F ACILITIES M ANAGEMENT D ESIGN A ND C ONSTRUCTION

Transcription

1 TO: SUBJECT: DAT 10/01/2018 OFFICE OF THE CHIEF OPERATING OFFICER KIM BROWN, EXECUTIVE ASSISTANT TO THE CHIEF OPERATING OFFICER, LT. GENERAL RONALD BURGESS MONTHLY CLIENT PROJECT REPORT F ACILITIES M ANAGEMENT D ESIGN A ND C ONSTRUCTION M E M O R A N D U M Please find attached this month s report for all projects related to your office that are currently being managed by Facilities Management. If you have any questions or comments about these reports or any of the projects contained therein, please let us know. Dan Berry Program Manager, and Construction (334) berrycd@auburn.edu ADDITIONAL INFORMATION: For the purposes of this report, the CHIEF OPERATING OFFICER client group currently includes the following offices: Office of the Chief Operating Officer, Vice President for Business & Finance and CFO, and AVP Human Resources. However, separate reports are issued for Facilities Management, Risk Management, and the AU Hotel and Dixon Conference Center through the College of Human Sciences. If you need to submit a new project request, the Form (PIF) is available through our website as follows: For reference, below are the primary contacts for each directorate within Facilities Management: FACILITIES MGMT ADMINISTRATION: FAC MGMT COMMUNICATIONS & MKTG: FAC MGMT SAFETY MANAGEMENT: FAC MGMT FINANCIAL SERVICES: FAC MGMT INFORMATION TECHNOLOGY: UNIVERSITY ARCHITECT (OUA): CAPITAL PROJECTS: CAMPUS PLANNING & SPACE MGMT: DESIGN AND CONSTRUCTION: UNIVERSITY ENGINEER: DESIGN SERVICES (DES): CONSTRUCTION MGMT (CM): PROJECT SUPPORT: FACILITIES OPERATIONS: MAINTENANC IN-HOUSE CONSTRUCTION (IHC): UTILITIES & ENERGY MGMT: CAMPUS SERVICES: DAN KING (Assoc. VP, Facilities Mgmt), and Gina Mann (exec. support asst.) Martha Gentry (manager) Margaret Smith (manager) Bob Moseley (director), and Zilun Fan (accountant III) Shanda Foster (manager) SIMON YENDLE (Univ. Architect), and Noelle Wills (coordinator, FM AVP/OUA) Simon Yendle (interim director) Richard Guether (director) SCOTT FULLER (executive director), and Susan Miller (coordinator, D&C Admin) Mark Aderholdt (University Engineer), and Nolan Yon (FCA program mngr.) Mickey Allen (director), Matt Wagner (asst-director), Bob Hix (asst-director), and Vanessa Kleypas (coordinator, D&C) Wendy Peacock (asst-director) Walker Davis (chief estimator) RON BOOTH (executive director), and Anne Wilbourne (coordinator, FAC OPS) Dan Whatley (director), and Bruce Arnold (asst-director) Hank Moreman (manager) Ken Martin (director), and Malcolm Dailey (asst-director) Dee Sneed (director), Vic Walker (asst-dir.), and Burl Sumlin (dir., Event Ctr. Facilities)

2 denotes "Client Priority s" Client s (by Phase) CHIEF OPERATING OFFICER Total s: 16 PROGR.: 3 CONSTR.: 4 HOLD_SCOP 0 PROGRAMMING Num Name Total s: $20,830,930 DESIGN: 3 CLOSEOUT: 6 HOLD: 0 3 s = Baseline = Estimated = Actual D: Benjamin Burmester Corley Building & BERL - Parking & Vehicular Access Improvements Status: SCOPING 7/24/18 8/29/18 8/29/ D: Sarah Rakestraw Samford Hall - 1st Floor, New Furnishings For COO Offices Status: ORIG BUDGET APPR 8/15/18 10/2/18 9/26/18 9/26/18 10/30/18 9/28/18 11/13/18 10/2/18 1/18/19 11/28/18 1/18/19 11/28/18 9/21/18 Sarah Rakestraw : $ project funded Schedule: On schedule- estimating 8 weeks from time PO executed for installation schedule Current task: approval routing, setting up project FOAP Next step: Order furniture and schedule installation D: George Reese 9/24/18 George Reese East Glenn Administrative Complex - Renovate HR Space For Improved Utilization Status: SCOPING :TBD Schedule: TBD Current step: Developing scope documents for IHC. Next step Develop budget 9/4/18 10/12/18 10/12/18 October 1, of 4

3 denotes "Client Priority s" Client s (by Phase) CHIEF OPERATING OFFICER Total s: 16 PROGR.: 3 CONSTR.: 4 HOLD_SCOP 0 Total s: $20,830,930 DESIGN: 3 CLOSEOUT: 6 HOLD: 0 DESIGN 3 s = Baseline = Estimated = Actual Num Name D: Benjamin Burmester 7/2/18 Benjamin Burmester Campus Wide - Transportation Mode Survey For FY18 Status: STUDY 7/7/17 $12,000 Schedule: will not be executed by Facilities Management. : N/A Next Steps: Turn project over to Office of Sustainability if they would like to execute for STARS reporting Comments: N/A D: Benjamin Burmester 8/29/18 Benjamin Burmester Campus Wide - Parking & Transportation Demand Management Master Plan Status: STUDY 10/10/17 $215,000 Schedule: on schedule working for a full project completion Dec : On. Next Steps: Work session set for 9/12 with Parking Services, Tiger Transit, Facilities Management and consultant team to review potential recommendation options that could be communicated to administration Comments: Existing Conditions and Needs Assessment drafts complete D: David Baker AU Regional Airport - South Apron, Install 2 Light Fixtures On Existing Fuel Farm Sign Status: CONST CONTR Still waiting on PO so that NTP can be issued. 7/31/18 9/6/18 9/6/18 $8,418 CONSTRUCTION 4 s = Baseline = Estimated = Actual Num Name D: Nicholas Blair Nicholas Blair 9/26/18 Nicholas Blair Campus Wide - Implement FoPark System For Various Parking Areas (Phase II) 9/20/17 6/12/18 6/12/18 6/12/18 $90,010 6/12/18 6/12/18 6/12/18 6/12/18 6/12/18 6/12/18 7/31/18 8/23/18 8/23/18 : Additional budget change is in development for next JOC task order to do Arena Parking lot. Schedule: JOC task order to ETI awarded 8-22 for installation of parking lot cameras. Installation for the next set of cameras has been tentatively planned starting Oct 15th utilizing another task order to ETI. Current Task: change in development for next task order. Next Step: submittal to client. 11/21/18 11/21/18 October 1, of 4

4 denotes "Client Priority s" Client s (by Phase) CHIEF OPERATING OFFICER Total s: 16 PROGR.: 3 CONSTR.: 4 HOLD_SCOP 0 Total s: $20,830,930 DESIGN: 3 CLOSEOUT: 6 HOLD: 0 CONSTRUCTION 4 s = Baseline = Estimated = Actual Num Name D: Lauren Brock Lauren Brock 9/17/18 Lauren Brock AU Regional Airport - Maintenance Hangar, New Furnishings & Equipment Status: PURCHASING : In budget; $57,000 Schedule: On schedule Current task: Waiting on direction from Gregory on purchasing additional items as requested. Next Step: Install new items, if needed. Closeout project. 9/25/17 11/30/17 11/16/17 11/16/17 $57,110 11/16/17 11/16/17 11/16/17 11/28/17 11/28/17 11/28/17 2/28/18 3/22/18 3/22/18 2/28/18 3/22/18 3/22/ D: William Maffett James Walley 9/26/18 James Walley South College Street - New Parking Deck 2/14/18 3/26/18 $15,900,000 5/31/18 6/28/18 7/16/18 7/16/18 7/16/18 SCHEDUL The project is on schedule. The initial Phase was completed two weeks early. Phase 2 will not start until after last home football game. BUDGET: The project is within budget. CURRENT STATUS: Drilled piers are complete. The spoils from the drilled piers has been deemed unsuitable and will need to be hauled off and suitable fill from the borrow pit will be used to get the pad up to grade. Re-bar is on site and being tied. NEXT STEP: Concrete foundations getting ready to start now that the pier work is complete and building pad is complete. 5/12/19 5/12/ D: Sarah Rakestraw 9/21/18 Foy Hall & Mary Martin Hall - Relocation Of Tiger Card Ops & Auxiliary Enterprises Support Wrapping up final electrical scope and preparing to move client into space. 7/23/18 8/28/18 8/28/18 $47,658 8/1/18 8/1/18 8/1/18 8/24/18 8/24/18 8/24/18 9/28/18 9/28/18 CLOSEOUT 6 s = Baseline = Estimated = Actual Num Name D: Contina Mccall 4/12/18 Mary Martin Hall - 1st Floor, Renovate Space For Use By University Scholarships 3/6/15 5/9/16 5/9/16 5/9/16 $563,584 10/3/16 10/6/16 10/6/16 is being left open to deal with warranty issues since the contractor is no longer available. This is being done for customer service. 11/8/16 11/10/16 11/10/16 1/30/17 1/30/17 1/30/17 9/15/17 9/15/17 9/15/17 October 1, of 4

5 denotes "Client Priority s" Client s (by Phase) CHIEF OPERATING OFFICER Total s: 16 PROGR.: 3 CONSTR.: 4 HOLD_SCOP 0 Total s: $20,830,930 DESIGN: 3 CLOSEOUT: 6 HOLD: 0 CLOSEOUT 6 s = Baseline = Estimated = Actual Num Name D: Contina Mccall 4/12/18 Mary Martin Hall - Stairway Renovations & Improvements is on schedule for closeout. 8/25/15 2/12/16 2/12/16 2/12/16 $297,796 9/7/16 10/6/16 10/6/16 10/4/16 11/10/16 11/10/16 1/30/17 1/30/17 1/30/17 6/29/17 1/12/18 1/5/ D: Nicholas Blair 8/24/18 AU Regional Airport - Entrance Rd, Repair Curb & Retaining Wall Making final repairs to the irrigation system so that the project can be financially closed. 1/8/16 3/29/16 3/29/16 3/29/16 $1,743,104 9/4/17 9/4/17 9/4/17 10/17/17 10/17/17 10/17/17 12/4/17 12/4/17 12/4/17 4/19/18 4/19/18 4/19/ D: Simon Yendle 8/24/18 AU Regional Airport - South Apron, New Maintenance Hangar Hangar is occupied and in use. Working on financially closing this project. 6/23/16 3/29/16 10/6/16 $1,700,000 7/21/17 2/24/17 8/1/17 4/27/17 6/7/17 6/7/17 6/7/17 3/23/18 3/23/18 3/23/ D: Philip Johnson Daniel Dix Grp: IHC Gary Arnold North Park Parking Garage - Provide A Weather Barrier For Elevator Openings Needed to close project: close IHC w/o /22/16 10/19/16 11/28/16 11/28/16 $73,750 3/30/17 2/27/17 2/27/17 4/4/17 3/22/17 3/22/17 3/22/17 3/22/17 3/22/17 12/4/17 8/9/18 8/9/ D: Margaret Devall Johnny Clark Grp: IHC Gary Arnold Ingram Hall - 1st, 2nd & 3rd Floors, Interior Refurbishments (Phase II) Needed to close project: close IHC w/o /6/17 11/14/17 11/6/17 11/6/17 $122,500 12/12/17 12/12/17 12/14/17 12/5/17 12/5/17 12/15/17 12/5/17 5/15/18 4/27/18 4/27/18 October 1, of 4