Preliminary Report for: Iowa Lottery

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1 Preliminary Report for: Iowa Lottery Customer Information: Iowa Lottery 2323 Grand Avenue Des Moines, IA Date: June 27, 2013

2 Facility Improvement Master Plan Preliminary Report Iowa Lottery June 27, 2013 Executive Summary: Thank you for choosing Baker Group to initiate the first phase of our Facility Improvement Master Plan. The intent of this program is to assist you: Analyze the condition of energy consuming infrastructure, including HVAC, Lighting, BAS, etc. Evaluate the current energy consumption for each building Explore improvements desired by the Board and Administration This first step of our process is intended to identify needs and provide a resource to utilize in laying out the long-term building improvement program. There is no charge to the Iowa Lottery for this first phase. From this phase, we would work with you closely to determine what, if anything, should be done in the buildings and to help identify a financial plan for implementation. Once priorities and financial parameters have been established, we would move forward with a project development agreement to perform a detailed audit that would focus our efforts on the Board s objectives. A detailed audit will carry some monetary costs to the Iowa Lottery to help cover the costs of our engineering and project management team. These costs will be quoted to you based on what projects you choose to implement at the current time (normally in the next 12 to 18 month construction cycle). From the detailed audit, we will provide you with budget numbers, by individual project for the following: Installation cost Turn Key Energy Savings Projections Operational Savings Projections Expected remaining life of existing equipment Priority Level for each project Estimate of energy rebates, grants, and low cost/no cost loans Once the detailed audit is complete, we will again meet with you to analyze our findings and help determine the direction of the project. This is the point where you will make decisions on what to include in a final project scope, subject to the final bidding process. To simplify the construction process and to keep the design team and project development team

3 Facility Improvement Master Plan Preliminary Report interactive with the project, Baker Group would recommend implementing this project through a construction management process. We will talk more about this in our meetings with you, but basically Baker Group would manage the entire process for you including finalizing outside design work, publishing bid requests and receiving said bids, evaluating all bids with your building committee on an open book pricing structure, handle all construction contracts, insurance documents and bonds as needed and finally, manage the entire construction and implementation process to completion. Our fees for construction management will be negotiated up front and direct to the building committee. Funding for a major project in today s financial world is very economical. There are limited loans available for energy projects through the Iowa Energy Bank as well as rebate programs through the utility companies and we will pursue for you. In addition, low cost government leases are available for up to 15 years. With all the sources available, improvement projects can typically be 100% funded without dipping into your capital outlay reserves if you wish. In today s world of budget cuts and tight funding we take great care in trying to utilize the funds you have available for building improvement projects to help reduce your operating cost. Reduced costs and improved learning environments can be accomplished We are looking forward to reviewing the following proposal with you and to being your partner in the Facility Improvement Master Plan process. Sincerely, Jon Jackson Account Executive Baker Group

4 Facility Improvement Master Plan Preliminary Report Table of Contents Executive Summary 1. Preliminary Report a. HVAC b. Lighting c. Electrical d. Windows e. Roof 2. Energy Benchmark 3. Construction & Phasing Ideas 4. Project Development Agreement

5 Facility Improvement Master Plan Preliminary Report Section 1 Preliminary Report HVAC Lighting Electrical Windows Roof

6 Facility Improvement Master Plan Preliminary Report Iowa Lottery Des Moines, Iowa The building itself is constructed of cast in place concrete with brick siding and includes approximately 46,000 square feet. Although nearly 60 years old the building structure and envelop are in very good shape. Additionally, the building looks great and is in a great location.

7 Facility Improvement Master Plan Preliminary Report Current Conditions: HVAC Much of the HVAC systems (with the exception of chillers 1980, & Boilers 2000) are a part of the original construction. Additionally, the Data Room operates on its own cooling unit independent from the remainder of the building. Aside from the boilers and the Data Center cooling unit, a full HVAC renovation is recommended. Other studies, as well as our own, indicate that the dual duct system is obsolete and very inefficient. We recommend utilizing current VRV Technology, which would bring the building inline for an additional years, increase comfort levels, and yield a savings of 45-55% energy cost.

8 Facility Improvement Master Plan Preliminary Report Current Conditions: Lighting & Ceiling Much of the lighting is T12 and could be upgraded to either T8 or LED Technology. A further Light Audit and Design will be completed as a part of the program. This will be dictated to a certain degree, as to the final decision regarding the ceiling. Three options include; replace wood slot ceiling, drop ceiling, or open air design.

9 Facility Improvement Master Plan Preliminary Report Current Conditions: Building Automation System The current pneumatic building automation system although functional, should be replaced with current technology DDC system. This would allow higher energy efficiency and greater functionality from both user and service standpoint. Power It has been determined that the Power distribution is up to code and appears to be adequate. That said, some modifications and additions will need to occur to accommodate a new mechanical system.

10 Facility Improvement Master Plan Preliminary Report Current Conditions: Windows Most of the windows are double pane insulated windows with metal frames. Some windows show obvious signs of moisture problems. Installed in 1980, these windows could certainly be replaced with new technology double paned windows which would provide better insulation, operation, and would be more esthetically pleasing.

11 Facility Improvement Master Plan Preliminary Report Current Conditions: Roof The current membrane system roof was installed in 1993, with a 20 year warranty that will expire in January of It appears to have heavy ponding on the high roof (Big central stain). Likely some pulling around the perimeter (black line along the wall just left of the entry door), but from the sky nothing traumatic. Further investigation is recommended to determine remainder of life. Picture and description % RL Craft Roofing Company

12 Facility Improvement Master Plan Preliminary Report Section 2 Energy Benchmark

13 Summary of Energy and Cost Performance Iowa State Lottery Quick-Look Benchmark The total energy use of this facility is kbtu / SF. The total energy cost that this facility spends on energy each year is $1.86 / SF. The two graphics below are a quick-look dashboard indicating how your facility is doing compared to other similar facilities in your region. The yellow section of the graph indicates average, anywhere to the left is better than average, and anywhere to the right is worse than average. Average is 77.6 kbtu/sf Low is 0.0 kbtu/sf High is kbtu/sf Low is Aver age is High is Average Annual Energy Use is kbtu / SF Average is $0.90 / SF Low is $0.00 / SF High is $1.80 / SF Low is Aver age is High is Average Annual Energy Cost is $1.86 / SF Baker Group Confidential

14 Summary of Energy and Cost Performance Iowa State Lottery Breakdown of Energy - Use and Cost per Square Foot The table below summarizes the use per square foot and cost per square foot for each type of utility at your facility. By looking at these numbers on a square foot basis, different utilities are more easily compared to each other. The table is broken down into gas, electric, and total. The % of the total column is intended to help more easily understand what portion of total energy is being used by each utility, and what portion of the total cost is being paid for that energy. Also included is Cost per Therm and Cost per kwh. These are included to understand better what you are paying for each of these utilities, but in order to compare to each other, they need to be looked at in the same units. The last row indicates cost per kbtu. The unit 'kbtu' is a standard unit of energy and is what is used to compare the gas and electric energy values. This is the best way to analyze what you are paying for energy you are getting. Summary Table Energy Use per square foot Gas Electric Value % of Total Value % of Total kbtu 66.9% 58.1 kbtu 33.1% Total Value kbtu Energy Cost per square foot $ % $ % $1.861 Cost Per Therm or kwh $ $ Cost Per kbtu $ $ $ Baker Group Confidential

15 Summary of Energy and Cost Performance Iowa State Lottery Annual Percentages It is important to know what you are spending on utilities at your facility. The graphics below help you visualize how much you have spent and used on utilities in the past year. This is beneficial so that you can know where you are spending money so that you can make informed decisions in the future. If electric costs are higher than gas or water costs, there may be more potential savings by reducing the amount of electricity used than by reducing the amount of gas. Similarly, if water costs are high, it may be a better investment to change out water fixtures than spend money to reduce energy levels. In your case, your electrical costs are the highest percentage of your total cost. Total Annual Utility Cost $77, % $45,453 58% $32,430 42% $0 0% Electric Cost Gas Cost Water Cost Annual Energy Use Annual Energy Cost 4,920,893 67% 2,429,445 33% Electric Energy Gas Energy $32,430 42% $45,453 58% Electric Cost Gas Cost Baker Group Confidential

16 Summary of Energy and Cost Performance Iowa State Lottery Breakdown By Utility - Supplemental Information The images on the following pages graphically portray the amount of money and energy spent at this facility. The individual pages represent either usages, costs, or other broken down aspects of your bills. Cost Summary pages indicate the amount of money spent on the different parts of your utility bill. Total Energy graphs combine all energy from gas and electric to show your total energy use throughout the year. A Weather Adjusted Total Energy graph indicates that your building is impacted by the outdoor air temperature. This graph indicates the amount of energy you would have used if the weather had been normal. Finally, each point on a Rolling Energy or Rolling Cost graph indicates the sum of the previous 12-months. For a point on the Rolling Cost graph for October 2012, the value you would be the total amount of money spent from November October November 2012 would include December November $10, Total Cost Summary $9, $8, $7, $6, Dollars $5, $4, $3, $2, $1, $- Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Winter Months Electric Total Dollars ($) Gas Total Dollars ($) Water Total Dollars ($) Baker Group Confidential

17 Iowa State Lottery $10, Total Cost Summary $9, $8, $7, $6, Dollars $5, $4, $3, $2, $1, $- Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Winter Months Electric Total Dollars ($) Gas Total Dollars ($) Water Total Dollars ($) Baker Group Confidential

18 Iowa State Lottery 1,200,000 Total Energy Use 1,000, ,000 kbtu used 600, , ,000 - Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Winter Months Total Energy usage (kbtu) (weather adjusted) Baker Group Confidential

19 Iowa State Lottery $10, Total Energy Cost $9, $8, $7, $6, Dollars $5, $4, $3, $2, $1, $- Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Winter Months Total Energy Cost Baker Group Confidential

20 Iowa State Lottery 1,200,000 Total Energy Usage and Cost $10, $9, ,000,000 $8, ,000 $7, Electrical and Gas energy used 600, ,000 $6, $5, $4, $3, Total Dollars on Energy 200,000 $2, $1, Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 $- Total Energy Use (kbtu) Total Energy Cost Baker Group Confidential

21 Iowa State Lottery $5, Monthly Electric Cost Summary $4, $4, $3, $3, Total Cost $2, $2, $1, $1, $ $- Winter Months Energy Charges ($) Demand Charges ($) Other Charges ($) Baker Group Confidential

22 Iowa State Lottery 100,000 Monthly Electrical Usage 90,000 80,000 70,000 60,000 kwh used 50,000 40,000 30,000 20,000 10,000 0 Winter Dates Use (kwh) Baker Group Confidential

23 Iowa State Lottery $5, Monthly Electrical Cost $4, $4, $3, $3, Cost $2, $2, $1, $1, $ $- Winter Months Total Cost ($) Baker Group Confidential

24 Iowa State Lottery 100,000 Monthly Usage and Cost $5, ,000 $4, ,000 $4, ,000 $3, ,000 $3, kwh used 50,000 $2, Monthly Cost 40,000 $2, ,000 $1, ,000 $1, ,000 $ $- Use (kwh) Total Cost ($) Baker Group Confidential

25 Iowa State Lottery $7, Monthly Gas Cost Summary $6, $5, Total Cost $4, $3, $2, $1, $- Winter Months Energy Charges ($) Transport Charges ($) Other Charges ($) Baker Group Confidential

26 Iowa State Lottery 10,000 Monthly Gas Usage 9,000 8,000 7,000 6,000 Therms used 5,000 4,000 3,000 2,000 1,000 0 Winter Months Use (therms) Baker Group Confidential

27 Iowa State Lottery $7, Monthly Gas Cost $6, $5, Total Gas Cost $4, $3, $2, $1, $- Winter Months Total Cost ($) Baker Group Confidential

28 Iowa State Lottery $7, Monthly Gas Usage and Cost 10,000 $6, ,000 8,000 $5, ,000 Total Cost $4, $3, ,000 5,000 4,000 Usage (therms) $2, ,000 $1, ,000 1,000 $- 0 Total Cost ($) Use (therms) Baker Group Confidential

29 Facility Improvement Master Plan Preliminary Report Section 3 Construction & Phasing Ideas

30 Facility Improvement Master Plan Preliminary Report Construction Phasing, Thoughts and Ideas Plan A Phasing; o Floor by Floor Plan B Phasing Drawing Color Codes: o RED = Critical Operation (not all identified) o PINK = No Temporary use o YELLOW = Phase 1 o GREEN = Phase 2 Areas that must remain operational: Can be accommodated, possible slight & temporary relocation, or after hours construction work o Validation office o Testing Room o Data Center Approximately 70 occupants, move to Temporary work area through Phasing o Level 1 = 35+/- o Level 2 = 35 +/- Basement Mechanical Room access o Best access, down north-south hallway to on grade door at north end of building (single doors) Wood slat ceilings throughout. Advised wood ceiling is hung from a metal tile ceiling above. The wood ceiling value is $35/SF. If removing/replacing, the borders are critical, and best if untouched. Ceiling panels are 1 x5. Above wood panels there is a 4 x4 grid, and black duct liner. Wood ceiling removal/replacement is a possibility; however more investigation is required into the installation of it. After cursory review it appears the best construction phasing would be floor by floor, but the building could also be divided in half, which could allow for a Phase 1/Phase 2 Project, while the Owner occupies the building. o Ideas for ceiling include; ACT, Open, Wood clouds Asbestos abatement scope needs to be clarified/identified. This could have more of an impact on occupants than an HVAC renovation could. With careful planning, design and project management this project can be completed while allowing for full day to day operation of Iowa Lottery business. Undoubtedly through the construction process there will be some inconvenience and temporary relocation of staff within the building. Baker Group will do our best to minimize interruptions and maximize safety for your staff. With the exception of asbestos abatement, we project the major construction period will be approximately 3-6 months.

31 Facility Improvement Master Plan Preliminary Report

32 Facility Improvement Master Plan Preliminary Report

33 Facility Improvement Master Plan Preliminary Report

34 Facility Improvement Master Plan Preliminary Report Section 4 Project Development Agreement

35 Baker Group PROJECT DEVELOPMENT AGREEMENT Customer's Premises: Iowa Lottery Address 2323 Grand Avenue City/State/Zip Des Moines, Iowa EVALUATION STUDY. Baker Group agrees to undertake a Detailed Facility Audit of the Customer's Premises. See the Baker Group Preliminary Report for detailed descriptions and other services that could be provided by Baker Group in order to improve the Customer's Premises. Customer agrees to provide its complete cooperation in the conduct and completion of the study. Baker Group will provide to the Customer a written report on or before 30 days from the date of approval of this document. The report will include: (a) Detailed analysis of all building systems and improvements as follows: To be determined by customer selections from the Preliminary Report. Will be detailed in the final agreement. (b) (c) (d) (c) Adequate in-house pre-engineering will be completed at this time to support budget Pricing. Detailed engineering along with bid documents will be provided by the Districts design team. Baker Group s pre-engineering and budget pricing will be in coordination with and provided to the design team. Coordinate designs with MidAmerican Energy to maximize potential rebates A description of the operating and maintenance procedures that Baker Group believes can reduce energy consumption and operating costs at the Premises; and Budget numbers, by individual project, for the following: Installation costs for Turn Key projects Energy Savings Projections if any Operational Savings Projections if any Expected remaining life of existing equipment (d) Statement of Priority Level for each Project (e) Estimates of energy rebates, grants and low-cost loans 2. Customer Information to be provided. During the evaluation study, Customer will furnish to Baker Group, upon its request, accurate and complete data concerning energy usage and operational expenditures for the Premises, including the following data for the most recent two years from the effective date of this Agreement: actual utility bills or summary supplied by the utility company for the past 24 months; occupancy and usage information; descriptions of any changes in the building structure or its heating, cooling, lighting, or other systems or their energy requirements; descriptions of energy management and other relevant operational or maintenance procedures utilized on the Premises;

36 summary of expenditures for outsourced maintenance, repairs, or replacements on the Premises; Prior energy audits or studies of the Premises, if any. 3. PREPARATION OF FINAL PROJECT. Baker Group will work in conjunction with the design team to provide all above services to enable the publication of the plans and specifications. Bids will be submitted to Iowa Lottery and analyzed under the advisement of Baker Group. Baker Group will also assist the Airport in applying for additional funding and grants as well as utility rebates and outside financing as needed. 4. PRICE AND PAYMENT TERMS. Customer agrees to pay to Baker Group the sum of (tbd based on Iowa Lottery selection) for the services described in this document as Detailed Audit. The fee will be billed as Detailed Audit is completed. Project implementation will be completed through a Construction Management process and Baker Group will be compensated through the Construction Management Agreement for those services. 5. INDEMNITY. Baker Group and the Customer agree that Baker Group shall be responsible only for such injury, loss, or damage caused by the intentional misconduct or the negligent act or omission of Baker Group. Baker Group and the Customer agree to indemnify and to hold each other, including their officers, agents, directors, and employees, harmless from all claims, demands, or suits of any kind, including all legal costs and attorney's fees, resulting from the intentional misconduct of their employees or any negligent act or omission by their employees or agents. Neither Baker Group nor the Customer will be responsible to the other for any special, indirect, or consequential damages. 6. DISPUTES. If a dispute arises under this Agreement, the parties shall promptly attempt in good faith to resolve the dispute by negotiation. All disputes not resolved by negotiation shall be resolved in accordance with the Commercial Rules of the American Arbitration Association in effect at that time, except as modified herein. All disputes shall be decided by a single arbitrator. A decision shall be rendered by the arbitrator no later than nine months after the demand for arbitration is filed, and the arbitrator shall state in writing the factual and legal basis for the award. No discovery shall be permitted. The arbitrator shall issue a scheduling order that shall not be modified except by the mutual agreement of the parties. Judgment may be entered upon the award in the highest state or federal court having jurisdiction over the matter. The prevailing party shall recover all costs, including attorney's fees, incurred as a result of the dispute. If the Customer is a state or local governmental entity, then this paragraph shall not apply. 7. MISCELLANEOUS PROVISIONS. This Agreement cannot be assigned by either party without the prior written consent of the other party. This Agreement is the entire Agreement between Baker Group and the Iowa Lottery with respect to development activities and services and supersedes any prior oral understandings, written agreements, proposals, or other communications between Baker Group and the Customer. Any change or modification to this Agreement will not be effective unless made in writing. This written instrument must specifically indicate that it is an amendment, change, or modification to this Agreement. CUSTOMER: Organization name: Baker Group Corporation Signature: Printed Name: Title: Signature: Printed Name: Title:

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