REQUEST FOR PROPOSALS (RFP)

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1 REQUEST FOR PROPOSALS (RFP) American Institute of Architects, Nebraska Chapter New Office Space for AIA Nebraska and Lincoln Haymarket Development Corporation Offices Introduction The American Institute of Architects Nebraska Chapter (AIA NE) and the Lincoln Haymarket Development Corporation (LHDC) are requesting proposals for Architectural Design Services relating to interior improvements for both tenants with some shared space in the Hardy Building, 335 No. 8th Street, Historic Haymarket District, Lincoln, Nebraska. AIA NE currently has office space in the lower level of Architectural Hall at the University of Nebraska Lincoln. AIA NE wishes to move its offices to a location that offers more access and visibility to members and the public. AIA NE and LHDC have agreed to combine the LHDC current space with an adjacent vacant space previously occupied by The Haydon Art Gallery for a combined approximately 2,000 square feet. Each tenant will have its own private space. The tenants have agreed to share some common service oriented space as a cost saving measure. See program below for details. Eligibility Only AIA Nebraska (Licensed Architects) are eligible to submit. AIA Nebraska Associate Members and AIAS Nebraska members may team with AIA Nebraska architects or AIA Nebraska firm members. Teaming is allowed, encouraged however, only one submission per AIA Nebraska architect or AIA Nebraska member firm will be allowed. Site Visit Tours of the proposed space, 335 No. 8 th Street, Lincoln, NE, will be offered on Thursday, March 22, 1 to 3 pm and Wednesday, March 28 from 4 pm to 6 pm. Process It is the intent of this process to select one team to be awarded a contract to further develop their design through the Design Development, Construction Documents, and Contract Administration phases of the project. The selected design will be provided a stipend of $5,000; understanding that some of winning team services will be donated. A contractor will be selected from existing AIA Nebraska industry members and partners. AIA contract documents will be utilized. Office design, including design and placement of signage and graphics, will require AIA NE and LHDC approval. Competition Selection Jury Three representatives from LHDC, and the LHDC Executive Director will serve as the jury, as well as a representative from each of the four AIA Nebraska Chapters, that does not submit an individual or firm proposal, as well as an at large AIA Nebraska member, that does not submit an individual or firm proposal, and the AIA Nebraska Executive Director. Evaluation of Proposals Each proposal will be evaluated by the Competition Selection Jury to determine the relative strengths, weaknesses, merits, and benefits. The primary areas in which the proposal will be evaluated will include flexibility, creativity, sustainability, functionality and efficiency of design concept. 1

2 Schedule April 12 (midnight) April 16 April 18 April 26 May 24 June 21 August 17 Proposals Due Optional Presentation Board Due to AIA NE, 102 Arch Hall, UNL Jury Meets Winner Notified Selection of Contractor Plans Received + Contract Signed Construction Begins Move in Submittal Requirements All must be uploaded to the identified AIA Nebraska FTP site. Concealed Letter of Intent A concealed letter of intent is required that must be signed by the submitting AIA Nebraska (member) architect and includes the members of the project team. Narrative Description Required is a narrative description of the design concepts and philosophy presented in the proposal. Describe how the design evolved from its initial conception through its form as presented. Address how the proposed design achieves the goals and design guidelines for the project. Include narrative descriptions of quality levels; proposed finish, color, and material selections; design details (as appropriate); performance characteristics; sustainable design; and the building s mechanical, electrical, and structural systems. There must be no identifiable names, addresses or logos on the digital submittals. (Maximum of three (3) pages). Visual Description Proposals must be in a PowerPoint format and uploaded to the AIA Nebraska FTP site by project deadline; overall file size may not exceed 10 megabytes. (Maximum of ten (10) slides). Each submittal may include a 24x24 presentation board depicting the proposed design to be displayed on a First Friday art walk after the selection process; identification should be included on the presentation boards. Deliver to AIA Nebraska, 102 Arch Hall, UNL. LHDC Program Incorporation of Prairie School elements into design. Work areas for 2 staff members, each work area should consist of approximately 10 linear of work surface, file cabinets may be under the work surfaces or stand alone. Layout area for seasonal materials adjacent to or inclusive with the staff area approximately 24 square feet Executive Directors private office approximately 11 x13 Conference room minimum 22 x15 must accommodate existing conference table. Entrance: Common hall area, north west. Executive Directors office and staff area will be served by one of the existing heat pumps. Conference room will be served by one of the existing heat pumps. Staff and Directors office must have adequate ambient lighting and additional task lighting. 2

3 Conference room should have adequate lighting for meetings and be able to dim lighting for presentations. AIA NE Program Entrance: Common hall area, north east. East door should remain a glass door, however will not be open for traffic. Executive Assistant: Optimal natural light Work surface for computer, etc. to include, drawer(s) and small area for hanging files. Executive Director: Optimal natural light desk face east Private to semi private located away from entry door Work surface for computer, etc, to include drawer(s) and small area for hanging files. Conference Area: Table suitable for 4 people seated Coffee bar area Does not need to be private Television monitor needs to be accessible for both exhibit and conference area. 2 (existing) file cabinets: 18" Deep, 36" Wide, 52 1/4" Tall Exhibit/Public Area: AIA NE wishes to have an area(s) for display of architects work or architectural significant materials. This area should be visible from the exterior. Television monitor shall be part of exhibit conference area; should be visible from front entry and exterior for the purpose of showing slide shows of architects work. AIA NE space will be served from one of the existing heat pumps. Common area: AIA NE and LHDC wish to share certain uses to reduce cost to each entity. Shared uses include: Copy machine fax and layout area. Break area including a single bowl sink disposal, small upright refrigerator freezer, microwave and small dishwasher. Storage each tenant should have a storage area of approx. 4 of work surface and 3 of full height lockable cabinet for supplies. Area between organizations must have the ability to be locked. Additional Design Considerations Preferred Design Qualities for AIA Nebraska: High quality of design for which Nebraska Architects are known and that the AIA Nebraska office promotes. AIA Nebraska is seeking proposal to include built in furniture options. AIA NE and LHDC encourage the design to consider sustainable design principles. Preference is a red color palette, Pantone Red 032. Glass preferred material. 3

4 There may be donations of time and/or materials from AIA Nebraska affiliate members. The architect is encouraged to incorporate these donations as appropriate. Attached to RFP include: Program Statements Existing floor plan Floor plan showing existing construction to remain Photos All questions must be in writing and directed to Dave Johnson, AIA, and Sara Kay, Hon. AIA, at Any additional information or modifications will be posted on the AIA Nebraska website at 4

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