Facilities and Planning Department Measure E Update March 2017

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2 State Seismic Mitigation Program (SSMP) The District s application for SSMP funds for Horace Mann Building A will be reviewed for approval by the State Allocation Board at its next scheduled meeting on 4/24/17. Altogether, funding for 5 of the 13 eligible buildings is considered likely and up to $35 million dollars of funds could be approved for Phase I. The next applications to OPSC are depending on the timing of DSA project reviews. Furniture Fixtures and Equipment (FF&E) Standards The FF&E procurement for building A at Horace Mann School continued in March. IT Systems Updates to the IT standards, produced and used, at HMS B are in progress; and will be used to purchase the low voltage systems and equipment for HMS A. In December the Board set aside $6,004,000 for District wide procurement of technology upgrades. Department of Toxic Substances Control (DTSC) Due to receiving State Funding, No Further Action (NFA) letters are needed from DTSC for the proposed modernizations at El Rodeo and BHHS: o At El Rodeo this relates to leakage from the previously removed underground storage tank. Based on the data from the Pilot Test Wells, DTSC and the Water Board have agreed to close out this work. A Remedial Action Plan (RAP) is being prepared for submittal to DTSC for approval. The closure process is projected to continue through o At BHHS the NFA is due to possible hazardous materials on the campus. DTSC has approved the proposed remediation for the area containing Building B. In late December, DTSC provided numerous comments and questions on the RAP for the remainder of the campus; with the exception of the Lacrosse field area previously cleared, in November. The environmental consultant is preparing a revised RAP for approval. Remediation will be carried out primarily through the construction contracts beginning with building B area and continuing into future phase of the program. Safety There were no safety incidents in March. Labor Compliance The Center for Contract Compliance has filed official complaints with the D.I.R. concerning two sub- contractors at the HMS A project. There has been no further action. COC/Audits The remaining 5 items of the 22 recommendations provided by the 2014/2015 Fiscal Year Audit Report issued by Harvey M. Rose Associates are still to be completed. The Performance and Financial Audits were finalized for FY 2015/2016 in March and the reports will be issued in April. Facilities and Planning Procedures Manual Efforts to revise and update the Facilities and Planning Procedures Manual are on hold. Program Management Software A RFQ/RFP to procure a new Program Management software system produced two proposals. The procurement process is on hold. Page 2

3 FINANCIAL OVERVIEW BHUSD MEASURE E BOND COST STATUS Report End Date: March 31, 2017 Phase I Budget 342,150, ,150,000 Expenditures $350,000, ,726, Remaining Amt. 195,423, $300,000,000 $350,000,000 $300,000, ,546,881 $250,000,000 $200,000,000 $150,000, ,726, ,423,502 $250,000,000 $200,000,000 $150,000, , ,479,794 $100,000,000 $100,000,000 $50,000,000 $50,000,000 $0 Phase I Budget Expenditures Remaining Amt. $- Measure E Capacity Total Notes on Hand Appropriated Amt + Expended Remaining Amount SITES BUDGET EXPENDITURES REMAINING AMOUNT Phase I w/o Ph II From Fiscal Year 2008 thru 2017 Phase I BOE Approved 2/28/17 Period End Date 03/31/17 Without Phase II A B C = A - B Facilities & Planning / District $ 28,450,000 $ 26,083,683 $ 2,366,317 Beverly Hills High School $ 94,400,000 $ 28,359,396 $ 66,040,604 Beverly Vista School $ 5,300,000 $ 3,530,665 $ 1,769,335 El Rodeo School $ 85,430,000 $ 17,603,999 $ 67,826,001 Hawthorne School $ 17,300,000 $ 6,070,735 $ 11,229,265 Horace Mann School $ 82,965,000 $ 64,658,878 $ 18,306,122 Program Contingency $ 3,500,000 $ - $ 3,500,000 Subtotal $ 317,345,000 $ 146,307,356 $ 171,037,644 Unallocated Contingency $ - $ - $ - Total $ 317,345,000 $ 146,307,356 $ 171,037,644 Technology Funding $ 6,004,000 $ 419,142 $ 5,584,858 Bidding Conditions Allowance $ 8,000,000 $ - $ 8,000,000 Unallocated Funds $ 10,801,000 $ - $ 10,801,000 Grand Total $ 342,150,000 $ 146,726,498 $ 195,423,502 Measure E Current Capacity - Districtwide Total Notes on Hand Appropriated Amount Expended Remaining Amount A B C D = (A-B-C) $ 341,546,881 $ 33,340,588 $ 146,726,498 $ 161,479,794 NOTE: 2/28/17 BOE Approved Modified Total Budget of $342,150,000 Page 3

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5 MASTER SCHEDULE A high level overview of the updated current master schedule is shown above. Based on Board direction February 23, 2016, the overall schedule has been sequenced into Phases with Phase I in the grey color delineating the work to be accomplished within the current Bond funding. Future Phases related work will be dependent on a new bond in the future. The Horace Mann Building A Modernization Project is in progress and scheduled for completion for class to start in Winter Beverly Hills High School Construction Documents for Buildings A, B1 & B2 and C continue in the DSA approval process. Design for Buildings B3 & B4 is in progress and projected to be submitted to DSA in mid/late Demolition and Abatement of B1, B2 & B3 was completed in March and closeout is in progress. The El Rodeo modernization plan Construction Documents are with DSA and scheduled for approval in late Summer, Demolition & Abatement on Bldg. A- D is complete and project close out is in progress. The overall Hawthorne modernization continues in Construction Documents design phase; and the expected submittal to DSA is Autumn The Hawthorne Auditorium modernization plans were submitted to DSA in November. The Beverly Vista deck project punchlist work and waterproofing was completed in March; and project close out is in progress. Page 5

6 Phase 1 (Measure E Funded) Projects Facilities and Planning Department Beverly Hills High School Project Status INTERIM HOUSING BUILDINGS B1 & B2 BUILDING B3 SITE WORK Interim Housing has been completed. The Architect requested additional information from the Inspector of Record to finalize DSA response on final CCD approval. All other CCD s have been approved. The Architect will issue DSA submittal in April. Construction Documents continue in DSA back check; approval is expected in July. Abatement and Demolition construction work was completed in March. The modernization work bid process will commence once DSA approves the construction documents in July. B3 is currently in the design development phase along with Building B4. The exterior portion of building B3 Abatement and Demolition was included with Buildings B1 & B2 Abatement and Demolition project. Due to building occupancy, B3 interior demolition and abatement will need to be planned as a summer project once DSA approves construction documents. The modernization work bid process will follow DSA approval and Board approval. Site Package is DSA approved; but does not include final design development for the South Athletic Fields. Partial site work will be included with Buildings B1- B4 work; majority of the site work deferred to the future phase. Phase 2 (Future Bond Funded) Projects BUILDING A Currently under review by DSA; approval expected in mid 2018; and the expected start date after the completion of Building C. BUILDING B4 B4 is currently in Design Development phase. DSA submittal is projected for October Construction work will begin when sufficient funds are available. BUILDING C During the DSA review of building C foundation design drawings, it was determined there were geotechnical and structural issues raised that is preventing final approval. Subsequently, DSA has recommended a redesign of building C foundation. The Architect will resubmit revised drawings and DSA approval is now expected in the mid BUILDING E To be demolished after completion of Building C; tentatively scheduled for BUILDING F Minimal repair and deferred maintenance work; tentatively scheduled for Summer BUILDING H To be demolished in preparation for work on Building C; tentatively scheduled for Fall BUILDING L There will be very minimal work in Building L associated with modernization of Building A; tentatively scheduled for SOUTH SITE WORK Design will begin in Final portion of the site work to be completed after removal of interim housing and the Venaco oil wells, tentatively scheduled for Page 6

7 Construction Cost Summary Page 7

8 Phase 1 (Measure E Funded) Projects Facilities and Planning Department El Rodeo School Project Status INTERIM HOUSING BUILDINGS A D The close out process is in progress pending DSA final review. The Architect has submitted the final forms to DSA which are currently under review. Demolition and abatement punch list work was completed in March. DSA approval for modernization work is projected in August The construction will begin upon Board authorization to proceed following DSA approval. MAKE READY PROJECTS Work is complete and minor punch list work continued in March. PARTIAL SITE WORK Construction Documents currently under review by DSA with approval projected for August Work to be completed after removal of interim housing and in coordination with the proposed parking structure. Phase 2 (Future Bond Funded) Projects BUILDING E Construction Documents currently under review by DSA along with Buildings A D. Work tentatively scheduled to begin in 2019; expected completion in the Winter of PARKING GARAGE Design is in progress, and the concept design will be presented to the Board in May. SITE WORK Site development work will be completed around 3 rd quarter of Page 8

9 Construction Cost Summary Page 9

10 Phase 1 (Measure E Funded) Projects Facilities and Planning Department Hawthorne School Project Status AUDITORIUM The design of the Auditorium modernization was submitted to DSA in late November with approval projected for late DSA has accepted the construction document after the Architects included additional accessibility upgrades to meet their historical building hardship requirements. Phase 2 (Future Bond Funded) Projects BUILDING A OTHER BUILDINGS PARKING GARAGE SITE WORK INTERIM HOUSING The existing Building A is to be modernized; and is currently in construction document phase of design. All other existing buildings to be demolished and replaced with new construction; currently in construction document phase of design. Currently in construction document phase of design as part of the South End building. Currently in construction document phase of design. Solutions for interim housing are still to be determined. Page 10

11 Phase 1 (Measure E Funded) Projects Facilities and Planning Department Horace Mann School Project Status BUILDING B BUILDING A INTERIM HOUSING SITE WORK The final punch list work and close out items are in progress. The anticipated completion is August due to some of the extensive construction work requiring the building to be vacant for the repairs. The modernization of building A is approximately 54% complete. In March the structural remedial work required due to the building deficiencies found during demolition and abatement was completed. This additional work will cause the official opening for building A to be delayed until the winter of DSA approved the outstanding CCD in March; and the interim housing project is now in the project closeout process. Design is complete and construction documents were approved by DSA in March. This work is scheduled for the first half of Page 11

12 Construction Cost Summary Page 12

13 Beverly Vista School Project Status SUMMER 2016 Deck Repair Major Water Intrusion: The deck waterproofing application was completed in March and project close out is in progress. Courtyard Grading and Site Drainage Improvements: This work has been re- scheduled to be completed during Summer break SUMMER 2017 The design of Security fencing improvements, playground lighting, additional repair and deferred maintenance projects have been completed and work is scheduled to be completed in the summer of Construction Cost Summary Page 13

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