STANDARDS AND ADVICE NOTES ON CONTRACT DOCUMENTATION AND SITE SUPERVISION PART 1 SD 10/05 CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS 1994:

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1 MANUAL OF CONTRACT DOCUMENTS FOR HIGHWAY WORKS VOLUME 6 SECTION 1 DEPARTMENTAL STANDARDS AND ADVICE NOTES ON CONTRACT DOCUMENTATION AND SITE SUPERVISION STANDARDS PART 1 SD 10/05 CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS 1994: REQUIREMENTS FOR HEALTH AND SAFETY PLAN SUMMARY This Standard sets out the requirements for the preparation of the Health and Safety Plan as required by the Construction (Design and Management) Regulations 1994 for projects involving the construction of trunk roads, including motorways, and encompasses, preparatory, cleaning, maintenance, alterations, dismantling and demolition works. INSTRUCTIONS FOR USE This is a new document to be incorporated into the Manual. 1. Remove existing contents page dated November 2004 and insert new contents page dated May 2005 into binder for Volume Remove SD 10/95 from Volume 6, Section 1, which is superseded by this Standard and archive as appropriate. 3. Insert SD 10/05 into Volume 6, Section Please archive this sheet as appropriate. Note: A quarterly index with a full set of Volume Contents Pages is available separately from The Stationery Office Ltd.

2 MANUAL OF CONTRACT DOCUMENTS FOR HIGHWAY WORKS SD 10/05 THE HIGHWAYS AGENCY SCOTTISH EXECUTIVE WELSH ASSEMBLY GOVERNMENT LLYWODRAETH CYNULLIAD CYMRU THE DEPARTMENT FOR REGIONAL DEVELOPMENT NORTHERN IRELAND Construction (Design and Management) Regulations 1994 Requirements for Health and Safety Plan Summary: This Standard sets out the requirements for the preparation of the Health and Safety Plan as required by the Construction (Design and Management) Regulations 1994 for projects involving the construction of trunk roads, including motorways, and encompasses, preparatory, cleaning, maintenance, alterations, dismantling and demolition works.

3 Registration of Amendments REGISTRATION OF AMENDMENTS Amend Page No Signature & Date of Amend Page No Signature & Date of No incorporation of No incorporation of amendments amendments

4 Registration of Amendments Volume 6 Section 1 REGISTRATION OF AMENDMENTS Amend Page No Signature & Date of Amend Page No Signature & Date of No incorporation of No incorporation of amendments amendments

5 MANUAL OF CONTRACT DOCUMENTS FOR HIGHWAY WORKS VOLUME 6 SECTION 1 DEPARTMENTAL STANDARDS AND ADVICE NOTES ON CONTRACT DOCUMENTATION AND SITE SUPERVISION STANDARDS PART 1 SD 10/05 CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS 1994: REQUIREMENTS FOR HEALTH AND SAFETY PLAN Contents Chapter 1. Introduction 2. Health and Safety Plan 3. Projects with Early Assignment of Design to the Contractor 4. References 5. Enquiries Annex A Annex B Information to be Provided for the Pre-Construction Health and Safety Plan Information to be Provided for the Construction Phase Health and Safety Plan

6 Chapter 1 Introduction 1. INTRODUCTION Construction (Design and Management) Regulations The construction industry covers a wide range of activities, hazards, materials, techniques, employment patterns and contractual arrangements. In these circumstances, good management of construction projects from conception through to demolition is essential if health and safety standards are to improve. Poor management is a prime cause of the unacceptable accident and occupational health record of the construction industry. The Construction (Design and Management) Regulations 1994 (CDM Regulations) are intended to protect the health and safety of people working in construction, and others who may be affected by their activities. The CDM Regulations require the systematic management of projects from conception through to completion: hazards must be identified and eliminated where possible, and the remaining risks reduced and controlled. This approach will reduce risks during construction and additionally throughout the life cycle of the structure (including eventual demolition). In summary the CDM Regulations require: (a) (b) (c) (d) (e) (f) (g) a realistic project programme with adequate time allowed for the construction work including planning and preparation; early appointment of key people; competent duty holders with sufficient resources to meet their legal duties; early identification and reduction of risks; provision of health and safety information from the start of the design phase, through construction and maintenance to eventual demolition, so that everyone can discharge their duties effectively; co-operation between duty holders; effort and recourses proportionate to the risk and complexity of the project to be applied to managing health and safety issues. 1.2 The CDM Regulations clarify the duties and amplify the responsibilities arising from the Health and Safety at Work etc Act 1974 (HSW Act), the Management of Health and Safety at Work Regulations 1999 (MHSW Regulations) and the Construction (Health, Safety and Welfare) Regulations 1996 as applied to construction projects. The CDM Regulations impose duties on clients, designers and contractors at every stage of a project from conception, design and preparation through to the execution of the works, and any subsequent alterations, maintenance and demolition. In addition, the CDM Regulations introduced the roles of the planning supervisor to undertake specific duties in respect of health and safety requirements throughout the life of a project and a principal contractor to carry out specific functions during the construction phase. 1.3 The CDM Regulations came into force on 31 March 1995 and were accompanied by an Approved Code of Practice titled Managing Construction for Health and Safety issued by the Health and Safety Commission (HSC). On 1 February 2002 a combined Approved Code of Practice and Guidance (ACoP and Guidance) titled Managing Health and Safety in Construction came into effect. This document, which was issued by the HSC, was published with the intention of clarifying the following issues: (a) (b) (c) (d) the roles of the various duty holders; how to assess competence and resources; how to prepare health and safety plans; and what information must be provided in the health and safety file. The original Approved Code of Practice was withdrawn on the same date as the revised document was issued. 1.4 At each stage of a project the CDM Regulations require the health and safety of those involved in the project to be properly considered, managed and coordinated. To achieve this, the CDM Regulations impose specific responsibilities on key duty holders to ensure that at various stages: (a) (b) hazards to the health and safety of workers and others are identified; the risks from those hazards are assessed; 1/1

7 Chapter 1 Introduction Volume 6 Section 1 (c) the risks are eliminated, avoided, or, if this is not possible, hazard control measures introduced so that risks are minimised to a level as low as is reasonably practicable. The health and safety plan (plan) is the vehicle for developing the management of health and safety as the project progresses through the various design phases and the construction phase. 1.5 Anyone with responsibility for the preparation of the health and safety plan must ensure that the statutory requirements for particular hazards (e.g. asbestos, lead, confined spaces) have been adequately addressed. Scope 1.6 This Standard is to be read in conjunction with the ACoP and Guidance document Managing Health and Safety in Construction and encompasses preparatory works, cleaning, maintenance, alterations, dismantling and demolition, unless exempt by virtue of Regulation 3 of the CDM Regulations. 1.7 This Standard applies for trunk road schemes, including those undertaken on motorways, and is concerned with the responsibilities of duty holders solely in connection with the preparation and content of the plan as required by the CDM Regulations. 1.8 The various parties involved in construction projects have additional duties under the CDM Regulations beyond the preparation of the health and safety plan. Reference must be made to the CDM Regulations and the ACoP and Guidance document for details The term construction phase health and safety plan (construction phase plan) is used as a generic term for the health and safety plan between the signing of the contract between the client and successful contractor to the date where construction work on the project finishes. The construction phase includes on site preparations, such as drilling of boreholes for geotechnical surveys, and any demolition work The term highway structure used in this Standard has the same meaning as in BD 2 (DMRB 1.1.1). Implementation 1.14 This Standard is applicable to all projects on trunk roads, including motorways, and encompasses preparatory works, cleaning, maintenance, alterations, dismantling and demolition, unless exempt by virtue of Regulation 3 of the CDM Regulations. Design organisations must confirm its application to a particular scheme with the overseeing organisation. Northern Ireland 1.15 Whilst the general principles of the advice and guidance contained in this document are endorsed this Standard is not mandatory for use in Northern Ireland. Reference must be made to the Department for Regional Development, Road s Service safety management system for the procedural approach in Northern Ireland. Definitions 1.9 The definitions and terms used in this Standard have the same meaning as those given in CDM Regulation The term pre-construction health and safety plan (pre-construction plan) is used as a generic term for the health and safety plan between the project conception and completion of the design The term outline health and safety plan (outline plan) is used to describe the pre-construction plan between project conception and commencement of the detailed design. 1/2

8 Chapter 2 Health and Safety Plan 2. HEALTH AND SAFETY PLAN General (b) stipulations from the client such as: 2.1 The objective of the pre-construction plan is to ensure that the design has been undertaken in such a way as to enable the project to be safely constructed, cleaned, maintained, altered, dismantled, and demolished. Additionally the pre-construction plan must ensure that any tenderer for a contract is fully aware of the health and safety hazards associated with the project and the standards to be adopted for safety, health, and welfare. 2.2 The aim of the pre-construction plan is to identify and target the key project issues, while avoiding unnecessary bureaucracy. It does not need to cover hazards that should be apparent to the competent contractor, as including information on every hazard can obscure the significant ones. However, hazards that could cause injury to the general public must always be considered. A suitable pre-construction plan provides a focus for the management and co-ordination of health and safety. 2.3 The client or planning supervisor must ensure that the pre-construction (outline plan) plan is in place from the start of the concept and feasibility stages and developed as the planning and design progresses on the project. The final version of the pre-construction plan must include the project specific information obtained from the client, designer(s), specialist consultants, and planning supervisor to ensure that health and safety issues are identified to the contractors preparing to bid for the works. Content of the Outline Health and Safety Plan 2.4 The details and scale of information within the outline plan during the preliminary (including concept and feasibility) design and planning phases will depend on the nature and size of a project and the contracting arrangements between the client and the contractor responsible for managing the construction works. It must be developed during the preliminary design and planning phases to include the following information as a minimum: (c) (d) (e) (f) (g) (h) safety goals; management arrangements; liaison arrangements; emergency procedures; permit and authorisation requirements; significant environmental restrictions and constraints or other hazards arising from the existing site or neighbourhood e.g. asbestos within existing structures and contaminated land; pertinent information within the existing health and safety file, relevant records from earlier contracts and record information in relation to the site and surrounding area with health and safety implication; details of key duty holders with health and safety responsibilities; information to help in assessing the adequacy of the resources proposed; details of consultations with any company or organisation responsible for future cleaning, maintenance, dismantling or demolition; policy objectives and standards of the client for safety, health and welfare during the construction phase of the project; arrangements for the co-ordination and development of ongoing design work. Content of the Pre-construction Health and Safety Plan 2.5 The pre-construction plan must contain in addition to the information identified within Paragraph 2.4, information on the following as appropriate: (a) identification and description of the project including a general description of the construction work and overall timescales involved in the project; (a) design information in relation to risks to health and safety, which the contractor will need to control; 2/1

9 Chapter 2 Health and Safety Plan Volume 6 Section 1 (b) (c) (d) 2/2 significant hazards, which the designer was not able to avoid, and the precautions suggested for dealing with them; significant assumptions made by the designer about work methods, sequences of construction operations and any relevant mitigation identified to eliminate/reduce risks during those work methods and construction operations; materials identified as requiring particular precautions; (e ) client specified site health and safety rules and procedures; (f) (g) (h) (j) liaison procedures to be adopted between parties during the construction phase; client specified site restrictions and security arrangements to be implemented by the contractor for the works; special requirements/provision e.g. special requirements relating to work to be undertaken by/for statutory undertakers; reference to detailed health and safety requirements given in other sections of the tender contract documents; the format and content of the health and safety file. 2.6 The above list is not exhaustive but covers the health and safety related requirements for most projects. However, where a project has unique features with health and safety implications, they must be highlighted. 2.7 In addition to the issues identified in paragraph 2.5 it is important that due consideration is given to the health and safety of the public who may be affected by the project particularly when travelling through the works. 2.8 Annex A extends the fundamental requirements given in paragraph 2.5, providing detailed advice on the content of the pre-construction plan, in respect of highway construction projects. 2.9 The pre-construction plan must, where the contract style permits, be included with the Instructions for Tendering, which are issued with the tender contract documentation. Following the award of contract the successful contractor will normally be appointed as the principal contractor and the pre-construction plan will be developed to become the construction phase plan, which is a working document for the safe management of the project during construction. The construction phase plan must be developed by the principal contractor prior to the commencement of any construction work to suit the proposed method of working and the programme for the works. In so doing, all hazards and associated risks must be taken into account and appropriate measures put in place to safeguard the health and safety of all who will be working on the site and others who may be affected, including members of the public The client must ensure that the principal contractor suitably develops a project specific plan before allowing construction to start. If in doubt, the client must seek advice on the suitability of the plan from the planning supervisor. The construction phase health and safety plan will be assessed for adequacy in accordance with the criteria set out in Appendix 3 of the ACoP and Guidance document and paragraph 2.13 of this Standard The construction phase plan must be updated by the principal contractor to reflect any changes in the work or associated activities. The application of the requirements of the construction phase plan and the implementation of that plan must be monitored and as necessary, updated by the principal contractor to ensure the health, safety and welfare of all those associated with the project. Content of the Construction Phase Health and Safety Plan 2.12 The amount of detail needed in the construction phase plan is dependant upon the nature, extent and complexity of the project and the contracting arrangements for the construction work. The construction phase plan, which must be relevant to the particular project, must be clear in its purpose, well structured, relevant and easy for contractors and others to understand. The level of detail must not be disproportionate to the risks associated with the project and it should not contain irrelevant material As a minimum, the construction phase plan must include the following information from the start of the construction phase: (a) general information about the project, including a brief description of the proposed works and details of the construction programme;

10 Chapter 2 Health and Safety Plan (b) (c) (d) (e) (f) specific procedures and arrangements for the early work; general procedures and arrangements, which apply to the whole construction, phase, including those for the management and monitoring of health and safety; welfare arrangements; fire and other relevant emergency procedures; arrangements for the communication of health and safety issues The above list is not exhaustive but covers the health and safety related requirements for most projects, however where a project has unique features with health and safety implications, they must be highlighted. In addition to the above it is important that due consideration is given to health and safety of the public who may be affected by the project particularly when travelling through the works. Sources of Information 2.18 Preparation of the plan may require the collection of information from a number of sources in addition to the author of the documents own knowledge and experience. Such sources of information may include: (a) (b) (c) (d) (e) (f) specific information from the client or the organisation responsible for maintaining the structure; the designer(s) and specialist consultants; HSE and HSC published general guidance or specific advice; industry or trade associations guidance e.g. Department of Transport leaflets and circulars; legislation and approved codes of practice; advice published by the relevant highway authority; 2.15 Annex B extends the fundamental requirements given above, providing detailed advice on the content of the construction phase plan. (g) local operational knowledge and requirements for construction, cleaning, maintenance, alterations, dismantling and demolition; 2.16 Any health and safety management issues arising from design work carried out during the construction phase are to be incorporated into the construction phase health and safety plan. Design work carried out by any contractor for permanent or temporary works brings the duties and responsibilities of a designer under the CDM Regulations. The contractor in charge of the contract should encourage designers employed during the construction phase to discuss their proposed plans with each other and with the original designer to avoid creating hazards through incompatibilities between designs. Implementing and Monitoring of the Construction Phase Health and Safety Plan 2.17 The principal contractor must take reasonable measures to ensure that the construction phase plan is implemented throughout the construction phase. To achieve this, principal contractors need to monitor the way the work is done to ensure that the precautions described in the construction phase plan are followed in practice. Where there is evidence that contractors are not complying with the requirements of the construction phase plan, principal contractors must take appropriate action. (h) advice and special requirements provided by statutory undertakers and similar authorities such as the appropriate rail authority. The designer must refer to the Standards within the DMRB that are relevant to the design, construction, maintenance, alteration, dismantling, and demolition of the project under consideration. This is necessary as these documents may identify hazards, specify the requirement for permits to work or method statements for specific construction activities, offer advice on safe working procedures or detail what information must be provided within the health and safety plan and health and safety file For Highways Agency Contracts information on general procedures, specific aspects of routine maintenance and management of health and safety are provided in the Trunk Road Maintenance Manual 1999 (TRMM). The Design Organisation must refer to this document, or any document that supersedes it, for information relating to maintenance activities when producing a file for works undertaken on the trunk road network. 2/3

11 Chapter 2 Health and Safety Plan Volume 6 Section 1 Health and Safety File 2.21 At the completion of the project, a health and safety file is required to be handed over to the client (see SD 11). This is the responsibility of the planning supervisor who must ensure that the health and safety file is developed as the contract proceeds. The contract documents must determine the relative responsibilities of the duty holders with regard to the health and safety file. 2/4

12 Chapter 3 Projects with Early Assignment of Design to the Contract 3. PROJECTS WITH EARLY ASSIGNMENT OF DESIGN TO THE CONTRACT Pre-construction health and safety plan 3.1 The pre-construction plan for a design and construct project, as handed across to the contractor at award, will be a document limited to information provided and hazards and risks identified by the client, designers and consultants that are related to the concept and feasibility stages of design work. During the preliminary design stage of the project the planning supervisor must ensure that an outline plan is prepared based on the best knowledge available at the time. Refer to paragraph 2.4 for further details of information that must be included within an outline plan. 3.2 After the award of contract for such projects, the requirement for a planning supervisor continues, although the provision of this person will normally become the responsibility of the contractor for the project. The planning supervisor continues to be responsible for the timely development of the plan and its contents before arrangements are made for the contractor to carry out or manage construction work. Where there is early contractor involvement in a construction project the pre-construction plan must be developed in discussion with the contractor so that the construction phase plan can take account of relevant issues. The requirements listed in Appendix A of this Standard must be referred to for guidance when developing the pre-construction plan. 3/1

13 Chapter 4 References 4. REFERENCES 4.1 Manual of Contract Documents for Highway Works: 4.10 The Health and Safety (Consultation with Employees) Regulations 1996: HMSO Volume 1: Specification for Highways Works (MCHW.1): TSO 4.11 The Construction (Health, Safety and Welfare) Regulations 1996: HMSO Volume 6: Section 2 Part 1 SA8 Use of Substances Hazardous to Health in Highway Construction (MCHW 6.2.1): TSO Volume 1: Volume 2: Volume 3: BD 2 HD 22 Highway Structures: Approval Procedures and General Design Highway Structures: Design (Substructures and Special Structures) Materials Highway Structures: Inspection and Maintenance Technical Approval of Highway Structures (DMRB 1.1.1) Managing Geotechnical Risk (DMRB 4.1.2) 4.2 Health and Safety at Work etc. Act 1974: HMSO 4.3 Management of Health and Safety at Work Regulations 1999: TSO 4.4 Construction (Design and Management) Regulations 1994: HMSO 4.5 Construction (Health, Safety and Welfare) Regulations 1996: HMSO 4.6 Managing Health and Safety in Construction: Construction (Design and Management) Regulations 1994 : HSE Books (HSG224) 4.12 The Health and Safety (First Aid) Regulations 1981: HMSO 4.13 The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995: HMSO 4.14 The Lifting Operations and Lifting Equipment Regulations 1998: HMSO 4.15 The Provision and Use of Work Equipment Regulations 1998: HMSO 4.16 The Control of Asbestos at Work Regulations 2002: TSO 4.17 The Control of Substances Hazardous to Health Regulations 2002: HMSO 4.18 The Manual Handling Operations Regulations 1992: HMSO 4.19 The Noise at Work Regulations 1989: HMSO 4.20 The Electricity at Work Regulations 1989: HMSO 4.21 Health and Safety (Display Screen Equipment) Regulations 1999: TSO 4.22 Chemicals (Hazard Information and Packaging for Supply) Regulations 1999: TSO 4.7 The Health and Safety at Work (Northern Ireland) Order 1978: HMSO 4.8 The Ionising Radiations Regulations 1999: TSO 4.9 The Safety Representatives and Safety Committees Regulations 1977: HMSO 4/1

14 Chapter 5 Enquiries 5. ENQUIRIES All technical enquiries or comments on this Standard should be sent in writing as appropriate to: Chief Highway Engineer The Highways Agency 123 Buckingham Palace Road London SW1W 9HA G CLARKE Chief Highway Engineer Chief Road Engineer Scottish Executive Victoria Quay Edinburgh EH6 6QQ J HOWISON Chief Road Engineer Chief Highway Engineer Transport Wales Welsh Assembly Government Cathays Parks Cardiff CF10 3NQ M J A PARKER Chief Highway Engineer Transport Wales Director of Engineering The Department for Regional Development Roads Service Clarence Court Adelaide Street G W ALLISTER Belfast BT2 8GB Director of Engineering 5/1

15 Annex A Information to be Provided for the Pre-Construction Health and Safety Plan ANNEX A: INFORMATION TO BE PROVIDED FOR THE PRE-CONSTRUCTION HEALTH AND SAFETY PLAN This annex is provided as additional industry-specific guidance and is designed to compliment the requirements detailed in Chapter 2 of this Standard and the ACoP and Guidance document, particularly Appendix 3, when preparing a pre-construction health and safety plan. Information in the pre-construction plan provides background information for those bidding for work and for the development of the construction phase plan and health and safety file. The aim of the pre-construction plan is to identify and target the key project specific issues, while avoiding unnecessary bureaucracy. The pre-construction plan must include or address all of the topics listed below to a level of detail consistent with the nature and scope of the proposed construction project and only where they are considered to be relevant. Where a heading is not relevant to a specific construction project the heading must remain in the plan with the comment No specific requirement included to indicate that the issue has been considered at the pre-construction stage. Contractors should note that designers have taken into account how their designs are to be built, maintained and eventually dismantled/demolished, taking full account of the safety of the construction worker and anyone else that may be affected. This is to be reflected in the policy objectives set within the construction phase of the health and safety plan. A. DESCRIPTION OF PROJECT 1. Title of project, location and timescale for the work brief description of project, cross-referenced to the drawings where necessary to assist in defining the location of the project. Timescales must be given where known. 2. Project team names and address of organisations and contact name and details of key individuals within the project team, including those with specific health and safety responsibilities. 3. Existing records the extent and location of existing records and plans and, if available, an existing health and safety file must be stated. Information pertinent to the scheme should be extracted as appropriate and included within the outline health and safety plan. B. CLIENT S CONSIDERATIONS AND MANAGEMENT REQUIREMENTS (Note: references to Appendix numbers refer to the Specification for Highway Works as defined within Volume 1 of the Manual of Contract Documents for Highway Works. Where it is necessary to ensure that any clients health and safety requirements are covered by contractual obligations they must be incorporated on the drawings or in the Specification for the works.) 1. Structure and organisation the roles and responsibilities of key individuals managing the project such as the project sponsor, the project director/ manager of the designer and key duty holders identified within the CDM Regulations must be described. 2. Safety goals for the project reference must be made to the Overseeing Organisation s current policy for similar highway projects and any published annual or longer term targets e.g. reduction in accident targets within Business Plans. This could for example include the setting of numerical targets for site accidents, which should be better than the industry average and for road accidents on a section of road undergoing improvement, which should be no higher than during a similar period prior to the works. 3. Arrangements for monitoring and reviewing arrangements for monitoring and reviewing the health and safety performance of the construction phase of the project must be described. 4. Permits and authorisation requirements identify any aspect of the construction work where permits to work or other forms of authorisations will be needed. This could include confined space work in chambers and inspection galleries, hot work such as welding and work on street lighting and communications systems, which may involve connections to live electrical circuits. The procedures and permits for obtaining temporary road traffic orders such as highway closures or mandatory speed limits must also be identified. 5. Emergency procedures provide outline details of any procedures required to be developed by the principal contractor or other contractors to cope A/1

16 Annex A Information to be Provided for the Pre-Construction Health and Safety Plan Volume 6 Section 1 with emergencies e.g. access through the site for the emergency services. 6. Client and project specific site rules provide information in respect of any specific instructions or procedures that the principal contractor must include or be required to develop within the construction phase of the plan to ensure that the management of health and safety on site is effective. An example of this is that the contractor has to develop the induction instructions that must apply to visitors to the site e.g. safety helmets and high visibility jackets to be worn and safe working procedures to be adopted. The contractor must be advised of any specific arrangements required to prevent access by unauthorised persons and instructions that should apply to deliveries of materials to the site. The client must specify any training considered essential for site employees for the safe operation of the site. 7. Site rules and other restrictions on contractors, suppliers and others (v) Traffic/pedestrian safety and management provide information on any specific restrictions or instructions to be complied with, for example: (a) (b) (c) (d) traffic routes to and from the site. Crossreference to Appendix 1/19 as appropriate. traffic safety and management measures to be incorporated into the temporary traffic management plan, for example whether highways are to remain open to traffic, the need for specific measures to protect work force/motorists/general public, temporary speed limits, and when temporary barriers have to be considered. temporary traffic diversions. Crossreference to Appendix 1/18 as appropriate. movement of plant and machinery across public roads and the site. Cross-reference to Appendix 1/18 as appropriate. (iv) Access/egress provide comprehensive instructions if there are any specific restrictions on access/egress points or phasing requirements that will assist in informing the contractor s preparations for such arrangements. Crossreference to the drawings and Appendix 1/17, as appropriate. The principal contractor must be advised if the client has any specific arrangements they would require the contractor to take to prevent access by unauthorised persons and any specific instructions that should apply to deliveries/removals of materials to/from site. Site accommodation provide details of specific site accommodation including that for the client s site team, and where appropriate, provide details of the availability or any restrictions on the positioning of temporary site accommodation. Cross-reference to Appendix 1/1 as appropriate. Welfare provide details of specific welfare provisions which are required to safeguard site staff including those of the client s site team e.g. sanitary and washing facilities, especially when contaminated land is present. Cross-reference to Appendix 1/1 as appropriate. Storage areas where appropriate, provide details of any restrictions on storage areas for plant, materials or soil heaps. Cross-reference to Appendix 1/7 as appropriate. (e) (f) (g) (h) movement or diversion of pedestrian, equestrian or cycle routes across the site. Cross-reference to Appendix 1/18 as appropriate. mandatory and/or advisory speed limits through the site or on adjacent roads. Cross-reference to Appendix 1/17 as appropriate. delineation of emergency routes through the site, including restrictions in respect of obstructions or the temporary use of such routes by plant and machinery. Crossreference to Appendix 1/17 as appropriate. safety zones to protect the workforce, giving widths, locations and means of delineation. Cross-reference to Appendix 1/17 as appropriate. 8. Activities on or adjacent to the site during the works Information of activities on adjacent land and any special events that are likely to attract large volumes of traffic or pedestrians must be described in the pre-construction phase of the plan. Cross-reference to Appendix 1/17 as appropriate. A/2

17 Annex A Information to be Provided for the Pre-Construction Health and Safety Plan Where works are being undertaken concurrently with other parties or work is being done for other parties, provide details of any requirements for co-ordinating health and safety or conditions to be imposed by/on other parties e.g. requirements when working near or over canals or other waterways. Provide information in respect of requirements to be complied with for work to be undertaken during the defects correction period when the road is open to traffic e.g. liaison with the police and highway authority or highway maintenance contractor. 9. Arrangement for liaison between parties (iv) Health and safety management of all movements on the site is the responsibility of the principal contractor. This responsibility extends to any service providers staff or contractors working for the service provider, engaged to carry out work within the site boundary. The construction phase health and safety plan is to give details of how this work is to be managed. Where works are being undertaken concurrently with other parties, details are to be provided of any requirements for co-ordinating health and safety or conditions to be imposed e.g. requirements when working near or over rail tracks. Provide information on procedures that must be followed for the consideration of specific health and safety issues such as traffic management operations during the contract including the need for formal meetings between parties e.g. the emergency services, local highway authority. Provide information on any procedures that must be followed for collecting information needed for the preparation of the health and safety file. The procedures must address the actions required of the principal contractor by the planning supervisor. Detail any specific site liaison measures required to be incorporated into the construction phase of the plan in relation to the management of health and safety on site e.g. appointment of specific staff to oversee health and safety aspects such as the traffic safety and control officer. Crossreference should be made to Appendix 1/17 as appropriate. (v) (vi) Give details of any specific procedures, including those required by the client, for the monitoring of, reporting of and dealing with unsafe practices and other health and safety problems that may arise during the project. If appropriate, include procedures to be followed for reporting and resolving such problems between the various parties. Detail the arrangements and co-ordination requirements expected of the principal contractor to demonstrate the development and operation of a health and safety management system through obtaining information on health and safety provisions from contractors, the self-employed, designers and suppliers of materials, plant and machinery. 10. Security arrangements Detail arrangements, including any client specific requirements, to exclude unauthorised persons e.g. children or protestors. C. ENVIRONMENTAL RESTRICTIONS AND EXISTING ON-SITE RISKS 1. Safety hazards Land use the land use of the surrounding area must be outlined and health and safety implications identified arising from the land use or from the affect of the proposed works on the land use e.g. railways affected by the use of certain material processes. Services drawings of services both above and below ground are normally included in the contract documentation. Cross-reference must be made to these with further details where applicable in relation to any equipment having significant health and safety implications e.g. live high voltage overhead or buried cables. Attention must also be given to where the provision of services may have no direct bearing on the safety of site personnel, however disruption could lead to safety implications for others e.g. road lighting for road users. Traffic provide details of any restrictions on the surrounding road network that could have safety implications e.g. highway bridges with low headroom, or width/weight restrictions. A/3

18 Annex A Information to be Provided for the Pre-Construction Health and Safety Plan Volume 6 Section 1 (iv) (v) (vi) Existing buildings/structures provide details of any structures where special conditions apply to safety during demolition e.g. bridge with prestressed tendons. Where necessary provide details of specific measures to be taken or sequences of work to be followed as provided by the designer of the existing structure. Working restrictions cross-reference must be made to the following appendices as appropriate where the construction of the works will be subject to restrictions. Appendix 1/7- limitations on the use of the site; Appendix 1/9- control of noise; Appendix 1/9, 2/4, 6/3 and 6/13- control of vibration; Appendix 1/16- statutory undertakers; Appendix 1/17- traffic management; Appendix 1/19- routeing of vehicles; Appendix 6/2- contaminated land. Boundaries and access detail the boundaries of the site and any specific access and egress arrangements/restrictions e.g. phased entry requirements. The contractor must gain permission from the landowner to enter any land outside the boundary of the site. (vii) Existing storage of hazardous substances indicate by reference to drawings any areas where it is known hazardous substances are stored in close proximity to the site that could present a hazard to the health and safety of workers e.g. nearby chemical store or plant. The contract documents should detail what hazardous substances are stored and identify any mitigation measures to be undertaken to reduce to a practicable level any risks to health. (viii) Ground conditions indicate by reference to drawings, surveys or other means the boundaries or location of any areas of contaminated ground together with any requirements for dealing with specific aspects relating to ground conditions or any areas requiring special attention e.g. mine shafts, areas of ground instability and the presence of a high water table. A/4 (ix) It should be noted that the above list is not exhaustive and is only intended as a guide to designers. The designer should be aware that construction works must be undertaken in such a manner that any risks are reduced to a level as low as is reasonably practicable. This requirement extends to other significant safety hazards identified by any contractor within a permit to work, method statement, risk assessment or safe working procedure developed for a specific construction activity. 2. Health hazards Existing buildings/highway structures provide details of any buildings or highway structures to be disturbed or demolished that are known to contain material/substances hazardous to health including the results of any surveys and details of any special provisions to be made for their containment or excavation/disposal e.g. asbestos. (iv) Ground conditions indicate by reference to drawings or other means the boundaries or location of any areas of contaminated ground or areas requiring special attention e.g. lime stabilisation or other soil improvement techniques or the provision of piles. Reference must be made to the information available in the contract documents e.g. reports produced as part of the geotechnical certification procedure identified within HD22 (DMRB 4.1.2) and key health and safety issues must be highlighted e.g. details of contaminants together with any requirements for dealing with specific aspects relating to ground conditions. Hazardous substances provide details of any requirements in respect of transportation, storage, handling, use or disposal of any substances hazardous to health to be used in the construction of the works e.g. contaminated land, paint systems and epoxy resin. Also provide details of any special requirements needed to ensure that adequate standards of hygiene and welfare are achieved. Ionising Radiation Where equipment contains a radioactive source (e.g. nuclear density gauge), procedures are to be included that meet the relevant statutory requirements (The Ionising Radiation Regulations 1999).

19 Annex A Information to be Provided for the Pre-Construction Health and Safety Plan (v) (vi) Noise and Vibration Noise and vibration on site must be controlled in accordance with Numbered Appendix 1/9 and The Noise at Work Regulations It should be noted that the above list is not exhaustive and is only intended as a guide to designers. The use of hazardous substances in the construction works must be undertaken in such a manner that any risks associated with a particular material are reduced to a level as low as is reasonably practicable. This requirement extends to other significant health hazards identified by any contractor within a permit to work, method statement, risk assessment or safe working procedure developed for a specific construction activity. D. SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS Note Every effort has been made at all the design stages to eliminate or reduce the impact of hazards in this construction project. However, there remains a need for the principal contractor to put in place effective operational controls to deal with residual hazards that could not be eliminated at the design stage. 1. Design assumptions and control measures Give design parameters where these may have a bearing on the way the work is organised from a safety perspective e.g. bridge construction sequences to avoid over-stressing, temporary traffic management restrictions, hand-over of site or any other client specific requirements. 2. Arrangements for co-ordination of ongoing design work and design changes Provide information on procedures that must be followed for the consideration and review of ongoing design work and design changes, which could have significant health and safety issues. 3. Significant health and safety risks identified during design Provide information where significant hazards and/or work sequences are identified as a risk to the health and safety of workers and others who may be affected e.g. deep excavations, work adjacent to or above moving traffic and railways, work within tunnels and other confined spaces, working at height, working with substances hazardous to health or toxic materials, working under water and working on or near statutory undertakers apparatus. Ensure the provision of the designer s information with suggested construction sequences where appropriate. The designers risk assessments must be appended to the pre-construction health and safety plan. The designer must refer to the Standards within the DMRB that are relevant to the design, construction, maintenance, alteration, dismantling, and demolition of the project under consideration. This is necessary as these documents may identify hazards, specify the requirement for permits to work or method statements for specific construction activities, offer advice on safe working procedures or detail what information must be provided within the health and safety plan and health and safety file. With regard to the design of highway structures, information is provided within the Standards in Volumes 1 and 2 of the DMRB. Highway structures, including CCTV masts, lighting columns, footbridges and portal and cantilever signs/signal gantries, designed by the designer must be identified and cross-reference made to Lists A and B within Appendix 1/10. This will ensure that the contractor is aware of who is responsible for providing information on such structures and allow for this information s incorporation in the construction phase of the plan. Provide information on the expected frequency and likely construction or maintenance methods required for replacing items that will time-expire before the life of the structure e.g. bridge bearings, movement joints, pumps, switch gear etc. The designer must refer to the Standards within the DMRB that are relevant to the design, construction, maintenance, alteration, dismantling, and demolition of the project under consideration. This is necessary as these documents may identify hazards, specify the requirement for permits to work or method statements for specific construction activities, offer advice on safe working procedures or detail what information must be provided within the health and safety plan and health and safety file. With regard to the inspection, maintenance, repair and assessment of highway structures information is provided within the Standards in Volume 3 of the DMRB. A/5

20 Annex A Information to be Provided for the Pre-Construction Health and Safety Plan Volume 6 Section 1 4. Materials or substances requiring particular precautions Provide information on any substances or materials to be found within the existing site e.g. ragwort, mould, animal faeces, and carbon monoxide or that may be generated or used in the works e.g. two pack paint systems, epoxy resins, saline and lime, which may present a significant hazard to the health of workers or the public. Cross-reference must be made to Appendix 1/23 so that any restrictions, protection, or monitoring required for particular materials to safeguard site staff or the public can be incorporated into the construction phase of the plan. (iv) The health and safety file must be prepared in a manner which allows the information to be readily retrieved, easily updated and integrated into existing information held by the health and safety file custodian. The client may specify suitable backup requirements for health and safety files that are submitted in electronic format. Provide details of any special requirements needed to ensure that adequate standards of hygiene and welfare are provided in accordance with the requirements of the Construction (Health, Safety and Welfare) Regulations 1996 where substances hazardous to health are to be used in the works e.g. the requirement for wheel washes to prevent the spread of contaminated land, the provision of adequate washing, shower and changing facilities to ensure that hygiene is maintained within eating and other social facilities and the correct provision and use of personal protective equipment. Where testing equipment is to be used, which contains a radioactive source (e.g. nuclear density gauge or non-destructive testing equipment); any client specific procedures are to be included within the contract documents to ensure that the relevant statutory requirements are being met (i.e. The Ionisation Radiations Regulations 1999). E. THE HEALTH AND SAFETY FILE 1. Preparation of Health and Safety File The health and safety file must be prepared to the recommendations in the ACoP and Guidance document, Appendix 4, which are amplified in SD 11/05 Annex A. Parties must endeavour to provide all the information required and requested by the planning supervisor or other identified persons to enable the health and safety file during the pre-construction phase to be prepared and completed by the duty holder as specified with the contract documents e.g. the lead designer. A/6

21 Annex B Information to be Provided for the Construction Phase Health and Safety Plan ANNEX B: INFORMATION TO BE PROVIDED FOR THE CONSTRUCTION PHASE HEALTH AND SAFETY PLAN This annex is provided as additional industry-specific guidance, and is designed to compliment the requirements detailed in the CDM ACoP and Guidance document, particularly Appendix 3, when preparing a construction phase health and safety plan. Information in the construction phase plan provides relevant information for those undertaking construction works on the project and for the development of the health and safety file. The aim of the construction phase plan is to identify and target the key project specific issues, while avoiding unnecessary bureaucracy. The construction phase plan must include or address all of the topics listed below to a level of detail consistent with the nature and scope of the proposed construction project and only where they are considered to be relevant. Where a heading is not relevant to a specific construction project the heading must remain in the plan with the comment No specific requirement included to indicate that the issue has been considered at the construction phase stage. A. DESCRIPTION OF PROJECT Title of project, location and timescale for the work brief description of project, crossreferenced to the drawings where necessary, to assist in defining the location. Timescales must be given where known. Project team names and address of organisations and contact names and details of key individuals within the project team, including those with specific health and safety responsibilities. Existing records the extent and location of existing records and plans and, if available, an existing health and safety file must be stated. Information pertinent to the scheme should be extracted as appropriate and included within the construction phase plan. B. COMMUNICATION AND MANAGEMENT OF THE WORK (Note: references to Appendix numbers refer to the specification for the works as defined within Volume 1 of the Manual of Contract Documents for Highway Works). 1. Structure and organisation the roles and responsibilities, including those relating to health and safety, of key individuals managing the construction of the project such as the project sponsor, the principal contractor and the project directors/managers of the contractors must be described. 2. Safety goals for the project reference must be made to the safety goals for the project as identified within the tender documents with details being provided of how the safety goals are to be achieved, additionally details for monitoring and reviewing of health and safety performance must be provided. Arrangements must be described for the implementation of recommendations made as a result of independent monitoring and reviewing of the construction phase plan by or on behalf of the client. 3. Arrangements the principal contractor must detail the arrangements in place on site for: Regular liaison between all organisations identified within A above and any other interested parties e.g. the police and statutory undertakers, to discuss issues relating to health and safety. The details must stipulate who is responsible for organising meetings relating to health and safety, how often those meetings are to take place and details for the dissemination of minutes, information etc. resulting from any meetings. Where works are being undertaken concurrently with other parties or work is being done for other parties, details of any requirements for co-ordinating health and safety or conditions to be imposed e.g. requirements when working near or over railtracks, must be recorded and procedures put in place for their implementation. Details of liaison between parties must also include: B/1