CONTRACT AWARD NOTIFICATION

Transcription

1 State of New York Executive Department Office Of General Services Procurement Services Group Corning Tower Building - 38th Floor Empire State Plaza Albany, New York CONTRACT AWARD NOTIFICATION Title : Group VENDING MACHINES (Single Agency - NYS Office of Children & Families, CBVH) READVERTISEMENT OF LOTS V & XI, IFB Classification Code(s): 48 Award Number : (Replaces Award 4463) Contract Period : June 1, 2002 to April 30, 2004 Bid Opening Date : May 2, 2002 Date of Issue : May 30, 2002 Specification Reference : Contractor Information : As Incorporated In The Invitation For Bids Appears on Page 2 of this Award Address Inquiries To: All State Agencies & Vendors Name : Title : Phone : Fax : John Goetze Purchasing Officer I john.goetze@ogs.state.ny.us The Procurement Services Group values your input. Complete and return "Contract Performance Report" at end of document. Description Various vending machines for the NYS Office of Children and Family Services (Commission For The Blind and Visually Handicapped). PR # T

2 GROUP VENDING MACHINES AWARD PAGE 2 NOTE: See individual contract items to determine actual awardees. CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC59473 BETSON DISTRIBUTING Paterson Plank Road x112 Carlstadt, NJ Zane Greenwald Fax: zgreenwald@betson.com Person to contact for expediting New York State contract orders: Name: Ginny Kientz Title: Nat'l Sales Mgr Vending Telephone Number: (201) x316 Toll Free Telephone Number: (800) x316 Fax Number: (201) Toll Free Fax Number: N/A Address: GKIENTZ@BETSON.COM PROMPT SERVICE OPTION (for response time between hours.): No Charge PC59474 CRANE MERCHANDISING SYSTEMS Enterprise Way Bridgeton, MO Linda Kennedy x3601 Doris Minor x3213 Fax: lkennedy@cranems.com dminor@cranems.com PROMPT SERVICE OPTION (for response time between hours.): $ for first hour $ after Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. (See "Contract Payments" and "Electronic Payments" in this document.) AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. SMALL, MINORITY AND WOMEN-OWNED BUSINESSES: The letters SB listed under the Contract Number indicate the contractor is a NYS small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

3 GROUP VENDING MACHINES AWARD PAGE 3 RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS: The Procurement Services Group supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description. RS,RP,RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive NOTE TO ALL CONTRACT USERS: The terms and conditions of the bid solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. PRICE: Price is net, F.O.B. destination inside delivery to any Commission for the Blind and Visually Handicapped (CBVH) Vending Facility in New York State including unloading, moving to point of use, uncrating, assembling, adjusting, connecting all services and leaving ready to operate to the full extent of its design capabilities. Authorized user is responsible for bringing all services to within 6' of installation site. Price also includes contractor providing a minimum of 2 hours of operational instruction for agency personnel for each item delivered. In addition, upon mutual agreement, delivery locations may be expanded per the "Extension of Use" clause. OTHER CLAUSES AND INFORMATION FOLLOW THE LISTING OF PRODUCTS, PRICES, ETC.

4 GROUP VENDING MACHINES AWARD PAGE 4 CONTRACT PERIOD: June 1, 2002 to April 30, 2004 ALL PRODUCTS ARE AS DESCRIBED IN "DETAILED SPECIFICATIONS" Pricing shall be net, F.O.B. destination any NYS CBVH Vending Facility in NYS and shall include inside delivery, set up, minimum 2 hours operational instruction in use of each delivered piece of equipment to agency personnel, etc., as outlined in the "PRICE" clause. Item Unit Model No. Description Price Number 1. NOODLES & MORE NO AWARD 2. V-MAX Total Can Capacity Selections/Columns - 8 Dimensions -HxWxD Curved Front - N/A Flat Front - 72' x 32 1/2" x 31 1/2" $2, V-MAX #576 Mars MDB VN 2512 Validator $40.00 VN4510/VN2512 MONEY BOX LOCK $10.00 LOCK VENTILATING FAN N/A N/A DELIVERY PAN CUSHION N/A N/A CHOICE OF STYLING- Black Pica N/A N/A Guaranteed Delivery: 14 Days ARO CONTRACTOR, ITEM 2: BETSON DISTRIBUTING

5 GROUP VENDING MACHINES AWARD PAGE 5 Item Unit Model No. Description Price Number 3. V-MAX Total Can Capacity Selections/Columns - 10 Dimensions -HxWxD Curved Front - 72" x 39 1/2" x 34 3/4" Flat Front - 72' x 39 1/2" x 31 1/2" $2, V-MAX #720 Mars MDB VN 2512 Validator $40.00 VN4510/VN2512 MONEY BOX LOCK $10.00 LOCK VENTILATING FAN N/A N/A DELIVERY PAN CUSHION N/A N/A CHOICE OF STYLING- Black Pica N/A N/A Robo Door - 79" x 39 1/2" x 31 1/2" $ ROBO DOOR Guaranteed Delivery: 14 Days ARO CONTRACTOR, ITEM 3: BESTON DISTRIBUTING 4. V-MAX Total Can Capacity Selections/Columns - 10 Dimensions -HxWxD Curved Front - 79" x 39 1/2" x 34 3/4" Flat Front - 79" x 39 1/2" x 31 1/2" $2, V-MAX #840 Mars MDB VN 2512 Validator $40.00 VN4510/VN2512 MONEY BOX LOCK $10.00 LOCK VENTILATING FAN N/A N/A DELIVERY PAN CUSHION N/A N/A CHOICE OF STYLING- Black Pica N/A N/A Robo Door - 79" x 39 1/2" x 31 1/2" $ ROBO DOOR Guaranteed Delivery: 14 Days ARO CONTRACTOR, ITEM 4: BETSON DISTRIBUTING

6 GROUP VENDING MACHINES AWARD PAGE 6 Item Unit Model No. Description Price Number 5. CHANGER Dispensing Capacities: Quarters (1,000) Dollar coins (800) - kit available Validator Acceptance $1, $2, $5, $10 Validator Capacity 500 bills $ AC500 Mars MDB VN 2512 Validator $ VN2512 Base & Header Kits $ AC5075/AC5070 Base 8 1/4 W x 40 H x 10 D Header 8 1/4 W x 14 H x 10 D Guaranteed Delivery: 7 Days ARO CONTRACTOR, ITEM 5: BETSON DISTRIBUTING 6. CHANGER Can dispense one of the following: Dollar coins (2,200) Quarters (2,800) Tokens (2,800) 20mm-30mm Dimes (6,000) Nickels (3,000) $1, AC1001 Mars MDB VN 2512 Validator $ VN2512 Base & Header Kits $ AC1075/AC1070 Base 8 1/2 W x 32 H x 13 D Header 8 1/2 W x 14 H x 13 D Security Alarm $ AC1090 Audit Printer $ AC7070 Guaranteed Delivery: 7 Days ARO CONTRACTOR, ITEM 6: BETSON DISTRIBUTING

7 GROUP VENDING MACHINES AWARD PAGE 7 Item Unit Model No. Description Price Number 7. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total) Quarters (2,800/hopper or 5,600 total) Tokens (2,800/hopper or 5,600 total) 20mm-30mm Dimes (6,000/hopper or 12,000 total) Nickels (3,000/hopper or 6,000 total) $1, AC2001 Mars MDB VN 2512 Validator $ VN2512 Base & Header Kits $ AC2075/AC2070 Base 13 1/2 W x 32 H x 13 D Header 13 1/2 W x 14 H x 13 D Free Standing High Security Base $ AC W x 26 3/4 H x 15 3/4 D N/A N/A Security Alarm $ AC1090 Audit Printer $ AC7070 Dollar Coin Acceptor $ AC Guaranteed Delivery: 7 Days ARO CONTRACTOR, ITEM 7: BETSON DISTRIBUTING 8. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total) Quarters (2,800/hopper or 5,600 total) Tokens (2,800/hopper or 5,600 total) 20mm-30mm Dimes (6,000/hopper or 12,000 total) Nickels (3,000/hopper or 6,000 total) $1, AC2002 Mars MDB VN 2512 Validator $ VN2512 Base & Header Kits $ AC2077/AC Base 15 1/2 W x 32 H x 13 1/2 D Header 15 1/2 W x 14 H x 13 1/2 D Free Standing High Security Base $ AC W x 26 3/4 H x 15 3/4 D N/A N/A Security Alarm $ AC1090 Audit Printer $ AC7070 Dollar Coin Acceptor $ AC Guaranteed Delivery: 14 Days ARO CONTRACTOR, ITEM 8: BETSON DISTRIBUTING

8 GROUP VENDING MACHINES AWARD PAGE 8 Item Unit Model No. Description Price Number 9. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total) Quarters (2,800/hopper or 5,600 total) Tokens (2,800/hopper or 5,600 total) 20mm-30mm Dimes (6,000/hopper or 12,000 total) Nickels (3,000/hopper or 6,000 total) $1, AC2005 Mars MDB VN 2512 Validator $ VN2512 Security Alarm $ AC1090 Audit Printer $ AC7070 Dollar Coin Acceptor $ AC Guaranteed Delivery: 14 Days ARO CONTRACTOR, ITEM 9: BETSON DISTRIBUTING 10. CHANGER Can dispense one or two of the following: Dollar coins (2,200/hopper or 4,400 total) Quarters (2,800/hopper or 5,600 total) Tokens (2,800/hopper or 5,600 total) 20mm-30mm Dimes (6,000/hopper or 12,000 total) Nickels (3,000/hopper or 6,000 total) $2, AC2221 Mars MDB VN 2512 Validator $ VN2512 Security Alarm $ AC1090 Audit Printer $ AC7070 Dollar Coin Acceptor $ AC Guaranteed Delivery: 14 Days ARO CONTRACTOR, ITEM 10: BETSON DISTRIBUTING

9 GROUP VENDING MACHINES AWARD PAGE 9 Item Unit Model No. Description Price Number 11. CHANGER Cabinetry - Sturdy 12-gauge steel with front opening door designed specifically for security. Contains sturdy "T" handle lock assembly with reinforcing Cabinet "W x 26"H x 13"D lbs. An ACE brand plug lock is standard equipment. Cabinet is pre-drilled for wall or base mounting. Attractive, scratch-resistant Lexan front door graphics. Hard audit for bills accepted. Hoppers - Two high-speed steel hoppers With a $1600 quarter capacity for a total of 6,400 quarters. Hopper may be used without modification for one dollar coins. Bulk loading design with easy coin dumping. Bill Acceptor - Coinco MAG50BAB with a 500 bill stacking capacity. Accepts $1, $5, $10, and $20 bills $2, Mars MDB AE 2612 Validator $ Base & Header (Header, Machine, and Base $ total height is 72". Meets ADA standards): Base "W x 30"H x 13"D - 50 lbs. Header "W x 16"H x 13"D - 10 lbs. Guaranteed Delivery: 30 Days ARO CONTRACTOR, ITEM 11: CRANE MERCHANDISING SYSTEMS

10 GROUP VENDING MACHINES AWARD PAGE 10 Item Unit Model No. Description Price Number 12. CHANGER Cabinetry - Sturdy 12-gauge steel with front opening door designed specifically for security. Contains sturdy "T" handle lock assembly with reinforcing Cabinet - 8.5"W x 32"H x 13"D - 70 lbs. An ACE brand plug lock is standard equipment. Cabinet is pre-drilled for wall or base mounting. Attractive, scratchresistant Lexan front door graphics. Hard audit for bills accepted. Hoppers - Two high-speed steel hoppers with a $800 quarter capacity for a total of 3,200 quarters. Hopper may be used without modification for one dollar coins. Bulk loading design with easy coin dumping. Bill Acceptor - Coinco MAG50BAB with a 500 bill stacking capacity. Accepts $1, $5, $10, and $20 bills $1, Mars MDB AE 2612 Validator $ Base & Header (Header, Machine, and Base $ total height is 72". Meets ADA standards): Base - 8.5"W x 30"H x 13"D - 40 lbs. Header - 8.5"W x 10"H x 13"D - 10 lbs. Guaranteed Delivery: 30 Days ARO CONTRACTOR, ITEM 12: CRANE MERCHANDISING SYSTEMS

11 GROUP VENDING MACHINES AWARD PAGE 11 WARRANTY Please state manufacturer's standard warranty for each unit. Manufacturer Parts Labor Item 1: NOODLES & MORE NO AWARD Item 2: V-MAX The Vendo Co. * 0 Item 3: V-MAX The Vendo Co. * 0 Item 4: V-MAX The Vendo Co. * 0 Item 5: CHANGER American Changer Corp. 1 yr. 0 Item 6: CHANGER American Changer Corp. 1 yr. 0 Item 7: CHANGER American Changer Corp. 1 yr. 0 Item 8: CHANGER American Changer Corp. 1 yr. 0 Item 9: CHANGER American Changer Corp. 1 yr. 0 Item 10: CHANGER American Changer Corp. 1 yr. 0 Item 11: CHANGER Standard Changer Mfg. 1 yr. 1 yr. Item 12: CHANGER Standard Changer Mfg. 1 yr. 1 yr. *NOTE: FOR ALL VENDO CO MODELS 15 MONTH WARRANTY - CONTROL BOARD 6 YEARS WARRANTY - CONDENSING UNIT 5 YEARS WARRANTY - COMPRESSOR BETSON DISTRIBUTING REPAIR SERVICE PROVIDERS: BUNDY'S TV REPAIR CATSKILL, NY BOB WARRINGTON WILLIAMSVILLE, NY CRANE MERCHANDISING SYSTEMS REPAIR SERVICE PROVIDERS: CRANE MERCHANDISING SERVICE X3726 REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services, Procurement Services Group, prior to effectuation. NOTE TO CONTRACTOR: This Contract Award Notification is not an order. Do not take any action under this contract except on the basis of purchase order(s) from the agency or agencies. MINIMUM ORDER: Minimum order for each single destination shall be one machine.

12 GROUP VENDING MACHINES AWARD PAGE 12 DELIVERY: Delivery is expressed in number of calendar days required to make delivery after receipt of a purchase order. Delivery shall be made in accordance with instructions on the agency Purchase Order for inside delivery, setup and removal of package material. If there is a discrepancy between the purchase order and what is listed on the contract, it is the contractor s obligation to seek clarification from the ordering agency and, if applicable, from the Office of General Services, Procurement Services Group. CONTRACT PERIOD AND RENEWAL: It is the intention of the State to enter into a contract for the term as indicated herein. Prices or discounts quoted are to be firm for the entire period of the contract. Price escalation or discount reduction will not be allowed and is specifically excluded from the terms and conditions of this award. If mutually agreed between the Procurement Services Group and the contractor, the contract may be renewed under the same terms and conditions for an additional period not to exceed twenty four months. SHORT TERM EXTENSION: In the event the replacement contract has not been issued, any contract let and awarded hereunder by the State, may be extended unilaterally by the State for an additional period of up to one month upon notice to the contractor with the same terms and conditions as the original contract including, but not limited to, quantities (prorated for such one month extension), prices, and delivery requirements. With the concurrence of the contractor, the extension may be for a period of up to three months in lieu of one month. However, this extension terminates should the replacement contract be issued in the interim. WARRANTIES: See "Warranties" and "Year 2000 Warranty" in Appendix B, OGS General Specifications. General Specification clause 71-a is amended to read: The contractor guarantees that the equipment offered is standard new equipment latest model of regular stock product with all parts regularly used with the type of equipment offered; also, that no attachment or part has been substituted or applied contrary to manufacturer's recommendations and standard practice. Every unit delivered must be guaranteed against faulty material and workmanship for a period of one (1) year. When the manufacturer's standard guarantee exceeds one year, the longer guarantee period shall apply. If, during this period, such faults develop, the unit or part affected is to be replaced without any cost to the State including any charges for parts and labor. On items with condensing units, the guarantee on such units shall be extended for an additional four (4) years, prorated replacement based on costs of parts (materials) at time of replacement as follows unless manufacturers warranty exceeds this requirement: First Year - 100% of cost Second Year - 90% of cost Third Year - 70% of cost Fourth Year - 50% of cost Fifth Year - 30% of cost After the first year, the State shall pay labor costs. Accessories supplied must be compatible with the rest of the equipment. INSTRUCTION OF PERSONNEL: Within five business days of delivery of product, the contractor shall provide a 2 hour operational instruction by qualified personnel sufficient to ensure that the product is operated and operator maintained so as to perform to the full extent of its design capabilities for each unit delivered. Agency shall designate personnel which are to receive instruction.

13 GROUP VENDING MACHINES AWARD PAGE 13 INSTRUCTION MANUALS: Simultaneous with delivery of the first component of the product specified, the contractor(s) shall furnish to the authorized user a complete instruction manual for the product and for each component supplied. The manual shall include complete instructions for unpacking, inspecting, installing, adjusting, aligning, and operating the product, together with layout and interconnection diagrams, schematic and wiring diagrams, preventive and corrective maintenance procedures, and complete parts lists, manufacturer's catalog numbers, and ordering information. DETAILED SPECIFICATIONS: As incorporated in the solicitation.

14 GROUP VENDING MACHINES AWARD PAGE 14 State of New York Office of General Services PROCUREMENT SERVICES GROUP Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product s end user. Contract No.: Contractor. Describe Product* Provided (Include Item No., if available): *Note : Product is defined as a deliverable under any Bid or Contract, which may include commodities (including printing), services and/or technology. The term Product includes Licensed Software. Product meets your needs Product meets contract specifications Pricing Excellent Good Acceptable Unacceptable CONTRACTOR Timeliness of delivery Completeness of order (fill rate) Responsiveness to inquiries Employee courtesy Problem resolution Excellent Good Acceptable Unacceptable Comments: (over) Agency: Address: Prepared by: Title: Date: Phone: Please detach or photocopy this form & return by FAX to 518/ or mail to: OGS PROCUREMENT SERVICES GROUP Customer Services, Room 3711 Corning 2 nd Tower - Empire State Plaza Albany, New York * * * * *