SOUTH DAKOTA BOARD OF REGENTS. Budget and Finance Consent ******************************************************************************
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1 SOUTH DAKOTA BOARD OF REGENTS Budget and Finance Consent AGENDA ITEM: 4 P DATE: December 5-7, 2017 ****************************************************************************** SUBJECT FY19 HEFF M&R Projects CONTROLLING STATUTE, RULE, OR POLICY SDCL Educational Facilities Fund Purposes SDCL Receipt by State Treasurer of Institutional Moneys - Distribution SDCL Medical School Funds BOR Policy 6:6 Maintenance and Repair BACKGROUND / DISCUSSION The Higher Education Facilities Fund (HEFF) represents eleven and one-half percent of all tuition (on-campus and off-campus) collected minus one hundred seventy-five thousand dollars related to the medical school. The funds are used for maintenance and repair (M&R) needs of the universities, long-term indebtedness for capital improvements, and new construction. The FY19 available funding is $15,932,747. The HEFF allocation formula is based on fifty percent of the replacement values and fifty percent of the gross square footage for academic buildings. Attachment I provides the formula distribution for the FY19 HEFF allocation. The campuses can allocate funds towards planning and design to assist the universities in determining appropriate work scope and cost of each proposed project. The funding for planning and design is identified as part of the allocation. Attachment II provides the FY19 maintenance and repair projects submitted by the institutions for approval. Each project is placed into one of the following categories: Public Health, Safety and Compliance; Building Integrity; Programmatic Suitability; Energy and Utility Savings; or Other according to Board Policy 6:6. The policy provides for funding realignments and transfers between approved projects. Changes to the approved project list for projects estimated to cost $50,000 to $250,000 must be submitted for the Executive Director s approval and projects more than $250,000 must be submitted for Board approval. Projects under $50,000 (all costs and contracts inclusive) may be approved by the presidents or their designee. (Continued) ****************************************************************************** DRAFT MOTION _4-P: I move to approve the HEFF M&R requested projects for FY19.
2 FY19 HEFF M&R Projects December 5-7, 2017 Page 2 of 2 IMPACT AND RECOMMENDATIONS The FY19 available funding is $15,932,747. Approval of the FY19 HEFF Maintenance and Repair projects will allow the universities to begin project planning and completion in a timely manner. ATTACHMENTS Attachment I Formula and distribution for the FY19 HEFF allocation Attachment II FY19 HEFF Maintenance and Repair projects requested by the institutions
3 FY19 HEFF M&R Allocation Formula Distribution Line 1 M&R Funding Available $15,932,746 2 Gross Sq. Feet 6,527,503 3 Replacement Value $1,708,480,618 BHSU DSU NSU SDSM&T SDSU USD SSOM BHSU-RC UC-SF TOTAL 4 Academic Square Feet 512, , , ,406 2,479,937 1,743,334 91,895 57, ,070 6,527,503 5 Current FY Gross Square Feet Disbursement Factor: (Line 4/Line2)* % 2.48% 4.61% 4.51% 19.00% 13.35% 0.70% 0.44% 0.99% 50.00% 6 Current FY Gross Square Feet Portioned M&R Funds Line 5*Line 1 $625,015 $394,401 $733,746 $719,330 $3,026,594 $2,127,620 $112,152 $69,994 $157,522 $7,966,374 7 Academic Replacement Value 145,195,611 81,112, ,056, ,768, ,657, ,779,833 16,311,446 16,630,006 34,969,002 1,708,480,617 8 Current FY Institutional Replacement Value Disbursement Factor: (Line 7/Lines 3)* % 2.37% 4.30% 5.26% 18.08% 13.75% 0.48% 0.49% 1.02% 50.00% 9 Current FY Replacement Value Portioned M&R Funds Line 8 * Line 1 $677,023 $378,214 $685,702 $838,230 $2,880,039 $2,190,509 $76,058 $77,543 $163,055 $7,966, Institutions M&R Allocation for FY17 Line 6 + Line 9 $1,302,038 $772,615 $1,419,448 $1,557,560 $5,906,633 $4,318,129 $188,210 $147,537 $320,577 $15,932,747 Series 2011 M&R Bond $108,063 $0 $135,440 $0 $522,528 $428,893 $0 $0 $0 1,194,924 5% Planning and Design $65,102 $38,631 $70,972 $77,878 $295,332 $215,906 $9,411 $7,377 $16,029 $796,638 Balance of HEFF Allocation for M&R Projects $1,128,873 $733,984 $1,213,036 $1,479,682 $5,088,773 $3,673,330 $178,799 $140,160 $304,548 $13,941,185 ATTACHMENT I 3
4 FY19 HEFF Maintenance & Repair Projects Project # Building Name Project Name M&R Category M&R Class Cost Estimate Black Hills State University 6H1901 M&R Bond $108,063 6H1902 Planning & Design $65,102 6H19XX Campus Electronic Door Upgrade Campus Infrastructure Maintenance $103,000 6H19XX Campus Pedestrian Walkway Campus Infrastructure Renovation $475,873 6H19XX Woodburn Storm Water Drainage Public Health, Safety & Compliance Repair $150,000 6H19XX Facilities Services Roof Replacement Building Ingegrity Repair $150,000 6H19XX Campus Fire Alarm System Upgrade Public Health, Safety & Compliance Renovation $250,000 FY19 HEFF M&R Projects Total $1,302,038 Black Hills Rapid City 8H1952 Planning & Design $7,377 8H195X Campus Irrigation Upgrade Campus Infrastructure Renovation $45,000 8H195X Campus Pedestrian Walkway/Landscape Campus Infrastructure Renovation $49,000 8H195X Campus Retrocommissioning Energy & Utility Savings Maintenance $46,160 FY19 HEFF M&R Projects Total $147,537 Dakota State University 8H1902 Planning & Design $38,631 8H19XX East Hall Phase 2 Renovations Programatic Suitability $321,896 8H19XX Dakota Prairie Playhouse Roof Replacement Building Integrity $62,088 8H19XX Campus Wide Classroom Improvements Programatic Suitability $350,000 FY19 HEFF M&R Projects Total $772,615 Northern State University 5H1901 M&R Bond $135,440 5H1902 Planning & Design $70,972 5H19XX Barnett Center Replace Air Handlers Building Inetgrity Repair $620,000 5H19XX Johnson Center Replace chiller Building Integrity Repair $250,000 5H19XX Johnson Center Renovate Original Restrooms Building Integrity Renovation $300,000 5H19XX Campus-wide Landscape/Concrete Campus Infrastructure Maintenance $23,036 5H19XX Various Buildings Office & Classroom upgrades Building Integrity Maintenance $20,000 FY19 HEFF M&R Projects Total $1,419,448 ATTACHMENT II 4
5 FY19 HEFF Maintenance & Repair Projects Project # Building Name Project Name M&R Category M&R Class Cost Estimate South Dakota School of Mines & Technology 4H1902 Planning & Design $77,878 4H1903 McLaury Building Phase 2 Renovation (Garden Level) Building Integrity Renovation $1,100,000 4H1904 Various Campus HVAC Emergency Public Health Safety and Compliance Maintenance $80,000 4H1905 Various Campus Fire & Life Safety Public Health Safety and Compliance Maintenance $50,000 4H1906 Various Campus Building Integrity Building Integrity Maintenance $40,000 4H1907 Campus Sidewalk and Exterior Lighting Campus Infrastructure Repair $30,000 4H1908 Various Roof Replacements Building Integrity Repair $179,682 FY19 HEFF M&R Projects Total $1,557,560 South Dakota State University 3H1901 M&R Bond $522,528 3H1902 Lincoln Music Hall, McFadden N-Plains Planning & Design of FY20 Projects Planning Renovation $176,472 BioStress, Pugsley Center 3H19XX McFadden Northern Plains Biostress Planning & Design of FY20 Project to Replace Exhaust System Planning Renovation $280,000 3H19XX The Barn, McFadden N-Plains BioStress Masonry Repairs Building Integrity Repair $328,760 3H19XX Campus Matching Funds for Energy Conservation Energy & Utility Savings Renovation $65,000 3H19XX Campus Replacement of Sidewalks, Entry Paving & Equipment Pads Campus Infrastructure Repair $90,000 3H19XX Campus Campus Utility - Steam & Chilled Water Upgrades (BOR Capital Project) Campus Infrastructure Repair $1,201,873 3H19XX Campus Campus Utility - Water & Sewer Upgrades (BOR Capital Project) Campus Infrastructure Repair $1,000,000 3H19XX Campus Steam Distribution System - Annual PPM Campus Infrastructure Maintenance $100,000 3H19XX Campus Steam Valve Replacement buildings Campus Infrastructure Maintenance $50,000 3H19XX Berg Agricultural Hall Lecture Hall Remodel & Upgrade Programmatic Suitability Renovation $100,000 3H19XX Central Heating Plant Equipment Upgrades and Repairs Building Integrity Repair $150,000 3H19XX Central Heating Plant Roof Replacement Building Integrity Repair $240,000 3H19XX Morrill Hall DDC Replacement of HVAC Controls Building Integrity Repair $226,000 3H19XX Agricultural Heritage Museum Historic Window Restoration & Replacement Building Integrity Repair $125,000 3H19XX Performing Arts Center Fishback Theater Lighting Upgrades Building Integrity Maintenance $176,000 3H19XX Performing Arts Center Refinish Green Room & Dressing Rooms Building Integrity Maintenance $60,000 3H19XX Performing Arts Center Precast Panel Calking Building Integrity Maintenance $40,000 3H19XX The Barn Extend Chilled Water Infrastructure Campus Infrastructure Renovation $540,000 3H19XX The Barn Remodel 3,000 sf Space for 3D Art Classroom Spaces Programmatic Suitability Renovation $360,000 3H19XX Wagner Hall Relocate Health & Nutrition Offices to Wagner Hall Programmatic Suitability Renovation $20,000 3H19XX Wagner Hall Remodel Three Spaces for Health & Nutrition Science Building Integrity Repair $55,000 FY19 HEFF M&R Projects Total $5,906,633 ATTACHMENT II 5
6 FY19 HEFF Maintenance & Repair Projects Project # Building Name Project Name M&R Category M&R Class Cost Estimate University of South Dakota 2H1901 M&R Bond $428,893 2H1902 Planning & Design $215,906 2H19XX Dakota & East Halls Hazardous Materials Abatement Public Health, Safety & Compliance Maintenance $75,000 2H19XX Campus Electrical Repairs and Upgrades Public Health, Safety & Compliance Maintenance $210,000 2H19XX Campus Mechanical Repairs and Upgrades Building Integrity Maintenance $145,000 2H19XX McKusick, Patterson, Noteboom Roof Inspections and Repairs Building Integrity Maintenance $50,000 2H19XX Campus Building Control Systems Maintenance & Replacement Energy & Utility Savings Maintenance $55,000 2H19XX McKusick, Arts & Science, Dakota Painting and Flooring Repairs and Upgrades Building Integrity Maintenance $50,000 2H19XX Campus Sidewalk Safety And Accessibility Improvements / Repair Public Health, Safety & Compliance Maintenance $80,000 2H19XX Patterson, Slagle, Dakota Dome Elevator Repairs Public Health, Safety & Compliance Maintenance $50,000 2H19XX Law School & ID Weeks Data Closet Code Modification Building Integrity Maintenance $75,000 2H19XX Slagle and Continuing Ed Bldg UPS Replacement Public Health, Safety & Compliance Maintenance $60,000 2H19XX West and Main Campus Malls Irrigation Line Maintenance Campus Infrastructure Maintenance $15,000 2H19XX Fine Arts, Delzell, Churchill-Haines Campus Security Camera Install and Upgrades Public Health, Safety & Compliance Maintenance $75,000 2H19XX Campus Classroom Critical Maintenance & Repair Building Integrity Maintenance $25,000 2H19XX Campus Academic Building Space Maintenance Building Integrity Maintenance $25,000 2H19XX East, Dakota, Pardee & Belbas Campus Tuck-pointing/Building Repair Building Integrity Maintenance $50,000 2H19XX Dakota Dome, Fine Arts, Continuing Ed Exterior Pedestrian Light Pole Upgrades Energy & Utility Savings Maintenance $105,593 2H19XX Davidson Central Steam Plant Energy & Utility Savings Maintenance $180,000 2H19XX Service Center Renovation Public Health, Safety & Compliance Renovation $500,000 2H19XX Dakota Dome Pool Maintenance Public Health, Safety & Compliance Maintenance $20,000 2H19XX Dakota Dome Replace Irrigation Main Line to Practice Football Field Campus Infrastructure Renovation $50,000 2H19XX Dakota Dome Mechanical & Electrical Infrastructure Energy & Utility Savings Renovation $579,880 2H19XX National Music Museum HVAC Infrastructure Campus Infrastructure Renovation $500,000 2H19XX North Commons Space Renovation Programmatic Suitability Renovation $697,857 FY19 HEFF M&R Projects Total $4,318,129 Sanford School of Medicine 2H1952 Planning & Design $9,411 2H195X HSC- Sioux Falls Replace Chiller pumps Campus Infrastructure Renovation $78,799 2H195X HSC- Sioux Falls Replace Boiler Pump Controls Campus Infrastructure Renovation $100,000 FY19 HEFF M&R Projects Total $188,210 University Center - Sioux Falls 2H1962 Planning & Design $17,577 2H196X GEAR Exhaust System modifications, Phase 2 Energy & Utility Savings Alteration $100,000 2H196X UC1, UC2, GEAR Roof repairs Building Integrity Repair $15,000 2H196X UC1, UC2, GEAR HVAC System repair/upgrade Energy & Utility Savings Maintenance $60,000 2H196X UC1, GEAR Security Camera upgrades Public Health, Safety & Compliance Alteration $55,000 2H196X UC1, UC2, GEAR Testing/Repair fire alarm Public Health, Safety & Compliance Repair $10,000 2H196X UC1, UC2, GEAR Boiler Control Inspection/Repair Public Health, Safety & Compliance Repair $25,000 2H196X UC1, UC2, GEAR Traffic Roundabout landscaping Public Health, Safety & Compliance Maintenance $13,000 2H196X UC1 Sidewalk replacement Public Health, Safety & Compliance Repair $15,000 2H196X UC1, UC2, GEAR Maintenance painting/finishes Building Integrity Maintenance $10,000 FY19 HEFF M&R Projects Total $320,577 Grand Total FY19 Fee M&R Projects $15,932,747 ATTACHMENT II 6
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