THE NUCLEUS INNOVATION AND RESEARCH PARK PARKING GARAGE

Transcription

1 REQUEST FOR DESIGN-BUILD PROPOSALS THE NUCLEUS INNOVATION AND RESEARCH PARK PARKING GARAGE Lump Sum Proposal ISSUED TUESDAY, JUNE 10, 2014 RESPONSES DUE WEDNESDAY, JULY 2, 2014 BY 4:00 PM EDT

2 TABLE OF CONTENTS I. PROJECT CONTACTS II. BACKGROUND / HISTORY A. Location/Vicinity Map and Description B. Description of the Project Area C. Description of the NIRP and the First Parking Garage III. IV. PROPOSED SCOPE AND BASIC DESIGN CRITERIA PROPOSED SCHEDULE V. CONTENT OF RESPONSE A. Formal Letter of Interest B. Table of Contents C. Description of Design-Build Team D. Design-Build Team Experience E. Qualifications F. References G. Preliminary Drawings and Specifications H. Proposed Services and Fee Schedule I. Other Information VI. VII. VIII. EVALUATION AND SELECTION CRITERIA SELECTION PROCESS FORM OF AGREEMENT ATTACHMENTS Attachment 1 - Archeological Agreement Attachment 2 - Preliminary Geotechnical Findings Attachment 3 - Fair Labor Standards for Taxpayer Subsidized Projects 2

3 THE NUCLEUS INNOVATION AND RESEARCH PARK Parking Garage s Nucleus: Kentucky s Life Sciences and Innovation Center, LLC (Nucleus) and its development partner, NTS Development Company, (collectively referred to herein as the Owner) invite the submittal of written Proposals from qualified teams interested in providing Design- Build services for the design and construction of a parking garage located on the Nucleus Innovation and Research Park (NIRP) in Louisville, Kentucky. Rather than self-perform this Project, the Owner has decided to seek Design-Build Proposals as outlined in this RFP. The Design-Build contract will be administered by the Owner and its representatives. In response to this RFP, eight (8) physical copies and one (1) electronic copy of the Proposal must be received by Nucleus no later than 4:00 pm EDT on Wednesday, July 2, U.S. Mail, Overnight or Courier Delivery Vickie Yates Brown Nucleus 201 East Jefferson Street Suite 315 Louisville, Kentucky I. PROJECT CONTACTS Please direct all inquiries regarding the RFP in writing via , with Subject title reading Nucleus Garage RFP Questions, to mricketts@ntsdevco.com. Responses to all inquiries will be posted on the Nucleus website, in a timely manner. No questions will be accepted after Monday, June 30, 2014, at 4:00 pm EDT. 3

4 II. BACKGROUND / HISTORY A. Location/Vicinity Map and Description. The NIRP property is strategically situated in Louisville s Central Business District (CBD) just off the I-65 interchange ramp to Brook Street. The site is bordered by E. Market Street to the north, S. Floyd Street to the west, E. Jefferson Street to the south, and S. Preston Street to the east. Regional Context Map The site is within blocks of Slugger Field, the Kentucky International Convention Center, Fourth Street Live entertainment venue, the YUM Center, and the restaurants and arts downtown neighborhood, NULU. The site is north of and adjacent to the University of Louisville Health Sciences Center. The site is well situated in close proximity to regional transportation, hotels, restaurants, shopping, recreational, and employment opportunities. 4

5 Vicinity Map B. Description of the Project Area. The NIRP property has excellent visibility and access to I- 65. NIRP s newest office building (The Nucleus), is a 200,000 square foot, eight-story building focused on Life Long Wellness and Aging Care. This building was completed in 2014 and is nearly 100% leased. C. Description of the NIRP and the First Parking Garage. Nucleus is the initial developer of the NIRP and has recently partnered with NTS Development Company to complete this parking garage. The Owner has identified the southeast quadrant of the block bounded by Market, Preston, Jefferson and Floyd as the site for a parking garage to serve the parking needs of its newest and subsequent buildings. Based on initial parking and massing studies, the Owner has determined that approximately +/-810 spaces are needed on 6 levels in this proposed parking garage. The Owner recently had a Phase 1 environmental site assessment performed, by AMEC, and determined that no further environmental work is required on this site. This environmental site assessment is available upon request. 5

6 Exhibit III. PROPOSED SCOPE AND BASIC DESIGN CRITERIA The Owner is seeking a Design-Build Team to design and build a parking garage to service the NIRP. The following are the baseline requirements for the Project: The parking garage shall have a total of +/-810 spaces on grade + 5 floors (6 floors total). The parking garage shall have 2 stairwells and 2 elevators (or as required by code) directing pedestrian egress to the north side of the parking garage. The parking garage shall be designed to allow for future expansion of an additional +/- 200 spaces to the west at a future date. The proposed parking garage shall have one entry/exit located on S Preston Street. The Project shall include surrounding hardscape, landscape, irrigation, benches and a temporary walkway to The Nucleus. The parking garage shall have signage elements on both the south and east parapets. The ground floor of the parking garage shall initially include parking; however, the ground floor shall be designed and constructed such that the east side of the ground floor along Preston Street can be easily converted to retail space at a future date. The parking garage shall have a Class A façade with brick, stone, glass and decorative elements that aesthetically complements The Nucleus architecture. 6

7 The parking garage shall include a fully automated access control system with off-site management capabilities. The design effort shall include an energy efficiency analysis of all selected products and systems. The Design-Build Team shall provide alternate product selections and demonstrate the Project return on investment for each option. An alternate price shall be provided to achieve base level LEED Certification for the Project. The Design-Build Team will be responsible for all work and fees associated with taking all required plans through any necessary zoning and plan/permit approval processes. The construction effort shall accommodate archeological survey work contracted by the Owner (Attachment 1). This survey will be performed at the beginning of the Project. This accommodation shall include, but is not limited to early fencing of the site and restoration of exposed trenches (as needed) for the construction effort. Garage design and construction shall take into consideration the provided Preliminary Geotechnical Findings (Attachment 2). The Project must follow all requirements in the Fair Labor Standards for Taxpayer Subsidized Projects (Attachment 3). IV. PROPOSED SCHEDULE The proposed schedule for the Design-Builder selection process, which is subject to change at the Owner s discretion, is as follows: RFP Announced and Distributed June 10, 2014 Questions and Clarifications Deadline* June 30, 2014, 4:00 PM EDT Receive Proposals July 2, 2014, 4:00 PM EDT Interviews and Presentations Week of July 14th Review & Shortlist Week of July 28th Scope and Fee Negotiations Week of August 4th Issue Notice to Proceed August 11, 2014 Substantial Completion (no later than) October 1, 2015 *Please direct all inquiries regarding the RFP in writing via , with Subject title reading Nucleus Garage RFP Questions, to mricketts@ntsdevco.com. Responses to all inquiries will be posted on the Nucleus website, in a timely manner. No questions will be accepted after Monday, June 30, 2014, at 4:00 pm EDT. V. CONTENT OF RESPONSE In response to this RFP, eight (8) physical copies and one (1) electronic copy of the Proposal are to be submitted by interested Design-Build Teams. The Proposal shall include all of the following: 7

8 A. Formal Letter of Interest A cover letter on the Respondent entity s letterhead referencing this RFP and stating the entity s interest in being selected. The cover letter must be signed by a principal of the entity (and the person designated as the project manager) and must be the first element of the submitted materials. B. Table of Contents Please provide a table of contents indicating where in your submission the elements outlined herein are addressed, unless these elements are addressed serially in clearly identified sections in your Proposal. C. Description of Design-Build Team 1. Describe the lead entity s legal structure and name, business mailing address and the name of the relevant business contact. 2. A listing of the entity s officers, directors and key management employees. 3. Identify the project manager and discuss his or her relevant project management experience and ability to successfully manage the Project. 4. Describe the structure of the Design-Build Team. This shall include the Design- Builder s approach to coordination of the Project. Identify any consultants or subcontractors expected to be used and describe the work that will be assigned to each of them. Provide an organizational chart indicating the proposed working relationship of all team members and key personnel. D. Design-Build Team Experience Significant weight will be placed on the successful prior experience in management, design, and construction of projects similar in size and complexity to the Project. Prior examples of working with and supporting the University of Louisville (and/or its affiliates) is a positive and should be clearly documented in your proposal. Respondents should list and concisely describe projects in which the Respondents have been involved on a Design-Build Team, particularly any projects that involved the design and construction of a parking garage, along with any experience working on projects located in Tax Increment Financing Districts. 1. The name, location, physical size (land size and square footage of facility), schedule duration, the type and cost of each project designed and/or built by the Respondent along with its current status. Describe in detail the Respondent s role in each project. 2. Based on the Respondent s experience, describe the Respondent s general approach to each project listed and factors which Respondent believes contributed to the success of the project along with the challenges and obstacles to success experienced. 3. Provide contact information for the principal parties involved in the projects listed and their roles in each project. Respondent consents to the Owner contacting these individuals for the purpose of discussing the Respondent s role and experiences with the projects. 8

9 E. Qualifications Provide current resumes, including educational background, work experience, professional affiliations, expertise and experience for the responsible entity s project manager and all key personnel that the Respondent will include in the Design-Build Team. For all consultants and subcontractors (to the extent known) that will be part of the Design-Build Team, include a statement from each principal as to the company s qualifications and relevant experience with similar projects. Respondent shall also include the nature and extent of any prior collaboratieve working relationships between each company and Respondent. F. References Include as references: A list of at least three individuals and/or organizations who may be contacted as professional references regarding the Reponsdent s experience relevant to this RFP; The audit partner at the Respondent s accounting firm; The relationship partner at the Respondent s primary commercial bank; The relationship manager at the Respondent s primary investment bank or other external financial advior, if any; and The relationship manager at Respondent s primary outside law firm. Please provide a contact name, title, address, address, telephone number and facsimile number, if available, for each reference listed. By providing such information, the Respondent consents to the Owner contacting these individuals for the purpose of discussing the Respondent s background and experience as it relates to this RFP. G. Preliminary Drawings and Specifications The Proposal shall include preliminary drawings and specifications that demonstrate a thorough understanding of the Project and illustrate the Respondent s plan for meeting the Owner s requirements set forth in this RFP. H. Proposed Services and Fee Schedule The Respondent s understanding of the services called for under the RFP and the Respondent s willingness to provide those services at the best value for the Owner will have significant weight in the decision for award of a contract. While the Owner reserves the right to negotiate the final terms and services along with the associated fees to be paid under the final contract, the following information must be submitted: A general statement outlining Respondent s philosophy as a Design-Builder and method of interaction with the Owner and other team members. A detailed outline of the all-inclusive Scope of Services Respondent will provide, including an anticipated task list and the approach to carry out those services. A detailed break down of Respondent s proposed fee schedule and how it will be calculated. 9

10 I. Other Information Please provide any additional information (not to exceed two pages) that Respondent believes would be material to the Owner in considering the Proposal. VI. EVALUATION AND SELECTION CRITERIA Based on the evaluation and review of information presented in the submitted Proposals, the Owner will select a Design-Build Team most qualified to perform the Project on the basis of an objective analysis of the criteria referenced below: A. Understanding of the scope of the Project and the approach proposed to complete it. (20%) B. Proposed fee structure including fees for Administration and Overhead, Design, and Construction. The Owner reserves the right to negotiate the final fee structure with the successful Respondent. (20%) C. Understanding the significance of utilizing local talent and resources in both assembling the Design-Build Team and carrying out the construction of this project. (15%) D. Design-Build Team experience and demonstration of ability to successfully perform design-build projects comparable in design, scope and complexity. (15%) E. Professional strength of the project manager and key in-house personnel who will be working on the Project. (10%) F. Professional strength and organization of the proposed Design-Build Team, including clarity of team members roles and expertise of key personnel. (10%) G. Demonstration of successful management systems which have been employed by the Design-Build Team members for the purpose of estimating, budgeting, scheduling and cost controls. (5%) H. Respondent s current workload and demonstrated ability to achieve project schedules or deadlines, and resources available to provide the requisite design-build services for the Project. (5%) VII. SELECTION PROCESS One Design-Build Team will be selected by the Owner based on competitive negotiation. The following procedure will be followed in making the final Design-Builder selection. 1) After receipt of Proposals, the Owner will review and evaluate the Proposals in accordance with the Evaluation and Selection Criteria previously described herein. The Owner reserves the right to interview some, all or none of the Respondents to seek clarification of the Proposals if necessary. All interviews and presentations will take place in Louisville, Kentucky at a time and place prescribed by the Owner. The Proposals will be ranked in accordance with the Evaluation and Selection Criteria specified herein. 2) The Owner will then begin negotiations with the highest ranked Design-Build Teams to refine the scope of the work. The Owner s proposed agreement in draft form will be provided at the beginning of the negotiation. 10

11 3) After scoping meetings have been held with the top Design-Build Teams and the final scope of services agreed upon, the Owner will negotiate final fees with the top Design-Build Teams. If a mutually satisfactory final fee is negotiated with one of the Design-Build Teams, a notice of award will then be issued. 4) When a final agreement has been reached with a Design-Build Team, the Owner will notify the selected Design-Builder and other Design-Builder Teams of the results. 5) Final agreement for services, including fees and form of agreement, will be subject to review and approval by the Owner s legal counsel and other internal controls. 6) The Owner reserves the sole right to evaluate the Proposals submitted for the Project, waive any irregularities and/or informalities therein, select the Design- Builder and/or reject any and all Design-Build Teams that submitted Proposals, should such be deemed in the best interests of the Owner. In the event that any such waivers, selections, or rejections are considered necessary, the Owner will be responsible for the final decision. VIII. FORM OF AGREEMENT A modified AIA A , Agreement Between the Owner and Design-Builder, will be used for this Project. All Design-Builder Teams must provide a stipulated sum (Lump Sum Proposal) including sales tax. The Design-Builder Team may provide an alternate fee structure that includes the Cost of the Work plus Design-Builder s fee with a Guaranteed Maximum Price (Cost plus with a GMP). 11