APPENDIX F. ENVIRONMENTAL MANAGEMENT PROGRAMME (EMPr)

Transcription

1 APPENDIX F ENVIRONMENTAL MANAGEMENT PROGRAMME (EMPr)

2 ENVIRONMENTAL MANAGEMENT PROGRAMME (EMPr) FOR THE PROPOSED UPGRADE AND EXPANSION OF THE EXISTING LIFEGUARD FACILITY AT UMHLANGA ROCKS, KWAZULU-NATAL. Revision 02 Plate 1. A view, from the pier, of the Lifeguard Facility on Umhlanga beach. SEPTEMB 2016 Prepared for: Prepared by: ethekwini Metropolitan Municipality 166 K. E. Masinga Road Durban 4001 Tel: (031) Fax: (031) Terratest (Pty) Ltd No 6 Pin Oak Avenue Hilton 3245 Tel: (033) Fax: (033) summersi@terratest.co.za

3 VIFICATION PAGE TITLE: ENVIRONMENTAL MANAGEMENT PROGRAMME (EMPr) FOR THE PROPOSED UPGRADE AND EXPANSION OF THE EXISTING LIFEGUARD FACILITY AT UMHLANGA ROCKS, KWAZULU-NATAL. TRATEST NO. : DATE : REPORT STATUS : /09/2016 Final CARRIED OUT BY : COMMISSIONED BY : Terratest (Pty) Ltd. ethekwini Metropolitan Municipality P.O. Box 794 HILTON 166 K. E. Masinga Road Durban Tel: (033) Tel: (031) Fax: (033) Fax: (031) summersi@terratest.co.za Theresa.Subban@durban.gov.za AUTHOR : CLIENT CONTACT PSONS : Ms Imke Summers Ms Theresa Subban SYNOPSIS : Final Environmental Management Programme for the proposed expansion of the Umhlanga Lifeguard Facility located on Umhlanga Main Beach, to the south of the Lifeguard Tower. KEY WORDS : EMPr, Umhlanga Beach, Lifeguard Facility, Expansion, Construction COPYRIGHT: JG Afrika (Pty) Ltd. QUALITY VIFICATION This report has been prepared under the controls established by a quality management system that meets the requirements of ISO 9001:2008 which has been independently certified by DEKRA Certification under certificate number Verification Capacity Name Signature Date By Author Environmental Assessment Practitioner Imke Summers 12/09/2016 By Scientist Environmental Scientist Grant von Mayer 01/07/2016 By Executive Associate Environmental Scientist Magnus van Rooyen 12/09/2016

4 TABLE CONTENTS LIST OF TMS INTRODUCTION Background to EMPr Proposed Activity ENVIRONMENTAL IMPACT ASSESSMENT Environmental Impact Assessment (EIA) Aims of this Document Status of this Document Legislation Pertaining to this Document GENAL REQUIREMENTS Environmental Management Programme (EMPr) Administration The Environmental Assessment Practitioner The Employer The Relevant Authorities ROLES AND RESPONSIBILITIES The Employer The Employers Representative The Contractor The Environmental Control Officer () The Environmental Management Committee (EMC) Organisational Structure IMPLEMENTATION OF THE EMPR Document Availability Environmental Method Statements Environmental Incidents and Non-conformities Suspension of Work Disaster Management CONTRACTOR COMPLIANCE ACTIONS Prior to Commencement of Construction During the Construction Period Post Construction ENVIRONMENTAL MANAGEMENT PROGRAMME MONITORING Phase A - Site Establishment and Preliminary Activities Phase B - Construction Activities and Workforce Management Phase C - Post Construction and Rehabilitation Activities Phase D -Operational Phase NON-COMPLIANCE Procedures Offences and Penalties Indicative List of Transgressions CONTACT NUMBS Umhlanga Lifeguard Facility Expansion 3 Prepared by: Terratest (Pty) Ltd.

5 LIST OF TMS Adjacent Properties: Those properties adjoining the existing lifeguard facility. Construction Area: The Construction Area will be deemed to be that area within which there will be a physical disturbance, and will contain construction machinery and related vehicles, construction staff, and other related equipment. All physical disturbances to the land will be restricted to the demarcated Construction Area. Construction Phase: The period from the commencement of physical disturbance to land, excluding rehabilitation activities, to the completion of works and clearing of construction camps or work areas. Contractor: The Main Contractor as engaged by ethekwini Metropolitan Municipality for infrastructure construction operations, including all Sub-Contractors appointed by the Main Contractor of his/her own volition for the execution of parts of the construction operations; and any other Contractor directly in connection with any part of the construction operations which is not a nominated Sub-Contractor to the main Contractor. Department of Economic Development, Tourism and Environmental Affairs (EDTEA): The Provincial Environmental Authority. Employer: The Employer is the ethekwini Municipality Coastal, Stormwater and Catchment Management Department, whom is legally bound to ensure that all parties are in compliance with the EMPr and the Environmental Authorisation (EA). Environmental Management Committee (EMC): A committee tasked with ensuring compliance with the EMPr and concerns raised by the general public. Environmental Management Programme (EMPr): The EMPr is a detailed plan for the implementation of the mitigation measures to minimise any potential negative environmental impacts. Employers Representative (): The person/people designated by the Employer (ethekwini Municipality) to undertake all project related works, be it construction, invoicing, management etc. Environmental Control Officer (): An independently appointed professional consultant assigned to the project. The will conduct audits and will advise the Employers Representative/Contractor on all environmental matters relating to the works, in terms of this management plan. Hazardous Chemical Substances (HCS): The correct storage and handling of hazardous chemicals is governed by the Hazardous Chemical Substances Regulations of 1995, as per Government Notice. R: Umhlanga Lifeguard Facility Expansion 4 Prepared by: Terratest (Pty) Ltd.

6 Operational Phase: The period following the Construction Phase, during which the proposed development will be operational or require regular maintenance. Planning Phase: The period prior to the commencement of construction when a number of activities associated with the preparation for the construction will be undertaken. Rehabilitation: Rehabilitation is defined as the return of a disturbed area to a state which approximates its pre-existing condition. Rehabilitation for the purposes of this specification is aimed at the post-construction reinstatement of the entire construction area. Umhlanga Urban Improvement Precinct (UIP): The UIP manages open space in the Umhlanga Rocks area, and will be the contact point between the general public, the Employers Representative and Contractor Umhlanga Lifeguard Facility Expansion 5 Prepared by: Terratest (Pty) Ltd.

7 1. INTRODUCTION In accordance with the Integrated Environmental Management (IEM) Guidelines published by the Department of Environmental Affairs (DEA) in 1992, the purpose of an Environmental Management Programme (EMPr) is to describe how negative environmental impacts will be managed, rehabilitated or monitored and how positive impacts will be maximised. This document is important to the Contractor, the Environmental Representative, Designated Environmental Officer, Environmental Compliance Officer, and all sub-contractors. A declaration of understanding stating that the approved environmental documentation has been read and understood, and will be abided by, must be signed by all parties concerned. The Contractor must submit the signed copy of the declaration of understanding to the as part of his/her tender document, or the tender will be found to be incomplete. This EMPr has been prepared in accordance with ethekwini Municipality s Generic EMP for construction activities (ethekwini Municipality, revised 2009) with site specific requirements being incorporated Background to EMPr This EMPr forms part of the Environmental Impact Assessment Process (Ref: DM/0013/2013) undertaken in compliance with the National Environmental Management Act (NEMA, Act 107 of 1998) Environmental Impact Assessment regulations of The Umhlanga Main Beach has grown in popularity and the increase in the number of visitors to the area as well as additional and potential developments, have rendered the current facility insufficient. The Umhlanga Life Guard facility requires an upgrade to cater for the growing demand. The Applicant is the ethekwini Metropolitan Municipality, who is also the lifeguard facility owner. The land is owned by The Pearls, but falls within the Beach Amenity Reserve. The Umhlanga Rocks Surf Lifesaving Club lease the building from the ethekwini Metropolitan Municipality. Table 1. Co-ordinates of the site footprint. Point Southerly co-ordinate Easterly co-ordinate A S E The site is located on the promenade at a centralised, well used location that experiences extensive foot traffic (Figure 1 and 2). The beach over which the facility faces is the main beach along the northern stretch of coastline and therefore experiences high volumes of use, particularly during holiday periods Umhlanga Lifeguard Facility Expansion 6 Prepared by: Terratest (Pty) Ltd.

8 Figure 1. A site plan of the Umhlanga Rocks Life Guard facility Umhlanga Lifeguard Facility Expansion 7 Prepared by: Terratest (Pty) Ltd.

9 Figure 2. A locality map of the Umhlanga Life Guard facility Umhlanga Lifeguard Facility Expansion 8 Prepared by: Terratest (Pty) Ltd.

10 1.2. Proposed Activity The proposed structural upgrades will include the expansion of the existing Life Guard facility by 267m². A small part of the building (16m²) encroaches 2,75m closer to the seashore, but it is still located over 3m inland of the existing retaining wall and paved vehicular access platform. The reason for the 'encroachment' is to ensure a 180 view of the water from the control room. The ground floor extension is 250m² in extent, but is all below the level of the promenade, and has been designed to ensure that it does not impact negatively on the aesthetics of the surrounding area. The ground floor extension in no way expands onto the beach front or past the existing Loffelstein block wall. The expansion of the structure is to include the following (as per the layout plans in Appendix B): Upper Ground Storey: Scullery Kiosk Entrance lobby Administration office Male water closet (WC) Female WC Disable WC Dining lounge/function area (for members only) Covered veranda Veranda extension Club outdoor area Lower ground storey: New staircase Female change room Male change room Female WC Male WC Storage area Raised driveway Dive charter: Storage area Office Covered outdoor charter area External amenities: Public outdoor showers Living wall gardens Rooftop gardens New pedestrian gate to restrict access Umhlanga Lifeguard Facility Expansion 9 Prepared by: Terratest (Pty) Ltd.

11 Demolition: Existing retaining walls demolished and realigned Existing internal stairs demolished and realigned Car park and driveway size reduced The proposed expansion will entail expanding the facility adjacent to the Promenade (to the south), to make additional room for the lower ground storey storage area, and the upper ground storey club outdoor area (See Appendix B for an illustration thereof). This will entail removing a portion of the dune which is presently located between the Promenade, and the lower ground storey level. At present, the dune is supported by a retaining wall along which showers have been established. As the dune will be replaced by the extension of the building, it will no longer perform a support function to the Promenade. To offset this function, a retaining wall will be established to support the Promenade. Approximately 100m² of dune vegetation will be removed. However, this will be offset by the establishment of indigenous dune vegetation on the rooftop garden and along the club outdoor area s western perimeter. The vegetation along the western perimeter of the club outdoor area will also separate the club facility from the general public. Two living walls will be erected on the north and south facades (if this is deemed possible by the horticulturalist). On the upper floor (level with the promenade) 80m² of planted vegetation will be reinstated with indigenous vegetation, creating a green barrier between the promenade and the private club veranda. A landscape specialist will be appointed at the relevant time to create the green barrier and advise on what local vegetation is to be planted. The intention is to use the local "dune" plants (Carpobrotus etc.) wherever possible. The increased footprint will be mitigated by the rooftop and living gardens that will balance the increased hardened area percentage and reduce the hardened footprint. Concrete roofs and internal walls will be demolished. Although this activity is considered to provide certain levels of noise pollution, the surrounding community will be made aware of the construction process. Demolition activities will take place within designated working hours. Stormwater management will be mitigated via the establishment of rainwater storage tanks which will be placed at the site. The tanks will comprise of an 8m³ rainwater storage tank to receive water from the roof and a 6m³ rainwater storage tank for the collection of rainwater from the veranda. The tanks will be connected with a pump, to a tap to be used for the cleaning of equipment. The tanks will be fitted with a sand trap and with manhole covers to allow for cleaning of the tank. A 200mm overflow pipe will be connected to the tanks and the existing stormwater network. an oil/grease trap be established at the outlet of the stormwater drainage pipe, into the stormwater system, to ensure that any oils that may have been mobilised during the rainwater collection and the washing of equipment, will be trapped and will not be dispelled onto the beach. After passing through the grease/oil trap, the water used for cleaning will then drain into the existing stormwater drain. The construction camp is to be located along the lower level of the Promenade, adjacent to i.e. on the lower level, of the existing Lifeguard Facility (Figure 3). The camp will be located between the following two coordinates: Umhlanga Lifeguard Facility Expansion 10 Prepared by: Terratest (Pty) Ltd.

12 South co-ordinate East co-ordinate The construction camp will have a gated entrance to the south, will be boarded up along the western perimeter (along the Promenade), and will have shade-cloth style fencing along the beachfront section. The emergency entrance/exit to the beach (which is also the entrance to the construction camp) will remain open at all times. Parking within the construction camp will be limited and will not be open to members of the general public, or visitors. In no way is the construction camp to extend on to the beach front Umhlanga Lifeguard Facility Expansion 11 Prepared by: Terratest (Pty) Ltd.

13 Figure 3. Proposed location and approximate extent of the Umhlanga Lifeguard Facility Construction camp Umhlanga Lifeguard Facility Expansion 12 Prepared by: Terratest (Pty) Ltd.

14 2. Environmental Impact Assessment 2.1. Environmental Impact Assessment (EIA) The EIA Regulations (2010 and 2014) detail activities which may not commence without authorisation from the competent authority. An application was lodged in terms of the NEMA, 1998 (Act 107 of 1998), as amended, and the Environmental Impact Assessment Regulations as published in GNR. R543, R544, R545 and R546 of 2010, for a Basic Environmental Impact Assessment (BAR) Aims of this Document The purpose of this Construction EMPr is to ensure that the impacts of the construction phase of the project on the environment are managed and mitigated. This includes ensuring that the mitigation measures described in the BAR are implemented, to ensure continued monitoring of the construction phase and to ensure the involvement of interested and affected parties (IAPs) in a meaningful way Status of this Document The provisions of this Construction EMPr are binding on the Contractor during the Construction Period and Defects Liability period of the contract. This specification must be read in conjunction with all the documents that comprise the contract documents for this project. In the event that any conflict occurs between the terms of the Construction EMPr and the Project Specification or the EA, the terms of the Construction EMPr shall stand Legislation Pertaining to this Document The requirements for environmental authorisation are regulated by Government Notices 543, 544, 545 and 546, published in terms of Chapter 5 of NEMA. Under these regulations the proposed development contains the following activities that may potentially have a detrimental effect on the environment, in terms of the Regulations given in R544 and R546 of 18 June Table 2. Listed Activities triggered by the proposed development. GN. R 544 (Listing Notice 1) GN. R 544 (Listing Notice 1) Construction or earth moving activities in the sea, an estuary, or within the littoral active zone or a distance of 100 metres inland of the high-water mark of the sea or an estuary, whichever is the greater, in respect of (v) buildings of 50 square metres or more. The proposed activity entails earth moving activities, including piling and the establishment of the foundations, with a footprint that will exceed 50m² within 100 metres of the high-water mark of the sea. This will necessitate the completion of a Basic Assessment Process. The infilling or depositing of any material of more than 5 cubic metres into, or the dredging, excavation, removal or moving of soil, sand, shells, shell grit, pebbles or rock or more than 5 cubic metres from: a) the littoral active zone, an estuary or a distance of 100 metres inland of the high-water mark of Umhlanga Lifeguard Facility Expansion 13 Prepared by: Terratest (Pty) Ltd.

15 the sea or an estuary, whichever distance is the greater. GN. R 544 (Listing Notice 1) 43 The extension of the lifeguard facility will entail having to cut away part of the dune on which indigenous vegetation currently exists. This may entail the removal of 5m³ of more of sand/shells/shell/grit/ pebbles and/ or rock from the dune system, which falls within 100 metres if the high water mark. The expansion of structures in the coastal public property where the development footprint will be increased by more than 50 square metres, excluding such expansions within existing ports or harbours where there would be no increase in the development footprint throughput capacity of the port or harbour. GN. R 544 (Listing Notice 1) 45 The proposed expansion exceeds 50m² in size and is situated within coastal public property. The expansion of facilities in the sea, an estuary, or within the littoral active zone or a distance of 100metres of the high-water mark of the sea or an estuary, whichever is the greater, in respect of- (v) Buildings of 50 square meters or more; or where such expansion will result in an increase in the development footprint of such facilities. GN.R 983 (Listing Notice 1) 52 The proposed expansion covers a structural development footprint of 245m² and falls within 100m of the of the coastal high water mark. The expansion of structures in the coastal public property where the development footprint will be increased by more than 50 square metres, excluding such expansions within existing ports or harbours where there will be no increase in the development footprint of the port or harbour and excluding activities listed in activity 23 in Listing Notice 3 of 2014, in which case that activity applies. GN.R 983 (Listing Notice 1) 54 The structure that is to be expanded is considered coastal public property. The expansion of facilities - (iv) in front of a development setback; or (v) if no development setback exists, within a distance of 100 metres inland of the highwater mark of the sea or an estuary, whichever is the greater; in respect of- (e) buildings where the building is expanded by 50 square metres or more Umhlanga Lifeguard Facility Expansion 14 Prepared by: Terratest (Pty) Ltd.

16 GN.R 985 (Listing Notice 3) 23 The proposed expansion falls within the development setback line, and within a distance of 100 metres inland of the high-water mark of the sea, thus requiring the need for a Basic Assessment Process to be undertaken. The expansion of infrastructure of structures where the physical footprint is expanded by 10 square metres or more; Where such development occurs (b) in front of a development setback adopted in the prescribed manner; (e) In KwaZulu-Natal: (xi) In urban areas: (cc) Areas seawards of the development setback line or within 100 metres of the high-water mark of the sea if no such development setback line is determined. The proposed facility falls in front of the development setback line and the footprint will be expanded by more than 10 square metres, therefore requiring the need to undertake a Basic Assessment Process. Additional legislation which governs the construction of the proposed development includes, but my not be limited to the following: The South African Constitution (No 108 of 1996); The National Environmental Management Act (NEMA)(Act 107 of 1998, as amended in 2014); The National Water Act (No 36 of 1998); The Conservation of Agricultural Resources Act (No 43 of 1983); The National Environmental Management: Air Quality Act (No 39 of 2004); The Occupational Health and Safety Act (No 85 of 1993); The Protected Areas Act (No 57 of 2003); The National Environmental Management: Biodiversity Act, 2004 (Act 10 of 2004) (NEMBA) The Waste Act (Act 59 of 2008); The Integrated Coastal Management Act (Act 36 of 2014); and All applicable ethekwini Municipality Bylaws. The above legislation is empowering legislation for the following spheres of government: Department of Environmental Affairs (DEA) Department of Minerals and Resources (DMR) Department of Water Affairs and Sanitation (DWS) Department of Agriculture, Forestry and Fisheries (DAFF) Department of Health (DH) Department of Transport (DoT) Department of Labour (DL) Umhlanga Lifeguard Facility Expansion 15 Prepared by: Terratest (Pty) Ltd.

17 3. General requirements 3.1. Environmental Management Programme (EMPr) Administration Copies of this EMPr must be kept at the construction site office. Electronic copies must be distributed to all senior contract personnel. All senior personnel must be required to familiarise themselves with the contents of this document. All senior personnel will be required to sign a register confirming their understanding of the document. This register must be continuously updated as changeover of senior personnel takes place. A copy of this register must be placed in the environmental file next to the Contractor s declarations The Environmental Assessment Practitioner ethekwini Municipality Coastal, Stormwater and Catchment Management Department appointed Terratest (Pty) Ltd as the independent Environmental Assessment Practitioner (EAP). Terratest (Pty) Ltd is a specialist consultancy offering services in Engineering, Environmental Management, Geotechnical Engineering, Geohydrology, Waste Management, Earth Sciences, and Geographic Information Systems. The contact details for the EAP are as follows: Imke Summers Terratest (Pty) Ltd No 6 Pin Oak Avenue Hilton 3245 Tel: (033) Fax: (033) summersi@terratest.co.za 3.3. The Employer The Employer for the Umhlanga Lifeguard Facility Expansion is ethekwini Metropolitan Municipality. Details for the Employer are as follows: ethekwini Municipality Coastal, Stormwater and Catchment Management Department 166 K. E. Masinga Road Durban 4001 Tel: (031) Fax: (031) The Relevant Authorities The competent authority for this application is the Department of Economic Development, Tourism and Environmental Affairs (EDTEA). The contact details for the authority are as follows: Umhlanga Lifeguard Facility Expansion 16 Prepared by: Terratest (Pty) Ltd.

18 KZN Department of Economic Development, Tourism and Environmental Affairs (EDTEA) Natasha Brijlal Tel: Roles and Responsibilities This chapter defines the general roles and responsibilities of the persons or firms whom are required to ensure compliance with this EMPr. The Employer will need to define the relevant individuals during the detailed design and planning phase, prior to construction The Employer ethekwini Metropolitan Municipality is the project Employer, and will function as the primary Employer for all other parties. The responsibilities of the Employer include: 1. Acceptance of all liabilities associated with environmental compliance; 2. Enforcement of this EMPr; 3. Ensuring the inclusion of the EMPr in all tender documents, and ensuring that the EMPr is binding on all Contractors; 4. Ensuring that Contractors are compliant with the EMPr during planning, construction and rehabilitation; 5. Contracting a suitably experienced and independent Environmental Control Officer (); 6. Ensuring the implementation of environmental monitoring and audit report findings during planning, construction and rehabilitation; 7. Ensuring that compliance and non-compliance records are maintained; and, 8. Ensuring Environmental Audit Reports are submitted to EDTEA The Employers Representative Under South African environmental legislation, the Employer is accountable for the potential impacts of the activities that are undertaken and is responsible for managing these impacts. ethekwini Metropolitan Municipality as the Employer therefore has overall environmental responsibility to ensure that the implementation of this EMPr complies with the relevant legislation and the conditions of the EA. The Employers Representative () is an employee/s of the ethekwini Metropolitan Municipality, who has multifaceted responsibility, including administrator of the project, taking responsibility for ensuring compliance with the Environmental Authorisation and the EMPr, communication with the Contractor etc. The may be designated by more than one person for example the Engineer, the Project Manager, the Contracts Manager etc. However, as these designations are the responsibility and decision of the ethekwini Metropolitan Municipality, they have henceforth all been placed under one title within this document, namely Employers Representative () Umhlanga Lifeguard Facility Expansion 17 Prepared by: Terratest (Pty) Ltd.

19 The, will ensure that all of the roles and responsibilities of the Employer, required for this project, are fulfilled by the relevant parties on-site. Responsibilities of the include, but are not limited to the following: 1. Monitoring the construction of the proposed facility; 2. Ensuring that Contractors are in compliance with this EMPr; 3. To cease any work that is deemed to result in negative environmental impacts or which is not in compliance with this EMPr; and, 4. To consult with the Designated Environmental Officer (DEO) and the Environmental Control Officer () in terms of decisions and actions that may impact on the environment or that may require an amendment to this EMPr The Contractor The Contractor covers the firm(s) that will construct any infrastructure associated with the scheme. This will include any land clearing, construction and repair. The responsibilities of the Contractor include: 1. To formally accept the EMPr as one of the conditions of contract; 2. The implementation, recommendations and actions required in this EMPr; and, 3. To follow the spirit of good environmental management and best practice. Contractor s Designated Environmental Officer The appointed Contractor will be required to appoint a competent individual as the Contractor s on-site Designated Environmental Officer (DEO). The selected DEO must be at least at foreman level appointment and must fully familiarise him-/herself with the contents of this EMPr. He/she will be required to sign the register confirming his/her familiarity with the document. The DEO should furthermore possess the necessary skills to action environmental management to all personnel involved in the contract. The DEO will be responsible for overseeing the Contractor s internal compliance with the EMPr requirements and ensuring that all of the environmental specifications listed in Section 7 below are adhered to i.e. implementation of all of the aspects listed in Table 7. The DEO will be responsible for keeping detailed records of all site activities that may pertain to the environment and include all these aspects in an environmental register. This register must be presented at each Environmental Management Committee (EMC) meeting and be made available to the during his/her monthly audits. In addition to the environmental register the DEO must keep a register of complaints from any community members on environmental issues. Finally, the DEO will be required to keep a record of all on-site environmentally related incidents and how these incidents were dealt with. The DEO will typically conduct the following tasks: Prepare site environmental induction programmes for all staff of the and the Contractors; Prepare and conduct awareness training (e.g. posters, tool box talks, signage) for staff of the ; Monitor the Contractor s compliance with the EMPr on-site; Conduct internal environmental audits of all Contractors and work areas; Umhlanga Lifeguard Facility Expansion 18 Prepared by: Terratest (Pty) Ltd.

20 Ensure that all environmental monitoring programmes (sampling, measuring, recording, etc.) are carried out according to protocols and schedules; Measurement of completed work (e.g. areas top-soiled, re-vegetated, stabilised, etc.); Compile and maintain a designated Environmental File; Attendance at scheduled Safety, Health and Environmental (SHE) meetings and project coordination meetings; Inspect and report on environmental incidents and check corrective action; Keep a regular photographic record of all environmental incidents; Implementation of environmental-related actions arising out of the minutes from scheduled meetings; Review and sign off Environmental Method Statements prepared by Contractors where required; and Collate information received, including monitoring results into a monthly report to the, showing progress against targets. The key deliverables will include the compilation of: A project start-up checklist; Inspection/Environmental Audit (the frequency thereof to be determined by the ); Incident reports; An Environmental Incidents register; Environmental Non-Conformance Reports; An Environmental Non-Conformance Register; A Community Complaints register; A Hazardous Substances Register; and Method Statements (the requirements of which will be deemed necessary by the and/or. Method Statements to be submitted to the and/or for review and approval prior to implementation) The Environmental Control Officer () The will be an independent environmental specialist with appropriate experience in work. The will be contracted during the planning, construction and rehabilitation phases. The responsibilities of the will include: Assisting the in ensuring that the necessary environmental authorisations and permits have been obtained prior to construction commencing; Maintaining open and direct lines of communication between the, Contractor and EMC with regard to environmental matters; Reviewing the Contractor s construction Method Statements together with the ; Monthly site inspections of all construction areas with regard to compliance with the EMPr; Compiling a factual monthly audit report for the duration of the contract Monitoring and verifying adherence to the EMPr, the Environmental Authorisation and approved Method Statements; Monitoring and verifying that environmental impacts are kept to a minimum; Umhlanga Lifeguard Facility Expansion 19 Prepared by: Terratest (Pty) Ltd.

21 Taking appropriate action if the specifications are not followed, this includes reporting the transgressions to the ; Monitoring the undertaking by the Contractor of environmental awareness training for all new personnel coming onto site; Advising on the removal of person(s) and/or equipment not complying with the specifications (via the ); Recommendations regarding the issuing of fines for transgressions of site rules and penalties for contraventions of the EMPr (via the ); Auditing the implementation of the EMPr and compliance with the Environmental Authorisation on a monthly basis; and Compiling a final audit report regarding the EMPr, its implementation during the construction period after completion of the contract and submitting this report to the Employer and the authorising authority. Should the change from the person identified during either the tender stage, or the construction period, the relevant consultant must submit a CV of the replacement to the, for approval. Written notification of the change in must be provided to EDTEA. No work can proceed without an having been approved. EDTEA requires that the be at the forefront of all environmental management issues The Environmental Management Committee (EMC) The EMC will be a multidisciplinary team tasked with monitoring the progress of the EMPr and resolving any environmental problems that may arise during the course of the project. The EMC shall be accountable for ensuring that environmentally sound principles guide the project during the construction phase. The EMC shall consist of all the relevant stakeholders in the construction phase, as well as representatives of interested and affected parties. Members of the EMC are to include: The ; The Umhlanga Urban Improvement Precinct (UIP) representative/s; and The Contractor and/or Contractors DEO. Members of the EMC are not limited to the above. The EMC shall meet on at least a monthly basis Organisational Structure The organisational structure identifies and defines the responsibilities and authority of the various organisations involved in the project. All instructions and official communications regarding environmental matters must follow the organisational structure. All instructions that relate to the EMPr will be given to the Contractor via the. Site Environmental Management will be an item on the agenda of the monthly site meetings, which the will attend. If, at any time, the is uncertain in any way with respect to an environmentally related issues or any specification in the EMPr, he/she must consult with the s Environmental Manager Umhlanga Lifeguard Facility Expansion 20 Prepared by: Terratest (Pty) Ltd.

22 Authority Department of Economic Development, Tourism and Environmental Affairs Employer (Employer s Representative) ethekwini Metropolitan Municipality Environmental Control Officer Unknown Environmental Management Committee Contractor Unknown IAPs DEO Figure 5: EMPr implementation organisational structure. 5. Implementation of the EMPr 5.1. Document Availability Copies of the EMPr must be available at the site offices of the Contractor and at the s Site Office at all times. All Contractor s personnel including Sub-Contractors will be required to go through an environmental induction programme before commencing work on-site. Relevant information must be reinforced through regular toolbox talks. The Contractor must ensure that all personnel that work on-site (including Sub- Contractors Staff and Suppliers) are familiar with, and understand, the requirements of the EMPr Environmental Method Statements Throughout the construction and commissioning phase, activity based Environmental Method Statements need to be compiled by the Contractor for approval by the and. The Environmental Method Statement is a written submission by the Contractor to the Proponent s Construction Manager describing: The proposed activity, setting out the plant, materials, labour and the method the Contractor proposes to utilise in order to carry out an activity; The potential negative impacts and risks associated with the activity; How the impact will be prevented or managed; The relevant environmental standards to be met; Environmental monitoring to be undertaken and records to be maintained. The method statement must also, where necessary, cover applicable details with regard to: Construction procedures. Materials and equipment to be utilised. Transportation of equipment to and from site. How equipment / material will be moved while on site. How and where material will be stored. The containment (or action to be taken if containment is not possible) of leaks or spills of any liquid or material that may occur Umhlanga Lifeguard Facility Expansion 21 Prepared by: Terratest (Pty) Ltd.

23 Timing and location of activities. Emergency procedures in case of any reasonably potential accident/incident which would occur during the procedure. Description of how potential environmental impacts will be presented or managed. Compliance / non-compliance with the specifications and motivation if non-compliant. Any other information deemed necessary by the Proponent s Construction Manager and the. The Contractor must abide by these approved Environmental Method Statements, and any activity covered by an environmental method statement shall not commence until it has been approved. To enable timely approvals, the Environmental Method Statement must be submitted to the Proponent s Construction Manager and for review at least two weeks prior to the intended date of commencement of the activity, or as directed by the Specifications, or the Proponent s Construction Manager. An approved Method Statement does not absolve the Contractor from any of his/her obligations or responsibilities in terms of the contract. However, any damage caused to the environment through activities undertaken without an approved Method Statement must be rehabilitated at the Contractor s expense. Based on the specifications in this EMPr, the following Method Statements (MS) are required as a minimum, to be produced by the Contractor, as part of their Tender Documentation: MS1: Site clearing MS2: Site layout and establishment MS3: Environmental induction and training MS4: Hazardous substances (storage and refuelling) MS5: Cement and concrete batching MS6: Traffic accommodation MS7: Solid waste control system MS8: Wastewater control system MS9: Hydrocarbon spills contingency plan MS10: Dust mitigation MS11: Visual and noise management MS12: The sourcing of fill material and disposal of spoil MS13: Stockpiling MS14: Stormwater Control MS15: Emergency protocols and procedures MS16: Erosion remediation and stabilisation MS17: Fire control MS18: Vegetation Rehabilitation Plan MS19: Construction-site decommissioning MS20: Pedestrian safety during the movement of machinery and materials MS21: Drilling and piling Umhlanga Lifeguard Facility Expansion 22 Prepared by: Terratest (Pty) Ltd.

24 5.3. Environmental Incidents and Non-conformities An environmental incident can be rated into three categories; Major, Medium or Minor. They are set out as follows: Major environmental incident An incident or incidents, that results in, or has the potential to result in, widespread, long-term, and irreversible significant negative impact on the environment and / or has a high risk of legal liability. A major environmental incident must be reported to the relevant authority. These incidents usually result in significant pollution and may entail risk to the public. Major environmental incidents usually remain an irreversible impact even with the involvement of long-term external intervention i.e. expertise, best available technology, remedial actions, excessive financial cost, etc. Medium environmental incident An incident or incidents, that results in, or has the potential to result in widespread or localised, short term, but reversible significant negative impact on the environment and / or has a risk of legal liability. A medium environmental incident may be reported to the relevant authorities. These incidents can result in significant pollution or may entail risk of public danger. The impact of medium environmental incidents should be reversible within the short-term, with or without intervention. Minor environmental incident An incident or incidents, that does not result in any negative impact on the environment after once-off internal intervention on the day of occurrence. An incident where there is unnecessary wastage of a natural resource is also classified as a minor to medium environmental incident. Examples are leaking water pipes and wastage of electricity. A minor environmental incident is generally not reported to authorities. These incidents should not result in pollution and may not pose a risk to the public. The impact of minor environmental incidents should be negligible immediately after occurrence and / or once-off intervention on the day of occurrence. Where the environmental impact of a minor environmental incident is still present 3 days after occurrence, the incident will be classified as a medium incident Suspension of Work Non-compliance with the conditions of the EMPr constitutes a breach of Contract. The, at his/her own discretion, has the power to remove any person from site who is in contravention of the EMPr, and if necessary, can suspend part or all of the works Umhlanga Lifeguard Facility Expansion 23 Prepared by: Terratest (Pty) Ltd.

25 5.5. Disaster Management In the instance that an event occurs which can be considered a natural disaster e.g. flooding, storm surge events etc., the Contractor is to take immediate action. All plant, fuel tanks, hazardous chemicals, sources of hydrocarbons and pollutants are to be removed out of the high water mark and preferably off site altogether. If possible, temporary protection measures such as sand bags, are to be put into place to protect the construction site. Relevant planning documentation pertaining to beach and disaster management strategies are applicable to the site. The ethekwini Metropolitan Municipality s Disaster Management Strategy (if available), is to be put into place. 6. CONTRACTOR COMPLIANCE ACTIONS This section identifies the main actions required by the Contractor for compliance with the EMPr. Conditions of the Environmental Authorisation and Stakeholder conditions are to be complied with Prior to Commencement of Construction The must ensure that the requirements below are requested of the Contractor in the Project Construction Contract Document, the letter of Appointment, and any other relevant correspondence with the Contractor prior to the commencement of works. Appointment of Contractors Designated Environmental Officer The Contractor must appoint a Designated Environmental Officer and submit this appointment, along with a CV and job description of the DEO to the and for their approval. Should the DEO change from that person identified during either the tender stage, or the construction period, the Contractor must submit a CV of a replacement DEO for the s approval. No work can proceed until the replacement DEO has been approved. Environmental Awareness and Training The Contractor must ensure that all management, foremen and the general workforce, as well as all suppliers and visitors to site have attended the Induction Programme prior to commencing any work on-site. If new personnel commence work on the site during construction, the Contractor must ensure that these personnel undergo the Induction Programme and are made aware of the environmental issues on-site. The Contractor must ensure that all of their personnel understand the requirements of the EMPr as relevant to their scope of works During the Construction Period The Contractor must ensure that a copy of the EMPr is available on-site at all times. The EMPr must be accessible to all employees and members of the general public. All Suppliers and Sub-Contractors must familiar and compliant with the content thereof Umhlanga Lifeguard Facility Expansion 24 Prepared by: Terratest (Pty) Ltd.

26 Environmental File The Contractor is to maintain a designated environmental file, related specifically to environmental management, on-site, at all times. The file is to include all the relevant environmental documentation such as the Environmental Authorisation, EMPr, permits, Method Statements, reports (audits, monitoring results) waybills, environmental incidence register, complaints register, waste register (general and hazardous waste) etc. Documentation is to be maintained on the relevant site Document Control System. Environmental Method Statements Activity based method statements that are required during the construction period must be submitted to the for approval two weeks prior to the commencement of the activity. Rehabilitation The Contractor must re-vegetate and rehabilitate all areas in compliance with the EA and to the satisfaction of the EMC. Timeframes as to when rehabilitation is to commence must be agreed upon by the and engineers, prior to the implementation of the rehabilitation Post Construction The Contractor must clear and clean the work and lay-down area and ensure that everything not forming part of the Permanent Works is removed from site, and, that all rehabilitation has taken place in accordance with the Project Environmental Specification. Retention moneys must not be paid until a Site Closure Inspection (conducted by the ) has taken place and is signed off by the together with the Contract Completion Certificate Umhlanga Lifeguard Facility Expansion 25 Prepared by: Terratest (Pty) Ltd.

27 7. ENVIRONMENTAL MANAGEMENT PROGRAMME MONITORING The Lifeguard Facility Expansion can be divided into three Phases: Phase A Preliminary Activities and Site Establishment Phase B Construction Activities and Workforce Management Phase C Post Construction Rehabilitation Activities. As noted in Section 4.3., the DEO is to ensure the implementation of all aspects noted in this table. The, and Contractor are responsible for monitoring the implementation of the EMPr. = Environmental Control Officer; = Employers Representative; C = Contractor 7.1. Phase A - Site Establishment and Preliminary Activities Issue Management and Mitigation Guidelines Monitor Frequency A. 1 Access to Site A.1.1 Routing Sound Environmental principles must be followed whilst establishing access to the site. a) The contractor must take into account any limitations identified and recommendations made in the EA and by the / when using the access route to the construction site. The Contractor s machinery, staff and equipment will access the construction site from Mc Causland Crescent via the promenade. Ad hoc movement of / Prior to moving onto the site. plant along the Promenade is not acceptable and must be addressed in MS20 (Pedestrian safety during the movement of machinery and materials). b) The Contractor, in conjunction with the, is to determine what vehicular weight limits are allowed on the paved promenade site access roads, and is to ensure these weight limits are not exceeded, and the Promenade is not damaged. / C / Prior to moving onto the site. c) The contractor must identify the location of all underground and overhead services and servitudes. Conditions stipulated by Key Stakeholder must be complied with (See Conditions of Authorisation). / C Prior to moving onto the site. A.1.2 Survey Points a) Marking of survey points must be done with the s approval. During survey activities and preliminary site investigations. A.2 Setting up Construction Camp A.2.1 Layout Umhlanga Lifeguard Facility Expansion 26 Prepared by: Terratest (Pty) Ltd.

28 7.1. Phase A - Site Establishment and Preliminary Activities Issue Management and Mitigation Guidelines Monitor Frequency Careful planning for the location of the construction camp can ensure that environmental impacts and time and costs associated with environmental management and rehabilitation are reduced. The construction camp is to be established adjacent to the proposed expansion, along the lower level of the paved Promenade. This will limit any interaction that the general public will have with the construction site (Figure 3). Prior to site establishment, a construction camp layout plan is to be submitted by the Contractor, to the and. a) Should the Contractor require additional space for the construction camp then full consultation shall take place with the relevant landowners with written consent submitted to the prior to the establishment thereof. A site layout plan must be submitted to the for approval. b) The site layout must take cognisance of access for deliveries and services. Likely disturbance to neighbours as well as security implications must be considered. MS2 (Site Layout & Establishment) is to be submitted prior to site c) The size of the construction camp cannot exceed the designated footprint unless full consultation has taken place as per point A.2(a) above. d) Parking must not obstruct the emergency beach entrance/exit and the construction camp entrance/exit. e) The Contractor must attend to the drainage of the construction camp to avoid standing water and / or sheet erosion. f) The construction camp is to be fenced and access is to be controlled at all times. g) In the instance that any site clearing is required, activities are to be detailed in MS1 (Site Clearing). / / C / C / C During survey activities and preliminary site investigations. During survey activities and preliminary site investigations. During site During site During site A.2.2. No-go areas a) Areas where construction activities (including traffic accommodation) are prohibited are referred to as no-go areas. Entry into these areas by any person, vehicle or equipment without written permission will result in a penalty. b) All declared no-go areas must be demarcated by temporary fencing and appropriate signage, the position of which must be agreed to by the. c) All private property outside of the construction area as set out in the site layout plan must be considered no-go areas. / C Umhlanga Lifeguard Facility Expansion 27 Prepared by: Terratest (Pty) Ltd.