method Const. Cost (est) Const. Schedule Significant Features E320 South Bellevue Design-Bid- Build $300M 8/ / mi, 1-station, 1 parking garage E330 Downtown Bellevue Tunnel Design-Bid- Build $130M 5/ / mi, SEM Tunnel E335 Downtown Bellevue to Spring District GC/CM Heavy Civil $260M 11/ / mi, 3 stations, tunnel finishes E340 Bel-Red Design-Bid- Build $90M 11/2016 4/ mi, 2 stations, 1 surface park and ride lot E360 SR520 Design-Build $220M 2/2017 2/2020 Total $1B 2 stations, 1 garage, 2 pedestrian bridges

9 East Link S Bellevue to OTC Video Animation

10 MOU for Intergovernmental Cooperation Between the City of Bellevue and Sound Transit Requires Sound Transit and the City of Bellevue to develop the rules of the road for coordination through final design Two overarching goals: 1. Reduce cost ($60M) & schedule risks 2. Establish a decision making framework (bottom-up) Collaborative Design Process was born

11 Principles/Objectives: Collaborative Design Process Management Plan 1. Process and structure for timely, reliable decision-making 2. Integrated team structure to facilitate collaboration 3. Consider all cost savings, optimization and design change ideas 4. Utilize adopted policies and joint project goals to guide decision-making 5. Utilize timely, best available and transparent information 6. Support proactive communication 7. Provide meaningful opportunity for public involvement Established joint project goals Established roles and responsibilities

12 Collaborative Design Process Organization Chart Leadership Group Independent Facilitator (Hired and Directed by the Steering Committee Steering Committee Collaboration (PM) Team Design & Value Engineering Accounting & Cost Estimating Code Amendments & Permitting Private Utility Coordination Public Outreach & Government Relations Station Area Planning Technical Working Groups

13 East Link Collaborative Design Process Leadership Group Ensure the CDP goals are met by: 1. Providing overall guidance 2. Timely decisionmaking 3. Confirm existing policy direction & consistency with the MOU Final arbiter of issues Meet as-needed Leadership Group 3 City Council Members Bellevue City Manager (ex officio) 3 Sound Transit Board Members Sound Transit CEO (ex officio)

14 East Link Collaborative Design Process Steering Committee Steering Committee City Department Heads: Transportation Planning & Community Development Development Services Deputy City Attorney Sound Transit: DECM Executive Director DECM Deputy Executive Director, Design & Engineering East Link Executive Project Director Staff Legal Counsel Provide high level oversight of the Collaboration Team Resolve key decisions to keep the project on track Approve Collaboration Team membership and establishment of Technical Working Groups Select Independent Facilitator Meet monthly Elevate decisions to the Leadership Committee

15 East Link Collaborative Design Process Collaboration (PM) Team Day-to-day project oversight Provide guidance to the Technical Working Groups Resolve key decisions to keep the project on track Elevate decisions to the Steering Committee Meet weekly Collaboration Team City Assistant Directors: Transportation Planning & Community Development Development Services East Link Program Manager Sound Transit: Bellevue Corridor Lead S Bellevue to Downtown Segment Lead Bel-Red Segment Lead

16 East Link Collaborative Design Process Technical Working Groups Technical Working Groups (TWiG) Design & Value Engineering Accounting & Cost Estimating Code Amendments & Permitting Private Utility Coordination Public Outreach & Government Relations Station Area Planning Design Review Concurrence exhibits VE ideas Baseline project configuration Cost estimate review MOU financial tasks and documents Permit processing plan Evaluate land use code amendment Administrative code amendment process Enforce franchise agreement rights Coordinated 3 rd party utility relocation plan Develop cooperative public outreach strategy Information sharing between agencies Council and Board briefings Integration with City area plans Citizens Advisory Committee

17 East Link Collaborative Design Process Conclusions Good things: + Early agreement on design standards/basis of design + Development of concurrence exhibits (signed) + End user perspective (adjacent projects) + Project cost baseline buy-in + Streamlined permitting (DMP) + Informed design reviews (shorter) + Control of betterments + Coordinated public outreach

18 East Link Collaborative Design Process Conclusions What to watch out for: - Issues stalling at TWiG level engage ladder - Overloaded agendas look ahead - focus attendance - Communicate up prevent overturned decisions - Engage independent consultants where appropriate - Attitude is everything!

19 Partnering for Success Sound Transit and City of Bellevue East Link - S Bellevue to Overlake Light Rail Extension Questions and follow up: DeWitt Jensen, P.E. Corridor Design Manager Sound Transit dewitt.jensen@soundtransit.org Kevin Collins, P.E. Vice President/Project Director HNTB Corporation kcollins@hntb.com

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