University of South Florida Health Center MDL-0114 Building Reroofing USF Project No. PF

Transcription

1 University of South Florida Health Center MDL-0114 Building Reroofing USF Project No. PF Project Manual October 31, 2017

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3 October 31, 2017 Project Manual For University of South Florida Health Center MDL-0114 Building Reroofing USF Project No. PF Architect ROWE ARCHITECTS INCORPORATED Florida Registration No. AAC Madison Street, Suite 200 Tampa, Florida Electrical Engineering Consultant Anston-Greenlees, Inc West Fletcher Avenue, Suite A Tampa, Florida Copyright 2017 Rowe Architects Incorporated, All rights reserved.

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5 Technical Specifications Table of Contents Division 00 Procurement and Contracting Requirements Existing Condition Information Division 01 General Requirements Summary University Special Project Procedures Substitution Procedures Contract Modification Procedures Payment Procedures Project Management and Coordination Construction Progress Documentation Submittal Procedures Quality Requirements References Temporary Facilities and Controls Product Requirements Execution Closeout Procedures Maintenance Data Project Record Documents Division 02 Existing Conditions Selective Demolition Division 04 Masonry Concrete Unit Masonry Division 05 Metals Cold-Formed Metal Framing Metal Fabrications Pipe and Tube Railings Division 06 Wood, Plastics, and Composites Miscellaneous Rough Carpentry Division 07 Thermal and Moisture Protection APP-Modified Bituminous Membrane Roofing Coated Foamed Roofing Preparation for Reroofing Sheet Metal Flashing and Trim Roof Accessories Joint Sealants Division 09 Finishes Cement Plastering Exterior Painting Division 23 Heating, Ventilating, and Air Conditioning (HVAC) Testing & Balancing of HVAC Systems Division 26 Electrical Lightning Protection System END OF TABLE OF CONTENTS TABLE OF CONTENTS TOC - 1

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7 DOCUMENT EXISTING CONDITION INFORMATION 1.1 EXISTING CONDITION INFORMATION A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. They are made available for Bidders' convenience and information, but are not a warranty of existing conditions. This Document and its attachments are not part of the Contract Documents. B. Existing drawings that include information on existing conditions including previous construction at Project site are available from the Architect in PDF format. END OF DOCUMENT EXISTING CONDITION INFORMATION

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9 SECTION SUMMARY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section Includes: 1. Project information. 2. Work covered by Contract Documents. 3. Coordination with occupants. 4. Specification and drawing conventions. B. Related Requirements: 1. Section "University Special Project Procedures" for limitations and procedures governing temporary use of Owner's facilities. 2. Section "University Special Project Procedures" for limitations and procedures governing access to the site. 3. Section "University Special Project Procedures" for work (job) restrictions. 1.3 PROJECT INFORMATION A. Project Identification: Health Center MDL-0114 Building Reroofing B. Owner: University of South Florida 1. Owner's Representative: Daoud Georgis. Physical Plant Division Facilities Enhancement Department 4202 East Fowler Avenue, OMP100 Tampa, Florida C. Architect: Rowe Architects Incorporated 100 East Madison Street, Suite 200 Tampa, Florida D. Architect's Consultants: The Architect has retained the following design professionals who have prepared designated portions of the Contract Documents: 1. Electrical Engineer: Anston-Greenlees, Inc West Fletcher Avenue, Suite A Tampa, Florida WORK COVERED BY CONTRACT DOCUMENTS A. The Work of Project is defined by the Contract Documents and consists of the following: 1. Replacement of the roofing, roof insulation and lightning protection system. B. Type of Contract: 1. Project will be constructed under a single prime contract. SUMMARY

10 1.5 COORDINATION WITH OCCUPANTS A. Full Owner Occupancy: Owner will occupy site and existing and adjacent buildings during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated. 1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction. 2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations. 3. See Section "University Special Project Procedures" for additional requirements for coordination with the building occupants. 1.6 SPECIFICATION AND DRAWING CONVENTIONS A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. 2. Specification requirements are to be performed by Contractor unless specifically stated otherwise. B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications. C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products: 1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections. 2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings. 3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION SUMMARY

11 SECTION UNIVERSITY SPECIAL PROJECT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section Includes: 1. General restrictions on access to use of site and surroundings, and security procedures for tools, materials, and individuals within the workforce. 2. Work Sequences 3. Contractor Use of Premises and University Occupancy 4. Job Conditions 5. Access to Site 6. OSHA Conditions 7. Transportation Facilities 8. Security 9. Personnel Rules 10. Tools and Materials 11. Life Safety Systems 1.3 QUALITY ASSURANCE A. Promptly upon award of the Contract, notify all pertinent construction related personnel regarding the requirements of this Section. 1.4 WORK SEQUENCES A. Work shall be executed to minimize disruption of activities at the project site or building. Contractor shall submit to the Architect and the University s Construction Coordinator a written plan for staging of work, material staging areas, dust prevention, tree preservation barricading, and any required outages within seven (7) calendar days from the Notice to Proceed date. The Plan shall be reviewed, revised as required and approved by the University prior to initiation of work at site. B. Forty-eight (48) hours prior to any utility, communication device(s), and building HVAC system cut-off, to all or any portion of the project site and/or adjacent university sites, required by the progress of the Work, the Contractor shall notify the University s Construction Coordinator in writing. The notification shall include, but not be limited to, service(s) to be cut-off and the anticipated duration of the cut-off. 1.5 CONTRACTOR USE OF PREMISES AND UNIVERSITY OCCUPANCY A. Use of the University s premises by Contractor will be limited to the area identified within the Project Limits as established within the Construction Documents, temporary facilities, and reasonable access thereto. Space for staging work and related operations of Contractor and Contractor s employees will be provided, subject to availability. Coordinate use of premises under direction of the University s Project Director. Develop plan of staging of work, locations for storage areas, layout areas, and temporary offices and submit for approval by the University s Construction Coordinator within seven (7) calendar days prior to the Notice to Proceed. UNIVERSITY SPECIAL PROJECT PROCEDURES

12 B. Contractor will have limited use of premises during course of work during designated work times (8:00 a.m. to 5:00 p.m.), Monday through Friday; and must coordinate use of surrounding building areas with the University s Construction Coordinator. Use of site areas for staging or other purposes must be preapproved by University s Project Director. C. The Contractor will not be allowed to work within teaching buildings during the week of University established Finals Week unless with prior written approval of the University s Construction Coordinator. This scheduled stoppage of the Work has been included as a part of the Contract Time and no further adjustment of Contract Time shall be allowed. D. The Contractor is advised that all necessary provisions shall be taken to assure the safety of the students, University employees, visitors, and other contractors day and night. The Contractor shall at all times conduct his operations as to insure the least inconvenience and the greatest amount of safety and security for the students, the University s use of other nearby areas, University employees, and the general public. E. Provide and erect before any work begins, and maintain during the progress of the Work, all necessary protective barriers, warning signals, signs and lights. The extent of this work and details of construction shall be in accordance with the requirements of all Federal, State, University and local ordinances, codes and requirements; and shall be to the approval of authorities having jurisdiction. F. Exercise the utmost care to protect from damage to existing equipment, furniture, building finishes, trees to be preserved, etc. G. Any portion of the existing buildings or existing utility services not included as part of the Work of this Contract or any portion of the Work damaged because of failure to provide the protection required, shall be removed and replaced with new materials and construction at the Contractor s expense. The work shall be accomplished subject to the University s approval. H. If Contractor makes arrangements for closure of a corridor, hallway, egress route, etc. that provides access to other floor areas, Contractor shall make provisions for alternative access to such other nearby areas which are acceptable to the University s Construction Coordinator. I. The University will occupy the building during the entire period of the Work of this Contract to conduct its normal operations. Cooperate with University in all construction operations to minimize conflict, and to facilitate University usage. 1.6 JOB CONDITIONS A. When staging material in or on the structure and during applications, ensure that overloading of the staging area and/or structure does not occur. Keep all premises free from accumulation of waste material and rubbish, and remove it from the project site daily B. All areas within the project are designated as NO SMOKING areas. The Contractor shall not allow any workers, vendors, visitors, or other persons, to smoke within University buildings. A. If any utilities, local and University provided, are required which are not readily available at the project site, the Contractor shall pay for the temporary installation of such utility and monthly charges, as determined by usage. B. Guard against damage or loss to the property of the University or other contractors or vendors working at the University; replace or repair any such loss or damage. The University may withhold payment or make such deductions as deemed necessary to insure reimbursement or replacement for loss or damaged property through negligence of the Contractor or its agents. Replace, at no cost to the Owner, any trees, shrubs, lawns or plantings damaged by the Contractor or its agents during the Work of this project within two (2) weeks of occurrence. Grassed and planting areas generally have irrigation systems below grade; verify location of these systems and all other underground utilities in Work or staging areas prior to the start of construction. Repair and pay all costs associated with damaged utilities. Any existing irrigation affecting adjacent areas must be kept operating during construction and may not be left in shutdown condition for more than two (2) days, without University approval. UNIVERSITY SPECIAL PROJECT PROCEDURES

13 1.7 ACCESS TO SITE A. Contractor shall access to the site through a single point approved by the University s Construction Coordinator. Random access to and from site will not be permitted. Fixed times for arrival and departure of most construction forces as a group should be established by mutual agreement between Contractor and the University s Construction Coordinator. Changes and additions to normal working schedules shall be communicated to the University representative, when applicable, 72 hours in advance through the University s Project Director. B. The University will endeavor to notify Contractor as soon as possible if a situation exists which may preclude timely access to or use of the project site. C. The Contractor shall not work at the project site on any day New University of Florida is officially closed, unless the University Police is made aware of such construction and a University Construction representative is on call to handle any emergencies. 1.8 OSHA CONDITIONS A. The Contractor shall conform to OSHA and other safety requirements during this project. 1.9 TRANSPORTATION FACILITIES A. Provide adequate protection for curbs and sidewalks over which trucks and equipment pass to reach the project site(s). Repair/replace all damaged areas joint to joint, at no cost to the Owner. Barricade the drip line area of existing trees to be preserved. No parking under drip line/canopy of trees. B. Contractor s Vehicles 1. Parking permits are required for all personnel and business vehicles, except when parked inside Contractor s construction fencing. 2. Do not permit such vehicles to park on any street or other area of the University s property except in the area(s) so designated by the University s Project Director and the University s Parking Services Division. 3. Secure all required Parking Decals and/or permits as required by the University. 4. No off-site parking will be provided as part of this contract, except as provided by permit in designated University parking areas SECURITY A. Any construction site located on any of the University of South Florida campuses fall under the jurisdiction of the University of South Florida Police Department. Any incident requiring police service should be reported immediately to the University Police ( ). 1. For all life-threatening fire or medical emergencies dial 911. B. Restrict the access of all persons entering upon the University s property in connection with the Work to the agreed upon access route and to the actual site of the Work. C. Restrict activities of employees to authorized areas. Employees shall not be allowed to mingle in student or public areas. Do not enter other University buildings unless it is directly related to the Work of this project. D. Contractor s Construction Fencing: Contractor shall be responsible to install and maintain all fencing in a secure manner. Contractors shall supply all locks and chains. E. Campus Police are state certified law enforcement officers and as such are authorized to take appropriate search actions as may be dictated by the specific probable cause and necessary in the judgment of the officer. F. The University may seize items that may pose a danger to the safety and security of faculty, staff, or students. UNIVERSITY SPECIAL PROJECT PROCEDURES

14 G. Provide the University s Project Director and the University Police keys to all construction gates and building entrances. H. Post project contact list, to include 24-hour telephone numbers, for all key project staff members. Post list at major access points to the project site(s) and outside at the project office. Update as necessary PERSONNEL RULES A. Identification of Personnel 1. Provide all construction related personnel Photo Badge Identification and/or uniform with company and employee names easily identifiable. Photo identification badges must be worn in plain sight at all times. 2. All Contractors shall provide the University Police Department the University s Construction Coordinator with a list of the names and phone numbers (including beepers and pagers) of supervisors of construction at the project site(s). B. Association with students, staff and faculty: 1. Association with students, staff and faculty is not permitted. In case of inappropriate conduct offenders shall be removed from job site. 2. Trafficking or trading in goods with students is not permitted. 3. Students, staff, and faculty of the University are not to be disturbed or in any way disrupted in their pursuits. Construction employees are to refrain from unsavory or unwanted comments or gestures towards students, staff, or faculty, particularly female students, staff, or faculty. C. Do not bring items which are not required for performance of work; neither in personal vehicles nor on one s person. Pets are not permitted on construction site. D. Alcoholic beverages, weapons of any kind, and non-prescription drugs are not allowed on site, in vehicles, on person, or in trailers. Persons caught introducing illegal or banned items onto the University grounds will be prosecuted. E. Construction employers are required to take adequate measures to ensure that the employees they send to the project site on campus are not wanted for criminal offenses. All contractors who employ WORK RELEASE employees shall notify the University Police Department of such practice and provide the names of all persons employed under the Work Release Program. F. Contractors and their employees are to obey all state and local laws as well as rules of the University of South Florida when they are on University property. G. Meals 1. Workers should bring their lunch, use Contractor provided services or leave the University to obtain meals. Food services for construction workers will not be provided at the University, unless approved by the University s Construction Coordinator. 2. If vending machines are available in construction area, they will be identified at the Preconstruction meeting. H. Visitors: On-site visitors of construction workers are prohibited. Persons not working on the Project are required to first seek approval of the University s Project Director before visiting site TOOLS AND MATERIALS A. Contractor shall endeavor to introduce only necessary tools into the project site, and in the least possible number. B. Construction companies and their employees are requested to secure all property as much as feasible to reduce theft or damage to equipment or property. UNIVERSITY SPECIAL PROJECT PROCEDURES

15 C. Do not give or loan tools or supplies to students. Do not accept anything from students. Do not permit students access to Construction Documents and related papers. Report thefts immediately LIFE SAFETY SYSTEMS A. Any life safety, security system, energy management system, etc., that has been deenergized, disconnected or disabled due to the construction process shall be reenergized, reconnected or enabled prior to the Contractor leaving the site at the end of the day. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION UNIVERSITY SPECIAL PROJECT PROCEDURES

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17 SECTION SUBSTITUTION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for substitutions. B. Related Requirements: 1. Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers. 1.3 DEFINITIONS A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor. 1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms. 2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner. 1.4 ACTION SUBMITTALS A. Substitution Requests: Submit an electronic copy of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Documentation: Show compliance with requirements for substitutions and the following, as applicable: a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable. b. Coordination information, including a list of changes or revisions needed to other parts of the Work that will be necessary to accommodate proposed substitution. c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified. d. Product Data, including drawings and descriptions of products and fabrication and installation procedures. e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners, if requested. h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated. i. Research reports evidencing compliance with building code in effect for Project. SUBSTITUTION PROCEDURES

18 j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated. m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results. 2. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later. a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work. b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated. 1.5 QUALITY ASSURANCE A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers. 1.6 PROCEDURES A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions. PART 2 - PRODUCTS 2.1 SUBSTITUTIONS A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements: a. Requested substitution is consistent with the Contract Documents and will produce indicated results. b. Substitution request is fully documented and properly submitted. c. Requested substitution will not adversely affect Contractor's construction schedule. d. Requested substitution has received necessary approvals of authorities having jurisdiction. e. Requested substitution is compatible with other portions of the Work. f. Requested substitution has been coordinated with other portions of the Work. g. Requested substitution provides specified warranty. SUBSTITUTION PROCEDURES

19 h. If requested substitution involves more than one trade contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all trade contractors involved. B. Substitutions for Convenience: Architect will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements: a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations. b. Requested substitution does not require extensive revisions to the Contract Documents. c. Requested substitution is consistent with the Contract Documents and will produce indicated results. d. Substitution request is fully documented and properly submitted. e. Requested substitution will not adversely affect Contractor's construction schedule. f. Requested substitution has received necessary approvals of authorities having jurisdiction. g. Requested substitution is compatible with other portions of the Work. h. Requested substitution has been coordinated with other portions of the Work. i. Requested substitution provides specified warranty. j. If requested substitution involves more than one trade contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all trade contractors involved. PART 3 - EXECUTION (Not Used) END OF SECTION SUBSTITUTION PROCEDURES

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21 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements for handling and processing Contract modifications. B. Related Requirements: 1. Division 1 Section "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue through Contractor supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on the Architect's Supplemental Instructions. 1.4 CONTRACTOR S REQUEST FOR INFORMATION (RFI s) A. The Contractor may, after exercising due diligence to locate required information, request from the Architect clarification or interpretation of the requirements of the Contract Documents. The Architect shall, with reasonable promptness, respond to such Contractor s request for clarification or interpretation. However, if the information requested by the Contractor is apparent from field observations, is contained in the Contract Documents or is reasonably inferred from them, the Contractor shall be responsible to the Owner for all reasonable cost charged by the Architect to the Owner for the Additional Services required to provide such information. B. The Architect s response to the Contractor s request for clarification or interpretation shall NOT constitute direction to make changes to the work that will increase the Contract Sum or Contract Time. 1. The Architect s response shall be on the Architect s Supplemental Instructions form or directly on the Contractors Request for Information form, in which case it is the Architect opinion that any Change in the Work is minor and not involving adjustment to the Contract Sum or the Contract Time. 2. If the Architect determines that the response requires a change involving an adjustment to the Contract Sum or the Contract Time, the response will be issued in the form of a Proposal Request. 1.5 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change. 2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. CONTRACT MODIFICATION PROCEDURES

22 a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 6. Comply with requirements in Division 1 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified. 1.6 CHANGE ORDER PROCEDURES A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on the Architect s form. 1.7 CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect may issue a Construction Change Directive which instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION CONTRACT MODIFICATION PROCEDURES

23 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment. B. Related Requirements: 1. Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract. 2. Section "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of Contractor's construction schedule. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. 1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following: a. Application for Payment forms with continuation sheets. b. Submittal schedule. c. Items required to be indicated as separate activities in Contractor's construction schedule. 2. Submit the schedule of values to Architect at earliest possible date, but no later than fifteen days before the date scheduled for submittal of initial Applications for Payment. 3. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub-schedules showing values coordinated with each element. B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section. 1. Identification: Include the following Project identification on the schedule of values: a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal. 2. Arrange schedule of values consistent with format of AIA Document G703. PAYMENT PROCEDURES

24 3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Name of subcontractor. d. Name of manufacturer or fabricator. e. Name of supplier. f. Change Orders (numbers) that affect value. g. Dollar value of the following, as a percentage of the Contract Sum to nearest onehundredth percent, adjusted to total 100 percent. 1) Labor. 2) Materials. 3) Equipment. 4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum. 5. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 6. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor. 7. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option. 8. Schedule Updating: Show approved Change Orders (CO) or Construction Change Directives (CCD) as separate line items. Show each CO and CCD Items as spate line items. 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: Submit Application for Payment to Architect by the 25th of the month. The period covered by each Application for Payment is one month, ending on the 15th day of the month. 1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect. C. Application for Payment Forms: Use the Owner s Certificate of Partial Payment form and AIA Document G703, or a reasonable facsimile thereof, as form for Applications for Payment. D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made. 2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment. PAYMENT PROCEDURES

25 3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. 4. Indicate separate amounts for work being carried out under Owner-requested project acceleration. E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site. 1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials. 2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials. 3. Provide summary documentation for stored materials indicating the following: a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment. b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment. c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment. F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit conditional final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien. 5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner. H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of values. 3. Contractor's construction schedule (preliminary if not final). 4. Products list (preliminary if not final). 5. Schedule of unit prices. 6. Submittal schedule (preliminary if not final). 7. List of Contractor's staff assignments. 8. List of Contractor's principal consultants. 9. Copies of building permits. 10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work. 11. Initial progress report. PAYMENT PROCEDURES

26 12. Report of preconstruction conference. 13. Certificates of insurance and insurance policies. 14. Performance and payment bonds. 15. Data needed to acquire Owner's insurance. I. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work. J. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims." 5. AIA Document G706A, "Contractor's Affidavit of Release of Liens." 6. AIA Document G707, "Consent of Surety to Final Payment." 7. Evidence that claims have been settled. 8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION PAYMENT PROCEDURES

27 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General coordination procedures. 2. Requests for Information (RFIs). 3. Project meetings. B. Related Requirements: 1. Section "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule. 2. Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points. 3. Section "Closeout Procedures" for coordinating closeout of the Contract. 1.3 DEFINITIONS A. RFI: Request from Contractor seeking information required by or clarifications of the Contract Documents. 1.4 INFORMATIONAL SUBMITTALS A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form: 1. Name, address, and telephone number of entity performing subcontract or supplying products. 2. Number and title of related Specification Section(s) covered by subcontract. 3. Drawing number and detail references, as appropriate, covered by subcontract. B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project. 1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times. 1.5 GENERAL COORDINATION PROCEDURES A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation. PROJECT MANAGEMENT AND COORDINATION

28 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's construction schedule. 2. Preparation of the schedule of values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems. D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste. 1.6 REQUESTS FOR INFORMATION (RFIs) A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI. 1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response. 2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors. B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following: 1. Project name. 2. Project number. 3. Date. 4. Name of Contractor. 5. Name of Architect and Contractor. 6. RFI number, numbered sequentially. 7. RFI subject. 8. Specification Section number and title and related paragraphs, as appropriate. 9. Drawing number and detail references, as appropriate. 10. Field dimensions and conditions, as appropriate. 11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI. 12. Contractor's signature. PROJECT MANAGEMENT AND COORDINATION