Sub-Section A Santa Maria Metro Executive Summary

Transcription

1 Sub-Section A Santa Maria Metro Executive Summary The Santa Maria Metro was assessed for deficiencies, and each building system and site was assigned a condition code that reflects the overall usability of the systems. The condition code is based on the reliability of the systems and reflects the first-hand observations of the Consultant and its knowledge of building systems. The condition codes possess, by nature, a subjective element. The condition codes for most of the systems falls into the range of 2.5 to 4.0 ( poor to good ) and cluster around 3.0 ( fair ). Examination of the County s current funding model shows that the current annual spend of approximately $116,176 for the property cluster falls below required levels and is not sustainable. Given current industry-accepted spend rates and modeling scenarios for the Santa Maria Metro, the Consultant has suggested an annual spend of 2% to 4% of the current replacement value (CRV) of the County s facilities. Based on the CRV of approximately $13.4 MM, the suggested annual spend should fall between $0.27 MM and $0.5 MM. The econometric model for the properties is further supplemented by the identification of deficiencies that resulted in the generation of some 16 projects that total approximately $50,000 in probable costs. These projects have been further prioritized according to their urgency and have been assigned to suggested funding years 1-3, to years 4-6, and to outlying years The identified project work provides the near-term funding projections derived from the econometric model with a degree of granularity. The Consultant s opinions of these probable costs are based on a variety of methods that reflect the complex nature of the County s facilities, the environment of the County of Santa Barbara, and the local market conditions. Standard industry costing references often served as the starting point in developing budgetary estimates, though difficulty of access, compressed project schedules, and the generally high cost of contractor services all informed the final opinion of probable cost. Some of the larger associated projects include: New Roof for Court Complex Buildings C-D - $20,000 Re-Carpet Court Complex Buildings A-B - $9,000 The Facility Condition Index (FCI) represents a standard means of assessing the relative condition of assets among geographically-dispersed sites. The metric is a ratio of the required repairs and project work to the asset s current replacement value (CRV). The resulting percentage expresses the deficit (deferred repairs and maintenance) against the value. The lower the FCI, the better is the The FCI for the Santa Maria Metro is approximately 9.0%, which corresponds to fair on the FCI scale. Page 1 of 1 Sub-Section A Betteravia Government Center, Building C, Executive Summary Copyright 2014 Roy Jorgensen Associates, Inc.

2 Section 1 Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: Acreage: T SM Facilities Maintenance Shop 312 F East Cook St Santa Maria, CA 240 Unknown Unknown (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Building is a slab-on-grade conventional wood framed structure in good 3.5 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Painted plywood panel siding with wood trim is generally in good condition, though in need of repainting. Barge rafter and fascia on the porch roof has dry rot and will have to be replaced. Windows, doors and hardware are in good 3.0 ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Composition asphalt shingles are in good 3.0

3 System Element System Description Significant Deficiencies Condition Code MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. NA ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Electrical service and distribution system is in good Lighting and power is in good 3.5 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). NA CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Walls are unfinished with no ceiling. Floors are bare concrete and all in good to excellent 4.0 Narrative: Santa Maria General Services Maintenance Building is a relatively new (> 10 years) building supporting GS needs in the downtown area. The building is a slab-on-grade conventionally wood framed structure clad in plywood paneling with a composition shingled roof. While in overall good to excellent condition, the building is in need of a protective coat of paint, before the wood paneling begins to deteriorate. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $

4 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

5 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: Acreage: T SM Facilities Maintenance Shop 312 F East Cook St Santa Maria, CA 240 Unknown Unknown (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Building is a slab-on-grade conventional wood framed structure in good 3.5 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Painted plywood panel siding with wood trim is generally in good condition, though in need of repainting. Barge rafter and fascia on the porch roof has dry rot and will have to be replaced. Windows, doors and hardware are in good 3.0 ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Composition asphalt shingles are in good 3.0

6 System Element System Description Significant Deficiencies Condition Code MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. NA ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Electrical service and distribution system is in good Lighting and power is in good 3.5 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). NA CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Walls are unfinished with no ceiling. Floors are bare concrete and all in good to excellent 4.0 Narrative: Santa Maria General Services Maintenance Building is a relatively new (> 10 years) building supporting GS needs in the downtown area. The building is a slab-on-grade conventionally wood framed structure clad in plywood paneling with a composition shingled roof. While in overall good to excellent condition, the building is in need of a protective coat of paint, before the wood paneling begins to deteriorate. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $

7 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

8 Section 2 Audit and Conditions Building Information: Building Name: Gross Square Footage: T SM Court Complex Bldg C-D 312 D East Cook St Santa Maria, CA 15,162 Construction Date: 1961 Acreage: Unknown (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Site not maintained by County. STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Building is a slab-on-grade pouredin-place concrete, two story structure in good 3.5 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Concrete is coated with a spray-on finish coat. Windows, doors and hardware are in fair to good 3.0

9 System Element System Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Mission tile roof is in fair to good condition with the exception of the flat single story roof between the buildings. Sheathing nails are loosening and tearing the built-up asphalt roof. Joints on the capsheet are open, but have been patched in the past. 3.0 MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. HVAC systems are aging and will require replacement in 5-10 years. Air handlers and evaps are in fair Condensing units will need to be replaced in 1-3 years. Heating system is in fair 2.5 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Electrical service and distribution system is in fair to good Lighting and power is in good 3.0 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Plumbing systems are in fair Fixtures are generally old but well maintained. Some fixtures requiring caulking where the fixture is connected to the wall surface. 2.5 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Walls are in good condition but many need a coat of paint. Windows range from steel casement to woodframed double hung, and are generally in good Carpet is threadbare in some locations (~30%) and needs replaced in 1-3 years. Ceiling tile is in poor to fair 2.5 Narrative:

10 Santa Maria Court Complex Bldg C-D is built using the iconic Spanish Colonial Revival architecture. The building is a two story poured-in-place concrete structure with a timber-framed roof structure and mission tiled roof. A number of wood frame elements were recently replaced at balcony/walkways. The roofing and framing is in good Walls, doors door hardware and windows are in good Carpet is in poor to good condition and ceilings are also in poor to fair The building is generally in good Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $4,455,704 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

11 Section 2 Audit and Conditions Building Information: Building Name: Gross Square Footage: T SM Court Complex Bldg B 312 A East Cook St Santa Maria, CA 3,450 Construction Date: 1961 Acreage: Unknown (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Site not maintained by County. STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Building is a slab-on-grade pouredin-place concrete structure in good 3.5 EXT ROOF Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Concrete is coated with a spray-on finish coat. Windows, doors and hardware are in fair to good 3.0 Mission tile roof is in fair to good 3.0

12 System Element System Description Significant Deficiencies Condition Code MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. HVAC systems range from old to new condensing units. Heating system is in fair 3.0 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Electrical service and distribution system is in good Lighting and power is in good 3.5 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Plumbing systems are in fair Fixtures are generally old but well maintained. 2.5 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Walls are in good condition but many need a coat of paint. Windows are generally steel casement, and several cracked lites were noted. Carpet is generally threadbare and needs replaced in 1-3 years. 4.0 Narrative: Santa Maria Court Complex Bldg B is built using the iconic Spanish Colonial Revival architecture. The building is a single story poured-in-place concrete structure with a timber-framed roof structure and mission tiled roof. The building is connected to Bldg A with an interconnected structure built after this building was constructed. Walls, doors and hardware are in good Windows are pri=marily steel casement and in good Bldg B is in overall good Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA

13 Current Replacement Value (CRV) Not Calculated $797,365 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

14 Section 2 Audit and Conditions Building Information: Building Name: Gross Square Footage: T SM Court Complex Bldg A-B 312 A East Cook St Santa Maria, CA 7,046 Construction Date: 1961 Acreage: Unknown (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Site not maintained by County. STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Building is a slab-on-grade pouredin-place concrete structure in good 3.5 EXT ROOF Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Concrete is coated with a spray-on finish coat. Windows, doors and hardware are in fair to good 3.0 Mission tile roof is in fair to good 3.0

15 System Element System Description Significant Deficiencies Condition Code MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. HVAC systems range from old to new condensing units. Heating system is in fair 3.0 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Electrical service and distribution system is in good Lighting and power is in good 3.5 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Plumbing systems are in fair Fixtures are generally old but well maintained. Note of some 2.5 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Walls are in good condition but many need a coat of paint. Windows are generally steel casement, and several cracked lites were noted. Carpet is generally threadbare and needs replaced in 1-3 years. 4.0 Narrative: Santa Maria Court Complex Bldg A-B is built using the iconic Spanish Colonial Revival architecture. The building is a single story poured-in-place concrete structure with a timber-framed roof structure and mission tiled roof. There are three sections built at different times. Building A will need new carpet in most of the building in one to three years. Walls are in good condition but most need repainted. The section connecting Blds A and B is in the best Carpet is in good condition and walls/ceilings are also in good Bldg B is in overall good The building is generally in good Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA

16 Current Replacement Value (CRV) Not Calculated $1,111,689 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

17 Section 2 Audit and Conditions Building Information: Building Name: Gross Square Footage: T SM Court Complex Sup Crt/DA Bldg C 312 A East Cook St Santa Maria, CA 11,809 Construction Date: 1961 Acreage: Unknown (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Site not maintained by County. STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Building is a slab-on-grade pouredin-place concrete, two story structure in good 3.5 EXT ROOF Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Concrete is coated with a spray-on finish coat. Windows, doors and hardware are in fair to good 3.0 Mission tile roof is in fair to good 3.0

18 System Element System Description Significant Deficiencies Condition Code MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. HVAC systems are aging and will require replacement in 5-10 years. Air handlers and evaps are in fair More than 50% of condensing units were replaced recently. Heating system is in fair 3.0 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Electrical service and distribution system is in fair to good Lighting and power is in good 3.0 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Plumbing systems are in fair Fixtures are generally old but well maintained. Some fixtures requiring caulking where the fixture is connected to the wall surface. 2.5 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. Hydraulic elevator is in good 3.0 INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Walls are in good condition but many need a coat of paint. Windows range from steel casement to woodframed double hung, and are generally in good Carpet is threadbare in some locations (~30%) and needs replaced in 1-3 years. Ceiling tile is in fair 3.0 Narrative: Santa Maria Court Complex Sup Crt/DA Bldg C is built using the iconic Spanish Colonial Revival architecture. The building is a two story poured-in-place concrete structure with a timber-framed roof structure and mission tiled roof. A number of wood frame elements were recently replaced at balcony/walkways. The roofing and framing is in good Walls, doors door hardware and windows are in good Carpet is in good condition and walls/ceilings are also in fair good The building is generally in good Facility Condition Index:

19 Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $3,319,751 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

20 Section 2 Audit and Conditions Building Information: Building Name: Gross Square Footage: T SM Cares Bldg 212 West Carmen Ln Santa Maria, CA 10,499 Construction Date: 1986 Acreage: Unknown (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Site not maintained by County. STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Building is a slab-on-grade wood framed structure in good 3.5 EXT ROOF Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Exterior is stucco with little visible cracking. Windows, doors and hardware are in good Built-up roof cap sheet is in fair A number of areas have been patched, and some of those patches are cracking at the corners beneath flashing. Roof will need replacement in 5-7 years

21 System Element System Description Significant Deficiencies Condition Code MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. Roof top HVAC units are in fair to good Three units will need replacement in 3 to 5 years. 2.7 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Electrical service and distribution system is in good Lighting and power is in good 3.5 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Plumbing systems are in good Hot water heaters are in good 3.5 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. Hydraulic elevator is in good 3.5 INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Walls are in good Windows are aluminum framed single pane and in good Flooring is in good Ceiling is in good condition 3.5 Narrative: Santa Maria Cares Bldg is operated by County Mental Health organization. The building is a wood framed two story structure with a flat roof. The first floor of the building is devoted to administration, doctor offices, counseling rooms, waiting area and storage. The second floor has rooms for patients, kitchen and dining room, community rooms and storage. Walls, doors and hardware are in good Windows are aluminum framed single pane and in good Roof is a built-up asphalt roof with a cap sheet and is in fair HVAC is in fair to good Overall, the building is in good

22 Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $1,740,519 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

23 Sub-Section C Analytics Santa Maria Metro The County of Santa Barbara has requested a twenty-year outlook for its facilities costs. The current section of the report discusses the opinions of probable costs for the long-term outlook derived through two related methodologies: Observed evidence of deferred maintenance and facility deterioration that are prioritized for the nearterm years 1 through 10 (year cohorts 1-3, 4-6, 7-10), and The development of a customized econometric model to project ongoing costs for both the near-term years and outlying years. The field data collection process is effective in gleaning detailed information regarding the current condition of the County facilities, from which one can generate costing information with a high degree of granularity. This granularity is in the form of defined projects with detailed scopes of work to address recorded deferred maintenance items. Prioritized, these projects fall into years 1 through 10 and provide managers with a partial map for remediation and maintenance efforts required to preserve the facilities. A summary list of these projects appears in Appendix 2. For full annual projections, the Consultant has relied on an econometric model that is founded on an industry best practice methodology, one that incorporates the unique nature of the County s facilities and historical costing data provided to the Consultant by County managers. For the near-term years, 1 through 10, the econometric model is supplemented by identified project work defined through field data collection. As indicated above, the field data provide granularity and detail to the econometric model projection for near-term years, with decreasing granularity as one reaches outlying year 10. As an illustrative example of this principle, the econometric models projects accumulated deferred maintenance (ADM) for the Santa Maria Metro of $1,154,244 of which the field data collection has identified some $49,910 in detailed project scope of work. As illustrated in the accompanying graphs. Building C-D contribute the most to the overall ADM at 39%. Among the various systems elements, electrical contributes the highest percentage at 29%. Page 1 of 6 Sub-Section C, Analytics Santa Maria Metro Copyright 2014 Roy Jorgensen Associates, Inc.

24 Santa Maria Metro Current Replacement Value (CRV) and Condition Index (FCI) The Facility Condition Index (FCI) measures the accumulated deferred maintenance against the current replacement value (CRV) of the property. The estimated CRV for the Santa Maria Metro is approximately $13.4 MM. The CRV is projected to approximately $25.85 MM in budget year FY34/FY35. The accompanying graphic illustration shows the composition of the CRV according to building and to grounds. Based on the amount of accumulated deferred maintenance (approximately $1.15 MM), the current FCI is calculated at approximately 9% ( fair ). Of this overall FCI, most buildings within the group exhibit individual FCIs around 4%-6% ( good ), whereas the SM Cares Building is significantly worse at nearly 12% ( poor ). Page 2 of 6 Sub-Section C, Analytics Santa Maria Metro Copyright 2014 Roy Jorgensen Associates, Inc.

25 Assuming the current annual funding level of $116,200, the increase in accumulated deferred maintenance rises from $1.15 MM in FY13/14 to $16.97 MM by FY34/35. Assuming that the existing funding levels continue, the FCI will correspondingly increase to 66% ( off-the-chart ) at the end of the modeling period, SBC budget year FY34/FY35. This is an unsustainable course. The relationship between the accumulated deferred maintenance and sustainment level funding is illustrated in the graph below. For the Los Alamos Park, current funding can never keep pace with the rate of deterioration. While the funding level is discretionary, the factors in the growth of deferred maintenance include: The difference in recommended sustainment funding and actual sustainment funding The nominal rate of inflation The physical plant deterioration rate An Econometric Model for the Santa Maria Metro Projections of suggested funding levels have been generated utilizing a customized econometric model. The econometric model is specific to the Santa Maria Metro and takes into account the unique nature of the County s facilities, the current conditions and maintenance backlog, and any historical costing data provided to the Consultant by the County. The models are used to produce projections of renewal capital and accumulated deferred maintenance. The opinions of probable cost are based upon an econometric representation of eight variables using two different approaches to addressing the funding requirements of the facilities: 1. Generally-accepted funding levels across all facility types 2. Targeted funding levels to address specific FCI goals Page 3 of 6 Sub-Section C, Analytics Santa Maria Metro Copyright 2014 Roy Jorgensen Associates, Inc.

26 Examining both of these approaches will provide the County with greater industry perspectives on sustainment funding, as well as a variety of funding options for addressing the County s long-range strategic interests relative to its facility requirements. Minimum High-Low Sustainment Funding A fundamental premise of the econometric model created for the County of Santa Barbara is that a minimum level of ongoing funding is required in order to maintain the integrity and reliability of the County s physical assets. This premise is reflected in the necessity of planned maintenance work activities that are typically funded through an annual budget cycle to support the assets continuing performance and projected lifecycle. The normal, routine maintenance that is performed on capital assets, such as buildings and fixed assets, generally includes deficiencies that are low in relative cost and that are normally addressed as part of the annual operation and maintenance (O&M) funding, excluding actions that expand the capacity of the asset beyond its original functional intent. The industry broadly maintains that a minimum sustainment funding of 2% to 4% of the CRV is required in most facility environments. For the Santa Maria Metro this corresponds to a calculated spend between approximately $268,100 and $536,200 based on the current CRV. Current spend is estimated at approximately $116,200 for year 1, though the County does not strictly account for costs by building, such that this figure remains inexact. The model also allows one to separate the components of these costs segregating them according to operating expense, project expense, and capital expense. For FY13/14, these are summarized below. The table below maps out the high (2%) and low (4%) funding options by fiscal year with the associated CRV, ADM, and FCI. Page 4 of 6 Sub-Section C, Analytics Santa Maria Metro Copyright 2014 Roy Jorgensen Associates, Inc.

27 Targeted Funding Levels to Address FCI The second approach bases funding levels on suggested FCI targets. Three funding scenarios have been modeled as alternates for consideration. Scenario 1 maintains the Facility Condition Index at 9%, which is considered fair. This scenario will require the investment of $14.28 MM over a 20-year planning horizon. Scenario 2 improves the Facility Condition Index to 6% ( good/fair ) at the end of the 20-year planning horizon. This scenario will require an investment of $14.94 MM during the modeling period. Scenario 3 The third scenario improves the portfolio FCI to a forward average of 5%, or good and requires approximately $15.22 MM in sustainment funding over the 20-year planning horizon. The relationship between the FCI and the sustainment level funding required for each of the three scenarios is represented graphically below, as well as a table with the specific annual funding requirements. Page 5 of 6 Sub-Section C, Analytics Santa Maria Metro Copyright 2014 Roy Jorgensen Associates, Inc.

28 Page 6 of 6 Sub-Section C, Analytics Santa Maria Metro Copyright 2014 Roy Jorgensen Associates, Inc.