STOCKHOLDING DOCUMENT MANAGEMENT SERVICES LIMITED FORMERLY KNOWN AS SHCIL PROJECTS LIMITED

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1 STOCKHOLDING DOCUMENT MANAGEMENT SERVICES LIMITED FORMERLY KNOWN AS SHCIL PROJECTS LIMITED REQUEST FOR PROPOSAL (RFP) FOR SUPPLY INSTALLATION AND COMMISSIONING OF STEEL MEZZANINE FLOORING AT MAHAPE StockHolding Document Management Services Limited (CIN U74140MH2006GOI163728), a company incorporated under the Indian Companies Act 1956 and having its registered office at SHCIL House, P-51, T T C Industrial Area, MIDC, Mahape, Navi Mumbai intends to procure Steel Mezzanine Flooring for its Mahape premises. StockHolding Document Management Services Limited, invites sealed tenders directly from well established and experienced Manufacturers / agencies / vendors, for supply installation and commissioning of Steel Mezzanine Flooring for its Mahape premises, as detailed at Annexure I & II. The address and contact numbers for sending bid(s) or seeking clarification pertaining to this RFP is as below: Head Admin & Infrastructure StockHolding Document Management Services Limited Plot No P-51 TTC Industrial Area, MIDC Mahape Navi Mumbai Ph / 04 / 21 admin@shcilprojects.com Tender Details: 1. Last date for submission of bids 04 July 2016 by 1600 Hrs. 2. Tender Document Cost Rs. 1000/- (non-refundable) in the form of Demand Draft in favor of StockHolding Document Management Services Limited, payable at Mumbai. Page 1 of 8

2 3. Manner of bid Submission Sealed Bids shall either be dropped in the Tender Box placed at StockHolding Document Management Services Limited or shall be sent by registered post at the address given below (at Sl. 06) so as to reach us by the due date & time. 4. Forwarding of Bid Bids shall be forwarded by the Bidder under their original memo / letter head inter alias furnishing details like Regn. Number, TIN, CST / Vat number complete postal & address 5. Date & Time of Opening of Technical Bid 05 July 2016 at 1100 Hrs 6. Place of Opening of Bid StockHolding Document Management Services Limited, P- 51, TTC Industrial Area, MIDC, Mahape Location for S & I SDMSL Regd. Office at \Mahape 8. Pre Bid Meeting & Location 30 June 2016 at the address as stated at Sl. 06. General Information: I Tender document shall be liable for rejection, if it is i. Improper, incomplete or ambiguous. ii. Received after due date. iii. Not accompanied with Tender Fees. II A prospective bidder seeking clarification regarding contents of RFP documents shall notify StockHolding Document Management Services Limited in writing about the clarification sought not less than Three (03) days prior to the opening of bid. Copy of Page 2 of 8

3 the query and clarification in response to the query shall be shared with all prospective bidders. III During evaluation and comparison of the bid, StockHolding Document Management Services Limited at its discretion may ask the bidder for clarification of his bid. Request for clarification shall be given in writing and no change in prices and the substance shall be sought, offered or permitted. No post bid clarification on the initiative of bidder shall be entertained. IV Technical Details alongwith specification and Drawings placed at Annexure I & II respectively. II. Eligibility Criteria for Participating Bidders: i. The firm should be registered under Sales Tax, Service Tax as applicable and shall also possess a valid PAN card. (Documentary evidence to be enclosed). ii. The firm / agency should not have been blacklisted by any Government / state agency / institution. iii. The bidder should satisfy all the terms and conditions laid by StockHolding Document Management Services Limited including the terms published in the news paper publication (HT & NBT, Mumbai Publication dated 14 Jun 2016). Terms and conditions: 1 Rates quoted shall include delivery & installation in-situ and shall be given for each unit. All prospective bidders shall be required to visit the site and ascertain the exact scope of work including commissioning and the rates quoted shall be as per the scope. All cost towards such S & I shall be all inclusive and no extra financial outgo shall be allowed later by SDMSL. All taxes and other outgoings over and above the basic pricing shall be indicated clearly. In the absence of any such indications, it shall be presumed that rates are all inclusive. Rates quoted shall be open for acceptance for a minimum period of 90 days from the opening of bid. 2 Technical Details and drawings are placed at Annexure I & II respectively. Page 3 of 8

4 3 Taxes / duties / charges if any should be mentioned specifically else the price shall be considered all inclusive. 4 Details of warranty shall be provided. 5 Name of the manufacturer and make for each item must be clearly specified. 6 Quotes shall be exactly as per our RFP. 7 StockHolding Document Management Services Limited reserves the right to accept / reject any tender in whole or in part thereof without assigning / specifying any reason thereof. 8 Any conditional quotation or any deviation from the terms and conditions shall render the quotations liable for rejection. 9. Execution period shall be clearly indicated. StockHolding Document Management Services Limited, at its discretion and in special circumstances may extend the completion period. A penalty of 01% per week subject to a maximum of 05% of the PO / WO value, shall be charged for any delays. Annexure: Annexure I Annexure II Sd /- Head Administration 13 Jun 2016 Page 4 of 8

5 Note for Tenderers 1. Bids are to submitted separately in two separate sealed envelopes. 2. Rates shall be quoted as specified in the RFP. 3. StockHolding Document Management Services Limited, at its discretion may call for quality assessment of the items, at its will. 4. The scope shall include Supply, installation and commissioning of the Steel Mezzanine Flooring (details at annexure I & II). Final payment shall be made only upon satisfactory completion of acceptance trials by SDMSL. Page 5 of 8

6 Annexure I to RFP Supply, Installation and Commissioning of Steel Mezzanine Flooring at Mahape SCOPE & TECHNICAL DETAILS: To be read in conjunction with our drawing no /041 placed at enclosure II. SUPPLY OF STEEL MEZZANINE FLOOR COVERING AN AREA OF APPR SQ. FT. COMPRISING OF: 1) Steel mezzanine flooring above existing long span racking to accommodate steel racking available with SHDMSL above it. 2) Steel Staircase to the height of 4500mm from the ground floor level. 1) SUPPLY OF MEZZANINE FLOORING: Size Height mm from GL Length mm Width mm Note : Flooring to be done in two equal parts i.e MM * MM X 2. Of this only one half needs to be done and the provision for second half of flooring installation is to be made for future erection / installation. A steel flooring of size length of mm x width mm is to be provided at height of appr mm from the ground level as per the drawing. The Mezzanine floor structure to consist of secondary steel girders- Box Beams along the length of mm using columns of existing Long Span Racking thus making grids of mm in the width of mm which is to be in conjunction with the racking on the ground floor. This flooring shall consist of steel perforated floor gratings located over the box beams along the grid and secured in position and bolted with cleats. Page 6 of 8

7 The steel mezzanine flooring has to take a weight of 800 kgs /sq mtr uniformly distributed load of the steel racking available with SHDMSL to be installed above it. The entire steel flooring has to be bolted type structures with provision for dismantling and relocating in future to different sites. Material Details Steel Box Beam x 100 x 2 mm 14 pairs Steel Floor Gratings x 55/50 x 2mm 634 mtrs Steel Floor Gratings x 55/50 x 2mm 3692 mtrs Steel cleats of slotted section - 40 x 40 x 2mm 175 mtrs Galvanised Nuts & Bolts - 25 x 8 mm nos 2) SUPPLY OF STAIRCASE Staircase shall be provided for access to the mezzanine flooring through Height of mm from ground level with two side hand rails of height of 900mm. The staircase to have treads of 250 mm and riser of 200mm with a landing of 1000mm in between. The staircase shall be provided with cross tie supports for the stability. The location of the staircase shall be as detailed in the drawing. Qty 2 nos. Material Details ( for one Staircase ) Slotted Angle - 80 x 40 x 2.5 mm 24 mtrs Slotted Angle - 60 x 40 x 2 mm 30 mtrs Slotted Angle - 40 x 40 x 2 mm 20 mtrs Steel Floor Gratings x 40 x 2 mm 20 mtrs Galvanised Nuts & Bolts - 25 x 8 mm 260 nos Page 7 of 8

8 MATERIAL SPECIFICATIONS: Steel Floor Gratings and Slotted sections are to be manufactured from prime quality steel conforming to conforming to IS / 1995 & IS 5986/2002 Spn The slotted sections conform to IS 808/ 1976 spn. Steel Box Horizontal beams fabricated of two channels nested together with three prongs at either end which are easily located in the upright frame of the long span racking and which should not be distorted by external abuse due to drop in pin which shall secures its position. Distributed load per pair of beams based on a factor of safety of 1.8 with a deflection ratio of 1/180 of the span.. Steel floor grating shall be two bend channel type section with slots on the flange and series of them located on the beams to make the flooring. The beams & bracings etc are to be designed as per design code IS 800/801. Galvanising of Nuts & Bolts shall conform to IS 2633 / 1986 spn. PAINTING PROCESS FOR MATERIAL: The entire material is to be subjected to seven bath process comprising of degreasing derusting in conformity to IS 6005/1983 Spn. phosphating conforming to IS 3618/ 1966, Class D passivation - given a coat of primer and finally painted with high grade powder coated finish and baked in oven at Dry film thickness shall be average 40 microns The testing of paints for various chemical and physical properties shall be as per IS 101/1986. Page 8 of 8

STOCKHOLDING DOCUMENT MANAGEMENT SERVICES LIMITED

STOCKHOLDING DOCUMENT MANAGEMENT SERVICES LIMITED REQUEST FOR PROPOSAL (RFP) - SDMSL/RFP/RMS/013 FOR PROCUREMENT OF UNIVERSAL DESIGN CORRUGATED BOXES RMS Stock Holding Document Management Services Limited