DREW UNIVERSITY SPECIFICATIONS ARCHITECTURAL & M.E.P. HALL OF SCIENCES LABORATORY 129 AND 133 RENOVATION. 36 Madison Avenue Madison, New Jersey

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1 SPECIFICATIONS ARCHITECTURAL & M.E.P. DREW UNIVERSITY HALL OF SCIENCES LABORATORY 129 AND 133 RENOVATION 36 Madison Avenue Madison, New Jersey NK Project # ISSUED FOR REVIEW March 09, Washington Street, Morristown NJ The Woolworth Building, 233 Broadway Suite 2150, New York NY

2 PART 1 GENERAL DOCUMENTS PROJECT INDEX DIVISION 00 BIDDING AND CONTRACT DOCUMENTS (By Owner) DIVISION 01 GENERAL REQUIREMENTS Section Summary Alternates Substitution Procedures Contract Modification Procedures Payment Procedures Project Management and Coordination Requests for Interpretation Construction Progress Documentation Submittal Procedures Quality Requirements Temporary Facilities and Controls Product Requirements Execution Construction Waste Management and Disposal Closeout Procedures Operation and Maintenance Data Project Record Documents Demonstration and Training PART 2 TECHNICAL SPECIFICATIONS DIVISION 02 EXISTING CONDITIONS (Not Used) DIVISION 03 CONCRETE Section Gypsum Cement Underlayment DIVISON 04 MASONRY (Not Used) DIVISION 05 METALS Section Metal Fabrication DIVISION 06 WOOD, PLASTICS, AND COMPOSITES Section Miscellaneous Rough Carpentry DIVISION 07 THERMAL AND MOISTURE PROTECTION Section Styrene-Butadiene-Styrene (SBS) Modified Bituminous Membrane Roofing Roof Accessories Penetration Firestopping Joint Firestopping Joint Sealants Acoustical Joint Sealants INDEX - 1

3 DIVISION 08 OPENINGS Section Hollow Metal Frames Flush Wood Doors Access Doors and Frames Door Hardware Glazing DIVISION 09 FINISHES Section Non-Structural Metal Framing Gypsum Board Acoustical Tile Ceilings Resilient Base and Accessories Resilient Sheet Flooring Interior Painting DIVISION 10 SPECIALTIES Section Visual Display Units DIVISION 11 EQUIPMENT Section Projection Screens Laboratory Equipment Laboratory Fume Hoods Service Fittings and Accessories DIVISION 12 FURNISHINGS Section Wood Laboratory Casework DIVISION 13 SPECIAL CONSTRUCTION (Not Used) DIVISION 14 CONVEYING EQUIPMENT (Not Used) DIVISIONS 20 through 28, MECHANICAL & ELECTRICAL (Not Used) Specifications for these sections can be found on drawings SITE WORK SECTIONS (Not Used) END OF INDEX INDEX - 2

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5 SECTION SUMMARY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section Includes: 1. Project information. 2. Work covered by Contract Documents. 3. Phased construction. 4. Work by Owner. 5. Work under separate contracts. 6. Owner-furnished products. 7. Access to site. 8. Coordination with occupants. 9. Work restrictions. 10. Specification and drawing conventions. 11. Miscellaneous provisions. B. Related Requirements: 1. Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities. 1.3 PROJECT INFORMATION 1.4 WORK COVERED BY CONTRACT DOCUMENTS A. The Work of Project is defined by the Contract Documents and consists of the following: 1. The Project consists of the interior fit-out of two laboratories of approximately xxxx s.f. together with mechanical and electrical work required by the Contract Documents. B. Type of Contract: 1. Project will be constructed under a single prime contract. SUMMARY

6 1.5 DEFINITIONS A. A substantial amount of specification language constitutes definitions for terms found in other contract documents, including drawings, which must be recognized as diagrammatic in nature and not completely descriptive of requirements indicated thereon. Certain terms used in contract documents are defined generally in this article. Definitions and explanations of this section are not necessarily either complete or exclusive, but are general for the work to the extent not stated more explicitly in another provision of contract documents. B. General requirements apply to the entire work of the Contract and, where so indicated, to other elements which are included in the project. C. Where the term Architect is used this shall designate the firm of: Nadaskay Kopelson Architects 95 Washington Street Morristown, NJ D. The term indicated is a cross reference to details, notes or schedules on the Drawings, to other paragraphs or schedules in the Specifications, and to similar means of recording requirements in the Contract Documents. Where terms such as shown, noted, indicated, it is for the purpose of helping to locate a cross reference, and no limitation of location is intended, except as specifically noted. E. Where not otherwise explained, terms such as directed, requested, authorized, selected, approved, required, accepted, and permitted mean directed by Architect, requested by Architect, etc. However, no such implied meaning will be interpreted to extend Architect s responsibility into the Contractor s area of construction supervision. F. Where used in conjunction with Architect s response to submittals, requests, applications, inquiries, reports and claims by the Contractor, the meaning of the term approved will be held to limitations of the Architect s responsibilities and duties as specified in the General and Supplementary Conditions. In no case will approval by the Architect be interpreted as a release of Contractor from responsibilities to fulfill requirements of the Contract documents. G. Whenever the words or approved equal are used it shall be understood to indicate that the Architect will entertain substitutions for the product and/or manufacturer named in the Specifications. Contractor shall redesign any associated mechanical, electrical or plumbing items at no additional cost to the project if the substitute is accepted. It shall be further understood that the judgment of equality rests solely with the Architect. Equipment, products, materials, etc. will be judged on the following basis: 1. Ability to fit into space provided. 2. Quality. 3. Serviceability 4. Aesthetics 5. Availability of finishes 6. Workmanship 7. Economy of operation SUMMARY

7 8. Suitability for purpose intended H. The project site is the space available to the Contractor for performance of the Work, either exclusively or in conjunction with others performing other work as part of the Project. The extent of the project site is shown on the Drawings, and may or may not be identical with description of the land upon which the project is to be built. I. Except as otherwise defined in greater detail, the term furnish is used to mean supply and deliver to project site, ready for unloading, upacking, assembly, installation, etc., as applicable in each instance. J. Except as otherwise defined in greater detail, the term install is used to describe operations at project site including unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning and similar operations, as applicable in each instance. K. Except as otherwise defined in greater detail, the term provide means furnish and install, complete and ready for intended use, as applicable in each instance. L. An installer is the entity, person or firm, engaged by the Contractor or his subcontractor or subsubcontractor for the performance of a particular unit of work at the project site, including installation, erection, application and similar required operations. It is required that such installers be experts in operations they are engaged to perform. M. The testing laboratory is an independent entity engaged to perform specific inspections or tests of the work, either at project site or elsewhere; and to report and interpret results of those inspections or tests. N. Where the works such as The Contractor shall and similar words are omitted, the sentence structure shall be considered to include such words since the Specifications are directional in nature, indicating work to be performed by the Contractor. O. The term Subcontractor is used hereinafter only to delineate the work of the various trades. The term Subcontractor shall not be construed as a firm direction to subcontract a particular Section of the Work. P. Piping includes, in addition to pipe, all fittings, valves, hangers, and other accessories related to such piping. Q. Concealed means hidden from sight as in chases, furred spaces, shafts, hung ceilings, or embedded in construction. R. Exposed means not concealed as defined above. Work in trenches, crawl spaces, and tunnels shall be considered exposed unless otherwise specifically noted. S. Damage: Any sort of deterioration whether due to weather, normal wear and tear, accident, or abuse, resulting in soiling, marring, breakage, corrosion, rotting, or impairment of function. SUMMARY

8 1.6 KNOWLEDGE OF CONTRACT REQUIREMENTS A. The Contractor and his subcontractors, Sub-subcontractors and materialmen shall consult in detail the General Conditions, Supplementary Conditions, all Divisions and Sections of the Specifications, all Drawings and all Addenda for instructions and requirements pertaining to the Work, and at this and their cost, shall provide all labor, materials, equipment and services necessary to furnish, install and complete the work in strict conformance with all provisions thereof. B. The Contractor will be held to have examined the site of the Work prior to submitting his proposal and informed himself, his Subcontractors, Sub-subcontractors and materialmen of all existing conditions affecting the execution of the work. C. The Contractor will be held to have examined the Contract Documents, and Modifications thereto, as they may affect subdivisions of the work and informed himself, his Subcontractors, Sub-subcontractors and materialmen of all conditions thereof affecting the execution of the Work. D. The Contractor will be held to be thoroughly familiar with all conditions affecting labor in the neighborhood of the Project including, but not limited to, Union rules, Department of Labor rules, incentive pay, procurement, living and commuting conditions and to have informed his Subcontractors and Sub-subcontractors thereof. E. The Specifications and Drawings shall be considered as a whole and shall not be separated during the bidding or construction period. Division of specifications into Divisions and Sections is solely for organization and is not intended to define trade responsibilities, unless specifically stated. The Contractor shall be responsible for all work and, if he divides the Drawings or Specifications for use of subcontracts and material suppliers, he does so at his own risk. 1.7 MATERIALS A. Provide products complete with accessories, trim, finish, safety guards, mounting brackets, and other devices and details needed for a complete installation and the intended use and effect, whether specified and/or shown, or not. B. Standard Products: Where available, provide standard products of types that have been produced and used successfully in similar situations on other projects. C. Comply with manufacturer s instructions and recommendations for installation of products in the applications indicated. Anchor each product securely in place, accurately located and aligned with other Work. SUMMARY

9 1.8 STANDARDS A. Whenever a material, article, or piece of equipment is specified by reference to a governmental, trade association or similar standard, it shall comply with the requirements of the latest publication thereof and amendments thereto in effect on the bid date. B. Applicable standards of construction industry have same force and effect, and are made a part of Contract Documents by reference, as if copied directly into Contract documents, or as if published copies were bound herewith. C. Where compliance with 2 or more industry standards or sets of requirements is specified, and overlapping of those different standards or requirements establishes different or conflicting minimums or levels of quality, the most stringent requirement, which is generally recognized to be also most costly, is intended and will be enforced, unless specifically detailed language written into the Contract Documents clearly indicates that a less stringent requirement is to be fulfilled. Refer apparently equal but different requirements, and uncertainties as to which level of quality is more stringent, to Architect for a decision before proceeding. Except for overlapping or conflicting requirements, where more than one set of requirements are specified for a particular unit of work, option is intended to be Contractor s regardless of whether specifically indicated as such. D. Reference standards referenced directly in Contract Documents or by governing regulations have precedence over nonreference standards which are recognized in industry for applicability to work. 1.9 REGULATIONS AND CODES A. Work shall be in accordance with the latest applicable requirements, regulations and codes WORK BY OWNER A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner. Work includes but is not limited to Audio Visual terminations and installations, security terminations and installations, and door hardware OWNER-FURNISHED PRODUCTS A. Owner will furnish products indicated. The Work includes receiving, unloading, handling, storing, protecting, and installing Owner-furnished products and making building services connections. B. Owner-Furnished Products: 1. The Owner will contract with a vendor to provide and install furniture. The Contractor shall allow free access to the jobsite and building for the furniture vendors installers. SUMMARY

10 Conduct a walk-through of the building with furniture installer and FDU project manager in order to identify and document defects in building finishes. Damage to project occurring during furniture installation shall be repaired by the G.C. and paid for by the furniture installer ACCESS TO SITE A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. B. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated. 1. Driveways, Walkways and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. a. Schedule deliveries to minimize use of driveways and entrances by construction operations. b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site. C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations. D. Project may be staged on site COORDINATION WITH OCCUPANTS A. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated. 1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction. 2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations WORK RESTRICTIONS A. Work Restrictions, General: Comply with restrictions on construction operations. SUMMARY

11 1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction. B. On-Site Work Hours: Limit work in the existing building to normal business working hours Monday through Friday, unless otherwise indicated. 1. Weekend Hours: As approved in advance by Owner and in conformance with local ordinance. 2. Early Morning Hours: As approved in advance by Owner and in conformance with local ordinance. 3. Hours for Utility Shutdowns: As approved in advance by Owner. 4. Hours for Core Drilling: Midnight to 8:00 a.m. unless otherwise approved by the Owner. C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated: 1. Notify Owner not less than three days in advance of proposed utility interruptions. 2. Obtain Owner's written permission before proceeding with utility interruptions. 3. Utilities include, but are not limited to: Water, power, gas services, mechanical, sprinkler, and fire alarm. D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner. 1. Notify Owner not less than two days in advance of proposed disruptive operations. 2. Obtain Owner's written permission before proceeding with disruptive operations. E. Hot Work: Any hot work will require 3 day notification. This will require a fire watch, coordinated through public safety. F. Sprinkler and Fire Alarm Work: Sprinkler and fire alarm will require 3 day notification to Drew University s Facility for coordination with vendor. This will require a fire watch, coordinated through public safety. G. Obtain Owner's written permission before proceeding with utility interruptions. H. Controlled Substances: Use of tobacco products and other controlled substances within the existing building is not permitted SPECIFICATION AND DRAWING CONVENTIONS A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: SUMMARY

12 1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. 2. Specification requirements are to be performed by Contractor unless specifically stated otherwise. B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications. C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products: 1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections. 2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings CONTRACT DOCUMENTS INFORMATION A. The Contract Documents are prepared in accordance with available information as to existing conditions and locations. If, during construction, conditions are revealed at variance with the Contract Documents, notify the Architect immediately so that supplementary instructions may be issued. B. The Specifications determine the kinds and methods of installation of the various materials, the Drawings establish the quantities, dimensions and details of materials, the schedules on the Drawings, give the location, type and extent of the materials. C. In case of any discrepancy between the various Drawings, or between various parts of the Specifications or between Drawings and specifications, the matter shall immediately be submitted to the Architect and for Contractual purposes, the most expensive condition shall apply. D. Dimensions given on the Drawings govern scale measurements and large scale drawings govern small scale drawings, except as to anything omitted unless such omission is expressly noted on the larger scale drawings. E. The techniques or methods of specifying to record requirements varies throughout text, and may include prescriptive, open generic/descriptive, compliance with standards, performance, proprietary, or a combination of these. The method used for specifying one unit or work has no bearing on requirements for another unit or work. F. Whenever a material, article or piece of equipment is referred to in the singular number in the Contract Documents, it shall be the same as referring to it in the plural. As many such materials, articles or pieces of equipment shall be provided as are required to complete the Work. SUMMARY

13 PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION SUMMARY

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15 SECTION SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for substitutions. B. Related Requirements: 1. Section "Alternates" for products selected under an alternate. 2. Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers. 1.3 DEFINITIONS A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor. 1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms. 2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner. 1.4 ACTION SUBMITTALS A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Substitution Request Form: Use CSI Form 13.1A. 2. Documentation: Show compliance with requirements for substitutions and the following, as applicable: a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable. SUBSTITUTION PROCEDURES

16 b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution. c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified. d. Product Data, including drawings and descriptions of products and fabrication and installation procedures. e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners. h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated. i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES. j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated. m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results. 3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor through Construction Manager of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later. a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work. b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated. B. Substitutions may be permitted by the Architect, if, in his opinion, the requirements of the proposed substitution comply with the requirements specified for the material, article or piece of equipment; however, the Architect is not required to permit substitutions pursuant to the case of Whitten Corporation vs. Massachusetts, April 12, 1974, affirmed by the Federal First Circuit Court, December 14, SUBSTITUTION PROCEDURES

17 C. The Architect has no obligation, after award of contract, to consider any brand other than those named in the Contract Documents. However, the Contractor may submit substitutes to the Architect for review, fully documented and certified, and accompanied by his proposal for a deduction in the Contract Sum. D. Contractors request for substitutions will be received and considered when extensive revisions to Contract Documents are not required and changes are in keeping with general intent of Contract Documents; when timely, fully documented to show compliance with all aspects of the specified item and properly submitted; and when one or more of the following conditions is satisfied, all as judged by Architect. Otherwise, requests will be returned without action except to record noncompliance with these requirements. 1. Where request is directly related to an or approved equal clause or other language of same effect in contract documents. 2. Where required product, material or method cannot be provided within Contract Time, but not as a result of Contractors failure to pursue the work promptly or coordinate various activities properly. 3. Where required product, material or method cannot be provided in a manner which is compatible with other materials of the work, or cannot be properly coordinated there within, or cannot be warranted (guaranteed) as required, or cannot be used without adversely affecting Owners insurance coverage on completed work, or will encounter other substantial noncompliance which are not possible to otherwise overcome except by making requested substitution, which Contractor thereby certifies to overcome such incompatibility or other noncompliance as claimed. 4. Where required product, material or method cannot receive required approval by a governing authority, and requested substitution can be so approved. 5. Where substantial advantage is offered Owner, in terms of cost, time or other valuable considerations, after deducting offsetting responsibilities Owner may be required to bear, including additional compensation to Architect for redesign and evaluation services, increased cost of other work by Owner or separate Contractors, and similarly considerations. 6. Substitutions will be allowed for equipment or materials no longer manufactured. E. Contractors submittal of, and Architects acceptance of, shop drawings, product data or samples which indicate work not complying with requirements of Contract Documents, does not constitute an acceptable and valid request for, nor approval of, a substitution. 1.5 QUALITY ASSURANCE A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers. SUBSTITUTION PROCEDURES

18 1.6 PROCEDURES A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions. PART 2 - PRODUCTS 2.1 SUBSTITUTIONS A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements: a. Requested substitution is consistent with the Contract Documents and will produce indicated results. b. Substitution request is fully documented and properly submitted. c. Requested substitution will not adversely affect Contractor's construction schedule. d. Requested substitution has received necessary approvals of authorities having jurisdiction. e. Requested substitution is compatible with other portions of the Work. f. Requested substitution has been coordinated with other portions of the Work. g. Requested substitution provides specified warranty. h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved. B. Substitutions for Convenience: Not allowed unless otherwise indicated. C. Substitutions for Convenience: Architect will consider requests for substitution if received within 10 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of Architect. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements: a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations. SUBSTITUTION PROCEDURES

19 b. Requested substitution does not require extensive revisions to the Contract Documents. c. Requested substitution is consistent with the Contract Documents and will produce indicated results. d. Substitution request is fully documented and properly submitted. e. Requested substitution will not adversely affect Contractor's construction schedule. f. Requested substitution has received necessary approvals of authorities having jurisdiction. g. Requested substitution is compatible with other portions of the Work. h. Requested substitution has been coordinated with other portions of the Work. i. Requested substitution provides specified warranty. j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved. PART 3 - EXECUTION (Not Used) END OF SECTION SUBSTITUTION PROCEDURES

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21 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for handling and processing Contract modifications. B. Related Requirements: 1. Section "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on the Architects "Architect's Supplemental Instructions" form. 1.4 CONTRACTOR INITIATED PROPOSAL REQUESTS A. If latent or Changed conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to Architect 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. CONTRACT MODIFICATION PROCEDURES

22 6. Comply with requirements in Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified. 7. Proposal Request Form: Per Owner Agreement. 1.5 CHANGE REQUESTS A. Change Requests: Architect may issue a Change Request. Change Request instructs the Contractor to prepare pricing for the described change of work and is not a directive to proceed with the work. Upon review of the proposal, the Architect and Owner will determine if the work will be accepted as a change to the Contract Documents. 1. Work Change Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change. 2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. 3. Construction Change Request contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. 1.6 CHANGE DIRECTIVES A. Change Directive: Architect may issue a Change Directive on Architects Change Directive form provided on request. Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. 1.7 CHANGE ORDER PROCEDURES A. On Owner's approval of a Work Changes Proposal Request, Contractor will submit Change Order per the Contractor/Owner Agreement. CONTRACT MODIFICATION PROCEDURES

23 PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION CONTRACT MODIFICATION PROCEDURES

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25 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment. B. Related Requirements: 1. Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. 1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following: a. Application for Payment forms with continuation sheets. b. Submittal schedule. c. Items required to be indicated as separate activities in Contractor's construction schedule. 2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment. B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section. PAYMENT PROCEDURES

26 1. Identification: Include the following Project identification on the schedule of values: a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal. 2. Arrange schedule of values consistent with format of AIA Document G Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Name of subcontractor. d. Name of manufacturer or fabricator. e. Name of supplier. f. Change Orders (numbers) that affect value. g. Dollar value of the following, as a percentage of the Contract Sum to nearest onehundredth percent, adjusted to total 100 percent. 1) Labor. 2) Materials. 3) Equipment. 4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum. a. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount. 5. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance. 7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work. 8. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. PAYMENT PROCEDURES

27 a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option. 9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement. 1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect. C. Application for Payment Forms: Submit as per Contractor/Owner Agreement. D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made. 2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment. 3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. 4. Indicate separate amounts for work being carried out under Owner-requested project acceleration. E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site. 1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials. 2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials. PAYMENT PROCEDURES

28 3. Provide summary documentation for stored materials indicating the following: a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment. b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment. c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment. F. Transmittal: Submit as per the Contractor/Owner Agreement. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit conditional final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner. H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit conditional final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien. 5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner. I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of values. 3. Sustainable design submittal for project materials cost data. 4. Contractor's construction schedule (preliminary if not final). PAYMENT PROCEDURES

29 5. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor. 6. Products list (preliminary if not final). 7. Sustainable design action plans. 8. Schedule of unit prices. 9. Submittal schedule (preliminary if not final). 10. List of Contractor's staff assignments. 11. List of Contractor's principal consultants. 12. Copies of building permits. 13. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work. 14. Initial progress report. 15. Report of preconstruction conference. J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work. K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. Evidence that claims have been settled. 5. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. 6. Final liquidated damages settlement statement. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION PAYMENT PROCEDURES

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31 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General coordination procedures. 2. Coordination drawings. 3. Project Web site. 4. Project meetings. B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor. C. Related Requirements: 1. Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points. 2. Section "Closeout Procedures" for coordinating closeout of the Contract. 1.3 DEFINITIONS A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents. 1.4 INFORMATIONAL SUBMITTALS A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form: 1. Name, address, and telephone number of entity performing subcontract or supplying products. 2. Number and title of related Specification Section(s) covered by subcontract. 3. Drawing number and detail references, as appropriate, covered by subcontract. PROJECT MANAGEMENT AND COORDINATION

32 B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project. 1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times. 1.5 GENERAL COORDINATION PROCEDURES A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's construction schedule. 2. Preparation of the schedule of values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems. PROJECT MANAGEMENT AND COORDINATION