PROJECT MANUAL. Phi Delta Theta Phase NW 13 th Street Corvallis, OR Varitone Architecture LLC

Transcription

1 PROJECT MANUAL Phi Delta Theta Phase NW 13 th Street Corvallis, OR Varitone Architecture LLC 231 SW 2nd Ave. PO Box 3420 Albany, Oregon 97321

2 Project Contacts Owner Phi Delta Theta Chapter House Primary Contact: Tom Stevens (510) Principal Architect Varitone Architecture LLC (Christina Knowles) 231 SW 2nd Ave. Albany, Oregon United States (541) Civil Engineer MSS, Inc. (Peter Seaders) 215 NW 4 th Street Corvallis, Oregon (541)

3 Table of Contents DIVISION 00 - GENERAL NOTES/INFORMATION General Conditions DIVISION 01 - GENERAL REQUIREMENTS Summary Summary of Work Unit Prices Alternates Substitutions A - Substitution Request Contract Modification Procedures Payment Procedures Project Management and Coordination A - RFI Construction Progress Documentation Construction Progress Reporting Photographic Documentation Submittal Procedures Quality Requirements Testing and Inspecting Services Temporary Facilities and Controls Closeout Procedures Operation and Maintenance Data DIVISION 02 - DEMOLITION Selective Demolition DIVISION 03 - CONCRETE Cast-In-Place Concrete DIVISION 04 - MASONRY Brick Masonry Repair DIVISION 05 - METALS Pipe and Tube Railings DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES Rough Carpentry Exterior Finish Carpentry Interior Finish Carpentry

4 Plastic-Laminate-Clad Architectural Cabinets DIVISION 07 - THERMAL AND MOISTURE PROTECTION Self-Adhering Sheet Waterproofing Thermal Insulation Weather Barriers Fiber Cement Siding Joint Sealants DIVISION 08 - OPENINGS Hollow Metal Doors and Frames Hollow Metal Frames Flush Wood Doors Folding Doors Wood Windows Vinyl Windows Door Hardware Mirrors DIVISION 09 - FINISHES Gypsum Board Ceramic Tiling Resilient Base and Accessories Resilient Tile Flooring Resilient Athletic Flooring Tile Carpeting Wall Coverings Tackable Wall Coverings Decorative Fiberglass Reinforced Wall Panel Paintings and Coatings DIVISION 10 - SPECIALTIES Metal Toilet Compartments Toilet, Bath and Laundry Accessories Metal Lockers DIVISION 12 - FURNISHINGS Residential Casework Quartz Agglomerate Countertops Ultracompact Surfacing Countertops DIVISION 22 - PLUMBING Plumbing Fixtures

5 DIVISION 26 - ELECTRICAL Common Work Results for Electrical Wiring Devices Lighting NOTE: Mechancial, Electrical, Plumbing, Low-Voltage, and Access Control for the project will be design-build. Selected contractors will be required to coordinate with owner and architect regarding design and specifications. Drawings shown in architectural plans depict concept only.

6 GENERAL CONDITIONS PHI DELTA THETA SECTION GENERAL CONDITIONS PART 1 - GENERAL 1.1 STANDARD FORM A. "General Conditions of the Contract for Construction", AIA Document A201, current edition, whether or not bound herein, are part of this Project Manual. END OF SECTION The contractor and all subcontractors shall read and be governed by them. Varitone Architecture LLC Page 1 of 1 4/19/2018

7 SUMMARY PHI DELTA THETA SECTION SUMMARY PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: 1. Project information. 2. Work covered by Contract Documents. 3. Phased construction. 4. Work by Owner. 5. Work under separate contracts. 6. Future work. 7. Purchase contracts. 8. Owner-furnished products. 9. Contractor-furnished, Owner-installed products. 10. Access to site. 11. Coordination with occupants. 12. Work restrictions. 13. Specification and Drawing conventions. 14. Miscellaneous provisions. 1.2 PROJECT INFORMATION A. Project Identification: Phi Delta Theta 1. Project Location: Corvallis Oregon B. Owner: Phi Delta Theta Chapter House. Representative: Tom Stevens, C. Architect: Christina Knowles, Varitone Architecture. Phone: WORK COVERED BY CONTRACT DOCUMENTS A. The Work of Project is defined by the Contract Documents and consists of the following: 1. Renovating the interior of all floors of the existing three-story building over partial basement. Ground floor windows to be replaced and additional windows added. Site hardscaping updates to be made for ADA access. 1.4 ACCESS TO SITE A. General: Each Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Owner's right to perform work or to retain other contractors on portions of Project. B. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated. Varitone Architecture LLC Page 1 of 3 4/19/2018

8 SUMMARY PHI DELTA THETA 1. Driveways, Walkways and Entrances: Keep driveways, parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials. a. Schedule deliveries to minimize use of driveways and entrances by construction operations. b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site. C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations. D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations. 1.5 COORDINATION WITH OCCUPANTS A. Full Owner Occupancy: Owner will occupy site and adjacent building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated. 1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction. 2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations. 3. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work. 4. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Owner occupancy. 5. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work. 6. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work. 1.6 WORK RESTRICTIONS A. Work Restrictions, General: Comply with restrictions on construction operations. 1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction. B. On-Site Work Hours: Coordinate with General Contractor/Owner regarding on-site work hours. C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated: Varitone Architecture LLC Page 2 of 3 4/19/2018

9 SUMMARY PHI DELTA THETA 1. Notify Owner not less than two days in advance of proposed utility interruptions. 2. Obtain Owner's written permission before proceeding with utility interruptions. D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner. 1. Notify Owner not less than two days in advance of proposed disruptive operations. 1.7 SPECIFICATION AND DRAWING CONVENTIONS A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. 2. Specification requirements are to be performed by Contractor unless specifically stated otherwise. B. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products: 1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION Varitone Architecture LLC Page 3 of 3 4/19/2018

10 SUMMARY OF WORK PHI DELTA THETA SECTION SUMMARY OF WORK PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 and 01 Specification Sections, apply to this Section. B. Other Project Manual Specification Sections may apply to work of this Section. 1. Review other Sections for requirements related to work of this Section. 1.2 WORK COVERED BY CONTRACT DOCUMENTS A. General information: 1. Project Location: 120 NW 13 th St. Corvallis, OR Owner: Phi Delta Theta Chapter House Representative: Tom Stevens, Contract Documents, dated 3/8/2018, were prepared for the Project by: Varitone Architecture LLC 231 SW 2 nd Ave. Albany, OR B. The Work consists of the interior renovation of all floors of the existing three-story building over partial basement. Ground floor windows to be replaced and additional windows added. Site hardscaping updates to be made for ADA access. 1.3 SUBCONTRACTOR S USE OF PREMISES A. Use of the Site: Staging to be within limits of the areas indicated on plans. 1. Confine operations to areas within contract limits indicated. 2. Do not disturb portions of the site beyond the areas in which the Work is indicated. a. Subcontractor to work out staging / storage areas with the Owner. b. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Owner. 1.4 OWNER-FURNISHED PRODUCTS B. As indicated on Drawings. i. Do not use these areas for parking or storage of materials. END OF SECTION Varitone Architecture LLC Page 1 of 1 4/17/2018

11 UNIT PRICES PHI DELTA THETA SECTION UNIT PRICES PART 1 - GENERAL 1.1 SUMMARY A. This Section includes administrative and procedural requirements for unit prices. 1.2 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 and 01 Specification Sections, apply to this Section. B. Other Project Manual Specification Sections may apply to work of this Section. 1.3 DEFINITIONS 1. Review other Sections for requirements related to work of this Section. A. Unit price is an amount proposed by bidders, stated on the Bid Form, as a price per unit of measurement for materials or services added to or deducted from the Contract Sum by appropriate modification, if estimated quantities of Work required by the Contract Documents are increased or decreased. 1.4 PROCEDURES A. Unit prices include all necessary material, plus cost for: 1. Delivery. 2. Installation. 3. Insurance. 4. Overhead. 5. Profit. B. Measurement and Payment: Refer to individual Specification Sections for work that requires establishment of unit prices. 1. Methods of measurement and payment for unit prices are specified in those Sections. C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION Varitone Architecture LLC Page 1 of 1 4/19/2018

12 ALTERNATES PHI DELTA THETA SECTION ALTERNATES PART 1 - GENERAL 1.1 SUMMARY A. This Section includes administrative and procedural requirements for alternates. 1.2 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 and 01 Specification Sections, apply to this Section. B. Other Project Manual Specification Sections may apply to work of this Section. 1.3 DEFINITIONS 1. Review other Sections for requirements related to work of this Section. A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if Owner decides to accept a corresponding change as described in the Contract Documents either in the:. 1. Amount of construction to be completed. 2. Products. 3. Materials. 4. Equipment. 5. Systems. 6. Installation methods. a. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate the alternate into the Work. b. No other adjustments are made to the Contract Sum. 1.4 PROCEDURES A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project. 1. Include as part of each alternate, materials incidental to or required for a complete installation whether or not indicated as part of alternate: a. Miscellaneous devices. b. Accessory objects. c. Similar items. B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. 1. Indicate if alternates have been: a. Accepted. b. Rejected. c. Deferred for later consideration. Varitone Architecture LLC Page 1 of 2 4/19/2018

13 ALTERNATES PHI DELTA THETA 2. Include a complete description of negotiated modifications to alternates. C. Execute accepted alternates under the same conditions as other work of the Contract. D. Schedule: A Schedule of Alternates is included at the end of this Section. 1. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate. 1.4 EXERCISE OF ALTERNATES A. Owner s option to except any Alternate within thirty (30) calendar days from date of Contract between Owner and Contractor. 1. Contractor agrees to hold the original bid price of the Alternate during the thirty (30) day period. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION SCHEDULE OF ALTERNATES A. Alternate No. 1: 1. Replace additional existing windows on the ground floor with vinyl and wood windows per Sheets A4.02 Window Elevations and A2.01 Floor Plan. END OF SECTION Varitone Architecture LLC Page 2 of 2 4/19/2018

14 SUBSTITUTIONS PHI DELTA THETA SECTION SUBSTITUTIONS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 and 01 Specification Sections, apply to this Section. B. Other Project Manual Specification Sections may apply to work of this Section. 1.2 SUMMARY 1. Review other Sections for requirements related to work of this Section. A. This Section includes administrative and procedural requirements for handling requests for substitutions made after award of the Contract. 1.3 DEFINITIONS A. Definitions in this Article do not change or modify the meaning of other terms used in the Contract Documents. B. Substitutions: Changes in products, materials, equipment, and methods of construction required by the Contract Documents proposed by the Contractor after award of the Contract are considered to be requests for substitutions. 1.4 SUBMITTALS 1. The following are not considered to be requests for substitutions: a. Substitutions requested during the bidding period, and accepted by Addendum prior to award of the Contract, are included in the Contract Documents and are not subject to requirements specified in this Section for substitutions. b. Revisions to the Contract Documents requested by the Owner or Architect. c. Specified options of products and construction methods included in the Contract Documents. d. The Contractor's determination of and compliance with governing regulations and orders issued by governing authorities. A. Substitution Request Submittal: The Architect will consider requests for substitution if received within 30 days after commencement of the Work. 1. Requests received more than 30 days after commencement of the Work may be considered or rejected at the discretion of the Architect. 2. Submit electronically each request for substitution for consideration. a. Submit requests in the form and according to procedures required for changeorder proposals. 3. Identify one (1) or more of the following to be replaced in each request. a. Product. b. Fabrication. c. Installation method i. Include related Specification Section and Drawing numbers. Varitone Architecture LLC Page 1 of 5 4/19/2018

15 SUBSTITUTIONS PHI DELTA THETA 4. Provide complete documentation showing compliance with the requirements for substitutions, and the following information, as appropriate: a. Coordination information, including: i. List of changes or modifications needed to other parts of the Work. ii. Construction performed by the Owner and separate contractors that will be necessary to accommodate the proposed substitution. b. A detailed comparison of significant qualities of the proposed substitution with those of the Work specified. i. Significant qualities may include elements such as: aa. bb. cc. dd. ee. Performance. Weight. Size. Durability. Visual effect. c. Product Data, including: i. Drawings. ii. Descriptions of products and fabrication. iii. Installation procedures. d. Samples, where applicable or requested. e. A statement indicating the substitution's effect on the Contractor's Construction Schedule compared to the schedule without approval of the substitution. i. Indicate the effect of the proposed substitution on overall Contract Time. f. Cost information, including a proposal of the net change, if any, in the Contract Sum. g. The Contractor's certification that the proposed substitution: i. Conforms to requirements in the Contract Documents in every respect. ii. Is appropriate for the applications indicated. h. The Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of the failure of the substitution to perform adequately. 5. Architect's Action: If necessary, the Architect will request additional information or documentation for evaluation within one (1) week of receipt of a request for substitution. a. The Architect will notify the Contractor of acceptance or rejection of the substitution within two (2) weeks of receipt of the request, or one (1) week of receipt of additional information or documentation, whichever is later. b. Acceptance will be in the form of a Change Order. i. Use the product specified if the Architect cannot make a decision on the use of a proposed substitute within the time allocated. Varitone Architecture LLC Page 2 of 5 4/19/2018

16 SUBSTITUTIONS PHI DELTA THETA Varitone Architecture LLC Page 3 of 5 4/19/2018

17 SUBSTITUTIONS PHI DELTA THETA PART 2 - PRODUCTS 2.1 SUBSTITUTIONS A. Conditions: The Architect will receive and consider the Contractor's request for substitution when one (1) or more of the following conditions are satisfied, as determined by the Architect. 1. If the following conditions are not satisfied, the Architect will return the requests without action except to record noncompliance with these requirements. a. Revisions to the Contract Documents are not required. b. Proposed changes are in keeping with the general intent of the Contract Documents. c. The request is: i. Timely. ii. Fully documented. iii. Properly submitted. d. The specified product or method of construction cannot be provided within the Contract Time. i. The Architect will not consider the request if the product or method cannot be provided as a result of failure to pursue the Work promptly or coordinate activities properly. e. The request is directly related to an "or approved" clause or similar language in the Contract Documents. i. The proposed substitution must be equal or superior in all respects to the original selection. f. The requested substitution offers the Owner a substantial advantage, after deducting additional responsibilities the Owner must assume, in: i. Cost. ii. Time. iii. Energy conservation. iv. Other considerations. aa. The Owner's additional responsibilities may include compensation to the Architect for: 1) Redesign and evaluation services. 2) Increased cost of other construction by the Owner. 3) Similar considerations. a) Increased costs for a substitution must be justified in writing. g. The specified product or method of construction: i. Cannot receive necessary approval by a governing authority. ii. Requested substitution can be approved. Varitone Architecture LLC Page 4 of 5 4/19/2018

18 SUBSTITUTIONS PHI DELTA THETA h. The specified product or method of construction: i. Cannot be provided in a manner that is compatible with other materials. ii. Contractor certifies that the substitution will overcome the incompatibility. j. The specified product or method of construction: i. Cannot be coordinated with other materials. ii. Contractor certifies that the proposed substitution can be coordinated. k. The specified product or method of construction: i. Cannot provide a warranty required by the Contract Documents. ii. Contractor certifies that the proposed substitution provides the required warranty. B. The Contractor's submittal and the Architect's acceptance of the following types of documents not complying with the Contract Documents do not constitute an acceptable or valid request for substitution, nor do they constitute approval: PART 3 - EXECUTION 3.1 COORDINATION 1. Shop Drawings. 2. Product Data. 3. Samples for construction activities. A. Contractor shall assume responsibility for coordinating accepted substitutions into the construction which will result in an installation which is complete in all respects. END OF SECTION Varitone Architecture LLC Page 5 of 5 4/19/2018

19 SUBSTITUTION REQUEST TO: PROJECT: SPECIFIED ITEM: Section Page Paragraph Description PROPOSED SUSTITUTION: Attached data includes product description, specifications, drawings, photographs, performance and test data adequate for evaluation of request including identifying applicable data portions. Attached data also includes description of changes to Contract Documents and proposed substitution required for its proper installation. Undersigned certifies following items, unless modified by attachments, are correct: 1. Proposed substitution does not affect dimensions shown on drawings. 2. Undersigned pays for changes to building design, including engineering design, detailing, and construction costs caused by proposed substitution. 3. Proposed substitution has no adverse effect on other trades, construction schedule, or specified warranty requirements. 4. Maintenance and service parts are available locally or readily obtainable for proposed substitution. Undersigned further certifies function, appearance, and quality of proposed substitution are equivalent or superior to specified item. Undersigned agrees, if this page is reproduced, terms and conditions for substitutions found in Bidding Documents apply to this proposed substitution. Submitted by: Name (Printed or typed) Signature Firm Name Address City, State, Zip Date Telephone Fax Attachments: Gen. Contractor (if after award of Contract) Space below for use by Architect/Engineer

20 CONTRACT MODIFICATION PROCEDURES PHI DELTA THETA SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 SUMMARY A. Section includes administrative and procedural requirements for handling and processing Contract modifications. 1.2 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time. 1.3 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change. 2. Within 10 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. Varitone Architecture LLC Page 1 of 2 4/19/2018

21 CONTRACT MODIFICATION PROCEDURES PHI DELTA THETA 5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 6. Comply with requirements in Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified. 1.4 CHANGE ORDER PROCEDURES A. On Owner's approval of a Work Change Proposal Request, Contractor will issue a Change Order for signatures of Owner and Architect. 1.5 CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect may issue a Construction Change Directive. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION Varitone Architecture LLC Page 2 of 2 4/19/2018

22 PAYMENT PROCEDURES PHI DELTA THETA SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 SUMMARY A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment. 1.2 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. 1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule. 2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment. B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section. 1. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum. 2. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. a. Differentiate between items stored on-site and items stored off-site. 3. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item. 4. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items. 5. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount. 6. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive. Varitone Architecture LLC Page 1 of 3 4/19/2018

23 PAYMENT PROCEDURES PHI DELTA THETA 1.3 APPLICATIONS FOR PAYMENT A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement. C. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made. 2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment. 3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. D. Transmittal: Submit signed and notarized original copies of each Application for Payment to [Architect] by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. E. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit conditional final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien. 5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner. F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of values. 3. Contractor's construction schedule (preliminary if not final). 4. Products list (preliminary if not final). 5. Sustainable design action plans, including preliminary project materials cost data. 6. Schedule of unit prices. 7. Submittal schedule (preliminary if not final). 8. List of Contractor's staff assignments. 9. List of Contractor's principal consultants. 10. Copies of building permits. Varitone Architecture LLC Page 2 of 3 4/19/2018

24 PAYMENT PROCEDURES PHI DELTA THETA 11. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work. 12. Initial progress report. 13. Report of preconstruction conference. 14. Certificates of insurance and insurance policies. 15. Performance and payment bonds. 16. Data needed to acquire Owner's insurance. G. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work. H. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G AIA Document G706A. 6. Evidence that claims have been settled. 7. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. 8. Final liquidated damages settlement statement. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION Varitone Architecture LLC Page 3 of 3 4/19/2018

25 PROJECT MANAGEMENT AND COORDINATION PHI DELTA THETA SECTION PROJECT MANAGEMENT AND COORDINATION 1.1 SUMMARY A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. Coordination Drawings. 2. Project meetings. 3. Request for Information (RFI). 1.2 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 and 01 Specification Sections, apply to this Section. B. Other Project Manual Specification Sections may apply to work of this Section. 1. Review other Sections for requirements related to work of this Section. 1.3 COORDINATION A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. 1. Coordinate construction operations, included in different Sections, dependent on each other for: a. Proper installation. b. Connection. c. Operation. i. Schedule construction operations in sequence required to obtain the best results where installation of one (1) part of the Work depends on installation of other components, before or after its own installation. ii. Coordinate installation of different components with other contractors to ensure maximum accessibility for required: aa. bb. cc. Maintenance. Service. Repair. iii. iv. Make adequate provisions to accommodate items scheduled for later installation. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required: aa. bb. Maintenance. Service. Varitone Architecture LLC Page 1 of 7 4/19/2018

26 PROJECT MANAGEMENT AND COORDINATION PHI DELTA THETA cc. Repair of all components, including: 1) Mechanical. 2) Electrical. 3) Plumbing. B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. 1. Include such items as: a. Required notices. b. Reports. c. List of attendees at meetings. i. Prepare similar memoranda for Owner or Owner s Representative and separate contractors if coordination of their Work is required. C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. 1. Such administrative activities include, but are not limited to, the following: a. Preparation of Contractor's Construction Schedule. b. Preparation of the Schedule of Values. c. Installation and removal of temporary facilities and controls. d. Delivery and processing of submittals. e. Progress meetings. f. Pre-installation conferences. g. Startup and adjustment of systems. h. Project closeout activities. 1.4 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated. 1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. a. Notify Owner and Architect of scheduled meeting dates and times. 2. Agenda: Prepare the meeting agenda. a. Distribute the agenda to all invited attendees. 3. Minutes: Record significant discussions and agreements achieved. a. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three (3) days of the meeting. B. Pre-construction Conference: Schedule a pre-construction conference before starting construction, at a time convenient to Owner and Architect, but no later than five (5) days after execution of the Agreement. 1. Hold the conference at Project site or another convenient location. 2. Conduct the meeting to review responsibilities and personnel assignments. Varitone Architecture LLC Page 2 of 7 4/19/2018

27 PROJECT MANAGEMENT AND COORDINATION PHI DELTA THETA a. Attendees: Participants shall include: i. Authorized Representatives of Owner, Architect, and their consultants. ii. Contractor and Project Superintendent. iii. Major subcontractors. iv. Suppliers. v. Other concerned parties. aa. All participants at the conference shall be: 1) Familiar with Project. 2) Authorized to conclude matters relating to the Work. b. Agenda: Discuss items of significance that could affect progress, including the following: i. Tentative construction schedule. ii. Phasing. iii. Critical work sequencing and long-lead items. iv. Designation of key personnel and their duties. v. Procedures for processing field decisions and Change Orders. vi. Procedures for requests for interpretations (RFI s). vii. Procedures for testing and inspecting. viii. Procedures for processing Applications for Payment. ix. Distribution of the Contract Documents. x. Submittal procedures. xi. Preparation of Record Documents. xii. Use of the premises and any existing buildings. xiii. Work restrictions. xiv. Owner's occupancy requirements. xv. Responsibility for temporary facilities and controls. xvi. Construction waste management and recycling. xvii. Parking availability. xviii. Office, work, and storage areas. xix. Equipment deliveries and priorities. xx. First aid. xxi. Security. xxii. Progress cleaning. xxiii. Working hours. C. Progress Meetings: Conduct progress meetings at weekly intervals or at a frequency decided on by ownership team. 1. Coordinate dates of meetings with preparation of payment requests. a. Attendees: i. Representatives of Owner and Architect. ii. Contractor and Project Superintendant. iii. Each subcontractor. iv. Each supplier. v. Other entities shall be represented at these meetings concerned with: aa. bb. Current progress. Planning. Varitone Architecture LLC Page 3 of 7 4/19/2018

28 PROJECT MANAGEMENT AND COORDINATION PHI DELTA THETA cc. dd. Coordination. Performance of future activities. 1) All participants at the conference shall be: a) Familiar with Project. b) Authorized to conclude matters relating to the Work. b. Agenda: Review and correct or approve minutes of previous progress meeting. i. Review other items of significance that could affect progress. ii. Include topics for discussion as appropriate to status of Project. aa. Contractor's Construction Schedule: Review progress since the last meeting. bb. 1) Determine whether each activity, in relation to Contractor's Construction Schedule, is: a) On time. b) Ahead of schedule. c) Behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. 1) Review schedule for next period. cc. Review present and future needs of each entity present, including the following: 1) Interface requirements. 2) Sequence of operations. 3) Status of submittals. 4) Deliveries. 5) Off-site fabrication. 6) Access. 7) Site utilization. 8) Temporary facilities and controls. 9) Work hours. 10) Hazards and risks. 11) Progress cleaning. 12) Quality and work standards. 13) Status of correction of deficient items. 14) Field observations. 15) Requests for interpretations (RFI s). 16) Status of proposal requests. 17) Pending changes. 18) Status of Change Orders. 19) Pending claims and disputes. 20) Documentation of information for payment requests. c. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Varitone Architecture LLC Page 4 of 7 4/19/2018

29 PROJECT MANAGEMENT AND COORDINATION PHI DELTA THETA i. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been: aa. Made. bb. Recognized. ii. Issue revised schedule concurrently with the report of each meeting. 1.5 REQUESTS FOR INTERPRETATION (RFI s) A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified. 1. RFI s shall originate with Contractor. a. RFI s submitted by entities other than Contractor will be returned with no response. 2. Coordinate and submit RFI s in a prompt manner to avoid delays in Contractor's work or work of subcontractors. 3. Architect s action on RFI s that may result in change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify the Architect in writing within ten (10) days of receipt of the RFI response. B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following: 1. Project name. 2. Date. 3. Name of Contractor. 4. RFI number, numbered sequentially. 5. Specification Section number, title, and related paragraphs, as appropriate. 6. Drawing number and detail references, as appropriate. 7. Field dimensions and conditions, as appropriate. 8. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI. 9. Contractor's signature. 10. Attachments: To include: a. Drawings. b. Descriptions. c. Measurements. d. Photos. e. Product Data. f. Shop Drawings. g. Any other information necessary to fully describe items needing interpretation. C. Hard-Copy RFI s: Form at end of this Section. 1. Identify each page of attachments with the RFI number and sequential page number. D. Architect's Action: Architect will review each RFI, determine action required, and return it. Varitone Architecture LLC Page 5 of 7 4/19/2018

30 PROJECT MANAGEMENT AND COORDINATION PHI DELTA THETA 1. Allow seven (7) working days for Architect's response for each RFI. a. RFI s received after 1:00 p.m. will be considered as received the following working day. 2. The following RFI s will be returned without action: a. Requests for approval of submittals. b. Requests for approval of substitutions. c. Requests for coordination information already indicated in the Contract Documents. d. Requests for adjustments in the Contract Time or the Contract Sum. e. Requests for interpretation of Architect's actions on submittals. f. Incomplete RFI s or RFI s with numerous errors. 3. Architect's action may include a request for additional information. a. Architect's time for response will start again. 4. Architect's action on RFI s that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal. a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within ten (10) days of receipt of the RFI response. E. On receipt of Architect's action: 1. Update the RFI log. 2. Immediately distribute the RFI response to affected parties. a. Review response and notify Architect within seven (7) days if Contractor disagrees with response. F. RFI Log: Prepare, maintain, and submit a tabular log of RFI s organized by the RFI number. 1. Submit log weekly. 2. Use form provided in Section A. G. Include the following: 1. Project name. 2. Name and address of Contractor. 3. Name and address of Architect. 4. RFI number including RFI s that were dropped and not submitted. 5. RFI description. 6. Date the RFI was submitted. 7. Date Architect's response was received. Identification of items, as appropriate: a. Related Minor Change in the Work. Varitone Architecture LLC Page 6 of 7 4/19/2018

31 PROJECT MANAGEMENT AND COORDINATION PHI DELTA THETA END OF SECTION b. Construction Change Directive. c. Proposal Request. d. Related Field Order. e. Work Change Directive. f. Proposal Request. Varitone Architecture LLC Page 7 of 7 4/19/2018

32 REQUEST FOR INFORMATION Project: R.F.I. Number: From: To: Date: Project Number: Response required by: Spec. Section: Paragraph: Sheet: Detail: Request: Signed by: Date: Response: Attachments Response From: To: Date Rec d: Date Ret d: Signed by: Copies: Owner Consultants File

33 CONSTRUCTION PROGRESS DOCUMENTATION PHI DELTA THETA SECTION CONSTRUCTION PROGRESS DOCUMENTATION PART 1 - GENERAL 1.1 SUMMARY A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following: 1. Contractor's Construction Schedule. 2. Submittals Schedule. 3. Construction reports. 4. Field condition reports. 1.2 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 00 and 01 Specification Sections, apply to this Section. B. Other Project Manual Specification Sections may apply to work of this Section. 1.3 SUBMITTALS 1. Review other Sections for requirements related to work of this Section. A. Submittals Schedule: Submit two (2) copies of schedule. 1.4 COORDINATION 1. Arrange the following information in a tabular format: a. Scheduled date for first submittal. b. Specification Section number and title. c. Submittal category (action or informational). d. Name of subcontractor. e. Description of the Work covered. f. Scheduled date for Architect's final release or approval. A. Coordinate preparation and processing of schedules and reports with: 1. Performance of construction activities. 2. Scheduling and reporting of separate contractors. B. Coordinate Contractor's Construction Schedule with: 1. Schedule of Values. 2. List of subcontracts. 3. Submittals Schedule. 4. Progress reports. 5. Payment requests. 6. Other required schedules and reports. 1.5 SUBMITTALS SCHEDULE a. Secure time commitments for performing critical elements of the Work from parties involved. b. Coordinate each construction activity in the network with other activities and schedule them in proper sequence. Varitone Architecture LLC Page 1 of 4 4/19/2018

34 CONSTRUCTION PROGRESS DOCUMENTATION PHI DELTA THETA A. Preparation: Submit a Submittals Schedule, arranged in chronological order by dates required by Construction Schedule. 1. When establishing dates, include time required for: a. Review. b. Re-submittal. c. Ordering. d. Manufacturing. e. Fabrication. f. Delivery. i. Coordinate Submittals Schedule with: aa. bb. cc. List of subcontracts. Schedule of Values. Contractor's Construction Schedule. ii. Submit concurrently with the first complete submittal of Contractor's Construction Schedule. 1.6 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL A. Time Frame: Extend schedule from date established for Commencement of the Work to date of Final Completion. 1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order. B. Activities: Treat each area as a separate numbered activity for each principal element of the Work. 1. Comply with the following: a. Submittal Review Time: Include review and re-submittal times indicated in Division 01; Section , "Submittal Procedures" in schedule. i. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule. b. Startup and Testing Time: Include not less than two (2) days for startup and testing. c. Substantial Completion: Indicate completion in advance of date established for Substantial Completion. i. Allow time for Architect's administrative procedures necessary for certification of Substantial Completion. C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected. 1. Phasing: Arrange list of activities on schedule by phase. 2. Work under More Than One Contract: Include a separate activity for each contract. 3. Work by Owner: Include a separate activity for each portion of the Work performed by Owner. 4. Work Restrictions: Show the effect of the following items on the schedule: a. Coordination with existing construction. b. Limitations of continued occupancies. c. Uninterruptible services. d. Partial occupancy before Substantial Completion. e. Use of premises restrictions. f. Provisions for future construction. Varitone Architecture LLC Page 2 of 4 4/19/2018