Project Manual. Unitarian Universalist Congregation of Princeton 50 Cherry Hill Road Princeton, New Jersey Lot: 11 Block: 5201

Transcription

1 Project Manual for Alterations & Building Addition to: Unitarian Universalist Congregation of Princeton 50 Cherry Hill Road Princeton, New Jersey Lot: 11 Block: 5201 SCHEMATIC DESIGN ISSUE NOT FOR CONSTRUCTION June 30, 2016 Ronica A. Bregenzer, Architect LLC 8 Stockton Street Princeton, New Jersey N.J. Lic. No. 21AI

2 TABLE OF CONTENTS Division Section Title Pages SPECIFICATIONS GROUP General Requirements Subgroup DIVISION 00 CONTRACT REQUIREMENTS AIA DOCUMENT A GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION 40 DIVISION 01 GENERAL REQUIREMENTS ALLOWANCES UNIT PRICES ALTERNATES - ADD ALTS SUBSTITUTION PROCEDURES CONTRACT MODIFICATION PROCEDURES PAYMENT PROCEDURES PROJECT MANAGEMENT AND COORDINATION CONSTRUCTION PROGRESS DOCUMENTATION QUALITY REQUIREMENTS REFERENCES PRODUCT REQUIREMENTS EXECUTION CUTTING AND PATCHING CLOSEOUT PROCEDURES OPERATION AND MAINTENANCE DATA PROJECT RECORD DOCUMENTS DEMONSTRATION AND TRAINING 4 Facility Construction Subgroup DIVISION 02 EXISTING CONDITIONS SELECTIVE STRUCTURE DEMOLITION 6 DIVISION 03 CONCRETE CAST-IN-PLACE CONCRETE 9 DIVISION 04 MASONRY MAINTENANCE OF UNIT MASONRY UNIT MASONRY STONE MASONRY 21 PROJECT MANUAL - TABLE OF CONTENTS PAGE 1/4

3 DIVISION 05 METALS STRUCTURAL METAL STUD FRAMING METAL FABRICATIONS METAL RAILINGS 9 DIVISION 06 WOOD, PLASTICS, AND COMPOSITES ROUGH CARPENTRY SHEATHING EXTERIOR FINISH CARPENTRY INTERIOR FINISH CARPENTRY INTERIOR ARCHITECTURAL WOODWORK 9 DIVISION 07 THERMAL AND MOISTURE PROTECTION WATERPROOFING MEMBRANE BITUMINOUS DAMPPROOFING BENTONITE WATERPROOFING THERMAL INSULATION WEATHER BARRIERS ASPHALT SHINGLES SIDING MODIFIED BITUMINOUS MEMBRANE ROOFING SHEET METAL FLASHING AND TRIM PENETRATION FIRESTOPPING JOINT SEALANTS 8 DIVISION 08 OPENINGS HOLLOW METAL DOORS AND FRAMES FLUSH WOOD DOORS ACCESS DOORS AND FRAMES CLAD WOOD CASEMENT / AWNING WINDOWS UNIT SKYLIGHTS DOOR HARDWARE GLAZING 6 DIVISION 09 FINISHES GYPSUM BOARD SHAFT WALL ASSEMBLIES NON-STRUCTURAL METAL FRAMING PORTLAND CEMENT PLASTERING GYPSUM BOARD TILING 9 PROJECT MANUAL - TABLE OF CONTENTS PAGE 2/4

4 ACOUSTICAL PANEL CEILINGS RESILIENT TILE FLOORING RESILIENT BASE AND ACCESSORIES SHEET CARPETING EXTERIOR PAINTING INTERIOR PAINTING 9 DIVISION 10 SPECIALTIES SIGNAGE TOILET COMPARTMENTS TOILET AND BATH ACCESSORIES FIRE EXTINGUISHER CABINETS FIRE EXTINGUISHERS 3 DIVISION 11 EQUIPMENT NOT USED DIVISION 12 FURNISHINGS NOT USED DIVISION 13 SPECIAL CONSTRUCTION NOT USED DIVISION 14 CONVEYING EQUIPMENT LIMITED USE/LIMITED APPLICATION ELEVATORS 8 DIVISION 22 PLUMBING SEE DRAWINGS FOR BASIC MECHANICAL REQUIREMENTS DIVISION 23 HEATING VENTILATION AND AIR CONDITIONING SEE DRAWINGS FOR BASIC MECHANICAL REQUIREMENTS DIVISION 26 ELECTRICAL SEE DRAWINGS FOR BASIC ELECTRICAL REQUIREMENTS SEE DRAWINGS FOR FIRE DETECTION AND NOTIFICATION SYSTEM DIVISION 28 ELECTRONIC SAFETY AND SECURITY NOT USED DIVISION 31 EARTHWORK SEE DRAWINGS DIVISION 32 EXTERIOR IMPROVEMENTS NOT USED 5 PROJECT MANUAL - TABLE OF CONTENTS PAGE 3/4

5 DIVISION 33 UTILITIES SEE DRAWINGS END OF TABLE OF CONTENTS PROJECT MANUAL - TABLE OF CONTENTS PAGE 4/4

6 SECTION ALLOWANCES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements governing allowances. 1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order. B. Types of allowances include the following: 1. Lump-sum allowances. 2. Unit-cost allowances. 3. Quantity allowances. C. Related Requirements: 1. Division 01 Section Unit Prices for procedures for using unit prices. 2. Divisions 02 through 33 Sections for items of Work covered by allowances. 1.3 SELECTION AND PURCHASE A. At the earliest practical date after award of the Contract, advise Architect and Engineer of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work. B. At Architect's and/or Engineer s request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work. C. Purchase products and systems selected by Architect and/or Engineer from the designated supplier. 1.4 ACTION SUBMITTALS ALLOWANCES /5

7 A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders. 1.5 INFORMATIONAL SUBMITTALS A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance. B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance. C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work. 1.6 COORDINATION A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation. 1.7 LUMP-SUM, UNIT-COST, AND QUANTITY ALLOWANCES A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Architect or Engineer under allowance and shall include freight, and delivery to Project site. Do not include taxes, Owner is tax exempt. B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials ordered by Owner or selected by Architect and/or Engineer under allowance shall be included as part of the Contract Sum and not part of the allowance. C. Unused Materials: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted. Re-stocking charges will be credited to the Contractor only upon submission to the Architect and Owner s Representative of written documentation of material supplier invoices or letterhead evidencing amount charged. 1. If requested by Architect or Engineer, retain and prepare unused material for storage by Owner. Deliver unused material to Owner's storage space as directed. 1.8 ADJUSTMENT OF ALLOWANCES ALLOWANCES /5

8 A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins. 1. Include installation costs in purchase amount only where indicated as part of the allowance. 2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed. 3. Submit substantiation of a change in scope of work, if any, claimed in Change Orders related to unit-cost allowances. 4. Owner reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count. B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit. 1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents. 2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION 3.1 EXAMINATION A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement. 3.2 PREPARATION A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work. 3.3 SCHEDULE OF ALLOWANCES ALLOWANCES /5

9 A. Lump Sum Allowances: 1. Allowance No. 1: Book Case Allowance: Lump Sum Allowance: Include the sum of $21, for wood book cases with adjustable wood shelving, (12) 3 wide x 7 high units for Library/Lounge (rm. 112). B. Unit Cost Allowances: 1. Allowance No. 1: Carpet Allowance: Unit-Cost Allowance: Include the sum of $35.00 per square yard for Broadloom Carpet. a. This allowance includes broadloom carpet material cost, freight and delivery to project site only. Other materials including thresholds, edging, tack strips, adhesives, miscellaneous materials, installation, overhead, profit, and similar costs related shall be included in the base bid. b. Upon completion of the project, any of the allowance sum not used, shall be credited to the Owner against the contract price based on material invoice. 2. Allowance No. 2: Porcelain Paver Tile / Ceramic Tile with Base: Unit-Cost Allowance: Include the sum of $8.00 per square foot for porcelain/ceramic floor tile for use at locations as shown on the room finish schedule, and include corresponding 4 inch high wall base tile. a. This allowance includes tile material cost, freight and delivery to project site only. Other materials including thresholds, setting and grout materials, miscellaneous materials, mortars, grouts, sealants, installation, overhead, profit, and similar costs related shall be included in the base bid. b. Upon completion of the project, any of the allowance sum not used, shall be credited to the Owner against the contract price based on material invoice. C. Quantity Allowances 1. Allowance No. 3: Replacement of Unsatisfactory Fill: Quantity Allowance: Include an allowance for excavation of 150 cu. yd. (115 cu. m) of unsatisfactory soil excavation and legal disposal off-site and replacement with satisfactory engineered fill material from off-site, as specified in Division 31 Earthwork Sections. a. Coordinate quantity allowance adjustment with unit-price requirements in Division 01 Section "Unit Prices." b. Upon completion of the project, any of the allowance sum not used, shall be credited to the Owner against the contract price based on material invoice. 2. Allowance No. 4: Rock Removal: Quantity Allowance: Include an allowance for excavation of 30 cu. yd. (23 cu. m) of rock and legal disposal off-site and replacement with satisfactory engineered fill material from off-site, as specified in Division 31 Earthwork Sections. ALLOWANCES /5

10 a. Coordinate quantity allowance adjustment with unit-price requirements in Division 01 Section "Unit Prices." b. Upon completion of the project, any of the allowance sum not used, shall be credited to the Owner against the contract price based on material invoice. END OF SECTION ALLOWANCES /5

11 SECTION ALTERNATES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for alternates. 1.3 DEFINITIONS A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents. 1. Alternates described in this Section are part of the Work only if enumerated in the Agreement. 2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum. 1.4 PROCEDURES A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project. 1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate. 2. Bidders are required to provide numerical cost amounts for all alternates listed to reflect the cost associated with the Contract being bid. If an alternate bid does not pertain to a particular Contract or if there is no cost associated with the alternate, Bidders may input No Dollar Change in that space. B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or ALTERNATES /2

12 deferred for later consideration. Include a complete description of negotiated revisions to alternates. C. Execute accepted alternates under the same conditions as other work of the Contract. D. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION 3.1 SCHEDULE OF ALTERNATES A. Alternate No. 1 B. Alternate No. 2 C. Alternate No. 3 END OF SECTION ALTERNATES /2

13 SECTION SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for substitutions. 1.3 DEFINITIONS A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor. 1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms (Some warranties specified may be available at increased cost which shall be included in the contract amount). 2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner. 1.4 ACTION SUBMITTALS A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Substitution Request Form: Use CSI Form 13.1A or other form acceptable to the Architect, Engineer, and Owner. 2. Documentation: Show compliance with specified requirements for substitutions and the following, as applicable: a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable. b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by others, necessary to accommodate proposed substitution. Contractor will be responsible for consequential substitution impact costs associated with the substitution. SUBSTITUTION PROCEDURES /4

14 c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities include, but are not limited to, attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified. d. Product Data, including drawings and descriptions of products and fabrication and installation procedures. e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners. h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated. i. Delegated Engineering drawings and calculations for items for specified items requiring same and for modifications to structure and attachments requiring engineering due to substitution and if required by Architect or Engineer. j. Research reports evidencing compliance with building code in effect for Project, from ICC-ES. k. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. l. Cost information, including a proposal of change, if any, in the Contract Sum. m. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated. n. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results. 3. Architect's, Engineer s Action: If necessary, Architect or Engineer will request additional information or documentation for evaluation within 10 days of receipt of a request for substitution. Architect and/or Engineer will notify Contractor of acceptance or rejection of proposed substitution within 10 business days (Saturdays, Sundays, and State Holidays excepted) of receipt of request, or 7 days of receipt of additional information or documentation, whichever is later. a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work. b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated. 1.5 QUALITY ASSURANCE SUBSTITUTION PROCEDURES /4

15 A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers. 1.6 PROCEDURES A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions. PART 2 - PRODUCTS 2.1 SUBSTITUTIONS A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements: a. Requested substitution is consistent with the Contract Documents and will produce indicated results. b. Substitution request is fully documented and properly submitted with a substitution submittal matrix. c. Requested substitution shall not adversely affect Contractor's construction schedule. d. Requested substitution has received necessary approvals of authorities having jurisdiction. e. Requested substitution is compatible with other portions of the Work. f. Requested substitution has been coordinated with other portions of the Work. g. Requested substitution provides specified warranty. h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved at no additional cost to the Contract amount. B. Substitutions for Convenience: Architect or Engineer will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect or Engineer. 1. Conditions: Architect or Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect or Engineer will return requests without action, except to record noncompliance with these requirements: SUBSTITUTION PROCEDURES /4

16 a. Requested substitution offers Owner a substantial advantage in, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect and/or Engineer for consequential impact fees for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations. b. Requested substitution is consistent with the Contract Documents and will produce indicated results. c. Substitution request is fully documented and properly submitted. d. Requested substitution will not adversely affect Contractor's construction schedule. e. Requested substitution has received necessary approvals of authorities having jurisdiction. f. Requested substitution is compatible with other portions of the Work. g. Requested substitution has been coordinated with other portions of the Work. h. Requested substitution provides specified warranty. i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved at no additional cost to the Contract amount. PART 3 - EXECUTION (Not Used) END OF SECTION SUBSTITUTION PROCEDURES /4

17 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for handling and processing Contract modifications. 1.3 MINOR CHANGES IN THE WORK A. Architect and/or Engineer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions" or other form acceptable to the Architect, Engineer, and Owner. 1.4 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect or Engineer, will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Work Change Proposal Requests issued by Architect or Engineer are not instructions either to stop work in progress or to execute the proposed change. 2. Within 10 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable delivery charges, equipment rental, and amounts of trade discounts. Do not include taxes, Owner is tax exempt. c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. CONTRACT MODIFICATION PROCEDURES /4

18 e. Quotation Form: Use forms acceptable to Architect. B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect and Engineer. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable delivery charges, equipment rental, and amounts of trade discounts. Do not include taxes, Owner is tax exempt. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified. 7. Proposal Request Form: Use form acceptable to Architect and Engineer. 1.5 ADMINISTRATIVE CHANGE ORDERS A. Allowance Adjustment: See Division 01 Section "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances. B. Unit-Price Adjustment: See Division 01 Section "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work. 1.6 CHANGE ORDER PROCEDURES A. On Owner's approval of a Work Changes Proposal Request, Architect and/or Engineer and Owner will issue a Change Order for signatures of Owner and Contractor on AIA Document G701 or other form acceptable to the Architect, Engineer, and Owner. B. Submit name of the individual authorized to accept changes, and to be responsible for informing others in Contractor s employ of changes in the Work. CONTRACT MODIFICATION PROCEDURES /4

19 1.7 DOCUMENTATION OF CHANGE IN CONTRACT SUM AND CONTRACT TIME A. Maintain detailed records of work done on a time and material basis. Provide full information required for evaluation of proposed changes, and to substantiate costs of changes in the Work. B. Document each quotation for a change in cost or time with sufficient data to allow evaluation of the quotation. C. On request provide additional data to support computations. 1. Quantities of products, labor and equipment. 2. Insurance and bonds. Do not include taxes, Owner is tax exempt. 3. Overhead and profit. 4. Justification for any change in Contract Time. 5. Credit for deletions from Contract, similarly documented. D. Support each claim for additional costs, and for work done on a time and materials basis, with additional information: 1. Origin and date of claim. 2. Dates and times work was performed, and by whom. 3. Time records and wage rates paid. 4. Invoices and receipts for products, equipment, and subcontracts, similarly documented. 1.8 TIME AND MATERIAL CHANGE ORDER A. Submit itemized account and supporting the data after completion of change, within time limits in Conditions of the Contract. B. Architect will determine the change allowable in Contract Sum and Contract Time as provided in conditions of the Contract. 1.9 COORELATION OF CONTRACTOR SUBMITTALS A. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum as shown on Change Order. B. Promptly revise Progress Schedules to reflect any change in Contract Time, revise subschedules to adjust times for other items of work affected by the change, and resubmit. C. Promptly enter changes in Project Record Documents CONSTRUCTION CHANGE DIRECTIVE CONTRACT MODIFICATION PROCEDURES /4

20 A. Construction Change Directive: Architect, Engineer, may issue a Construction Change Directive on AIA Document G714 or other form acceptable to the Architect, Engineer, and Owner. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. C. Promptly execute the change in Work. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION CONTRACT MODIFICATION PROCEDURES /4

21 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating detailed portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. 1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following: a. Application for Payment forms with continuation sheets. b. Submittal schedule. c. Items required to be indicated as separate activities in Contractor's construction schedule. 2. Submit the schedule of values to Architect, Engineer, at earliest possible date, but no later than 7 days before the date scheduled for submittal of initial Applications for Payment. 3. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub-schedules showing values coordinated with each element. B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section. PAYMENT PROCEDURES /7

22 1. Identification: Include the following Project identification on the schedule of values: a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal. 2. Arrange draft schedule of values consistent with format of AIA Document G703 or other form acceptable to the Architect, Engineer, and Owner. 3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Change Orders (numbers) that affect value. d. Dollar value of the following, as a percentage of the Contract Sum to nearest onehundredth percent, adjusted to total 100 percent. 1) Labor. 2) Materials. 3) Equipment. 4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of 5 percent of the Contract Sum. Include separate line items under prime subcontracts for operation and maintenance manuals, punch list activities, Project record documents, and demonstration and training in the amount of two (2) percent of the Contract Sum. 5. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. a. Differentiate between items stored on-site and agreed upon items to be stored off site. Include evidence of insurance or bonded warehousing. 7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work. 8. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities. 9. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor. PAYMENT PROCEDURES /7

23 10. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option. b. Claims for Escalation from prices submitted at the time of bid for work included in the original scope of work at the time of bid, including alternate bid and unit prices, will be prohibited. 11. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and Construction Manager and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: Submit Application for Payment to Architect and Engineer by the payment procedure stated in the General Conditions for Construction Contracts article pertaining to Progress Payments and as included in the Agreement between the Owner and Contractor. The period covered by each Application for Payment is the period indicated in the Agreement. 1. Submit draft copy of Application for Payment 7 days prior to due date for review by Architect. C. Application for Payment Forms: Use AIA Document G702/CMa and AIA Document G703, or other form acceptable to the Architect, Engineer, and Owner, as form for Applications for Payment. 1. A copy of the Owner s Purchase Order or Voucher must accompany each Application for Payment. 2. New Jersey Affirmative Action Office s Initial or Monthly Project Manning Report, as applicable. 3. Certified payroll records for the period covered by the application for payment, if not previously submitted. (Note that certified payroll records are in fact due to be submitted to the Owner within ten (10) days of the payment of wages.) D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect, Engineer will return incomplete applications without action. PAYMENT PROCEDURES /7

24 1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made. 2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment. 3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. 4. Indicate separate amounts for work being carried out under Owner-requested project acceleration. 5. For each item, provide a column for listing: Item Number, Description of Work; Scheduled Value, Previous Applications; Work in Place under this Application; Authorized Change Order; Total Completed and Stored to Date of Application; Percentage of Completion; Balance to Finish; and Retainage. E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and, only with prior approval, items stored off-site and Include evidence of insurance or bonded warehousing.. 1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials. 2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials. 3. Provide summary documentation for stored materials indicating the following: a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment. b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment. c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment. F. Transmittal: Submit four (4) signed and notarized original copies of each Application for Payment to Architect and Engineer by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. G. With each Application for Payment, submit the following: 1. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment; PAYMENT PROCEDURES /7

25 a. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item; b. When an application shows completion of an item, submit final or full waivers; c. Owner reserves the right to designate which entities involved in the Work must submit waivers; d. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner; 2. Affidavits with respect to the absence of claims and liens as to the payment of all employees and Subcontractors; 3. Certified payroll records for the applicable period submitted to the Owner; 4. Certifications that all Subcontractors have been paid any amount due from any previous progress payment and shall be paid all amounts due from the current progress payment or in a particular case that there exists a valid basis under the terms of the Subcontractor s contract to withhold payment from the Subcontractor (in which case all supporting details shall be provide); and 5. other attachments requested. H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of values. 3. Contractor's construction schedule (preliminary if not final). 4. Products list (preliminary if not final). 5. Schedule of unit prices provided in the Owner Contract Agreement. 6. Submittal schedule (preliminary if not final). 7. List of Contractor's staff assignments. 8. Copies of building permits. 9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the work. 10. Initial Progress Report 11. Report of preconstruction conference. 12. Certificates of insurance and insurance policies. 13. Performance and payment bonds. 14. Data needed to acquire Owner's insurance. 15. Initial settlement and damage report if required. I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work. PAYMENT PROCEDURES /7

26 J. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work. K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims" or other form acceptable to the Architect, Engineer, and Owner. 5. AIA Document G706A, "Contractor's Affidavit of Release of Liens" or other form acceptable to the Architect, Engineer, and Owner. 6. AIA Document G707, "Consent of Surety to Final Payment" or other form acceptable to the Architect, Engineer, and Owner. 7. Evidence that claims have been settled. 8. Certification of paid wages in accordance with New Jersey Prevailing Wage Act. 9. One Year Maintenance Bond. 10. Contractor s As-Built drawings on Mylar. 11. Maintenance Manuals and Instructions. 12. Special written guarantees and warranties in addition to the guarantee covered by the Maintenance Bond in the amount required in the General Conditions for Construction Contracts. Guarantee shall be signed and sealed by an Officer of the Contracting firm and shall be notarized. 13. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. 14. Final, liquidated damages settlement statement. 15. Completed Punch list signed and sealed by the Contractor s authorized representative and notarized. 1.6 SUBSTANTATING DATA A. When Architect/Engineer requires substantiating information, submit data justifying line item amounts in question. B. Provide one copy of data with cover letter for each copy of submittal. Show Application number and date, and line item by number and description. PAYMENT PROCEDURES /7

27 PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION PAYMENT PROCEDURES /7

28 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General coordination procedures. 2. Coordination drawings. 3. Requests for Information (RFIs). 4. Project meetings. B. The Contractor and its Subcontractors shall participate in coordination requirements as described herein. 1.3 DEFINITIONS A. RFI: (Request for Interpretation) Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents. 1.4 INFORMATIONAL SUBMITTALS A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form: 1. Name, address, and telephone number of entity performing subcontract or supplying products. 2. Number and title of related Specification Section(s) covered by subcontract. 3. Drawing number and detail references, as appropriate, covered by subcontract. B. Key Personnel Names: Within 10 days of written Notice to Proceed, submit a list of key personnel assignments, including Contractor s Authorized Representative and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project. PROJECT MANAGEMENT AND COORDINATION /10

29 1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times. 1.5 GENERAL COORDINATION PROCEDURES A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation. The Contractor, and/or its authorized representative, shall be responsible for being the supervisor, overseer, coordinator, and expeditor of all construction personnel on site at all times. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. 4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility of required maintenance, service, and repair of all components. B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of subcontractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's construction schedule. 2. Preparation of the schedule of values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems. D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste. PROJECT MANAGEMENT AND COORDINATION /10

30 1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property. 1.6 COORDINATION DRAWINGS A. The Contractor shall submit copies of the minutes of the weekly coordination meeting to the Architect and Engineer on a weekly basis. B. Coordination drawings will be prepared in a joint effort by the Contractor and its Subcontractors to avoid material and equipment installation interference as well as project delays. C. Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity. 1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable: a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components. b. Coordinate the addition of trade-specific information to the coordination drawings by multiple subcontractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review. c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, electrical systems, etc. d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation. e. Show location and size of access doors required for access to concealed dampers, valves, and other controls. f. Indicate required installation sequences. g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect and Engineer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract. D. Coordination Drawing Organization: Organize coordination drawings as follows: 1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work. PROJECT MANAGEMENT AND COORDINATION /10