***Specifications***

Transcription

1 STEM 2 Greenhouse Project Bid No. B17-14 ***Specifications*** Bid RFI Questions Due: Tuesday, July 11, :00PM Gale Stevens, Buyer gasteven@cabrillo.edu BID DOCUMENTS: GALE STEVENS, BUYER PROJECT MANAGER: JON SALISBURY, ICS, INNOVATIVE CONSTRUCTION SERVICES ARCHITECT: KASAVAN ARCHITECTS

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3 CABRILLO COMMUNITY COLLEGE DISTRICT Cabrillo Community College, Aptos Campus STEM-2 Greenhouse 6500 Soquel Drive Aptos, CA PROJECT MANUAL Date: April 26, 2017 DSA File: #44-C1 DSA Application: # Spec. No.

4 KA 1650 CABRILLO COMMUNITY COLLEGE DISTRICT Cabrillo Community College, Aptos Campus STEM-2 Greenhouse 6500 Soquel Drive Aptos, CA Peter J. Kasavan, Architect Kasavan Architects 60 W. Market Street, Suite 300 Salinas, CA Jeffrey R. Naess, Civil Engineer Bowman and Williams 1011 Cedar Street Santa Cruz, CA Karen Wiinikka, Structural Engineer Donald C. Urfer & Associates, Inc Porter Street Soquel, CA Metin Serttunc, Mechanical Engineer Axiom Engineers 2511 Garden Road, Suite 140 Monterey, CA Eldridge Bell, Electrical Engineer Aurum Consulting Engineering 60 Garden Road, Suite 210 Monterey, CA K:\2016\ Cabrillo Greenhouse\Admin\SPECS\Project Manual\00 Stamp Page (2).doc

5 KA 1650 CABRILLO COMMUNITY COLLEGE DISTRICT Cabrillo Community College, Aptos Campus STEM-2 Greenhouse 6500 Soquel Drive Aptos, CA PROJECT MANUAL TABLE OF CONTENTS CONTRACT REQUIREMENTS Special Conditions DIVISION 1 - GENERAL REQUIREMENTS Summary Substitution Procedures Contract Modification Procedures Payment Procedures Project Management And Coordination Request for Information (RFI) Construction Progress Documentation Photographic Documentation Submittal Procedures Quality Requirements References Temporary Facilities And Controls Product Requirements Execution Closeout Procedures Operation And Maintenance Data Project Record Documents Demonstration And Training TECHNICAL SPECIFICATIONS DIVISION 02 - EXISTING CONDITIONS Not Used DIVISION 03 CONCRETE Concrete Site Work Cast-in-Place Concrete DIVISION 04 MASONRY Not Used DIVISION 05 METALS Not Used DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES Not Used DIVISION 07 - THERMAL AND MOISTURE PROTECTION Not Used T. of C.:1

6 KA 1650 DIVISION 08 OPENINGS Not Used DIVISION 09 FINISHES Not Used DIVISION 10 - SPECIALTIES Panel Signage DIVISION 11 - EQUIPMENT Not Used DIVISION 12 FURNISHINGS Not Used DIVISION 13 - SPECIAL CONSTRUCTION Nexus Greenhouse Co. Specifications for Steel Structures and Acrylic Covering DIVISION 14 - CONVEYING EQUIPMENT Not Used DIVISION 21 FIRE SUPPRESSION Fire Protection General Overhead Fire Protection Systems Underground Fire Service DIVISION 22 PLUMBING Utility Plumbing DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING Not Used DIVISION 26 ELECTRICAL General Electrical Conditions Line Voltage Wire and Cable Grounding Outlet, Junction and Pull Boxes Conduits, Raceways and Fittings Underground Ducts In-Grade Pull Boxes Transformers Panelboards and Distribution Panels Devices Wiring Circuit Breakers Lighting DIVISION 27 COMMUNICATIONS DIVISION 28 ELECTRIC SAFETY AND SECURITY Fire Alarm System DIVISION 31 EARTHWORK Earthwork Site Clearing T. of C.:2

7 KA Trenching DIVISION 32 - EXTERIOR IMPROVEMENTS Aggregate Base Course Asphalt Paving DIVISION 33 UTILITIES Precast Utility Structures Utility Drainage Piping T. of C.:3

8 SECTION C - SPECIAL CONDITIONS PART I - GENERAL 1.1 STARTING AND COMPLETION DATES A. Start Date: Specified in the Notice to Proceed. B. Completion Date: Specified in the Notice to Proceed. 1.2 DOCUMENT DISCREPANCIES - PRIORITIES A. In the event of conflicts or discrepancies among the Contract Documents, interpretations will be based on the following priorities. 1. The Agreement. 2. Addenda, with those of later date having precedence over those of earlier date. 3. The Special Conditions. 4. The General Conditions. 5. Drawings and Specifications. B. In the case of an inconsistency between Drawings and Specifications or within either Document not clarified by addendum, the better quality or greater quantity of work shall be provided in accordance with the Architect s interpretation. 1.3 LIQUIDATED DAMAGES AND PENALTIES A. The Contractor shall forfeit and pay to the Owner the sum, per calendar day of ($ 2,500) for each day that completion is delayed beyond the time of completion specified; or as extended in accordance with the Specifications. B. Additional penalties: Refer to the following sections for: 1. Frivolous RFI s: See section , Request for Information. 2. Non-responsive re-submittals: See section , Submittal Procedures. 1.4 CONTRACTOR S SUPERINTENDENT A. See General Conditions Section The Contractor shall employ a competent superintendent and necessary assistants who shall be in attendance at the Project site during the progress of the work. The Superintendent shall be satisfactory to both the Architect and the Owner s Representative and shall not be changed except with the consent of the Architect and the Owner s Representative. The Superintendent shall represent the Contractor and all communications given by or to the Superintendent shall be binding as if given to the Contractor. Important communications will be confirmed in writing. For the purposes of this section the term Superintendent means the person at the site that is in charge of the construction project and whose working title may be project manager, project engineer, superintendent or some other such title. SPECIAL CONDITIONS C:1

9 1650 In order for the Architect to accept the Contractor s superintendent, the candidate shall provide sufficient documentation, to the Architect s satisfaction, that they can manage this project. This will include how they: 1. Have managed other projects of comparable size and complexity 2. Proactively manage all trades 3. Proactively maintain a time schedule 4. Determine the critical path of the schedule 5. Communicate and forward directives provided by the Architect to construction personnel 6. Determine what constitutes an RFI If, in the Architect s opinion, the superintendent fails to provide the specified level of competency the Architect will inform the Contractor, in writing, that they must replace the superintendent. The Architect s decision in matters relating to this will be final if consistent with the intent of the Contract Documents B. The Contractor s superintendent is required to be on site anytime work occurs, whether it is by the Contractor s own forces or those of their subcontractors. If Contractor fails to have such superintendent on the site at any time during the progress of the work, a penalty of Six Hundred Dollars ($600.00) per day shall be deducted from the compensation otherwise due to Contractor, for each day on which such failure occurs. Such penalty shall not apply to temporary absences approved in advance by the Architect or Owner s Representative. 1.5 COMMUNICATIONS A. See General Conditions Article 3 Architect, 3.11 Communications. B. Communications on the site: 1.6 ARTISTIC EFFECT 1. Between the Contractor and the Owner: Shall be through the Architect unless specifically indicated otherwise. 2. Between General Contractors (on Multiple Prime Construction Projects): Shall be through the Architect unless specifically indicated otherwise. 3. Between Subcontractors and Suppliers and all other parties: Shall be through the General Contractor. 4. Between Consultants to the Architect and all other parties: Shall be through the Architect. 5. The Inspector of Record (IOR) may communicate directly with the Owner, Contractor and/or Architect. All written communications from the IOR will be sent to all parties. 6. The Testing Lab of Record may communicate directly with the Owner, Contractor, IOR and/or Architect. All written communications from the Testing Lab will be sent to all parties. A. See General Conditions Article 3 Architect. The Architect s decision in matters relating to artistic effect will be final if consistent with the intent of the Contract Documents 1.7 TIME EXTENSIONS A. See General Conditions Section. B. A request for a time extension will be considered only if it is occasioned by an event which can be measured and demonstrated by the Critical Path network to have caused a delay in job SPECIAL CONDITIONS C:2

10 1650 completion; and only then, in accordance with the provisions of the General Conditions. See Division 1 Section, Construction Progress Documentation, for additional information on the Critical Path of the project. C. Approved time extensions will include no associated costs unless the contractor is still mobilized and working on the site during the approved extension and after the original contract duration has expired. D. Weather: No extension of time will be allowed for delays caused by Contractor s failure or neglect to construct and maintain all weather approaches or to provide specified pumping and drainage. No extension of time will be allowed for normal weather conditions for the particular time of year. 1.8 CHANGES IN WORK A. Reasonable Allowance for Overhead and Profit: See General Conditions Article 3. Overhead and Profit shall be computed as a percentage addition of the cost to the contractor doing the work of the Labor and Materials necessary to accomplish a change, exclusive of job overhead and profit. 1. For Work Done Directly by General Contractor: He shall be allowed 20% of the cost of the work, if the total is less than or equal to $2, and 10% of the cost of the work if the total exceeds $2, For Work Done Directly by Subcontractor or Sub-Subcontractor: a. That Subcontractor shall be allowed 20% of the cost of the work, if the total is less than or equal to $2, and 10% of the cost of the work if the total exceeds $2, b. In addition, the General Contractor shall be allowed 05% of the cost of work, as a handling charge, for work done directly by a Subcontractor or Sub-Subcontractor. B. Time limits for submission of changes: See General Conditions. In addition: 1. For Work done on a Time and Materials basis: The Contractor shall submit all required documents for a specific change within ten (10) days of completing the work. 2. Outstanding proposals at the end of the project: The Contractor shall submit all outstanding proposals, in the specified format, within ten (10) days of the date established as Substantial Completion. The Owner and Architect reserve the right to not process any proposals received after that date unless specifically agreed in advance. 1.9 INSURANCE AND BONDS A. See General Conditions, Article CODES AND STANDARDS A. This project shall conform to applicable requirements prescribed by governmental bodies having jurisdiction and is to be in accordance with: California Administrative Code (CAC), Part 1, Title 24, CCR California Building Code (CBC), Volumes 1 & 2, Part 2, Title 24 CCR. SPECIAL CONDITIONS C:3

11 California Electrical Code (CEC), Part 3, Title 24 CCR California Mechanical Code (CMC), Part 4, Title 24 CCR California Plumbing Code (CPC), Part 5, Title 24 CCR California Energy Code, Part 6, Title 24 CCR California Fire Code (CFC), Part 9, Title 24 CCR California Referenced Standards Code, Part 12, Title 24, CCR. 9. Green Code B. Should any part of the design fail to comply with such requirements, the discrepancy shall be called to the attention of the Architect as quickly as possible. C. Should there be any direct conflict between the Drawings and/or Specifications and the above rules and regulations, the rules and regulations shall take precedence. However, when the indicated materials, workmanship, arrangement or construction is of a superior quality or capacity to that required by above rules and regulations, the Drawings and/or Specifications shall take precedence. Rulings and interpretations of enforcing agencies shall be considered as part of the regulations. D. Division of the State Architect (DSA) 1. The Contractor is hereby notified that this project is subject to observation and inspection by the Division of State Architect, the Architect and his delegates, and the School Board Inspector in accord with the provisions of Title 24, Sect , and Tests and testing lab are required and tests will be taken in accord with provisions of Title 24, Sect and where elsewhere called out in the Specification. The Contractor shall include among his duties the requirements of Title 24, Sect , and submit verified reports as required in, Section In submitting his proposal, the Contractor agrees that he is aware of and has included in his bid, the appropriate cost of complying with all of the applicable provisions of Title 24, Part 1, including those cited above. E. Standards 1. Any material specified by reference to the number, symbol, or title of a specific standard such as a Commercial Standard, American National Standard, a Federal Specification, Industry or Government Code, a trade association code or standard, or other similar standard, shall comply with the requirements in the latest revisions thereof and any amendments or supplements thereto in effect on the date of these Specifications, except as limited to type, class or grade, or modified in such reference. The standard referred to, except as modified in the Specifications, shall have full force and effect as though printed in these Specifications. These standards are not furnished to Bidders since manufacturers and trades involved assumed to be familiar with their requirements. The Architect shall furnish, upon request, information as to how copies of the standards referred may be obtained DEFERRED APPROVAL BY DIVISION OF THE STATE ARCHITECT (DSA): A. General: Any item listed as deferred approval must be approved by both the Architect / Engineer and DSA before installation begins. Preparation of submittals to secure this approval is the responsibility of the Contractor. SPECIAL CONDITIONS C:4

12 Time frame for submittal: Allow sufficient time for review by the Architect and Engineer as well as DSA. No time extension will be considered for failure to provide deferred approval submittals in a timely manner even if it is the Critical Path task. Contact DSA for time frame needed for their approval of deferred approval items. 2. Scope of submittal: Conform to requirements of Division 1 Section Submittal Procedures. Provide all necessary documentation for DSA approval including: 1.12 PERMITS AND FEES a. All drawings needed to completely describe the work. b. All product data needed to completely describe the work. c. All product approval sheets from accepting agencies (fire alarm devices, etc) with current dates. d. All structural calculations needed to substantiate the design, stamped and signed by a Structural Engineer, licensed in the State of California. e. For equipment and systems: All diagrams and calculations (hydraulic, battery, etc) needed to substantiate the design. A. See General Conditions: The Owner shall pay for all permits and fees of governing agencies directly to these agencies. PART II - PRODUCTS (NOT APPLICABLE) PART III - EXECUTION (NOT APPLICABLE) END OF SECTION C SPECIAL CONDITIONS C:5

13 SECTION SUMMARY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Special Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section Includes: 1. Project information. 2. Work covered by Contract Documents. 3. Phased construction. 4. Work by Owner. 5. Work under separate contracts. 6. Future work. 7. Purchase contracts. 8. Owner-furnished products. 9. Contractor-furnished, Owner-installed products. 10. Access to site. 11. Coordination with occupants. 12. Work restrictions. 13. Specification and drawing conventions. 14. Miscellaneous provisions. B. Related Requirements: 1. Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities. 1.3 PROJECT INFORMATION A. Project Identification: Cabrillo Community College, STEM-2 Greenhouse Project 1. Project Location: 6500 Soquel Drive, Aptos, CA B. Owner: Cabrillo Community College District 1. Owner's Representative: Jon Salisbury, Project Manager C. Architect: Kasavan Architects, 60 West Market Street, Ste. 300, Salinas, Ca WORK COVERED BY CONTRACT DOCUMENTS A. The Work of Project is defined by the Contract Documents and consists of the following: 1. New 2400 SF STEM-2 Greenhouse, associated site utilities and site paving. SUMMARY

14 B. Type of Contract: 1. Project will be constructed under a single prime contract. 1.5 WORK BY OWNER A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner. 1.6 WORK UNDER SEPARATE CONTRACTS A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts. 1.7 ACCESS TO SITE A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Owner's right to perform work or to retain other contractors on portions of Project. B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated. 1. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. 1.8 COORDINATION WITH OCCUPANTS A. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work. 1.9 WORK RESTRICTIONS A. Work Restrictions, General: Comply with restrictions on construction operations. 1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction. B. On-Site Work Hours: Unless approved in advance, confine construction and any noise producing operations to the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. 1. Night and Weekend Hours: Must be scheduled sufficiently in advance to suit the schedules of the owner, inspector and testing lab. SUMMARY

15 2. Full time supervision by an approved representative of the general contractor is required at all times when work occurs. See Special Conditions. C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated: 1. Notify Architect and Owner not less than two days in advance of proposed utility interruptions. 2. Obtain Owner's written permission before proceeding with utility interruptions. D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner. 1. Notify Architect and Owner not less than two days in advance of proposed utility interruptions. 2. Obtain Owner's written permission before proceeding with utility interruptions. E. School District Calendar: Copies of the school calendar can be obtained from the District s office at 6500 Soquel Dr., Aptos, CA (831) F. Nonsmoking Buildings: Smoking is not permitted within any building or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes. G. Controlled Substances: Use of tobacco products and other controlled substances on the Project site is not permitted. H. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times. I. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site. 1. Maintain list of approved screened personnel with Owner's representative SPECIFICATION AND DRAWING CONVENTIONS A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. 2. Specification requirements are to be performed by Contractor unless specifically stated otherwise. B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications. C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products: SUMMARY

16 1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections. 2. Abbreviations: Materials and products which are identified by abbreviations are scheduled on Drawings. 3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION SUMMARY

17 SECTION SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for substitutions. B. Related Requirements: 1. Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers. 1.3 DEFINITIONS A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor. 1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms. 2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner. 1.4 ACTION SUBMITTALS A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Documentation: Show compliance with requirements for substitutions and the following, as applicable: a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable. b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution. c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific SUBSTITUTION PROCEDURES

18 features and requirements indicated. Indicate deviations, if any, from the Work specified. d. Product Data, including drawings and descriptions of products and fabrication and installation procedures. e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners. h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated. i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES. j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated. m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results. 2. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven (7) days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within fifteen (15) days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later. a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work. b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated. 1.5 QUALITY ASSURANCE A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers. 1.6 PROCEDURES A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions. SUBSTITUTION PROCEDURES

19 PART 2 - PRODUCTS 2.1 SUBSTITUTIONS A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) days prior to time required for preparation and review of related submittals. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements: a. Requested substitution is consistent with the Contract Documents and will produce indicated results. b. Requested substitution provides sustainable design characteristics that specified product provided. c. Substitution request is fully documented and properly submitted. d. Requested substitution will not adversely affect Contractor's construction schedule. e. Requested substitution has received necessary approvals of authorities having jurisdiction. f. Requested substitution is compatible with other portions of the Work. g. Requested substitution has been coordinated with other portions of the Work. h. Requested substitution provides specified warranty. i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved. B. Substitutions for Convenience: Not allowed. PART 3 - EXECUTION (Not Used) END OF SECTION SUBSTITUTION PROCEDURES

20 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Special Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for handling and processing Contract modifications. B. Related Requirements: 1. Section "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on Architect s standard form. 1.4 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change. 2. Within fourteen (14) calendar days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. CONTRACT MODIFICATION PROCEDURES

21 B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect. Do NOT proceed with work associated with this change until authorized in writing by the Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 6. Comply with requirements in Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified. 1.5 ADMINISTRATIVE CHANGE ORDERS A. Allowance Adjustment: See Section "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances. 1.6 CHANGE ORDER PROCEDURES A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on Architect s standard form. B. Changes may require the approval of the Division of the State Architect (DSA). Contractor shall review with Architect and Inspector of Record to determine if changes will require submittal to DSA. 1.7 CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect may issue a Construction Change Directive on Architect s standard form. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. 2. For work done on a time and material (T&M) basis: T&M directives will presume that labor will be billed at standard hourly rates and material delivery will use standard shipping rates. If the Contractor anticipates the change will require additional cost for overtime labor or additional cost for expedited delivery of materials they must secure the approval of the Owner and Architect before proceeding. CONTRACT MODIFICATION PROCEDURES

22 B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. 2. Submit the itemized cost and time proposal with fourteen (14) calendar days of completing the work. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION CONTRACT MODIFICATION PROCEDURES

23 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Special Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment. B. Related Requirements: 1. Section "Allowances" for procedural requirements governing the handling and processing of allowances. 2. Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract. 3. Section "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. 1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following: a. Application for Payment forms with continuation sheets. b. Submittal schedule. c. Items required to be indicated as separate activities in Contractor's construction schedule. 2. Submit the schedule of values to Architect at earliest possible date, but no later than seven (7) days before the date scheduled for submittal of initial Applications for Payment. 3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element. B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section. 1. Identification: Include the following Project identification on the schedule of values: PAYMENT PROCEDURES

24 a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal. 2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Name of subcontractor. d. Name of manufacturer or fabricator. e. Name of supplier. f. Change Orders (numbers) that affect value. g. Dollar value of the following, as a percentage of the Contract Sum to nearest onehundredth percent, adjusted to total 100 percent. 1) Labor. 2) Materials. 3) Equipment. 3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum. 4. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance. 6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work. 7. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities. 8. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor. 9. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. a. Temporary facilities and other major cost items that are not direct cost of actual work-inplace may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option. 10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. PAYMENT PROCEDURES

25 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: Submit Application for Payment to Architect by the date established at the pre-construction conference. The period covered by each Application for Payment is one month, ending on the last day of the month. 1. Submit draft copy of Application for Payment seven (7) days prior to due date for review by Architect. C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment. D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made. 2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment. 3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. 4. Indicate separate amounts for work being carried out under Owner-requested project acceleration. E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site. 1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials. 2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials. 3. Provide summary documentation for stored materials indicating the following: a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment. b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment. c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment. F. Transmittal: Submit six (6) signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each Application for Payment submittal with a transmittal form listing attachments and recording appropriate information about application. PAYMENT PROCEDURES

26 G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment. 1. Submit partial unconditional waivers on each item for amount requested in previous application, after deduction for retainage, on each item from every trade that received payment. 2. When an application shows completion of an item, submit conditional final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner. H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of values. 3. Contractor's construction schedule (preliminary if not final). 4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor. 5. Submittal schedule (preliminary if not final). 6. List of Contractor's staff assignments. 7. Certificates of insurance and insurance policies. 8. Performance and payment bonds. I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work. J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims." 5. AIA Document G706A, "Contractor's Affidavit of Release of Liens." 6. AIA Document G707, "Consent of Surety to Final Payment." 7. Evidence that claims have been settled. 8. Final liquidated damages settlement statement. 9. All outstanding Unconditional Waivers of Mechanic s Liens. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION PAYMENT PROCEDURES

27 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Special Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General coordination procedures. 2. Coordination drawings. 3. Requests for Information (RFIs). 4. Project meetings. B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor. C. Related Requirements: 1. Section "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule. 2. Section Request for Information (RFI) 3. Section "Execution" for procedures for coordinating general installation and fieldengineering services, including establishment of benchmarks and control points. 4. Section "Closeout Procedures" for coordinating closeout of the Contract. 1.3 DEFINITIONS A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents. 1.4 INFORMATIONAL SUBMITTALS A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form: 1. Name, address, and telephone number of entity performing subcontract or supplying products. B. Key Personnel Names: Within fifteen (15) days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project. 1. Post copies of list in project meeting room & in temporary field office. Keep list current at all times. PROJECT MANAGEMENT AND COORDINATION

28 1.5 GENERAL COORDINATION PROCEDURES A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's construction schedule. 2. Preparation of the schedule of values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems. D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste. 1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property. 1.6 COORDINATION DRAWINGS A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity. 1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable: a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components. PROJECT MANAGEMENT AND COORDINATION