JULY 11, 2016 ADDENDUM NO. 4 FOR DECORATING SERVICES FOR SEASONAL DISPLAY AND SPECIAL EVENTS SPECIFICATION NO

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1 JULY 11, 2016 ADDENDUM NO. 4 FOR DECORATING SERVICES FOR SEASONAL DISPLAY AND SPECIAL EVENTS SPECIFICATION NO For which Bids are due in the office of the Chief Procurement Officer, Department of Procurement Services, Bid & Bond Room 103, City Hall, 121 N. LaSalle Street, Chicago, IL at 11:00 a.m., Central Time on July 26, The following additions and revisions are incorporated into the above-referenced Specification (the "Contract Documents") as noted. All other provisions and requirements as originally set forth, except as amended by previous addenda, remain in full force and are binding. Any additional work required by this Addendum shall conform to the applicable provisions of the original Contract Documents. BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE PROVIDED ON THE PROPOSAL EXECUTION PAGE. SECTION 1. NOTICE OF REVISIONS/CHANGES/CLARIFICATIONS 1. Section 5.4, Illinois Prevailing Wage Act/Davis-Bacon Act, is hereby deleted in its entirety from the Bid Document. 2. The Contract s start date will be approximately February 1, This Contract will not be utilized for the purchase, refurbishment, installation or takedown of the 2016 winter holiday season decorations. SECTION 2. QUESTIONS AND RESPONSES Question 1: Can photos of all areas and elements be provided (without photos and/or a site visit how are we to determine the scope of work)? No, as this is a Time and Material ( T &M ) contract, the City will specify the work it deems necessary. The Contractor, pursuant to Section 5.11, Proposals, of the Bid Document, will provide a proposal based on the work request using the proposed hourly rates for shop and field time as well as materials at a mark over cost at the percentage proposed at time of bid by the Contractor. The City will review the Contractor s proposal Page 1 of 14

2 Question 2: Question 3: Question 4: Question 5: Question 6: Question 7: and upon approval, the City will generate a purchase order release for the work. The photos shown during the Pre-Bid Conference were provided to give potential bidders an idea of the types of decorations used at the airports, As this is a T & M contract, the pictures would not appear to be of use in calculating bid pricing. Can you please specify the installation time frame, and take down time frame (ex. Completed by: date)? This will take several days for installation The holiday season decorations are typically installed prior to Thanksgiving week and are removed in the beginning to mid-january, as directed by the City and contingent upon operational and weather related factors. The City reserves the right to install or takedown various decorations at any time during the course of the Contract pursuant to Section 5.9, Types of Seasonal Decorations, of the Bid Document. Can you specify the hours for installation? Typically the interior work at O Hare and other City locations is performed between the hours of 9:00 p.m. and 5:00 a.m. Exterior work at O Hare, Midway and other City locations is typically executed during the daytime hours between 7:00 a.m. and 4:00 p.m. While these are typical installation times, the City reserves the right to schedule installations/take downs as it deems operationally necessary. Currently, the majority of Midway interior decorations are handled by the property management contractor. However the City reserves the right to have interior installations performed under this Contract as it deems necessary. Do the decorations need to be stored in a climate controlled environment? Pursuant to Section 5.15, Off Site Storage of Seasonal Decorations (Line Item 3), of the Bid Document, The Contractor must provide secured, insured, off-site storage in a controlled environment that will not adversely impact the condition of the decorations. The decorations need to be stored in a secure, dry location. How high are the ceilings? How high up is the highest decorative element (for lift purposes)? The highest ceiling currently in place at O Hare is 30 feet. For other City locations, the ceiling heights range from 15 feet to 30 feet. Does O Hare provide lifts and operators? Or do we need to bring them in? (ex. Boom Lift Scissor or single man lift) The Contractor is responsible for providing all lift equipment, pursuant to Sections, 5.12(b) Contractor s Responsibilities, which requires the Contractor Provide all tools, equipment and traffic control necessary to complete the project at no additional cost to the City and 5.14, Installation/Takedown of Decorations, Paragraph 2 which requires, Lift Equipment for indoor use must be pre- approved by the Commissioner and be electric (battery) powered with non-marking rubber tires. Can the Lift be stored on site during the installation? If so where? The City may provide short term lift equipment storage during the course of decoration installation/take-down in a Terminal ticketing lobby, Page 2 of 14

3 Question 8: Question 9: Question 10: Question 11: Question 12: Question 13: provided there are no impacts to airport operations. Please note that pursuant to Section 5.21, Use of City Facilities, Paragraph 2 of the Bid Document, While on City premises, the Contractor will not store any equipment, tools or materials without prior written authorization from the Commissioner. The City will not be responsible for or liable to pay for any loss of equipment, tools or materials stored in unsecured locations without prior authorization. Will we be able to do a site visit? As this is a T & M Contract where the scale, type and size of the decorations as well as the events that may be serviced under this Contract will vary, a formal site visit is not part of this bid process. The exterior areas of both Airports can be driven by at any time, however the exact locations where installations may take place may vary from year to year and event to event. The interior holiday seasonal decorations are installed at the landside areas of O Hare and as such, potential bidders can visit these areas without escort or an airplane ticket. Bidders are encouraged to familiarize themselves with the airports. The way the inventory is listed is far too vague to properly identify the scope of work that will be required. For each inventory line item on page the following needs to be specified so that we may be able to provide a proper bid. Specific Location, and or application (ex: assorted color ornaments qty.172)?? Glitter stars 76 If it is a hanging element, if so height of ceiling Size of decoration (if not specified) Are any of the decorative elements still using incandescent lighting? As the City reserves the rights to add, delete or change the locations or styles of decorations used throughout the Contract term, specific information regarding existing City owned decorations does not appear relevant for the purpose of submitting hourly rates for field and shop labor, offsite storage and markup over cost for parts. Veterans Day Decor (when would they like installed and when do they want it tore down)? As this is a T&M Contract, the specific dates and times for the installation and takedown are not relevant for bidding and may vary from year to year, during the term of this Contract. Breast Cancer Awareness Decor (when would they like installed and when do they want it tore down)? Breast Cancer Awareness occurs in the month of October. As this is a T&M Contract, the specific dates and times for the installation and takedown are not relevant for bidding and may vary from year to year. Are there any other Holidays that require our services outside of Winter holiday, Veterans Day and Breast Cancer Awareness Month? Yes, there are potentially other holidays as well as special events that may require the Services provided under this Contract. Currently the winter holiday is the major event under this Contract. Who is responsible for the transfer of inventory? Page 3 of 14

4 Question 14: Question 15: Question 16: Question 17: Question 18: Question 19: Question 20: Assuming the transfer of inventory is with respect to City owned decorations currently being stored with the holder of the current Contract and being transferred to a new Contractor, the City would coordinate the transfer with the incoming and outgoing Contractors. How soon can that transfer take place? Refer to Section 5.15, Off Site Storage of Seasonal Decorations, Paragraph 3 of the Bid Document. Is the inventory Label, and correct? Are any of the decorative elements damaged? See response to Question #9 above. Can we look and inspect your current inventory? See response to Question #9 above. Are the decor elements stored totally decorated or are they stripped down and storage? Both, for those decorations that may be stripped down or require refurbishment, the Contractor would be required to provide a T&M proposal for their reassembly / refurbishment. Are there any Union Required Labor? As the City provides points of connectivity and installs rigging points for installation of decorations, it is unaware of any union requirements for the type of workers needed to fabricate and install the items covered under this Contract. Is free parking provided for the workers? Generally speaking the workers will not be provided with free parking at either airport or most downtown city locations. Limited employee parking would be available at the O Hare storage warehouse in Elk Grove Village and at the Midway AMC parking lot. Parking for the official work vehicle(s) of the Contractor will be provided near the terminals or adjacent exterior areas as the situation dictates to allow for loading and unloading of tools, equipment, materials and labor. The inventory for Midway Interior is listed is this also part of this bid? (page ) The inventory of Midway interior decorations is for informational purposes with respect to storage of same. These decorations will be installed, and refurbished by the City s Property Manager. Currently, the plan is for all decorations, interior and exterior, to be stored by the winning Contractor, however the City reserves the right to add or delete service locations during the course of the Contract. Question 21: Will loading dock be accessible to delivery? The O Hare storage facility has a loading dock while Midway has two docks available for delivery. One at the terminal and the second by C- Concourse where they will be escorted airside if necessary. Loading docks are available at both City Hall and the Chicago Cultural Center; however, the Contractor must contact the appropriate building operations staff to gain access prior to use. Question 22: On the City of Chicago RFQ - No Group Line in between pages 106 and 107 Page 4 of 14

5 can you specify how the estimated usage of hours listed line 1 and 2 was determined? The estimated hours for shop and field labor were based on past usage in the current Contract as well as CDA s and DCASE s anticipated usage of the Contract during its upcoming five (5) year term. Refer to Section 4.1.2, Estimated Quantities/Level of Service, of the Bid Document. Question 23: What is the cubic feet required for storage in the meeting they said 10,000 and in the paperwork it says Which is accurate? The 10,000 square feet comment at the Pre-Bid was in respect to onsite storage space used by O Hare in the City-owned facilities while the 38,000 cubic feet applies to Midway s anticipated usage of offsite storage over the upcoming five year Contract. Question 24: Does the leasing of equipment qualify for a locally manufactured goods incentive if the equipment is owned, serviced and repaired by a local business as well as modified by the local business to include its signage? No. Question 25: 1.9 If the design requires something that cannot be accomplished with a conventional ladder and is necessary for the safety of the workers, can the contractor subcontract the operation of a lift or mechanical device to comply with the contract or could the rental of the lift or mechanical device be charged as a vendor and as what line item? Section 5.28, Allowance for Rental Lift Equipment (Line Item 5), has been added as Attachment A. Additionally, the Proposal Pages have been revised to incorporate Line Item 5, Attachment B. See attached. Question 26: Can the contractor bill for time spent acquiring the necessary security badges? No. The time spent applying for and obtaining security badges is considered an overhead cost and cannot be billed for. Question 27: Can the Contractor bill for the cost of permits and licenses necessary to perform the services of the Contract? If so, under what line item? No. The cost of any permits and licenses necessary to perform the Contract are considered an overhead cost and cannot be billed for. Question 28: Under what circumstances do the Detailed Specifications allow overtime pay? Under what circumstances do the Detailed Specifications allow premium pay? There are no circumstances that allow for overtime or premium pay. Question 29: Does the Contractor s Warranty of the Contract include problems arising from acts outside of the Contractor s control, such as (but not limited to) damage caused by animals, weather, or vandals? Pursuant to Section 5.18, Guarantee, of the Bid Document, The Contractor hereby guarantees for a period of two months from the date of installation by the Contractor, that it will, at its own expense and without any cost to the City, replace all defective decoration material, components and parts and make any repairs that may be required or made necessary by reason of weather, defective design, material or workmanship, or by reason of non-compliance with these Page 5 of 14

6 Question 30: Question 31: Question 32: Question 33: specifications. With respect to damage from vandals or animals the Contractor would be allowed to bill the repair based on their proposed T& M rates in the Contract. 5.12(e) requires the contractor to provide drawings/ renderings to the Commissioner prior to starting work. Does that section require the drawings or rendering to be completed or certified by an architect or structural engineer and, if so, can the contractor bill the city for those services? The selected Contractor shall provide drawings demonstrating the design concept and layout for proposed Seasonal Decorations. The drawings do not need to be completed or certified by an architect or structural engineer. However, it is the Contractor s responsibility, pursuant to Section 5.14, Installation/ Takedown of Decorations, of the Bid Document, to advise the City of the weight requirements and layout of rigging points for decorations as well as electrical load requirements so that the City can provide the rigging points and electrical connectivity as necessary. The Contractor labor required to compile this information and provide it to the City is not billable Field Labor is defined in paragraph 5.13 as work performed at the City s Facility and Shop Labor encompasses work performed at the Contractor or Subcontractor facilities. Later in paragraph 5.13, the contract states that Field Labor time for Line item 1 that installation time will be performed at the times directed by the City. Does Field Labor constitute more than just Installation time and include necessary labor at the City Facility? Field labor includes more than installation. It also includes the labor necessary to repair damage caused by pests or vandals as well as time spent on site refurbishing decorations. Field labor specifically excludes time spent on site to develop proposals, including measuring locations and for meetings with City personnel. Typically, the City will not allow refurbishment to occur at City facilities, but may at its discretion, provide Contractor with access for such work. Under what circumstances can the contractor bill for hours worked under Line Items 1 and 2 that exceed the allocated amount of hours? To the extent that circumstances beyond the Contractor s control caused the need for additional hours beyond what the Contractor proposed and was issued on the purchase order release, the City will review the Contractor s explanation for the additional expense and allow for additional payment if it is determined to be justified. The Contractor may not bill for unused hours on a release if the Contractor completes a job in less time than estimated on their proposal. The City will only pay for labor hours that are needed and also supported by the certified payroll which must accompany the invoice. Acceptable examples that would allow for additional billing include repairing damage to decorations caused by pests or vandals as well as the City changing or adding to the scope for the work originally requested Will the Contractor have 24-hour access to the storage facility at O Hare? If not, when will the Contractor have such access? Page 6 of 14

7 City personnel can provide access to O Hare s storage facility between 7:30am and 2:00pm. As the Midway decorations are currently stored off site by the Contractor, this question is not relevant to Midway. Question 34: The Contractor is required to pick up decorations for the Chicago Cultural Center and City Hall at various City of Chicago owned storage facilities located within the City limits. Where are those facilities located? These locations are located within City limits and can change during the course of the Contract. Question 35: 5.16 Is the Contractor permitted to bill for dry cleaning costs incurred while performing the Contract? If so, under what line item? Section 5.16, Materials (Line Item 4), has been deleted in its entirety and replaced with Section 5.16, Materials and Dry Cleaning of City Owned Decorations (Line Item 4) as Attachment C. See attached. Question 36: Can the contractor bill for goods provided by subcontractors under Line Item 4 assuming the bill does not include subcontractor labor or equipment costs? Yes, to the extent the goods being invoiced for are not an installed price that includes labor and/or equipment costs built into the price of the good. While it is acceptable for the Contractor to buy a decoration from a third party fabricator and bill the City what they paid for the decoration plus the mark up proposed on the Proposal Pages, the Contractor could not bill for that item to be delivered and installed by the Subcontractor at the airport. For example, if a Contractor purchased strings of lights from a Subcontractor, the Subcontractor could not provide a price for the lights that included the cost of their installation at the airport. Question 37: When union subcontractor work is required, can it be billed under Line Item 4? If not, is there any other way for the Contractor to receive a markup on subcontractor union labor under the Contract or an amendment to the Contract? No. The City does not see a situation where this scenario could arise. Should the City determine there is a need for union labor to be added to this Contract after award, a modification would be processed to incorporate the additional Scope of Work and Detailed Specifications via Section 4.1.3, Unspecified Services of the Bid Document. Question 38: 5.26 If the Contractor is asked to dispose of decorations or other materials, are the labor and expenses incurred billable under the Contract? If so, under what line item? The City will provide locations, at no cost, at its facilities for the disposal of materials generated during the course of the Contract. The Commissioner will direct the Contractor to the applicable disposal site. The City will not pay for the disposal of materials to a non-city location. The labor cost for disposing materials may be billed for the time spent on site at the City facility or to deliver to another City facility as directed by the Commissioner, but not for any time spent transporting the materials to or from the Contractor s or Subcontractor s facilities. Question 39: Is the Contractor contractually obligated to ensure pests do not damage the decorations? Page 7 of 14

8 Question 40: Question 41: Question 42: Question 43: Question 44: Question 45: Question 46: No. If a pest damages decorations, are the time spent and expenses incurred fixing such damage billable? If so, under what line items? If so, and if such repairs exceed the budget in the release, are the time spent and expenses incurred in excess of the release billable? If so, under what line items? See response to Question #29 above. If the Contractor has props in its inventory that make the displays better, can such props be rented to the City at the discretion of the Commissioner? If so, under what line items would such rental costs be billed? No. The City will not rent materials via this Contract. What Special Events are encompassed under the Contract? There is not a defined list of special events that are covered under this Contract. For the purposes of this Contract, special events are events that a City Department has determined requires the need for decorating services/materials provided under this Contract. If the Contractor is required to purchase material for Special Events on an expedited basis, is there a minimum order and can fees and costs to expedite the order be submitted to the City? Materials are billed at the Contractor s cost, plus the mark up proposed on the Proposal Pages. To the extent the Contractor s supplier charges the Contractor fees to expedite an order, those fees would represent the Contractor s cost and could be billed to the City. However, the City will not pay for delivery fees charged by a supplier to ship items directly to a City work location, but will pay shipping fees to the Contractor s business location for deliveries that will then be made at no additional cost by the Contractor to the City work location. The Contractor may not charge labor for delivery of any materials to the City work locations as delivery is to be included in the bid prices pursuant to Sections 5.2, Basis of Award and 5.16, Materials (Line Item 4), of the Bid Document. Additionally, the Contractor may not charge any labor to the City for their employee s efforts in identifying, logistics or ordering product as that is deemed an overhead expense. What is the scope of the special event displays referenced in Section 5.9 of the Contract? The displays are event specific but displays could include but are not limited to table centerpieces, wreaths, seasonal flowers, balloons and other decorative items. These events may require the installation of these items or may just require the Contractor to provide the materials for installation by City employees or other Contractors. Refer to Section 5.9, Types of Seasonal Decorations, of the Bid Document. Are miscellaneous expenses including taxes billable? No. Miscellaneous expenses including taxes are not billable pursuant to Sections, 1.8, Taxes Included in Bid Prices and 1.9, Bid Prices Must Incorporate All Costs, of the Bid Document. Who are the contacts that will use the awarded bidder as the special events vendor? Page 8 of 14

9 Currently, the Department of Aviation followed by the Department of Cultural Affairs and Special Events are the main users. Any City Department could potentially use this Contract pursuant to Section, 5.1 General, of the Bid Document. The contact information for specific departments is not deemed relevant for bidding purposes. Contact information will be provided upon award of the Contract as well as when department(s) elect to utilize the Contract. Question 47: Local manufacturing affidavit If the contractor uses various Chicago based vendors for other areas of operation can these vendors be claimed as indirect participants to this contract? No. The locally manufactured goods must be provided under this Contract. Refer to Section , Locally Manufactured Goods, of the Bid Document. END OF ADDENDUM NO. 4 CITY OF CHICAGO DEPARTMENT OF PROCUREMENT SERVICES JAMIE L. RHEE CHIEF PROCUREMENT OFFICER Page 9 of 14

10 ATTACHMENT A ADDITIONAL SCOPE OF LINE ITEM 5 Page 10 of 14

11 5.28 Allowance for Rental of Lift Equipment (Line Item 5) For decorations that require the use of mechanical lift equipment (including man lifts and cherry pickers) the Contractor will be allowed to invoice the City at their cost with no markup under this allowance Line Item pursuant to the following requirements: For mechanical lift equipment that the Contractor or its subcontractor does not own and which is listed in the RER Rental Rate Guide published by Rental Equipment Register, the Contractor will charge the lesser of the applicable rate as listed in the RER Rental Guide for the specified number of days the equ ipment is needed at the worksite or their actual cost of rental. The Contractor must include a copy of the RER rental guide page for each piece of equipment listing the pricing as well as a copy of the invoice from their equipment provider to substantiate their billing. For mechanical lift equipment the Contractor and/or its subcontractor already own that is included in the RER Guide, the Contractor may charge based on the applicable monthly rate prorated to the number of days the equipment will actually be used on the worksite (dividing the monthly rate by 30.5 days to obtain a prorated daily rate). The Contractor must include a copy of the RER rental guide page for each piece of equipment. For mechanical lift equipment needed (including equipment already owned by the Contractor or its subcontractor) but which is not listed in the RER Rental Rate Guide, the Contractor may charge the City no greater than the Contractor's actual net cost of rental. The Contractor must use its best efforts to obtain no less than three (3) quotes from qualified providers, (where the request for quote is presented to each equipment provider under the same terms and conditions to rent the same equipment, in the same quantity, and within the same delivery time). The Contractor must then provide the mechanical lift equipment to the City at the lowest of the obtained quotes and must maintain complete records of all such transactions in an organized and professional manner. These records must be included with the Contractor s invoice in order to substantiate their cost as well as their compliance with the aforementioned requirements. Please note the Contractor or subcontractor may elect to use its own equipment but can charge no more than the lowest rental quote they received. Rental of mechanical lift equipment provided under this Contract must be at the most economical of daily, weekly, or monthly rates as applicable to each work assignment (and in consideration of work assignments being efficiently scheduled so that the rented piece can be used concurrent with or subsequent to an existing work assignment). For example, in the event the Contractor rents mechanical lift equipment for use on the other jobs and for which they are paying for an extended rental period, the Contractor may only charge the City the prorated fee for the equipment based on the number of days the equipment is being operated at the City work site. NOTE: RER Rental Rate Guide & Specifications for Construction Equipment published by Rental Equipment Register is provided for price reference only, therefore none of the terms and conditions of the Guide apply to this Contract. Bid value has been included on the Proposal Pages. Bidder is not to remove or change this figure. Contractor is not entitled to any remaining allowance at the conclusion of the Contract. The Page 11 of 14

12 ATTACHMENT B REVISED PROPOSAL PAGES Page 12 of 14

13 City of Ghicago Catalog RFQ - No Group Lines PU085t RFQ Header lnformation Please Respond By RFQ Number 5080 Ship To Location 085- O'HARE For More lnformation Please Contact LISA FREELON DECORATING SERVICES FOR SEASONAL RFQ Description DISPLAY AND SPECIAL EVENTS Special lnstructions Your Quote is Effective as of RFQ Status ln Process Bid/Proposal pricing for all commodity and/or service line items must be based on the standard unit of measure indicated below. Pricing on alternate units of measure may not be accepted. Unit costs must be limited to three decimal places. Each quote must be signed and unit price, extended þrice and total price must be typed or written in ink. Quotes on "or equal" items must be identified as "alternate" to specified item on the comment line. lf quoting an alternate, indicate manufacturer name, model/parucatalog number and attach descriptive literature. Alternate items may not be accepted. Any exceptions to items specified or other terms must be clearly indicated on the bid. RFQ Header Details Contract Type WORK SERV-AVIATION Target Market NO AdveÉise Date WEB BID Edit Rules ALL Specification Procurement Type BID Bid Deposit Required Compliance Officer Compliance Type Description Percentage Type Desc Required % Minority Owned Business Enterprise Target Percentage Rate 0.00 % Women Owned Business Enterprise Target Percentage Rate 0.00 % Run Time: :50:42 Spec# Page 1 of 3

14 City of Chicago Catalog RFQ - No Group Lines Line LineTvpe ltem Cateqory CommodiW Desc UOM Work Services DECORATING SERVICES, SEASONAL AND EVENT. FIELD LABOR Hour Estimated Usaqe $ D scount or UOM Price Extended Price Cataloq # / ld. Date and Mfr ( 2 Work Services 9ô DECORATING SERVICES, SEASONAL AND EVENT - SHOP LABOR Hour $ $ 3 Work Services DECORATING SERVICES, SEASONAL AND EVENT. STORAGE OF CITY OWNED DECORATIONS FOR APPROXIMATELY 1 O MONTH PER YEAR THAT DECORATIONS ARE NOT INSTALLED, PR CED PER CUBIC FOOT OF STORAGE Cubic Feet $ 4 Goods DECORATING SERVICES, SEASONAL AND EVENT - IVATERIALS AS REQUIRED FOR REPAIR, REFURBISHMENTAND NEW DECORATIONS AT A MARK UP OVER CONTRACTOR'S COST VERìFIABLE BY SUPPLIER'S INVOICE Mark Up $ $ Work Services I I DECORATING SERVICES, SEASONALAND EVENT, ALLOWANCE FOR LIFT RENTAL AT CONTRACTOR'S COST- NO MARKUP Allowance ' $ $ Total Price $ Run ïime: :50:42 PU085t Comments Spec# Page 2 of 3 1

15 ATTACHMENT C REVISED SCOPE OF LINE ITEM 4 Page 13 of 14

16 5.16 Materials and Dry Cleaning of City Owned Decorations (Line Item 4) The Contractor must bid its percentage (%) of mark up for material cost per Line Item 4 of the Proposal Pages. The Contractor s markup must include all applicable costs of applicable taxes, insurance, transportation, delivery to City Facility, tools, equipment, cost of permits and licenses, incidentals, profit and overhead. For replacement and refurbishment of existing decoration materials and or purchase of new decorations, or components and parts for seasonal decorations, the City will pay the Contractor its actual costs of parts, materials and any components plus the mark up bid by the Contractor on Line Item 4 of the Proposal Pages. All electrical products must be Underwriters Laboratory (UL) approved. The Department of Aviation currently utilizes various fabric banners and streamers in its holiday and seasonal decorations which from time to time require dry cleaning. In the event dry cleaning is required, the Contractor may charge for these services via Line Item 4. The Contractor is required to furnish a proposal for these Services and obtain the City's approval via a Purchase Order Release prior to beginning the dry cleaning. The City may require the Contractor to obtain more than one price quote to justify the pricing in their proposal. The cost of pick up and/or delivery of the decorations between the City work location and the dry cleaner may not be invoiced to the City. All Contractor invoices must include copies of parts and material invoices or dry cleaning invoices billed to the Contractor to verify its actual costs. The City reserves the right to require the Contractor to fabricate, provide new, and/or refurbish seasonal decorations and related materials or dry clean decorations to be installed by the City s own in-house employees or other Contractors as well as in conjunction with work to be provided by the Contractor. With the exception of dry cleaning noted above, Subcontractor labor and/or equipment required to complete decorating work cannot be billed against this Line Item. The City will not pay for rental of decorating materials or equipment to install same under this Line Item. Proposed mark up on Line Item 4 of the Proposal Pages may not exceed fifteen percent (15%). Page 14 of 14