SCARSDALE PUBLIC SCHOOLS Bond Project Planning Update

Transcription

1 SCARSDALE PUBLIC SCHOOLS 2017 Bond Project Planning Update November 6, 2017

2 2018 Bond Project Scope Review 1) District-wide Improvements 2) Greenacres Spatial 3) Security Vestibules 4) Summary Totals

3 2017 Bond Project Scope Review District-wide Facility Needs Components of District-wide Improvements (including Greenacres) Heating & Ventilation Roofs Boilers & Steam Traps Field & Site improvements Electrical upgrades Structural repairs ADA/Doors and Handrail compliances Flooring improvements Base Security Cameras installation Other Miscellaneous

4 Priority IA 2017 Bond Project Scope Priority Definitions Safety: Required to assure physical safety and health to occupants, employees, and public. Mandate: Mandated by law, regulation, or code, with compliance required by District. Priority IB Safety: Recommended to assure physical safety and health to occupants, employees, and public. Mandate: Mandated by law, regulation, or code, with compliance recommended to upgrade conditions that preexisted current regulations. Priority II Preservation: Prevent further deterioration of structure and components of facility. Facilities Program: Alterations to building systems due to program modifications or new programs. Safety: Significantly contributes to reducing accidental injury to occupants and damage to structure. Priority III Preservation: Stop progressing deterioration of surfaces and non-structural components of facility. Facilities Program or Service: Greatly facilitates a basic program or service. Safety: Encourage and assist safe use of facilities. Economic: Pays for itself in one (1) or two (2) years.

5 2017 Bond Project Scope Heating & Ventilation The work identified in this area includes the installation of ventilation systems throughout the District. Not included in original BCS, but identified in further inspection of building by BBS. Does not address air conditioning. These are priority 1A or 1B items. Edgewood Installation of mechanical fresh air system. Fox Meadow - Installation of mechanical fresh air system. Greenacres Replacement of older unit ventilators. Heathcote Installation of mechanical air handler for the gym. Quaker Ridge Installation of mechanical fresh air system to 15 classrooms and other areas. Middle School Replacement of older unit ventilators. High School Replacement of older unit ventilators.

6 2017 Bond Project Scope Heating & Ventilation Facility Needs - Heating & Ventilation Edgewood 2,935,456 Fox Meadow 2,650,000 Greenacres 1,585,997 Heathcote 450,000 Quaker Ridge 1,140,000 Middle School 155,000 High School 3,330,000 TOTAL HEATING & VENTILATION $12,246,453

7 2017 Bond Project Scope Roofs The work identified in this area includes the replacement of certain roofs in the District within the next five years as identified by the Roof Master Study. Identified roofs are currently in fair condition, approximately 25+ years of age (as of 2017), and are out of warranty. The District currently budgets and spends $275,000 on annual upkeep of its roofs. All Roofs: Priority 3

8 2017 Bond Project Scope Roofs Facility Needs - Roofs Edgewood (2021) 377,076 Fox Meadow - Greenacres (2023) 911,006 Heathcote (2019) 2,412,384 Quaker Ridge (2021) 660,812 Middle School (2021 & 2022) 3,506,579 High School (2020) 1,739,028 TOTAL ROOFS $ 9,606,885

9 2017 Bond Project Scope Boilers & Steam Traps Many of the District s boilers were replaced as part of a Districtwide project in the early 1990 s. These boilers were identified in the original Building Condition Study and on further review by BBS. They were elevated from a priority 3 to a priority 2 based on recent expensive annual repairs required to keep them operable. Steam traps are located in a few of the District s buildings as part of each building s heating system. They were all replaced as part of the District s Energy Performance Contract in 2009 and typically have a life of 7 years. Steam traps typically fail one at a time and not catastrophically.

10 2017 Bond Project Scope Boilers & Steam Traps Facility Needs - Boilers & Steam Traps Edgewood 550,000 Fox Meadow 575,000 Greenacres 550,000 Heathcote 400,000 Quaker Ridge - Middle School 250,000 High School 1,106,081 TOTAL BOILERS & STEAM TRAPS $ 3,431,081

11 2017 Bond Project Scope Fields & Site Work The work identified in this area includes the following: Edgewood & Fox Meadow Rectifies drainage issues at window well locations. Priority 3. Greenacres Site rehabilitation and development after expansion and drainage window well locations. Priority 3. Quaker Ridge Mitigate flooding at generator gates. Priority 3. Middle School Mitigates drainage issues, wall repair at bus driveway and fence replacement. Priority 3. High School Dean Field renovation per Fields Master Plan Priority 3. Non-building brick wall repairs. Priority 2

12 2017 Bond Project Scope Fields & Site Work Dean Field Identified as part of previous budgets to receive upgrades. Further Master study identified Dean Field as the second highest priority field in need of improvements behind Butler fields. Butler Field improvements are currently slated for the Budget. Ranking based on a review of programmatic, preservation of facilities, aesthetics of facilities, sustainability, community use etc., in comparison to other District-wide site and field improvement locations. Fields Master Study completed by landscape architect consultant and further reviewed by BBS landscape architects. Total Estimated Cost = $1,400,000

13 2017 Bond Project Scope Fields & Site Work Facility Needs - Fields & Site Work Edgewood 85,000 Fox Meadow 75,000 Greenacres 575,000 Heathcote - Quaker Ridge 20,000 Middle School 201,000 High School 1,629,500 TOTAL FIELDS & SITE WORK $ 2,585,500

14 2017 Bond Project Scope Electrical Upgrades Identified electrical upgrades as part of the Building Condition Survey and later confirmed or added to by BBS inspections. District-wide Replace older electrical panels in all buildings. Priority 3. Edgewood Utility transformer replacement. Priority 3. Emergency lighting improvements. Priority 2. Greenacres Upgrade fire alarm systems. Priority 1B/2. Middle School Additional electrical panels. BBS study only. Priority 3.

15 2017 Bond Project Scope Electrical Upgrades Facility Needs - Electrical Upgrades Edgewood 638,545 Fox Meadow 150,000 Greenacres 574,326 Heathcote 200,000 Quaker Ridge 150,000 Middle School 475,000 High School 100,000 TOTAL ELECTRICAL UPGRADES $ 2,287,871

16 2017 Bond Project Scope Building Structure The work identified in this area includes repairs to the main structure of the building. Middle School Repair water intrusion in Butler breezeway. Identified by District staff. Priority 3. Excavate and repair wall to stop water intrusion in boiler room. Priority 2. Rebuild brick masonry outside Cooper link corridor and various areas of tuck pointing around the building. Priority 2. High School IT workspace water intrusion, excavate & waterproof (110ft between stairwells). Priority 3. Other masonry repairs to the building. Priority 2.

17 2017 Bond Project Scope Building Structure Facility Needs - Building Structure Edgewood - Fox Meadow - Greenacres - Heathcote - Quaker Ridge - Middle School 575,000 High School 557,500 TOTAL BUILDING STRUCTURE $ 1,132,500

18 2017 Bond Project Scope ADA/Doors/Handrails All work identified by BBS during building inspections. All items listed as priority 1. Representative items district-wide include the following: Widening doorways where required to allow wheelchair access Installation of door openers where required Replacing non-compliant handrails Installation of handrails where required Replace doors with uneven leafs for ADA compliance where required Greenacres Installation of handicapped ramp to upper playground and handicapped playground station

19 2017 Bond Project Scope ADA/Doors/Handrails Facility Needs - ADA/Doors/Handrail Compliances Edgewood 210,000 Fox Meadow 120,000 Greenacres 299,600 Heathcote 66,000 Quaker Ridge 66,000 Middle School 452,500 High School 533,500 TOTAL ADA/Doors/Handrail Compliances $ 1,747,600

20 2017 Bond Project Scope Flooring Improvements Flooring improvements identified in the Building Condition Study and BBS inspections and recommendations as follows: Greenacres Replace all corridor fritz tile. Priority 3 VAT floor tile removal. Priority 3 High School Remediate floor deflection outside nurse s office. Priority 2.

21 2017 Bond Project Scope Flooring Improvements Facility Needs - Flooring Improvements Edgewood - Fox Meadow - Greenacres 539,135 Heathcote - Quaker Ridge - Middle School - High School 200,000 TOTAL FLOORING IMPROVEMENTS $ 739,135

22 2017 Bond Project Scope Security Improvements Installation of base security camera systems per recommendations of BBS and security consultants. Priority 2.

23 2017 Bond Project Scope Security Improvements Facility Needs - Security Improvements Edgewood 56,250 Fox Meadow 56,250 Greenacres 56,250 Heathcote 56,250 Quaker Ridge 56,250 Middle School 125,000 High School 187,500 TOTAL SECURITY IMPROVEMENTS $ 593,750

24 2017 Bond Project Scope Misc. Items Misc. items by building are as follows: Edgewood Repair/remove standpipe system. Priority 1A. Fox Meadow Repair/remove standpipe system. Priority 1A. Greenacres Extensive interior painting. Priority 3. Replace second floor lockers with wider doors. Priority 3. Corridor ceiling restoration. Priority 3. Relocate six drinking fountains. Priority 1. Heathcote Replace non safety and/or wire glass glazing at corridors. Priority 2. Quaker Ridge Water mitigation to stop flooding elevator shaft room. Priority 3. Middle School Replace ceiling tile in small gym. Priority 2.

25 2017 Bond Project Scope Misc. Items Facility Needs - Miscellaneous Items Edgewood 100,000 Fox Meadow 100,000 Greenacres 487,000 Heathcote 99,000 Quaker Ridge 30,000 Middle School 152,000 High School - TOTAL MISCELLANEOUS $ 968,000

26 2017 Bond Project Scope Facility Needs Totals Facilities Needs - Totals Edgewood 4,952,327 Fox Meadow 3,726,250 Greenacres 5,578,314 Heathcote 3,683,634 Quaker Ridge 2,123,062 Middle School 5,892,079 High School 9,383,109 TOTAL FACILITY NEEDS $ 35,338,775

27 2017 Bond Project Scope Facility Needs Totals Facilities Needs Totals Air Ventilation 12,246,453 Roofing 9,606,885 Boilers & Steam Traps 3,431,081 Field/Site Work 2,585,500 Electrical Upgrades 2,287,871 Building Structure 1,132,500 ADA 1,747,600 Flooring 739,135 Security Cameras 593,750 Misc. 968,000 TOTAL $35,338,775

28 2017 Bond Project Scope Draft Totals Facility Needs - by Priority Area Priority 1 716,600 Priority 1A 9,188,545 Priority 1B 2,061,453 Priority 2 5,387,831 Priority 3 17,984,346 TOTAL ALL PRIORITIES $35,338,775

29 Greenacres Spatial & Building Committee Recommendations

30 Bond Project Scope - Greenacres GREENACRES - Spatial Needs & Building Committee Recommendations Interior Reconstruction & Upgrades 7,662,701 Expansion 14,379,492 Casework, Technology & Equipment 1,275,834 Engineering & Site 3,102,913 Historic Renovation/Preservation Contingency 1,000,000 TOTAL GREENACRES SPATIAL NEEDS $27,420,940 Greenacres Building Committee Recommendations 3,674,408

31 Security Vestibules

32 2017 Bond Project Scope Security Vestibules Security Vestibules were discussed at building committee meetings and were designated as a high priority in addition to air conditioning. Security Vestibules add an extra layer of security at main entranceways and are recommended by the District s security consultant.

33 2017 Bond Project Scope Security Vestibules Security Vestibules - Totals Edgewood 42,176 Fox Meadow 42,176 Greenacres - (included with Greenacres spatial) - Heathcote 156,896 Quaker Ridge 156,896 Middle School 310,101 High School - TOTAL SECURITY VESTIBULES $ 708,245

34 Summaries

35 2017 Bond Project Scope Draft Totals CURRENT PROJECT SCOPE Air Ventilation 12,246,453 Roofing 9,606,885 Boilers & Steam Traps 3,431,081 Field/Site Work 2,585,500 Electrical Upgrades 2,287,871 Building Structure 1,132,500 ADA 1,747,600 Flooring 739,135 Security Cameras 593,750 Misc. 968,000 Security Vestibules 708,245 Greenacres Spatial 27,420,940 TOTAL $63,467,960 Greenacres Building Committee Recommendations 3,674,408

36 2017 Bond Project Scope Draft Totals Bond Project Draft Scope Totals Facility Needs - Excluding Greenacres 29,760,461 Greenacres Project 32,999,254 Security Vestibules 708,245 TOTAL BOND PROJECT DRAFT SCOPE $ 63,467,960 Greenacres Building Committee Recommendations 3,674,408

37 COMMITTEE UPDATES & CLARIFICATIONS Greenacres Building Committee Drop-off and pick up logistics continue to be developed with planned implementation after further discussions. Discussion of interior renovation work Recap of presentations made to the BOE on Oct. 23 rd Construction details (i.e. deliveries of steel, material quality) Next meeting will focus on noise monitoring District-wide Facilities Committee Last two meetings have focused on an in-depth review of draft project scope. Committee recommendations to include the addition of boilers previously in an EPC project, removal of steam traps and deferment of the MS security vestibule for further study. Next discussion will focus on the development of final recommendations including air conditioning in context of a full bond project recommendation.

38 COMMITTEE UPDATES & CLARIFICATIONS Greenacres Clarifications GNA Meeting ADA Compliancy for classroom bathrooms which the Building Committee is recommending for renovation It is only required that each grade area have access to an ADA compliant bathroom which is the planned course for the project if this work is undertaken. Grades K & 1 would have one class bathroom each slightly expanded to achieve ADA compliancy. Other grade levels would access hallway ADA compliant bathrooms. What is the extent of pipe replacement included in the bond work? The District installed a new copper main (backbone) throughout the school, and any piping work they have completed recently has been replaced and tied back into that main. Any new piping in the bond associated with bathroom renovations or new bathrooms will be tied back to that new main under the current scope as well. The remaining inaccessible piping located within walls, and any piping not being touched or replaced under this project will remain in place. The District will have the ability to replace that piping in the future if any issues occur, and tie it back into the new copper main.

39 COMMITTEE UPDATES & CLARIFICATIONS Greenacres Clarifications GNA Meeting Will construction work cease during drop-off and pick-up times? Construction related traffic will stop during these times; however construction work in designated construction zones will continue. Designated construction zones are behind large screened construction fences on the outside and walls on the two internal hallway areas that will interface with the proposed addition. Further explanation of the commercial dehumidifiers The new commercial dehumidification system proposed in the bond is a permanent type system. It consists of a new commercial dehumidification unit, new supply and return ductwork to each of the spaces, new humidistats for control, and a condensate removal system. It will circulate the air down in that area so that it is no longer stagnant.

40 Future Facilities Work Future projections of facilities work is based on the following: Building Conditions Survey work completed by KG& D and further analyzed and vetted by BBS Architects. Further vetted by District Work already identified in the bond not included for future work Roof Master Study Fields Master Study Based on moderate improvements only Other previously identified projects not included on other lists Projects identified as Sustainability related. Recommended that these projects be turned over to the Sustainability Committee for further study and development into a future proposed project which will generate energy savings. This future project would be in lieu of an Energy Performance Contract. Recognition that other projects will arise based on future facility needs and discussions regarding how best to improve facilities for instructional use or student experience.

41 Future Facilities Work Facility Master Plan Categories ADA/Safety/Doors thru thru thru Years TOTAL $ 569,590 $ 520,412 $ - $ 598,560 $ 1,688,561 HVAC $ 182,636 $ 570,002 $ 295,003 $ 1,565,552 $ 2,613,193 Interior $ 330,001 $ 245,688 $ 322,143 $ 2,168,100 $ 3,065,932 Electrical $ 168,601 $ 89,061 $ - $ 983,629 $ 1,241,291 Plumbing $ 93,501 $ 361,901 $ 947,543 $ 1,324,028 $ 2,726,973 Misc. $ 29,934 $ 22,802 $ 59,003 $ 148,500 $ 260,239 Asbestos $ 822,040 $ 168,447 $ - $ - $ 990,487 Site $ 369,051 $ 1,668,164 $ 17,703 $ 326,700 $ 2,381,618 Building Structure $ 346,501 $ 136,231 $ - $ - $ 482,732 Flooring $ 21,322 $ - $ 105,614 $ - $ 126,936 TOTALS $ 2,933,178 $ 3,782,708 $ 1,747,009 $ 7,115,068 $ 15,577,963

42 Future Facilities Work TOTALS OTHER MAJOR COMPONENTS thru thru thru Years Sustainability Related Items TOTAL Roofs $ - $ 1,350,000 $ 2,500,000 TBD $ - $ 3,850,000 Fields $ 900,000 $ 1,250,000 $ 1,620,000 Sustainability Related Items $ - $ - $ - Other Identified Projects $ 625,000 $ 500,000 $ 400,000 TBD TBD TBD $ - $ 3,770,000 $ 8,821,979 $ 8,821,979 $ - $ 1,525,000 TOTALS $ 1,525,000 $ 3,100,000 $ 4,520,000 $ - $ 8,821,979 $ 17,966,979

43 Future Facilities Work TOTAL thru thru thru Years Sustainability Related Items TOTAL Facility Related $ 2,933,178 $ 3,782,708 $ 1,747,009 $ 7,115,068 $ - $ 15,577,963 Total Other Major Components $ 1,525,000 $ 3,100,000 $ 4,520,000 $ - $ 8,821,979 $ 17,966,979 TOTALS $ 4,458,178 $ 6,882,708 $ 6,267,009 $ 7,115,068 $ 8,821,979 $ 33,544,942

44 Future Facilities Work Larger identified and prioritized projects have recently been funded by budget surplus (Assigned Fund Balance) above and beyond allocations to other reserves and/or tax levy. Currently $1.1MM is targeted Assigned Fund Balance. Dollar amounts above this would be allocated to non-recurring expenses, reserves or reduction of tax levy. If fiscal results produce less than $1.1MM then reserves must be reduced, budgets lines reduced, tax levy increased or a combination of all the above. The budget included $1.345MM in recurring project monies (tax levy) and $1.699MM in assigned fund balance funded projects (Transfer to the current Capital Project). Addition of projects beyond $1.345MM in the budget for example would require to be funded by an increase in tax levy or require to be offset by other budget reductions.

45 2018 Bond Project Update Timeline Recommendation November 6 th - Special Board of Education Meeting November 13 th - Board of Education Meeting Presentation of project recommendations & discussion SEQRA update November 20 th - Special Board of Education Meeting Further project discussion and finalization of bond scope SEQRA update and determination discussion November 27th - Board of Education Meeting Finalize bond scope and SEQRA determination update December 4 th - Public Forum December 11 th - Board of Education Meeting SEQRA determination Adoption of Bond Resolution February 8, District-wide Bond Referendum Vote

46 APPENDIX

47 2017 Bond Project Planning - Overview 1) December 2014 Bond ( ) Work in this bond included for Heathcote, Edgewood, Middle School, High School, Quaker Ridge Roof and District-wide technology needs. Major work identified for Greenacres deferred for additional study and future bond projects. 2) Greenacres Feasibility Committee ( ) Engineering and Building Condition Studies compared to new building or a model program. Any work at Greenacres identified as only part of a larger scope of work. No formal recommendation made to the Board of Education regarding renovation or new building. Leaving the building as is (renovations only) was not an option that this committee favored. Focus of future discussion should be building conditions and educational adequacy.

48 2017 Bond Project Planning 3) Greenacres Feasibility Committee Re-convened ( ) Using same data factors, recommendations of the committee remained consistent with initial committee; focus on building conditions and educational adequacy. No recommendation is made in regards to expansion or new build however leaving the building as is (renovations only), once again, was not an option that this committee favored. 4) Building Conditions Survey (BCS) (Fall 2015) District undergoes NYSED mandated review of all District buildings. 5) Roof Master Plan Completed (Spring 2016) 6) Fields Master Plan Completed (Spring 2016)

49 2017 Bond Project Planning 7) Building Committees (Spring 2016) Meetings held at each building except at Greenacres due to feasibility committee work. Members at each building included administration, teachers, and parent representatives. The purpose of each committee was to identify and prioritize potential work in their building which would make a meaningful impact on the experience on building use by students, teachers, and community members. Building Condition items also thoroughly reviewed. Common priorities across the buildings included airconditioning, security vestibules, and food service solutions.

50 2017 Bond Project Planning 8) BBS Architects The District engaged BBS Architects in Feb for the planning, design, and construction phases for all upcoming capital projects, including a major renovation/replacement of an elementary school. They were charged with bringing an objective recommendation at all schools, including Greenacres. Studied and reviewed all previous work including: Building Conditions Survey (BCS) & Greenacres Feasibility Committee reports, Engineering reports & Building Committee priorities; and Roof Master Plan & Fields Master Plan. BBS engineering and architectural teams then analyzed each building in depth and prepared a BCS master list, which was combined with original BCS. All building schedules were studied and building tours and interviews with key personnel were conducted to gather a clear understanding of how each building functions in delivering instruction.

51 2017 Bond Project Planning Scope Development Formal presentations were made to the Board of Education: May 22, 2017 Presentation of all facility needs and some initial design enterprise solutions to address major issues. Renovation and expansion to Greenacres was formally recommended over new construction. June 12, 2017 Presentation of updated building Master plans based on feedback from the BOE, building committees, and community. Work at the Middle and High Schools recommended to be deferred for future committee study and development. July 6, 2017 Board of Education agrees to Administration s recommendations to move forward with project planning for the following: 1) District-wide facility needs focusing on roofs, building systems, electrical upgrades, code compliance and health & safety issues; 2) The addition or upgrading of security vestibules at all elementary buildings and the Middle School; and 3) The renovation and expansion of Greenacres Elementary School 4) In addition, to provide a final scope of a bond project at or near tax neutral (+/- $5 million).

52 2017 Bond Project Planning Scope Refinement Continued scope refinement since July based on: Continued Feedback Feedback Recommendations Study study of the buildings from staff from the community from the Greenacres Building Committee and recommendations from the District-wide Facilities Committee

53 Scarsdale Vision for Learning & Draft Scope Review Greenacres Spatial District-wide Facility Needs Security Vestibules

54 Scarsdale s Vision for Learning A Strategic Planning Journey (2008-present)

55 Scarsdale s Vision for Learning A Scarsdale Education for Tomorrow 2.0 It s not what you know, it s what you do with what you know. -Tony Wagner

56 Innovation occurs at the intersection of people, place & space.

57 Elementary Learning Spaces Manageable & Sustainable Child-centric Flexible Learning within every space: Whole class instruction Partner/collaborative work & feedback Presentation spaces Privacy spaces (small group, independent) Areas to showcase student ideas and work products

58

59 Classroom Spaces for Innovation

60

61 Common Spaces for Innovation

62 Greenacres as a Learning Commons Whole School Learning Participatory learning community Inquiry Problem & Project- Based Project Learning Discovery Learning Self-Directed Maker Experimental Collaboration Teacher as Researcher Tech Sandbox Professional Learning Adapted from The Elementary School Learning Commons: A Manual. David V. Loertscher and Carol Koechlin; Learning Commons Press, 2015, ISBN: 1-

63 SET 2.0

64 Greenacres Building Committee - Information Modular Classroom Costs Purchase Lease Bond Lease Budget Total Lease Modulars - 2 1,082, , , ,014 Modulars - 4 1,495, , ,058 1,001,597 Modulars - 6 1,920, , ,066 1,287,983