Ogden Regional Medical Center Courtyard Remodel. Construction Documents. MountainStar Healthcare PROJECT MANUAL FOR

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1 PROJECT MANUAL FOR Ogden Regional Medical Center 5475 South 500 East Ogden, UT for MountainStar Healthcare Construction Documents NJRA Architects, Inc South College Dr. Murray, Utah Telephone: (801)

2 PROJECT MANUAL INDEX Title Page Project Manual Index Drawing Index Bidding and Contract Requirements Notice to Contractors Bid Response Form Instructions to Bidders (AIA Document A ) Application and Certificate for Payment (AIA Document G ) Certificate of Substantial Completion (AIA Document G ) Contractor s Affidavit of Release of Liens (AIA Document G706A-1994) Consent of Surety to Final Payment (AIA Document G ) General Conditions General Conditions of the Contract for Construction (AIA Document A ) Sample Architect s Supplemental Instructions Sample Addendum Sample Proposal Request Sample Submittal Review Technical Specifications DIVISION 1 - GENERAL REQUIREMENTS Summary Work Restrictions Contract Modification Procedures Payment Procedures Project Management and Coordination Construction Progress Documentation Submittal Procedures References Temporary Facilities and Controls Operation and Maintenance Data Cleaning DIVISION 2 EXISTING CONDITIONS Selective Demolition DIVISION 3 - CONCRETE Concrete PROJECT MANUAL INDEX PAGE 1

3 DIVISION 8 DOORS AND WINDOWS Aluminum Entrances and Storefronts Glazing DIVISION 9 - FINISHES Gypsum Board DIVISION 31 EARTH WORK General Site Construction Requirements Site Clearing Earth Moving DIVISION 32 EXTERIOR IMPROVEMENTS Concrete Paving Concrete Paving Joint Sealants Common Work Results for Utilities Storm Utility Drainage Piping PROJECT MANUAL INDEX PAGE 2

4 DRAWING INDEX GENERAL DRAWINGS G001 Cover Sheet & Project Information CIVIL DRAWINGS C000 C100 C200 C300 Demolition Plan Site Plan Grading & Drainage Plan Utility Plan LANDSCAPE DRAWINGS L1.0 Project Overview L1.1 Zen Concept Landscape Plan L1.2 Naturalistic Concept Landscape Plan L1.3 Flow Concept Landscape Plan L1.4 Irrigation Plans L1.5 Layout Plans L1.6 Details ARCHITECTURAL DRAWINGS A011d A011 A012d A012 A013d A013 A021 A031 Demolition Site Plan Courtyard 1 (Naturalistic) Site Plan Courtyard 1 (Naturalistic) Demolition Site Plan Courtyard 2 (Zen) Site Plan Courtyard 2 (Zen) Demolition Site Plan Courtyard 3 (Flow) Site Plan Courtyard 3 (Flow) Enlarged Site Plan Sections MECHANICAL DRAWINGS M001 M011 M012 M013 M601 Mechanical Coversheet Courtyard 1 Mechanical Plans Courtyard 2 Mechanical Plans Courtyard 3 Mechanical Plans Mechanical Schedules ELECTRICAL DRAWINGS EE001 EE501 EE701 ED101 EP100 EP101 EL101 Sheet Index, Abbreviations, & General Notes Electrical Details & Schedules Typical Mounting Height Details Level 1 Electrical Demolition Plan Overall Electrical Plan Level 1 Power Plan Level 1 Lighting Plan DRAWING INDEX PAGE 1

5 NOTICE TO CONTRACTORS Ogden Regional Medical Center 5475 South 500 East Ogden, UT Brett Dille with MountainStar Healthcare will receive ed bids until 2:00 p.m. prevailing Mountain Time, on May 3, 2018 at for the Ogden Regional Medical Center. Only those General Contractors who have been pre-qualified to bid this project by MountainStar Healthcare may bid. NO EXCEPTIONS. Contract documents, dated March 8, 2018, may be obtained on April 13, 2018 by online download through a Dropbox.com link shared by NJRA Architects, Inc. A mandatory Pre-Bid meeting for General Contractors will be held at the project site on April 23, 2018 at 1:00 p.m. Product substitutions shall not be accepted after April 25, 2018 at 5:00 p.m. Last addendum shall be issued on April 30, 2018 at 5:00 p.m. Bidders are required to submit a construction schedule along with their bid. The schedule shall outline the proposed work and reflect the start and completion dates. The Contractor shall commence the work of this contract upon receipt of Notice to Proceed and will be Substantially Complete not later than the date mentioned on the construction schedule. A penalty of $500 per calendar day will be assessed as liquidated damages in accordance with the General Conditions for each calendar day that the project is delayed after the scheduled completion date. The owner reserves the right to reject any and all bids and to waive any irregularities in any bid or in the bidding.

6 BID RESPONSE FORM TO: Brett Dille PROJECT: Ogden Regional Medical Center 5475 South 500 East Ogden, UT NAME OF BIDDER: To Whom It May Concern: The Undersigned, in compliance with your invitation for bids, having examined the Drawings and Specifications and related documents and the site of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of labor, hereby propose to furnish all labor, materials and supplies as required for the Project in accordance with the Contract Documents as specified and within the time set forth and at the price stated below. This price is to cover all expenses incurred in performing the work required under the Contract Documents of which this proposal is a part. ADDENDA: I/We acknowledge receipt of the following addenda: / / / BASE BID: I/We agree to perform all work shown on the Drawings and described in the Specifications and Contract Documents for the total sum, including cost breakdowns, below: Courtyard #1: Dollars ($ ) (In the case of discrepancy, written amount shall govern) Courtyard #2: Dollars ($ ) (In the case of discrepancy, written amount shall govern) Courtyard #3: Dollars ($ ) (In the case of discrepancy, written amount shall govern) TOTAL BASE BID: Dollars ($ ) (In the case of discrepancy, written amount shall govern) This bid shall remain good for 60 days after bid opening. BID FORM 1

7 COMPLETION DATE: I/We guarantee that the Work will be Substantially Complete not later than calendar days from Notice to proceed should I/we be the successful bidder after which liquidated damages will be assessed at the rate of $500 per calendar day in accordance with the General Conditions. CONSTRUCTION SCHEDULE: Proposed Construction Schedule has been attached as per requirements indicated in Notice to Contractors. Schedule Attached Schedule Not Attached The bid shall remain good for 60 days after bid opening. The undersigned Contractor s License Number for Utah is. TYPE OF ORGANIZATION: (Corporation, Partnership, Individual, etc.) Type/Print Name and Title SEAL (If a Corporation) RESPECTFULLY SUBMITTED BY: Type/Print Company Name Authorized Signature Address: Telephone Number: Utah Contractor License No. Federal Tax ID No. Date BID FORM 2

8 NJRA Architects, Inc S. College Drive, Suite 104 Murray, Utah ARCHITECT S SUPPLEMENTAL INSTRUCTIONS Date Issued: Project: Architect s Supplemental Instructions: To: Month XX, XXXX Ogden Regional Medical Center 5475 South 500 East Ogden, UT ASI #1 Contractor s Name Address Address Address The Work shall be revised in accordance with the following supplemental instructions, and shall be carried out in accordance with the Contract Documents. Prior to proceeding with the work described, the Contractor is to determine if the work is to affect the contract amount. If additional costs are to be incurred, the Contractor shall submit an itemized cost breakdown showing time, material and other items affected by the change. After acceptance of this work and associated costs, a change order will be prepared for signatures to affect a change to the contract. Item Number Description 1 Type here Attachments: Drawings Page 1 of 1

9 NJRA Architects, Inc S. College Drive, Suite 104 Murray, Utah ADDENDUM Date Issued: Project: Month XX, XXXX Ogden Regional Medical Center 5475 South 500 East Ogden, UT Addendum Number: 1 The Contractors submitting proposals on the above-captioned project shall be governed by the following addendum, changes and explanations to the drawings and specifications and shall submit their bids in accordance therewith. Item Number 1 Type here General Items Description Sheet Number Drawings Architectural Drawings A-101 Type here A-102 Type here Structural Drawings S-101 Type here Specification Section Architectural Sections XXXXXX Project Manual Type here Page 1 of 2

10 NJRA Architects, Inc S. College Drive, Suite 104 Murray, Utah Specification Section Project Manual Attachments: Drawings Page 2 of 2

11 NJRA Architects, Inc S. College Drive, Suite 104 Murray, Utah PROPOSAL REQUEST Date Issued: Project: Proposal Request Number: To: Month XX, XXXX Ogden Regional Medical Center 5475 South 500 East Ogden, UT PR #1 Contractor s Name Address Address Address A Proposal shall be prepared in accordance with the Contract Documents, containing detailed information relating to the requested changes. The Contractor shall submit an itemized cost breakdown showing time, material and other items affected by the change. Upon acceptance of this Proposal Request a Change Order will be prepared for signatures to affect a change to the contract. Item Number Description 1 Type here Attachments: Drawings Page 1 of 1

12 NJRA Architects, Inc S. College Drive, Suite 104 Murray, Utah SUBMITTAL REVIEW Date Reviewed: Project: Specification Section and Name: Reviewer: To: Month XX, XXXX Ogden Regional Medical Center 5475 South 500 East Ogden, UT Name Contractor s Name Address Address Address Corrections or comments made on the shop drawings and associated information pages during this review do not relieve contractor from compliance with requirements given in the Contract Documents. This check is only for review of general conformance with the design concept of the project and general compliance with the information given in the Contract Documents. Any action shown is subject to the requirements of the plans and specifications. The Contractor is responsible for dimensions, which shall be confirmed and correlated at the job site, fabrication processes and techniques of construction, coordination of his/her work with that of all other trades, and the satisfactory performance of the work. NO EXCEPTIONS TAKEN MAKE CORRECTIONS NOTED WITHOUT FURTHER REVIEW REVISE AND RESUBMIT FOR FURTHER REVIEW REJECTED Comments: 1. Type here.. 2. Page 1 of 2

13 NJRA Architects, Inc S. College Drive, Suite 104 Murray, Utah Page 2 of 2

14 SECTION SUMMARY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes the following: 1. Work covered by the Contract Documents. 2. Use of premises. 3. Code compliance 4. Dust control 5. Protection of existing improvements 6. Traffic Control 7. Temporary Controls 1.3 WORK COVERED BY CONTRACT DOCUMENTS A. Project Identification: Project consists of a remodel of existing exterior (internal) courtyards, associated storefront window systems, and HVAC systems in the Ogden Regional Medical Center. B. Total square footage: 18,069 square feet. Project Location: Ogden Regional Medical Center, 5475 South 500 East, Ogden, UT C. 1. Owner: MountainStar Healthcare, 6985 Union Park Center, Suite 500, Cottonwood Heights, UT Owner's Representative: Brett Dille, Ogden Regional Medical Center, 5475 South 500 East, Ogden, UT D. Architect: NJRA Architects, 5272 College Drive, Suite 104, Murray, Utah E. The Work consists of the following: 1. The Work includes: civil, architectural, mechanical, plumbing, and electrical work as defined on the contract documents. SUMMARY

15 1.4 USE OF PREMISES A. Contractor's use of premises is limited only by Owner's right to perform work or to retain other contractors on portions of Project. B. Assume full responsibility for the protection and safekeeping of products under this Contract, stored on the site. 1.5 CODE COMPLIANCE A. All work shall comply with current edition of codes including but not limited to the following: 1. International Building Code 2. International Existing Building Code 3. International Mechanical Code 4. International Plumbing Code 5. NFPA 6. National Electric Code 7. OSHA Regulation 8. Health and Safety Regulations 9. Utility Company Regulations 10. Police, Fire Department Rules 11. Environmental Protection Regulations 12. Americans with Disabilities Act B. Arrange for authorities having jurisdiction to inspect and test according to their requirements and for each temporary utility before use. Obtain required certifications and permits. C. Requirements of codes and regulations shall be considered as the minimum. Where the contract documents exceed (without violating) code and regulation requirements, contract requirements shall take precedence. Where codes conflict, the more stringent shall apply. 1.6 DUST CONTROL Temporary partitions should be constructed as called out on the Contract Documents and as mentioned in specification Sections Cleaning and Selective Demolition. 1.7 PROTECTION OF EXISTING IMPROVEMENTS A. Take precautions necessary to protect all existing utilities, monitor wells, and other Site improvements to remain from damage due to the work of this Project. B. Provide restoration of damaged property if damage is a result of construction activities. 1.8 TRAFFIC CONTROL A. Maintain control of vehicular and pedestrian traffic caused by, or resulting from, SUMMARY

16 the work of this Project. B. Means of control shall be in accordance with the applicable regulations of the jurisdiction responsible for traffic safety. 1.9 TEMPORARY CONTROLS A. Conform to all applicable state and local ordinances and regulations. Obtain and pay for necessary permits and licenses as required by local jurisdictions. END OF SECTION SUMMARY

17 SECTION WORK RESTRICTIONS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 USE OF PREMISES A. Damaged areas to be restored as prior to construction at the sole expense of the responsible contractor. 1. Limits: Confine construction operations to immediate areas of the work of this contract as shown on Drawings. 2. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. 1.3 OCCUPANCY REQUIREMENTS A. Partial Owner Occupancy: Owner reserves the right to occupy and to place and install equipment in completed areas of existing and new building work before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work. 1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied before Owner occupancy. 2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Owner occupancy. 3. Before partial Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will provide, operate, and maintain mechanical and electrical systems serving occupied portions of building. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION WORK RESTRICTIONS

18 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on "Architect's Supplemental Instructions." 1.4 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. (Proposals not taken through to the Architect, and implemented, will result in a nonpayment/non-approved status). 1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change. 2. Within 7 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. CONTRACT MODIFICATION PROCEDURES

19 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate delivery charges, equipment rental, and amounts of trade discounts. (School District is a Tax Exempt Agency). 4. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 5. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified. C. Proposal Request Form: Use AIA Document G709 or Architect s standard form for Proposal Requests. 1.5 CHANGE ORDER PROCEDURES A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701 or Architect s standard form. 1.6 CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used). END OF SECTION CONTRACT MODIFICATION PROCEDURES

20 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule. 1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following: a. Application for Payment forms with Continuation Sheets. B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section. 1. Identification: Include the following Project identification on the Schedule of Values: a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal. 2. Submit draft of AIA Document G703 Continuation Sheets. 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: Progress payments shall be submitted to Architect by the 10th of the month. The period covered by each Application for Payment is one month, ending on the last day of the month. C. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment. PAYMENT PROCEDURES

21 D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made. 2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. E. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to Architect. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. Contractor's Construction Schedule (preliminary if not final). 2. Submittals Schedule (preliminary if not final). G. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. H. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Updated final statement, accounting for final changes to the Contract Sum. 3. AIA Document G707, "Consent of Surety to Final Payment." PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION PAYMENT PROCEDURES

22 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. Administrative and supervisory personnel. 2. Project meetings. 1.3 COORDINATION A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different sections that depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's Construction Schedule. 2. Delivery and processing of submittals. 3. Progress meetings. 4. Preinstallation conferences. 5. Project closeout activities. 6. Startup and adjustment of systems. 1.4 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated. 1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times. 2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. 3. Minutes: Architect shall record significant discussions and agreements achieved, distribute the meeting minutes to everyone concerned, including Owner and Contractor, prior to the date of the subsequent meeting. B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect. Hold the conference at Project site PROJECT MANAGEMENT AND COORDINATION

23 or another convenient location. Conduct the meeting to review responsibilities and personnel assignments. C. Progress Meetings: Conduct progress meetings at regular intervals. 1. Minutes: Architect shall record and distribute to Contractor and Owner the meeting minutes. 2. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION PROJECT MANAGEMENT AND COORDINATION

24 SECTION CONSTRUCTION PROGRESS DOCUMENTATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following: 1. Preliminary Construction Schedule. 2. Contractor's Construction Schedule. 3. Submittals Schedule. 4. Field condition reports. 5. Special reports. 1.3 SUBMITTALS A. Submittals Schedule: Submit two printed copies of schedule. Arrange the following information in a tabular format: 1. Scheduled date for first submittal. 2. Specification Section number and title. 3. Submittal category (action or informational). 4. Name of subcontractor. 5. Description of the Work covered. 6. Scheduled date for Architect's final release or approval. B. Preliminary Construction Schedule: Submit two printed copies. C. Contractor's Construction Schedule: Submit two printed copies of initial schedule: one a reproducible print and one a blue- or black-line print, large enough to show entire schedule for entire construction period. D. Field Condition Reports: Submit one copy immediately at time of discovery of differing conditions. E. Special Reports: Submit one copy immediately at time of unusual event. 1.4 QUALITY ASSURANCE A. Pre-scheduling Conference: Prior to commencement of construction activities conduct conference at Project site to comply with requirements in Division 1 Section "Project Management and Coordination." Review methods and procedures related to the Preliminary Construction Schedule and Contractor's Construction Schedule, including, but not limited to, the following: 1. Discuss constraints, including phasing and storage areas. CONSTRUCTION PROGRESS DOCUMENTATION

25 2. Review time required for review of submittals and re-submittals. 3. Review requirements for tests and inspections by independent testing and inspecting agencies, If required 4. Review time required for completion and startup procedures. 5. Review and finalize list of construction activities to be included in schedule. 6. Review submittal requirements and procedures. 7. Review procedures for updating schedule. 1.5 COORDINATION A. Coordinate preparation and processing of schedules and reports with performance of construction activities B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports. 1. Secure time commitments for performing critical elements of the Work including delivery of equipment from parties involved. 2. Coordinate each construction activity with other activities and schedule them in proper sequence. PART 2 - PRODUCTS 2.1 SUBMITTALS SCHEDULE A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, re-submittal, ordering, manufacturing, fabrication, and delivery when establishing dates. 1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule. 2. Initial Submittal: Submit concurrently with preliminary construction schedule. Include critical submittals required as soon as possible following commencement of the work. List those required to maintain orderly progress of the Work and those required early because of excessive lead-time for manufacture or fabrication. a. At Contractor's option, show submittals on the Preliminary Construction Schedule, instead of tabulating them separately. 3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's Construction Schedule. 2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL A. Procedures: Comply with procedures contained in AGC's "Construction Planning & Scheduling." B. Time Frame: Extend schedule from date established for commencement of the Work or the Notice to Proceed to date of Substantial Completion. CONSTRUCTION PROGRESS DOCUMENTATION

26 C. Activities: Treat each separate area as a separate numbered activity for each principal element of the Work. Comply with the following: 1. Procurement Activities: Include procurement process activities for long lead items and major items, requiring a cycle of more than 30 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery. 2. Submittal Review Time: Include review and re-submittal times indicated in Division 1 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule. 3. Startup and Testing Time: Include days for startup and testing as required by the Electrical Consultant. 4. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Architect's administrative procedures necessary for certification of Substantial Completion. D. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected. 1. Phasing: Arrange list of activities on schedule by phase or separate areas of the work, 2. Work Restrictions: Show the effect of the following items on the schedule: a. Coordination with existing construction. b. Uninterruptible services. c. Use of premises restrictions. d. Provisions for future construction. e. Seasonal variations. f. Environmental control. 3. Work Stages: Indicate important stages of construction for each major portion of the Work, including, but not limited to, the following: a. Subcontract awards, if any. b. Submittals. c. Purchases. d. Fabrication. e. Sample testing. f. Deliveries. g. Installation. h. Tests and inspections. i. Adjusting. j. Startup and placement into final use and operation. E. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, Percentage completion milestones and Final Completion. F. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis to demonstrate the effect of the proposed change on the overall project schedule. 2.3 CONTRACTOR'S CONSTRUCTION SCHEDULE CONSTRUCTION PROGRESS DOCUMENTATION

27 A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 30 days of date established for the Notice of Award. Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project. B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line. 1. For construction activities that require 1 month or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar. 2.4 REPORTS A. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a request for information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents. 2.5 SPECIAL REPORTS A. General: Submit special reports directly to Owner within one day of an occurrence. Distribute copies of report to parties affected by the occurrence. B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List a chain of events, persons participating, a response by the Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable. PART 3 - EXECUTION 3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE A. Contractor's Construction Schedule Updating: At weekly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one day before each regularly scheduled progress meeting. 1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting. 2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations. 3. As the Work progresses, indicate Actual Completion percentage for each activity. B. Distribution: Distribute copies of approved schedule to the Architect, Owner, sub-contractors, testing and inspecting agencies, if applicable and other parties identified by Contractor with a need-to-know schedule responsibility. 1. Post copies in Project meeting rooms and temporary field offices. CONSTRUCTION PROGRESS DOCUMENTATION

28 2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities. END OF SECTION CONSTRUCTION PROGRESS DOCUMENTATION

29 SECTION SUBMITTAL PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals. 1.3 SUBMITTAL PROCEDURES A. General: Electronic copies of CAD Drawings or REVIT files may be provided by Architect for Contractor's use in preparing submittals. General contractor shall submit request on behalf of themselves or sub-contractors. B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. C. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities. Submittals should be submitted by contractor to architect within 30 days from notice to proceed. D. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals. 1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination. 2. Resubmittal Review: Allow 15 days for review of each resubmittal. E. Identification: Place a permanent label or title block on each submittal for identification. 1. Indicate name of firm or entity that prepared each submittal on label or title block. 2. Include the following information on label for processing and recording action taken: a. Project name. b. Date. c. Name and address of Architect. d. Name and address of Contractor. e. Name and address of subcontractor. f. Name and address of supplier. g. Name of manufacturer. SUBMITTAL PROCEDURES

30 h. Submittal number or other unique identifier, including revision identifier. i. Number and title of appropriate Specification Section. j. Drawing number and detail references, as appropriate. k. Location(s) where product is to be installed, as appropriate. F. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. G. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. 1. Use for Construction: Use only final submittals with mark indicating "Approval notation from Architect's action stamp". 1.4 SUBMITTAL FORMAT A. PDF Submittals: Prepare submittals as PDF package, incorporating complete information for each submittal into ONE PDF file. Name PDF file with submittal name and number (matching the corresponding specification section). B. Samples (as listed in 2.1.D below) are required to be submitted as physical samples of materials and color options. PDF s with images of materials and colors will not be approved. C. Paper Submittals: 1. If requested (or necessary) provide submittal in paper format in lieu of PDF format. Place a permanent label or title block on each submittal item for identification; include name of firm or entity that prepared submittal. 2. Provide a space on label or beside title block to record Contractor's review and approval markings and action taken by Architect. 3. Action Submittals: Submit four paper copies of each submittal unless otherwise indicated. Architect will return two copies. 4. Informational Submittals: Submit four paper copies of each submittal unless otherwise indicated. Architect will return two copies. 5. Additional Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal. 6. Transmittal for Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using transmittal form. PART 2 - PRODUCTS 2.1 ACTION SUBMITTALS A. General: Prepare and submit Action Submittals required by individual Specification Sections. B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment. 1. Mark each copy of each submittal to show which products and options are applicable. 2. Include the following information, as applicable: a. Manufacturer's written recommendations. SUBMITTAL PROCEDURES

31 b. Manufacturer's product specifications. c. Manufacturer's installation instructions. d. Standard color charts. e. Manufacturer's catalog cuts. f. Standard product operation and maintenance manuals. g. Compliance with specified referenced standards. 3. Submit Product Data concurrent with Samples. C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data. 1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable: a. Dimensions. b. Identification of products. c. Fabrication and installation drawings. d. Roughing-in and setting diagrams. e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring. f. Shopwork manufacturing instructions. g. Schedules. h. Design calculations. i. Compliance with specified standards. j. Relationship to adjoining construction clearly indicated. 2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches (215 by 280 mm) but no larger than 30 by 42 inches (750 by 1000 mm). D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other materials. 1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package. 2. Identification: Permanently attach label on unexposed side of Samples that includes the following: a. Project name and submittal number. b. Generic description of Sample. c. Product name and name of manufacturer. d. Sample source. e. Number and title of applicable Specification Section. f. Specification paragraph number and generic name of each item. 3. Disposition: Maintain sets of approved Samples at Project site, available for qualitycontrol comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set. a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use. b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor. SUBMITTAL PROCEDURES

32 4. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available. a. Number of Samples: Submit one full set of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected. 5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection. a. Number of Samples: Submit three sets of Samples. Architect will retain one Sample set; remainder will be returned. 1) Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated. 2) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations. 2.2 INFORMATIONAL SUBMITTALS A. General: Prepare and submit Informational Submittals required by other Specification Sections. 1. Certificates and Certifications: Provide a notarized statement that includes signature of Contractor, testing agency, or design professional responsible for preparing certification. All certificates and certifications must be signed by an authorized officer or other individual authorized to sign documents on behalf of the company. 2. Test and Inspection Reports: Comply with requirements in Division 1 Section "Quality Requirements." B. Contractor's Construction Schedule: Comply with requirements in Division 1 Section "Construction Progress Documentation." C. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, names and addresses of architects and owners, and other information specified. D. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that product complies with requirements. E. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements. Submit record of Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) on AWS forms. Include names of firms and personnel certified. F. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that Installer complies with requirements and, where required, is authorized for this specific Project. SUBMITTAL PROCEDURES

33 G. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying that manufacturer complies with requirements. Include evidence of manufacturing experience where required. H. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that material complies with requirements. I. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements. J. Pre-construction Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements. K. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements. L. Product Test Reports: Prepare written reports indicating current product produced by manufacturer complies with requirements. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency. M. Research/Evaluation Reports: Prepare written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information: 1. Name of evaluation organization. 2. Date of evaluation. 3. Time period when report is in effect. 4. Product and manufacturers' names. 5. Description of product. 6. Test procedures and results. 7. Limitations of use. N. Maintenance Data: Prepare written and graphic instructions and procedures for operation and normal maintenance of products and equipment. Comply with requirements in Division 1 Section "Closeout Procedures." O. Design Data: Prepare written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. P. Manufacturer's Instructions: Prepare written or published information that documents manufacturer's recommendations, guidelines, and procedures for installing or operating a product or equipment. Include name of product and name, address, and telephone number of manufacturer. Include the following, as applicable: 1. Preparation of substrates. 2. Required substrate tolerances. 3. Sequence of installation or erection. 4. Required installation tolerances. 5. Required adjustments. SUBMITTAL PROCEDURES