Project Status Report Property and Finance Committee Meeting August 6, 2013

Transcription

1 Westmont Hilltop School District Project Status Report Property and Finance Committee Meeting August 6, 2013 S. Dwight Knouse II, AIA, LEED AP Russell D. Greaser, Project Manager Matthew T. Filan, PE, LEED AP 1

2 Middle School Agenda Interior Study Conceptual Floor Plans Gymnasium Façade Renovations Exterior Façade Design Options Schedule Topographic Survey RFP Conceptual Opinion of Probable Construction Cost Miscellaneous Westmont Hilltop School District 2

3 Elementary School Agenda Security Vestibule Corridor Floor Tile Repairs Roof and Café High Wall Repairs Energy Savings Miscellaneous Westmont Hilltop School District 3

4 High School Agenda Security Vestibule Domestic Water Heater Replacement HVAC Design Recommendations HVAC Repairs Energy Savings Miscellaneous Westmont Hilltop School District 4

5 Westmont Hilltop Middle School 5

6 Architectural - High Priority Replace all lay-in ceilings due to MEP upgrades $565,500 Replace all interior door hardware w/ ADA compliant hardware $218,700 Replace miscellaneous doors beyond repair $25,000 Add kickplates to miscellaneous doors for repair $8,000 Replace miscellaneous casework beyond repair $34,830 Replace missing casework door/drawer pulls $1,450 Replace Instrumental Music Dept casework $54,000 Replace portion of Science Lab casework w/ ADA compliant student stations $29,700 Replace all Science teacher demonstration tables $7,000 Replace Chemistry fume hood (5 existing hoods have transite panels) $12,000 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 6

7 Architectural - High Priority Replace classroom unit vent shelving with new casework in HVAC conversion $113,200 Corridor floor repair (fritz tile). $39,400 Remove asbestos tile flooring & replace with marmoleum $80,000 Remove carpet & replace with carpet (Office & Library spaces) $59,400 Remove carpet & replace with marmoleum (Classroom & similar spaces) $183,600 Replace Auditorium carpeting aisles $22,275 Add handrails to ramps $12,150 Replace Auditorium seats $154,150 Replace Auditorium balcony seats $63,250 Repair Auditorium balcony glass guardwall $5,400 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 7

8 Architectural - High Priority Replace doors and frames in Stairs A,B,C & D $71,600 Replace miscellaneous door and frames for ADA compliant width $78,300 Add wheelchair lift to stage $30,350 Add handrails to stage steps $1,750 Add ADA compliant Faculty Toilet to each floor $36,250 Renovate all Student Toilet Rooms for ADA compliance $83,150 Renovate Health Suite & replace Toilet Room w/ ADA compliant Toilet Room $62,800 Replace Kitchen dishwasher equipment $55,000 Replace Kitchen hood with Ansul system $60,000 Patch & repaint walls in Auditorium (including decorative painting) $52,250 Miscellaneous wall patching & repaint $25,000 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 8

9 Architectural - High Priority Relocate District Admin Suite to front of building (including main entry stair reconfiguration) $178,750 Relocate MS Office Suite to front of building (2nd floor) $401,250 Relocate one 2nd floor Classroom to 3rd floor Computer Lab area to accommodate MS Office relocations $83,500 Renovate portion of 3rd floor Computer Lab & Library Storage to new Computer Lab $83,500 Renovate existing Middle School Office for two classrooms $151,400 Renovate Library Workroom to accommodate relocated 3rd floor Computer Lab $57,100 Renovate miscellaneous room entrances to comply with ADA accessibility (1 each per programmed space) $298,350 Repaint student lockers (Corridors) $27,000 Repaint student lockers (Gym Locker Rooms) $10,800 Add ADA student (Corridor) lockers (5% of total) $5,400 Add ADA student (Gym Locker Rooms & Team Room) lockers (5% of total) $7,650 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 9

10 Architectural - High Priority Add ADA student changing bench in Gym Locker Rooms & Team Room $14,150 Replace individual shower stalls with ADA compliant showers in Gym Locker Rooms $21,000 Lower miscellaneous fire extinguisher cabinets for ADA compliance $27,500 Replace ADA signage $17,800 Repaint Gymnasium siding (includes metal trim replacement and minimal masonry repair) $69,600 Window shading devices $45,000 Contingency (10%) - cost varies pending overall scope $374,520 TOTAL COST OF ARCHITECTURAL - HIGH PRIORITY $4,119,725 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 10

11 Architectural - Medium Priority Renovate rear portion of balcony for Team Meeting Rooms and ADA compliant Toilet $64,300 Replace student lockers (Corridors) $200,100 Replace student lockers (Gym Locker Rooms & Team Room) $71,000 Renovate old Team Room & Shower Area (behind elevator) $75,300 Renovate Metal Shop for expanded Athletics Dept. support $194,400 Add removable handrails at stage exit steps $1,600 Repaint entire 1975 addition $228,700 Replace Gymnasium siding (includes gutter and downspout replacement) 263,250 Contingency for additional code required Kitchen equipment replacement $5,000 Contingency (5%) - cost varies pending overall scope $55,180 TOTAL COST OF ARCHITECTURAL - MEDIUM PRIORITY $1,158,830 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 11

12 Architectural - Low Priority Replace all interior doors $209,250 Replace all casework $642,060 Replace handrails & guardrails in Stairs A,B,C & D $44,550 Repair trim to Copy Room $550 Raise miscellaneous corridor lockers onto bases $9,450 Upgrade finishes to Admin Board Room $26,800 Add handrails to Boiler room steps $1,750 Replace Stage curtains & rigging $162,000 Sand & Repaint Stage floor (black) $13,750 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 12

13 Architectural - Low Priority Repaint Gym Locker Room floors (includes concrete base removal and patch) $26,800 Replace all miscellaneous tackboards & markerboards $32,400 Replace Gym floor $105,150 Remove platform at 3rd floor Spanish Classroom $3,375 Add accessibility to Band Room platform risers (lift) $12,825 Contingency (5%) - cost varies pending overall scope $64,535 TOTAL COST OF ARCHITECTURAL - LOW PRIORITY $1,355,245 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 13

14 Mechanical - High Priority Replace building HVAC system: -Geothermal Heat Pump System (Option 1) $4,100,000 -Variable Refrigerant Flow System (Option 2) $2,600,000 Contingency (3%) $78,000 - $123,000 TOTAL COST OF MECHANICAL - HIGH PRIORITY OPTION 1: $4,223,000 TOTAL COST OF MECHANICAL - HIGH PRIORITY OPTION 2: $2,678,000 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 14

15 Mechanical - Medium Priority None Mechanical - Low Priority None Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 15

16 Plumbing/Fire Protection - High Priority Add solids interceptor to all sinks with garage disposals in kitchen area $3,500 Replace janitor sink faucets $6,500 Replace all plumbing fixtures throughout the building $116,000 Add grease intercept for kitchen fixtures $15,000 Extend sprinkler system to provide complete building coverage $90,000 Replace electric water coolers with ADA compliant arrangement $63,000 Contingency (5%) - cost varies pending overall scope $14,700 TOTAL COST OF PLUMBING/FIRE PROTECTION - HIGH PRIORITY $308,700 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 16

17 Plumbing/Fire Protection - Medium Priority Replace oversized domestic hot water storage tank $10,000 Miscellaneous plumbing for major renovations $12,000 TOTAL COST OF PLUMBING/FIRE PROTECTION - MEDIUM PRIORITY $22,000 Plumbing/Fire Protection - Low Priority Replace damaged plastic roof drain leaf domes with cast aluminum $3,750 Seal penetration around gas piping main entrance into building $1,000 Complete domestic hot water pipe insulation on new boiler and circulator piping $2,500 Correct vent piping extension around Library rooftop unit $1,000 TOTAL COST OF PLUMBING/FIRE PROTECTION - LOW PRIORITY $8,250 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 17

18 Electrical - High Priority Replace exit signs with energy efficient LED $25,000 Replace old automatic transfer switch for emergency power $10,000 Extend emergency power and lighting to Admin and school office areas $20,000 Replace interior (T-12) lighting fixtures with T8 lamps and electronic ballasts fixtures $650,000 Replace Gymnasium lighting with new energy efficient fluorescent light fixtures $60,000 Install occupancy sensors for lighting $85,000 Replace original switchboards $420,000 Replace original electrical branch panels $175,000 Associated electrical for new mechanical equipment $350,000 Replace all exterior lighting fixtures with energy efficient LED $30,000 Miscellaneous electrical for major renovations $150,000 Contingency (10%) - cost varies pending overall scope $139,000 TOTAL COST OF ELECTRICAL - HIGH PRIORITY $1,529,000 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 18

19 Electrical - Medium Priority Upgrade Security and CCTV $120,000 Rewire and control exterior lighting from dusk to dawn $10,000 Miscellaneous electrical for major renovations $28,000 Contingency (5%) - cost varies pending overall scope $7,900 TOTAL COST OF ELECTRICAL - MEDIUM PRIORITY $165,900 Electrical - Low Priority Replace parking lot poles with new poles using energy efficient LED $45,000 Westmont Hilltop School District - MIDDLE SCHOOL Interior Study 19

20 Westmont Hilltop School District - MIDDLE SCHOOL Conceptual Floor Plans - FIRST FLOOR 20

21 Westmont Hilltop School District - MIDDLE SCHOOL Conceptual Floor Plans - SECOND FLOOR 21

22 Westmont Hilltop School District - MIDDLE SCHOOL Conceptual Floor Plans - THIRD FLOOR 22

23 Westmont Hilltop School District - MIDDLE SCHOOL Conceptual Floor Plans - DISTRICT ADMINISTRATION OFFICE 23

24 Westmont Hilltop School District - MIDDLE SCHOOL Conceptual Floor Plans - MIDDLE SCHOOL ADMINISTRATION OFFICE 24

25 PHOTOS Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 25

26 Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 26

27 Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 27

28 Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 28

29 Option A - Match Buff Brick WH Logo Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 29

30 Option B - Match Buff Brick WH Logo with Red Accents Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 30

31 Option C - Medium Bronze WH Logo Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 31

32 Option D - Medium Bronze WH Logo with Red Accents Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 32

33 Additional Professional Design Fees Additional HVAC System Costs Additional Contractor Costs Additional Administrative Costs (legal fees, advertising, etc.) Westmont Hilltop School District - MIDDLE SCHOOL Gymnasium Façade Renovations 33

34 Westmont Hilltop School District - MIDDLE SCHOOL Exterior Façade Design Options 34

35 Westmont Hilltop School District - MIDDLE SCHOOL Exterior Façade Design Options 35

36 Westmont Hilltop School District - MIDDLE SCHOOL Exterior Façade Design Options 36

37 June 11, 2013 August 12, 2013 September 9, 2013 September 10, 2013 October 14, 2013 October 15, 2013 February 28, 2014 March 3, 2014 March 10, 2014 April 1, 2014 April 4, 2014 May 6, 2014 May 12, 2014 June 25, 2014 June 26, 2014 July 28, 2014 August 15, 2016 Hayes Large begins Schematic Design Board approval for Hayes Large to proceed with Design Schematic Design Complete Hayes Large begins Design Development Design Development Complete Hayes Large beings Construction Documents Construction Documents Complete Submit Drawings for Code Review Board Approval to Bid Project Print Bid Documents Bid Documents Available to Bidders Bid Due Board Review and Intent to Award Bids Construction Agreements Signed Notice to Proceed to Contractors On-Site Construction Begins Substantial Completion Bold text indicates Board Meeting dates. Westmont Hilltop School District - MIDDLE SCHOOL Schedule 37

38 FIRM AMOUNT TIMEFRAME Clark Surveying and Engineering $9, days The EADS Group $12, days H.F.Lenz Company $14, days Westmont Hilltop School District - MIDDLE SCHOOL Topographic Survey RFP 38

39 Exterior Façade s $3,265,910 -Window Replacement $186,046 Exterior Façade 1975 $386,000 Site Work $410,000 Running Track (Option 2 Paving Study) $232,500 High Priority Architectural $4,119,725 High Priority HVAC (Option 1 and Option 2) $2,678,000 to $4,223,000 High Priority Plumbing/Fire Protection $308,700 High Priority Electrical $1,529,000 Asbestos Removal $118,261* TOTAL (OPTION 1 AND OPTION 2) $13,234,142 to $14,779,142 *Not Qualified Westmont Hilltop School District - MIDDLE SCHOOL Conceptual Opinion of Probable Construction Cost 39

40 Estimate of Probable Soft Costs (Percentage of the Construction Cost) Construction Contingency 4.00% Additional Construction Related Costs* 2.00% Construction Supervision (Clerk) 1.50% Movable Fixtures and Equipment 3.00% Architect/Engineer Fee for Basic Services 7.00% Architect/Engineer Fee for Additional Services 1.25% Financing Costs 2.25% TOTAL SOFT COST PERCENTAGE 21.00% *Includes document printing, topographic and boundary survey, test borings, geothermal testing, utility company charges, building permit, miscellaneous permits/fees/tests, legal costs and advertising. Westmont Hilltop School District - MIDDLE SCHOOL Conceptual Opinion of Probable Construction Cost 40

41 TruePoint Laser Scan Service Interior Dimension Survey Summer 2013 Concrete Walk Repair Other Issues Westmont Hilltop School District - MIDDLE SCHOOL Miscellaneous 41

42 Westmont Hilltop School District - MIDDLE SCHOOL Miscellaneous 42

43 TruePoint Laser Scan Service Interior Dimension Survey Summer 2013 Concrete Walk Repair Other Issues Westmont Hilltop School District - MIDDLE SCHOOL Miscellaneous 43

44 Westmont Hilltop Elementary School 44

45 Opinion of Probable Construction Cost $30,000 - $35,000 Westmont Hilltop School District - ELEMENTARY SCHOOL Security Vestibule 45

46 Westmont Hilltop School District - ELEMENTARY SCHOOL Security Vestibule 46

47 Westmont Hilltop School District - ELEMENTARY SCHOOL Security Vestibule 47

48 Westmont Hilltop School District - ELEMENTARY SCHOOL Corridor Floor Tile Repairs 48

49 Westmont Hilltop School District - ELEMENTARY SCHOOL Corridor Floor Tile Repairs 49

50 Westmont Hilltop School District - ELEMENTARY SCHOOL Corridor Floor Tile Repairs 50

51 Westmont Hilltop School District - ELEMENTARY SCHOOL Roof and Café High Wall Repairs 51

52 Westmont Hilltop School District - ELEMENTARY SCHOOL Roof and Café High Wall Repairs 52

53 Westmont Hilltop School District - ELEMENTARY SCHOOL Roof and Café High Wall Repairs 53

54 Mechanical - High Priority Replace existing heating plant, including boiler & pumps with new high efficiency boilers. $275,000 Add a new DDC system just for the boiler plant. This system would tie into the existing High School DDC system. $80,000 Mechanical - Medium Priority Perform retro commissioning on existing equipment and pneumatic control system to ensure proper operation of old controls and equipment. $15,000 Mechanical - Low Priority None Westmont Hilltop School District - ELEMENTARY SCHOOL Energy Savings 54

55 Electrical - High Priority Replace interior lighting fixtures (replacing old inefficient T-12 fluorescent lamps and magnetic ballasts) with lighting fixtures using energy efficient T8 Lamps and electronic ballasts. Lighting fixtures are dirty, lenses are discolored and some lenses are broken. $330,000 Install occupancy sensors to turn lights off when lights are left on and space is unoccupied. $50,000 Electrical - Medium Priority Replace exit signs with energy efficient LED. $15,000 Replace old inefficient metal halide light fixtures in the Gymnasium with new energy efficient fluorescent light fixtures. $55,000. Electrical - Low Priority None Westmont Hilltop School District - ELEMENTARY SCHOOL Energy Savings 55

56 Pavement Repair -Survey to take place in August -Design this Fall -Bid Early Spring Construction during Summer $58,600 to $65,200 Other Issues Westmont Hilltop School District - ELEMENTARY SCHOOL Miscellaneous 56

57 Westmont Hilltop High School 57

58 Opinion of Probable Construction Cost $30,000 - $35,000 Westmont Hilltop School District - HIGH SCHOOL Security Vestibule 58

59 Westmont Hilltop School District - HIGH SCHOOL Security Vestibule 59

60 Westmont Hilltop School District - HIGH SCHOOL Security Vestibule 60

61 Opinion of Probable Construction Cost $30,000 - $35,000 Westmont Hilltop School District - HIGH SCHOOL Domestic Water Heater Replacement 61

62 HLA Design Recommendations Current HVAC system has useful life remaining. Complete replacement is not recommended. If replacement with Geothermal System: -Approximately $5.7M including electrical. -Financially too aggressive. Consider a more modest approach. Implement energy savings measures next summer. -Start saving money as soon as possible. Westmont Hilltop School District - HIGH SCHOOL HVAC Design Recommendations 62

63 Gymnasium and Auditorium Repairs by WHSD Facilities Department Westmont Hilltop School District - HIGH SCHOOL HVAC Repairs 63

64 Auditorium Existing Conditions This space is served by two air handling units suspended in the ceiling plenum. These units contain a mixing box with dampers, hot water heating coil, direct expansion (DX) cooling coil and a single supply air fan (condensing units are located on the roof of the Auditorium). The supply air ductwork is located in the ceiling plenum space and distributes the air to the space through 12 round ceiling diffusers. The entire ceiling above the auditorium serves as a return air plenum. The air system was installed during the 1994 renovation of the High School building. There is an existing masonry shaft located in the corner of the stage that would theoretically pull return air from the space to the return air plenum above the ceiling. There is no observed opening in the room side of the return air shaft. Westmont Hilltop School District - HIGH SCHOOL HVAC Repairs 64

65 Auditorium Existing Conditions It appears if a return air grille was installed, it was covered up before the 1994 renovation. No return air path to masonry shaft Westmont Hilltop School District - HIGH SCHOOL HVAC Repairs 65

66 Auditorium Existing Conditions The top of the shaft near the stage in the ceiling plenum has a gravity backdraft damper installed. Back draft damper Westmont Hilltop School District - HIGH SCHOOL HVAC Repairs 66

67 Auditorium Existing Conditions There were two small 36x12 return air openings added during the 1994 renovation. These two openings are not sized large enough or in the correct location to effectively return air from the space. Stage return air openings Westmont Hilltop School District - HIGH SCHOOL HVAC Repairs 67

68 Auditorium Recommendations Provide a proper return air path to help even out the space temperature. A new 48 x 48 heavy duty return air grille should be installed near the floor level in front of wall air shaft. Four (4) additional grilles should be installed at the back of the Auditorium in the vertical wall/ceiling space. These can be located just above the exit signs as seen in this picture: Auditorium ceiling Westmont Hilltop School District - HIGH SCHOOL HVAC Repairs 68

69 Auditorium Recommendations Extend lined return air ductwork attached to the back side of the four grilles to extend up further into the return air plenum to aid in sound attenuation. The addition of a proper return air path should help provide an even space temperature and aid in occupant comfort. This work could be combined with an Energy Savings Project. Opinion of Probable Construction Cost $15,000 - $20,000 Westmont Hilltop School District - HIGH SCHOOL HVAC Repairs 69

70 Mechanical - High Priority None Mechanical - Medium Priority Perform retro commissioning on existing equipment and pneumatic control system to ensure proper operation of old controls and equipment. $15,000 Mechanical - Low Priority Replace existing heating plant, including boiler & pumps with new high efficiency boilers. $295,000 - $410,000 Westmont Hilltop School District - HIGH SCHOOL Energy Savings 70

71 Electrical - High Priority Replace interior lighting fixtures (replacing old inefficient T-12 fluorescent lamps and magnetic ballasts) with lighting fixtures using energy efficient T8 lamps and electronic ballasts. Lighting fixtures are dirty, lenses are discolored and some lenses are broken. $150,000 Install occupancy sensors to turn lights off when lights are left on and space is unoccupied. $120,000 Electrical - Medium Priority Replace exit signs with energy efficient LED. $30,000 Replace old inefficient metal halide light fixtures in the Gymnasium with new energy efficient fluorescent light fixtures. $110,000 Electrical - Low Priority None Westmont Hilltop School District - HIGH SCHOOL Energy Savings 71

72 Pavement Repair -Survey to take place in August -Design this Fall -Bid Early Spring Construction during Summer $116,700 to $129,100 Other Issues Westmont Hilltop School District - HIGH SCHOOL Miscellaneous 72

73 Summary of Board Actions MIDDLE SCHOOL Approve scope or schedule another meeting Tie Gymnasium to overall renovation Decide on Traditional vs. Contemporary Exterior Award Topographic Survey ELEMENTARY SCHOOL Authorize assistance with wall repair Authorize Energy Savings Project HIGH SCHOOL Authorize Auditorium return air Authorize Energy Savings Project Westmont Hilltop School District - HIGH SCHOOL Summary 73