ADDENDUM NO. 1 TO SOUTHERLY FIRST STAGE FINAL SETTLING IMPROVEMENTS (SSFS-1) RFP FOR THE NORTHEAST OHIO REGIONAL SEWER DISTRICT JUNE 29, 2012

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1 ADDENDUM NO. 1 TO SOUTHERLY FIRST STAGE FINAL SETTLING IMPROVEMENTS (SSFS-1) RFP FOR THE NORTHEAST OHIO REGIONAL SEWER DISTRICT JUNE 29, 2012 PROPOSALS DUE: 4:30 P.M. (OFFICIAL LOCAL TIME) ON WEDNESDAY, JULY 11, 2012 Addendum No.1 consists of three (3) pages and the following Attachments: Attachment SFSS Attachment SFSS Attachment SFSS Pre-Proposal Meeting Attendees (3 page) Pre-Proposal Presentation Slides (23 pages) 1974 Southerly Subsurface Investigation Report (7 pages) ATTENTION BIDDERS The following, as additions to and modifications in the Request for Proposal, will be included in, and become part of the Southerly First Stage Final Settling Improvements (SFSS-1). Proposers are, therefore, instructed to take the following into account in rendering any Proposal for this work. I. PRE-PROPOSAL CONFERENCE A. A pre-proposal conference was held on May 30, 2012 at the Environmental and Maintenance Services Center of the Northeast Ohio Regional Sewer District (NEORSD) located at 4747 East 49 th St., Cuyahoga Heights, OH. A list of attendees who signed in at the meeting is included as Attachment SFSS-1-1-1, and the presentation is included as Attachment SFSS The meeting convened at 9:00 AM, with Harry Shaposka, Project Manager, introducing himself and the following individuals: Mr. Terry Bolden Mr. Stephan Janosko NEORSD, Contract Compliance Officer NEORSD, Engineering and Construction B. NEORSD began the meeting with Harry Shaposka introducing the project and the schedule of events for the proposal and interview process. Some of the key dates discussed were as follows: a. Deadline for Questions July 5 4:30pm b. Proposals Due July 11 4:30pm c. Interviews on or around July 31 d. Contract Negotiations August 13 to August Northeast Ohio Regional Sewer District 109_Rev 03/2012 ADDENDUM #1; SFSS-1 Page 1 of 3

2 e. Approximate Board Authorization to Award September 20 C. MBE/WBE/SBE Participation The NEORSD s Business Opportunity Program is on the NEORSD web page as well as the certified list of MBE/WBE/SBE companies. The MBE/WBE/SBE goal for this contract has been set at 20%. If you have any questions or concerns, please call Mr. Terry Bolden, Contract Compliance Officer at (216) D. Harry Shaposka stated that verbal questions would be accepted at the pre-proposal meeting. After the pre-proposal meeting, all questions must be submitted to Harry Shaposka in writing by the close of business, 4:30 PM, on July 5, They may be sent by mail to 3900 Euclid Ave., Cleveland, OH 44115; by fax to (216) ; or by (preferred) to shaposkah@neorsd.org. Answers to questions will be issued via Addendum to the list of attendees from the conference if warranted. E. The meeting was opened to questions from the attendees. The following are the questions asked at the meeting and answers to those questions: No Questions were asked. II. MISCELLANEOUS COMMENTS FROM THE PRE-PROPOSAL MEETING No Comments were made. III. QUESTIONS SUBMITTED, BY Q1. Are there any soil boring logs available for the area of FST s 7-10.? A1. Yes. See Attachment SFSS of this addendum. Q2. Task 1H: Hydraulic Analysis/Modeling, Does the District have a standard that they are using and if so, can you let me know what it is? A2. The hydraulic modeling language was written with the collection system modeling in mind. The District has no designated software for in-plant hydraulics. Therefore, the Consultant needs to describe their approach to modeling the hydraulics in their proposal. Q3. Are the following pages included in the page count? 1. Front Cover of Proposal 2. Back Cover of Proposal 3. Cover Letter 4. Tabs that distinguish sections in the Proposal A3. 1. The Front Cover page of the Proposal is not counted Northeast Ohio Regional Sewer District 109_Rev 03/2012 ADDENDUM #1; SFSS-1 Page 2 of 3

3 2. The Back Cover page of the Proposal is not counted. 3. The Cover Letter page is not counted. 4. The Tab pages that distinguish sections in the Proposal are not counted. IV. PROJECT SITE TOUR A Southerly First Stage Final Settling site tour was conducted after the Pre-Proposal Meeting. V. REQUEST FOR PROPOSAL A. Page 18 of 20, Section 5.0 Project Schedule, last paragraph, Task/Sub-Task for the Basis of Design Report REVISE the number of months under Months after Consultant NTP from 1 to read 2. END OF ADDENDUM NO Northeast Ohio Regional Sewer District 109_Rev 03/2012 ADDENDUM #1; SFSS-1 Page 3 of 3

4 ATTACHMENT NO. SFSS Pre-Proposal Meeting Attendees

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8 ATTACHMENT NO. SFSS Pre-Proposal Presentation Slides

9 Southerly First Stage Final Settling Improvements (SFSS-1) May 30,

10 First Stage Final Settling Facilities 2

11 Project Objectives Evaluation and replacement of existing equipment Construct SFP OPT1 settling tank Maximize treatment effectiveness Improve hydraulic flow splitting Provide scum removal Install FST Nos ground water dewatering system 3

12 Project Description EVALUATION ONLY items include: Structural and architectural evaluation for the settling tanks, Operating C Building and three Access Buildings Evaluate the location for the new SFP OPT1 settling tank Evaluate FST Nos ground water dewatering system Evaluate number of FST Nos RAS pumps Evaluate settling tank and influent channel hydraulics Evaluate FST Nos. 1-6 collector mechanisms replacement Evaluate FST Nos. 1-6 trough maintenance improvement Evaluate FST Nos. 1-6 influent pipes for grease build-up 4

13 Project Description FST Nos. 1-6 ONLY items include: Replacement of RAS pumps 1-9, instruments, controls and seal water stations Rehabilitate t influent sluice gates and replace manual operators with motorized actuators and DeviceNet connection Install settling tank scum collection system and pump station Replace settling tank FRP weir plates Replace NPW yard piping and post hydrants 5

14 Project Description FST Nos ONLY items include: Replacement of RAS pumps 10-21, instruments, controls and seal water stations Rehabilitate t influent sluice gates and replace existing operators with motorized actuators and DeviceNet connection Replace settling tank traveling bridges with chain and flight collectors and cross collectors Install settling tank scum collection system and pump station Replacement of effluent troughs and weirs Demolish exiting RAS troughs 6

15 Project Description Operating C Gallery Building items include: Inspect bridge crane and install motorized trolleys Rehabilitate channel aeration blowers Rehabilitate/replace t l HVAC, electrical l instrumentation t ti equipment Replace two drain pumps and controls Replacement of floor sump pumps Architectural rehabilitation to building walls, doors & windows 7

16 Project Description FST Nos Access Buildings (3) items include for each: Rehabilitate/replace HVAC, electrical instrumentation equipment Architectural t rehabilitation ti to building walls, roofs, doors and windows 8

17 FST No. 3 FST No. 3 FST Nos.1-6 Influent Sluice Gates FST No. 5 Effluent Troughs 9

18 FST Nos. 1-6 RAS Pumps FST Nos. 1-6 Drain Pumps FST Nos. 1-6 RAS Pump Motor and VFD Operating C Gallery Building 10

19 FST Nos. 1-6 FST No. 6 and Operating C Gallery Building Channel Aeration Blower 11

20 FST No. 9 FST No. 7 FST No. 7 12

21 FST Nos RAS Pumps Tunnel No. 14 Sump Pumps SFP Proposed OPT1 Settling Tank Location 13

22 FST Nos Influent Sluice Gates FST No. 7 Interior Wall Pressure Relief Valve FST No. 7 Exterior Wall Pressure Relief Valve 14

23 North Access Building East Access Building West Access Building 15

24 Scope of Services - Task Breakdown Task 1 - Pre-Design Task 2 - Design Task 3 - Bidding Task 4 Construction (CA/RE) Task 5 - Closeout Task 6 - Additional Services ( VE Allowance) 16

25 Task 1 - Pre-Design Project Management Plan Basis of Design Report Schedule Cost Estimates Risk Analysis Alternative FST Nos Ground Water Dewatering Method Evaluate Existing Information on ShareFile Site Constructability Work Shop No. 1 17

26 Task 2 Design Deliverables at 30%, 60%, 90%, 100% QA/QC Reports Cost Estimates & MBE/WBE Analyses Value Engineering Design Review Meetings Constructability Workshop No. 2 18

27 Schedule (after NTP) Initial Basis of Design Report 1 month Design Completion 12 months Advertise for Bids 13 months Construction NTP 16 months Construction Completion 55 months Project Closeout 67 months 19

28 Tentative Project Schedule July 11, Proposals due (4:30pm) July 31, Interviews (if necessary) August 24, Negotiations Complete Sept. 20, Board Authorization to Award Sept. 21, Design Notice To Proceed 20

29 MBE/WBE/SBE Goal and Local Participation Minority, Women and Small Business Enterprises = 20% Provide Local Participation Information 21

30 *** Deadline for Questions is: Thursday, July 5, 2012 Harry Shaposka, P.E. Phone: , Ext Fax:

31 Questions? 23

32 ATTACHMENT NO. SFSS Southerly Subsurface Investigation Report

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