8.10 ITB Fixed Price Fence Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.

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1 BoardDocs Pro Page 1 of2 Agenda Item Details Meeting Jul 09, Regular Meeting Category Subject Access Type Fiscal Impact Budgeted Budget Source 8. Consent Agenda 8.10 ITB Fixed Price Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Public Action (Consent) Yes Yes District Wide Capital Funds as Available Recommended Action Motion to approve the committee's recommendation to award ITB Fixed Price Bid to Harris Installation as the Primary Service Provider and Shalimar Industries d/b/a Shalimar as the Secondary Service provider. Public Content Request approval of the committee's recommendation to award ITB Fixed Price Bid to Harris Installation as the Primary Service Provider and Shalimar Industries d/b/a Shalimar as the Secondary Service provider, based on fixed pricing. The bid will be used on an as needed basis. Funding will be paid from District Wide Capital Funds as Available. The contract is effective July 14, 2018 through July 13, Copies of the award tabulation and the bid are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) ITB _18-18 AWARD TABULATION.pdf (4'7 KB) ITB SOLICIATION AND ADDENDUM.PDF (936 KB) Administrative Content Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7/10/2018

2 BoardDocs Pro Page 2 of2 Motion &. Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Consent item 8.35 to Discussion Agenda item 10.1 as requested by Dewey Destin. Motion by Rodney Walker, second by Tim Bryant. 7/10/2018

3 4 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. Champion SIGNED BID / SIGNED ADDENDUM Yes / Yes Yes / Yes Yes / Yes YEARS EXPERIENCE 25 Years 24 Years, 1 Month 45 Years REFERENCES City of Destin, Florida, City of Fort Walton Beach, Florida, The Trust of Public Land City of Crestview, Okaloosa County Road Dept., Okaloosa County Sheriff's Dept. Okaloosa Schools, Trees Unlimited, Emerald Grande WARRANTY STATEMENT Manufacturer's Standard Material Warranty, 12 Months Workmanship Warranty 5 Years warranty on material and labor 2 Years Parts & Labor BIDDERS PRINCIPAL PLACE OF BUSINESS Florida Florida Florida 1a Install Up To 3500 L/FT $13.85 LF $11.00 per Ft $15.00 per Ft 1b Install Greater Than 3500 L/FT $13.85 LF $10.75 per Ft $15.00 per Ft 1c End Post With Hardware $56.25 EA $52.00 $40.00 per Post 1d Corner Post With Hardware $60.50 EA $55.00 $60.00 per Post 1e Bottom Rail With Hardware $3.25 LF $3.75 per FT $3.00 per Ft 1f Install Temporary with no Top Rail. Gate and Terminal Posts to be set in Concrete, Line Posts Driven into the Ground. $9.25 LF $6.00 $12.00 per Ft 1g Install Sliding Gate up to 20 Feet $72.00 LF $40.00 per Ft $45.00 per Ft 1h Install a 3 foot Walk Thru Gate $ EA $48.00 per Ft / $ $45.00 per Ft / $ i Install a 4 foot Walk Thru Gate $ EA $39.00 per Ft / $ $45.00 per Ft / $ j Install a 5 foot Walk Thru Gate $ EA $33.00 per Ft / $ $45.00 per Ft / $ k Install a 6 foot Walk Thru Gate $ EA $36.00 per Ft / $ $45.00 per Ft / $ l Install a 10 foot Double Leaf Gate $ EA $35.00 per Ft / $45.00 per Ft / $ m Install a 12 foot Double Leaf Gate $ EA $32.00 per Ft / $ $45.00 per Ft / $ TOTAL FOR ITEMS 1a through 1m $2, $1, $1,

4 6 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. Champion 2a Install Up To 3500 L/FT $17.00 LF $12.90 $16.00 per Ft 2b Install Greater Than 3500 L/FT $17.00 LF $12.65 $16.00 per Ft 2c End Post With Hardware $83.50 EA $58.00 $80.00 per Post 2d Corner Post With Hardware $88.00 EA $60.00 $90.00 per Post 2e Middle Rail With Hardware $3.25 LF $3.50 $1.50 per Ft 2f Middle Brace With Hardware $3.75 LF $3.50 $2.00 per Ft 2g Bottom Rail With Hardware $3.25 LF $3.50 $1.50 per Ft 2h Install Temporary with no Top Rail. Gate and Terminal Posts to be set in Concrete, Line Posts Driven into the Ground. $10.50 LF $6.50 per Ft $12.00 per Ft 2i Install Sliding Gate up to 20 Feet $80.00 LF $60.00 per Ft $60.00 per Ft 2j Install a 3 foot Walk Thru Gate $ EA $68.00 per Ft / $ $60.00 per Ft / $ k Install a 4 foot Walk Thru Gate $ EA $54.00 per Ft / $ $60.00 per Ft / $ l Install a 5 foot Walk Thru Gate $ EA $45.00 per Ft / $ $60.00 Per Ft / $ m Install a 6 foot Walk Thru Gate $ EA $40.00 per Ft / $ $60.00 per Ft / $ n Install a 10 foot Double Leaf Gate $ EA $52.00 per Ft / $ $60.00 per Ft / $ o Install a 12 foot Double Leaf Gate $ EA $46.00 per Ft / $ $60.00 per Ft / $ TOTAL FOR ITEMS 2a through 2o $3, $2, $2,

5 8 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. Chamption 3a Install Up To 3500 L/FT $25.00 LF $16.50 $20.00 per Ft 3b Install Greater Than 3500 L/FT $25.00 LF $16.25 $20.00 per Ft 3c End Post With Hardware $95.00 EA $80.00 $90.00 per Ft 3d Corner Post With Hardware $ EA $90.00 $ per Post 3e Middle Rail With Hardware $3.25 LF $3.50 $2.00 per Ft 3f Middle Brace With Hardware $3.75 LF $3.50 $1.50 per Ft 3g Bottom Rail With Hardware $3.25 LF $3.50 $1.50 per Ft Install Temporary with no Top Rail. Gate and Terminal Posts to be Set in Concrete, Line Posts to be Driven into the Ground. 3h $11.50 LF $7.00 $14.00 per Ft 3i Install Sliding Gate up to 20 Feet $90.00 LF $76.00 per Ft $ per Ft 3j Install a 3 foot Walk Thru Gate $ EA $72.00 per Ft / $ $20.00 per Ft / $ k Install a 4 foot Walk Thru Gate $ EA $57.00 per Ft / $ $ per Ft / $ l Install a 5 foot Walk Thru Gate $ EA $48.00 per Ft / $ $ per Ft / $ m Install a 6 foot Walk Thru Gate $ EA $42.00 per Ft / $ $20.00 per Ft / $ n Install a 10 foot Double Leaf Gate $ EA $54.00 per Ft / $ $ per Ft / $1, o Install a 12 foot Double Leaf Gate $ EA $48.00 per Ft / $ $ per Ft / $1, TOTAL FOR ITEMS 3a through 3o $3, $2, $3,

6 10 FEET HIGH CHAIN LINK FENCE AND GATE. TO INCLUDE TOP RAIL AND ALL OTHER HARDWARE, POSTS, ETC. NOT INCLUDED BELOW. Champion 4a Install Up To 3500 L/FT $31.50 LF $25.00 $25.00 per Ft 4b Install Greater Than 3500 L/FT $31.50 LF $24.75 $25.00 per Ft 4c End Post With Hardware $ EA $82.00 $ per Post 4d Corner Post With Hardware $ EA $85.00 $ per Post 4e Middle Rail With Hardware $3.25 LF $3.50 per Ft $3.00 per Post 4f Middle Brace With Hardware $3.75 LF $3.50 per Ft $3.00 per Post 4g Bottom Rail With Hardware $3.25 LF $3.50 per Ft $3.00 per Post 4h Install Temporary with no Top Rail. Gate and Terminal Posts to be Set in Concrete, Line Posts to be Driven into the Ground. $13.25 LF $7.00 per Ft $12.00 per Ft 4i Install Sliding Gate up to 20 Feet $ LF $ per Ft $ per Ft 4j Install a 3 foot Walk Thru Gate $ EA $70.00 per Ft / $ $20.00 per Ft / $ k Install a 4 foot Walk Thru Gate $ EA $55.00 per Ft / $ $ per Ft / $ l Install a 5 foot Walk Thru Gate $ EA $38.00 per Ft / $ $ per Ft / $ m Install a 6 foot Walk Thru Gate $ EA $40.00 per Ft / $ $20.00 per Ft / $ n Install a 10 foot Double Leaf Gate $1, EA $55.00 per Ft / $ $ per Ft / $1, o Install a 12 foot Double Leaf Gate $1, EA $48.00 per Ft / $ $ per Ft / $1, TOTAL FOR ITEMS 4a through 4o $4, $2, $3,

7 INSTALLATION OR REPAIR OF CHAIN LINK FENCING-RELATED WORK Champion 5a and Post Removal including concrete footing $7.00 LF $5.00 $10.00 per Ft 5b Tie into and existing fence $36.00 EA $32.00 $10.00 per Post 5c Install free standing terminal posts $50.00 EA $65.00 $20.00 per Post 5d Installation of Post Through Asphalt $55.00 EA $12.00 $40.00 per Post 5e Installation of post through concrete, with top finished to match existing concrete OCSB inspections for the post holes and final installation of the fence required. $58.00 EA $14.00 $40.00 per Post 5f Install Top Rail on Existing $4.25 LF $3.75 $3.00 per Ft 5g Set-up Cost per Job - For Repairs Only $72.50 EA $0.00 $50.00 per Job 5h Repairs of Fencing, Regardless of Height $18.00 LF $15.00 $20.00 per Ft 5i Replace Hinge Attachments $36.00 EA $40.00 $10.00 per Hinge 5j Repair or Replace Top Rail $4.75 LF $3.75 $5.00 per Ft 5k Repair or Replace Middle Rail $4.75 LF $3.75 $5.00 per Ft 5l Repair or Replace Bottom Rail $4.75 LF $3.75 $5.00 per Ft 5m Replace Broken Posts $48.50 EA $42.00 $40.00 per Post 5n Straighten Posts $12.00 EA $10.00 $20.00 per Post 5o Hog Ring Bottom Wire $1.00 EA $1.25 $1.50 per Ft 5p Replace Bottom Wire $1.40 LF $1.95 $1.50 per Ft 5q Open for Access or Portable Moves $10.00 LF $6.00 $15.00 per Ft Close fence after work has been completed or portable has been moved. Posts may be sleeved $12.00 LF $8.00 5r with an inside post, minimum of 5 Feet in Height. $15.00 per Ft 5s Trip Charge for Unforeseen Repairs $25.00 EA $0.00 $50.00 per Trip TOTAL FOR ITEMS 5a through 5s $ $ $ TOTAL FOR ITEMS 1a through 5s $15, $8, $12,

8 TABULATION AND RECOMENDATION FOR ITB FIXED PRICE FENCE - OPEINING DATE AND TIME: 6/18/15 2:00PM CT Champion BIDDERS Shalimar Ind. LLC, dba Shalimar ITEM NUMBER ITEM DESCRIPTION UNIT BID PRICE UNIT BID PRICE UNIT BID PRICE 1 4 Feet High Chain Link and Gate $2, $1, $1, Feet High Chain Link and Gate $3, $2, $2, Feet High Chain Link and Gate $3, $2, $3, Feet High Chain Link and Gate $4, $2, $3, Installation or Repair of Chain Link Fencing-Related Work $ $ $ Total Bid Price $15, $8, $12, Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any are hereby rejected as late. BIDDERS WHO BID "NO BID: NONE NON-RESPONSIVE BIDDERS: NONE RECOMMENDATION FOR AWARD COMMITTEE: Steve Bolton, Director-Facilities Planning and Maintenance Tom Cox, Building Official-Facilities Planning and Maintenance Bill Smith, Specialist-Custodial Services Department Basis of Award: Multiple award all or none to the overall lowest responsive and responsible bidder, that complies with all provisions of this solicitation. Bidders are required to bid all items in order to be considered for award. The District anticipates making award on the basis of a primary (low bid) and a secondary (next lowest bid) service provider(s). The primary service provider shall be utilized first. If the primary service provider is not able to respond and/or complete an order within specified requirements, the secondary service provider shall be utilized. Should the secondary service provider be unable to responds and/or complete a purchase within the necessary timeframe, the district reserves the right to acquire the goods specified herein from any other source or via any other procurement method deemed by the School Board of Okaloosa County to be in its best interest. The Board reserves the right to waive any informality, to make mathematical correction to error/s in any bid, waive any minor irregularity or technicality in bids received or to reject all bids and re-advertise, with either the identical or revised specifications. After bids are opened and tabulated, the Board reserves the right to delete any item(s) listed herein that in its judgment will be in the best interest of the School District of Okaloosa County. Recommendation for Award: Committee recommends award to the lowest responsive and responsible bidder that complies with all provisions of this solicitation to Harris Installation as the Primary Service Provider (low bid) and as the Secondary Service Provider (next lowest bid). This Contract is for a three (3) year period commencing on or around July 14, The normal ending date for this contract shall be July 13, FUNDING: District Wide Capital Funds as Made Available. "FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN FLORIDA STATUTES (3) SHALL CONSTITUTE A WAIVER OF PROCEEDING UNDER CHAPTER 120, FLORIDA STATUTES" POSTED: 6/18/2018 9:06AM CT