Material Inspection Documentation

Transcription

1 City of Chicago Bryan M. Grom, P.E. Materials Manager

2 Class Outline Project Material Acceptance Requirements Reference Documents and Definitions Method of Acceptance vs. Evidence of Inspection Mixtures Documentation (HMA/PCC) Documentation Procedures and Examples QC/QA vs. Non-QC/QA Structural and Architectural Steel Documentation Documentation Procedures and Examples Miscellaneous Material Documentation Documentation Procedures and Examples. 2

3 Project Material Acceptance Requirements Standard Specifications for Road and Bridge Construction (SSRBC) Supplemental Specifications and Recurring Special Provisions CDOT Project Documentation Guide (PDG) Manual for Materials Inspection CCE Manual Contract Documents Special Provisions BDE/GB Special Provisions. 3

4 Project Material Acceptance Requirements Contract Special Provision BDE Special Provision 4

5 Project Material Acceptance Requirements Method of Acceptance Means of determining whether material is in compliance with specifications Evidence of Inspection Minimum proof that Method of Acceptance sampling and testing has been performed Method of Acceptance Evidence of Inspection = Payment No Evidence of Inspection Documentation Payment 5

6 Project Material Acceptance Requirements Material Approval and Incorporation Into Project 1. Reference CDOT s CCE Manual, Section XI - Inspection Procedures a) Broken Down by Material Category i. Approval Phase ii. iii. Construction Phase Final Documentation 2. Reference Contract Documents 3. Reference CDOT s Project Documentation Guide (February 1, 2010) a) Locate Material Category If necessary, Reference IDOT s Manual for Material Inspection (March 13, 2013) Use Material Series b) Check Sampling Requirements Jobsite Sampling primary concern for CCE c) Documentation must comply with Method of Acceptance Requirements (Definitions in PDG) 4. Material Inspection Package Reviewed for Completeness 5. CCE Signs-off on the Material Inspection Package 6. Information forwarded to CDOT QA for review and acceptance. 6

7 Project Material Acceptance Requirements PDG Table 7

8 Mixture Documentation

9 Mixture Documentation Job Specific Plans Approved Project Specific QC Plan Required Prior to ANY Placements Plan Review CDOT QA Will Provide Comments GC + Subs on Same Plan CDOT Certified Sources Special Issues Required Signatures Attachments Approval by CCE Copy to QA Proposed Changes CCE Approval Prior to Production. CCE Manual - Section XI.G.1 HMA QC Plan CCE Manual - Section XI.B.1 PCC QC Plan Forms Available on Website ( 9

10 Mixture Documentation Material Placement Notifications Material Placement Notification (MPN) Requirements Through CDOT QA Website ( All HMA and PCC Placements Prior to 3:00 p.m. by CCE One MPN for each Mixture and Item CCE Contact Information Required MPN Directions available on Home Page, Material Placement Notification Online Cancellations Immediately Call and CDOT QA ASAP Cancel MPN within the website No Changes After 3:00 p.m. Updates due to supplier/mix changes required by CCE immediately No MPN No QA Coverage (May jeopardize State/Federal Funding). 10

11 Mixture Documentation HMA MPN CCE Manual - Section XI.G.2.a Project Information Including Sub-Contractor Date and Time Producer/Mixture Information Quantity and Location Pay Item Information Placement Issues Test Strips Correlated Gauges QC/QA Status CCE Information (required) Notes Copy Selected Notification Button. 11

12 Mixture Documentation PCC MPN CCE Manual - Section XI.B.2.a Same as HMA Except Date and Time No Production Time Placement Issues Strength QC/QA Status. 12

13 Mixture Documentation Required Daily Reports HMA Reports CCE Manual Section XI.G.3.d Electronic Upload by QC Originals to CDOT QA Required Plant Reports HMA Daily Plant Output (MI 305) Extraction/Ignition Oven Test Results (MI 308) 1 Required Field Reports HMA Core Density Testing (MI 303C) 2 HMA Nuclear Density Report (MI 303N) 1 May not be generated when quantity is below 250 Tons 2 Upon correlation of nuclear gauge cores may not be taken PCC Reports CCE Manual Section XI.B.3.c Electronic Upload by QC Originals to CDOT QA Required Plant Reports Batch Sheet on first load and after any proportioning change Required Field Reports Concrete Air, Slump and Quantity Report (MI 654) PC Concrete Strength Report (MI 655). 13

14 Mixture Documentation HMA/PCC Assignments HMA/PCC Daily Assignment Form (CCE Manual - Section XI.A.10) Associated Reports (Not submitted with Assignment Form Copies go in Project File, Originals are Forwarded to CDOT QA) HMA PCC HMA Daily Output (MI 305) Extraction/Ignition Oven/Gyratory Test Results (MI 308) HMA Core Density Testing (MI 303C) HMA Nuclear Density Report (MI 303N) Air, Slump and Quantity Report (MI 654) Field Only PC Concrete Strength Report (MI 655) Field Only Submit to CDOT QA with Transmittal Letter Minimum Once Every Pay Estimate. 14

15 Mixture Documentation Daily Assignment Example Producer, Project, and Mix Information Pay Item Description and Quantity Paid Inspected Quantity Converted Quantity Paid Resident Engineer (CCE) Signature and Date (certifying QC testing and reporting) Revised in Nov

16 Mixture Documentation Transmittal Letter Example Date and Project Information Correspondents Funding Source Included Documentation Disposition of Submittal Completed by CDOT QA Revised in November

17 Mixture Documentation Final Package to CDOT QA Material Inspection Transmittal Letter HMA/PCC Daily Assignment Sheet A-Forms Accepted will be Detailed on the QA Website Data Entry Tab RFIM Form is NOT REQUIRED for HMA/PCC Material Assignments, Mix Designs, Quantities, etc. 17

18 Structural and Architectural Steel Inspection

19 Structural & Architectural Steel Inspection Approval Phase (CCE Manual Section XI.E.1) Approved Shop Drawings Contractor Submits Six (6) Copies to CCE 30 days prior to production Fabricators Qualification/Certification Selected Fabricators AISC Certification Documentation Welding Procedure(s) Specifications (WPS) Welder Performance Qualification Records (WPQR) Other Miscellaneous Documents CCE Reviews and Approves all documents CDOT QA Can Provide Cursory Review & Recommendations Two CCE Stamped Submittal Copies Provided to CDOT QA. 19

20 Structural & Architectural Steel Documentation Pre-Fabrication Meeting 21 days prior to start of production Attendees CCE, Contractor, Fabricator, and CDOT QA CDOT QA runs the meeting Construction Phase (CCE Manual Section XI.E.2) CCE Notifies CDOT QA via of the Following (Steel MPN Explains) Start of Fabrication Changes to Schedule Submitted RFI s or Revised Drawings and Responses Any Correspondence Concerning the Fabrication Process CDOT QA Performs Inspection Oversight Certified Material Test Reports (CMTR s), Drawings, etc Per Appr. Submittal Shop and Field Reports (Uploaded Daily/Weekly to Website). 20

21 Structural & Architectural Steel Documentation CCE Responsible for Field Bolting Procedure and Testing Bolts must be in a sealed container with all necessary paperwork (CMTR s, Rotational Capacity testing by Producer, etc.) Proof of IDOT testing is required Testing of the bolts in the field is required prior to use (Material Compliance) Testing of the bolts in the field as installed is also required (Installation Compliance) QA is available for Questions as needed QA Responsible for Shop Bolting Procedures and Testing Verify proper testing by IDOT QA will typically have oversight on a percentage of the bolts installed Using the same procedure for testing Material Compliance and Installation Compliance as required by the CCE in the Field. 21

22 Structural & Architectural Steel Documentation Final Documentation (Submitted by QA Upon Completion of Fabrication and Release of Material) (CCE Manual Section XI.E.3) Request For Inspection of Material Form (RFIM) CDOT QA Attests to the Verification of Conformance for Fabricated Materials Signed and Stamped by CDOT QA Representative Must Accompany Each Shipment to the Field Enables Payment for Fabricated Materials Final Inspection Packet to CCE via Website (End of the Project) Copies of All RFIM s Sent out with Individual Shipments All Mill Certs Welders Certifications Shop and/or Field Reports. 22

23 Structural & Architectural Steel Documentation RFIM Ex. 23

24 Structural & Architectural Steel Documentation Shop Report 24

25 Miscellaneous Material Documentation

26 Miscellaneous Material Documentation Materials Other Then HMA/PCC Mixtures or Structural Steel Items MPN Required for Most Soil and Aggregate Placements Method of Acceptance/Evidence of Inspection Categories Items Following IDOT Standard Specifications Follow PDG Specialty Items Follow PDG, and/or Contract Documents All Documentation Packages Must Include Transmittal Letter and Appropriate Request for Inspection Form (RFIM, RFINT, or RFIPM) and Supporting Documentation (Certs, LA 15, List, etc.). 26

27 Miscellaneous Material Documentation Agg or Soil MPN CCE Manual - Section XI.I.2.a Project Information Date and Type of Testing Information Type of Testing, Producer and Material Information (If Applicable) Sample/Test Location and Time Density Requirements and Proctor Information Proctors Require a Five Day Lead Time to Complete One Proctor Per Source Per Gradation Per Year Pay Item Information CCE Information (Required) Notes. Agg or Soil MPN 27

28 Miscellaneous Material Documentation PDG Project Documentation Guide (PDG) Revised June 1, 2011 A CDOT version of IDOT s PPG Attachment 3 Field Acceptance More Precisely Identifies What Documentation is Needed by CDOT QA Covers CDOT Specific Items Requires Same Evidence of Inspection as IDOT, If not More for Some Items Available on the QA Website as a Link Guide Layout Introduction Definitions Method of Acceptance Field Acceptance Table. 28

29 Miscellaneous Material Documentation Specialty Items Specialty Items Contract Documents May Change the Standard Inspection Process Listed in the PDG Often Items require Mock-Ups for Review by CDOT/Architecture Other Specifications May be Referenced, ACI, ASTM, etc. Manufacturer and Product Specific Items Not Covered by the PDG Usually Requires a Manufacturer/Producer Certification Shall Specifically State it Meets the Contract Specification Requirements by Item Description Certification Shall Reference the Project Number Certification Shall be From the Manufacturer CDOT Specific Items (Special Lighting, Planter Boxes, etc.). 29

30 Miscellaneous Material Documentation Specialty Items CDOT QA Occasionally Provides Inspection or Testing Non-Structural Precast Example Unknown or Previously Poor Performing Producers Producer/Supplier is Local Manufacturers QC Results Do Not Meet the Contract Specifications Coordination with QA Prior to Fabrication is Critical QA Generates Inspection Report Evidence of Inspection (Posted to Website) RE Visual Upon Arrival Critical to Rule Out Damage From Shipping Structural Precast Example Typically Handled by IDOT with Special Request From QA Coordination with QA Critical to Ensure Proper Coverage Producer on IDOT s Approved List Approved Drawings Required Well in Advance of Fabrication Evidence of Inspection is an IDOT Stamp on each Piece. 30

31 Miscellaneous Material Documentation RFIM Form CCE Manual Section XI (Various Categories) Current Version with Instructions on Website Highlighted Sections Must be Completed T Numbers Assigned Sequentially by CCE CCE Must Sign the Form Entire Packet Must be Sent to CDOT QA for Acceptance Request For Inspection of Material (RFIM) is Also Known As a T-Letter. 31

32 Miscellaneous Material Documentation RFIM Example Project Information Item No., Description, and Quantity Producer/Supplier Information Inspection Validation IDOT or CDOT QA CCE (RE) Date, Sign, and Print Name T Number Assignment CDOT QA Acceptance. 32

33 Miscellaneous Material Documentation RFIM AGG Example Transmittal Letter Completed and Signed RFIM Form Evidence of Inspection IDOT Approved List Delivery Tickets (CCE Retains) Do not Submit to CDOT QA, Keep in Project Files Tickets Shall Designate the Quality Level 5 Quality Levels Exist, A, B, C, D, and No Quality, SSRBC Sect or 1004 D Quality Coarse Agg Example would be 059CA06 (Recycled PCC Agg) No Quality Coarse Agg Example would be 019CA06 (Recycled PCC Agg). 33

34 Miscellaneous Material Documentation RFINT Form RFINT Request For Inspection of Nursery Trees CCE Manual Section XI.K.1.a Contractor Submits Three Copies to CCE CCE Reviews for Completeness and Forwards to CDOT Division of Project Development Seven Week Lead Time Required CDOT Senior Forester Inspects and Accepts Once Accepted CCE Assigns a T- Number and Approves CCE Returns a Copy to the Contractor CCE Retains a Copy CCE Forwards Two Complete Submittals to CDOT QA All Trees Delivered Must Have a CDOT Seal Attached. 34

35 Miscellaneous Material Documentation RFINT Form Date, Project, and Contractor Information Nursery and Tree Order Detail Suppliers Certification CDOT Forester Accepts the Trees and the CCE Approves and Assigns the T Number CDOT QA Acceptance. 35

36 Miscellaneous Material Documentation - RFIPM RFIPM Request For Inspection of Plant Material CCE Manual Section XI.K.1.b Same Steps as Detailed for the RFINT Process, except Three Copies of the Completed RFIPM Forms are Sent to CDOT - Division of Engineering, and Planting Material is Accepted by CDOT s Horticulturist Planting Material Not Planted Within 60 Days of Inspection Will Require Re-Inspection Next Season. Additionally, Plant Material Not Planted by October 15 Will Require Re-Inspection Next Season. 36

37 Miscellaneous Material Documentation RFIPM Form Date, Project, and Contractor Information Nursery and Plant Material Order Description Suppliers Certification CDOT Horticulturist Accepts the Plant Material and the CCE Approves and Assigns the T Number. CDOT QA Acceptance. 37

38 Resources and Contacts CDOT QA Website CDOT QA Address CDOT Construction Website Bryan M. Grom, P.E., Materials Manager Address Office Phone Fax Number Tim Hernandez, Structural Steel Inspection Manager Address Office Phone Fax Number Lawrence Stephenson, Scheduling and QC Plans Address Office Phone Fax Number Original Mixture Reports (HMA/PCC) Chicago Department of Transportation 30 North LaSalle, Suite 400 Chicago, IL Attn: Cindy Williams Request for Inspection Documentation Chicago Department of Transportation 30 North LaSalle, Suite 400 Chicago, IL Attn: Rob Labrador 38

39 The End Remember Method of Acceptance Evidence of Inspection = Payment No Evidence of Inspection Documentation Payment Questions? Thank You!