I. General Notes. Bid Meeting Notes September 10, Wawa Food Market # Pennell Road Aston, PA

Transcription

1 Bid Meeting Notes September 10, 2017 Wawa Food Market # Pennell Road Aston, PA A bid walk was held for the remodel on August 29, Please include the following in your bid: I. General Notes 1. The General Contractor will be responsible for obtaining the most current site and architectural plans prior to construction. Some revisions to plans may occur during the bid period. It is expected that the awarded G.C. will ensure that all plans are current. 2. The bidders on this project shall be: AT, Schorn and GCM. 3. There are no longer any allowances. Costs shall be included in the general contractor s base bid for the following: a. Wawa dumpsters including a minimum of two (2) 30-yard (low sided) dumpster for the store reset crew to dump trash into during the store breakdown along with having a minimum of two (2) during the turnover phase to re-opening. The GC shall recognize that this allowance is solely for the Wawa dumpsters. The GC shall carry additional funds separately for the GC s usage throughout the project and that should be included in your bid. The GC shall be expected to have a minimum of two (2) 30 yard dumpsters for the GC on the day of the store closing. Coordinate this and future dumpsters. Should the exterior work begin prior to the store closing, the location of the dumpster will be coordinated with the store manager and the Wawa CPM. b. Tracing existing electrical wiring. c. Running electrical wiring to refrigeration equipment throughout the store. d. Inspect, repair and seal any ductwork throughout the facility. Provide new insulation and UV protection for exterior ductwork. Seal all existing piping and duct penetrations through the roof and exterior wall. e. Fuel-up associated work, this work shall include the costs for; all additional fencing required to close off the building area to allow for the gas operations to remain open, temporary fencing for the gas island work, installing protect box around Tiger box, costs for rental of the temporary toilet (Wawa employee use only) and the electrical work for the gas operations. 4. Third party inspections will be required for the structural work. This will be performed by ATC. Contact information is Bob Hawthorne: robert.hawthorne@atcassociates.com; Phone: GC will be required to coordinate the inspections.

2 II. Schedule 1. General Contractor to prepare and distribute a detailed construction schedule to the Wawa Construction Project Manager prior to the construction start date. 2. The building exterior work and the site work shall commence prior to the official proceed notice for the building interior, also known as the store closing date. Per the site discussion, the awarded Contractor will be given three (3) weeks prior to the store closing to work on the building exterior and site aspects. It shall be noted that the work prior to the store closing shall NOT interfere with the operations of the store. 3. Project is a four and a half (4.5) week schedule, the Contractor will be given three and a half (3.5) weeks to perform the construction phase and Operations/Merchandising will have the final week to prepare the store following the construction phase. It shall be expected that at the end of the construction phase ALL construction work shall be complete AND at a minimum a TCO be issued. During merchandising week only minor adjustments should be performed along with addressing any items or issues that may be found by the merchandising team prior to the re-opening. 4. Project start date to be determined but is expected to be in the 1 st quarter of Store closing shall resemble the following: the store will officially close at 12:01 AM Monday, Wawa will remove equipment, fixtures, food products and other items, awarded GC will be required to have an electrician and plumber on-site to aid in the disconnecting, make safe and other duties for the Wawa team as of 7 AM. The select demolition work is expected to begin at roughly 12 PM. The restrooms must remain fully functional while associates are in the store. The work for this site once the store is closed will be expected to run continuously from that point. The store construction phase should be considered a 24 hour seven (7) day a week project until the completion/turnover. The GC is expected to be on-site for the turnover. III. Bid Specifications 1. Contractor to provide and maintain temporary gates at the road access points to/from property. They shall be a minimum of 6 high chain link with secure posts and set into the property sufficiently to allow for safety. Contractor to install Wawa supplied vinyl signage onto gates for public information. Closed for Remodel signage will be provided by the merchandising team and installed on the fencing with bungee cords by the GC. 2. This store will be a Remodel In-a-Box with HJC. Attached is a form indicating what materials Wawa will contract directly with HJC to provide. GC will be required to verify take off from HJC prior to placing the order. GC will be required to install all items supplied by HJC. GC will be responsible for verifying HJC material list and if materials are left over, GC to properly wrap and coordinate returns. 3. GC will be responsible to pull permits if required for HJC material trailer. Wawa will reimburse permit fee but no service fee will be assessed for acquiring such permit. 4. GC should figure in their proposal to include labor costs as needed for the construction and turnover phases. This means to include

3 labor costs for 2 nd shift, overnight and weekends as needed to complete the project. The GC shall also include supervision costs for all trades, regardless of whether the trade(s) are supplied under the GC or they are Wawa vendors, suppliers or personnel. 5. The flooring at this site will be Epoxy Terrazzo. Wawa will issue at PO to the vendor. GC to coordinate schedule. 6. During the Merchandising week the GC shall maintain a presence on-site and have available at a minimum (1) carpenter, (1) electrician, (1) plumber and a qualified supervisor. It is preferred that the supervisor be the same individual that oversaw the remodel. 7. Include pricing in your base bid to have the entire building interior professionally cleaned three (3) times prior to the reopening, this shall include prior to the Wawa shelving set up, prior to the BOH inspection and prior to the store re-opening. Coordinate the cleanings with the Wawa Construction Project Manager. 8. Include pricing in your base bid to have the entire building exterior and site professionally cleaned prior to store reopening. This includes power washing the parking lot and sidewalks as well as having the lot swept with a street sweeper. IV. Project Closeout Requirements 1. Punch list work including the wish list of added items at the punch walk, are to be completed and approved as complete within seven (7) calendar days from the official walk and identification. 2. All invoicing and change orders are to be sent to Wawa Project Manager, reviewed and approved within thirty (30) days of the official reopening of the site. The change order process will be addressed separately and must be complied with by the awarded GC. 3. ALL closeout documents required including items list below are to be issued within twenty-one (30) calendar days from the official reopening date. a. Copies of all Building related permits b. Copy of the signed-off final submittal release check list form Architect of record c. Copy of the 20-year roof warranty for the Standing Seam main roof and the 20-year flat roof if applicable d. 1 copy of Architectural As-Builts As-built only required if there are changes from the construction set. If changes occur only to specific installs; electric for example, than the E sheets will only be necessary, not a full set. At the completion of the job, before the punch list walk, a full set must be placed in the drawing tube. These can temporarily be the superintendents set in order to have drawings in store at all times from the time of GC s completion. e. Copy of 7-year paint warranty f. 1 copy of approved Air Balance Report g. 1 copy of HVAC/Lennox equipment operation checklist h. Verification of cleaning of all underground piping signed by the Contractor with a copy of invoice from cleaning contractor i. 1 copy of the Certificate of Occupancy: original should go to the store j. Sub-contractor listing with Full Release of Liens (no conditional releases)

4 V. Scope of Work, Architectural Drawings, Clarifications, and Notes Bids should be based on the following scope items, architectural drawings, clarifications, and notes: A. Scope Items Site Work 1. Paint 7 light poles, straighten as required 2. Install 120 Wawa provided bollard sleeve covers and install 4 additional 6 bollards and sleeves. 3. Stripe parking lot, including the access road leading towards Lehr Blvd and the CVS. 4. Jet all lines to the main twice and clean out grease trap. 5. ADA work was previously completed. 6. Remove 2 concrete pads on site and if electric exists have electrician put in a watertight box. 7. Replace two 10 LF sections of broken concrete along the parking lot perimeter. 8. Straighten all signage. 9. Existing stainless steel fire extinguisher boxes will need to be replaced with the new larger stainless steel boxes. 10. Some of the existing small lolly-pop entrance may be removed by Wawa vendor and will need to have a watertight ground box installed for the electric. 11. Figure the costs to install a new shed, per Wawa specifications at a location determined by Wawa field representative. A concrete pad is to be installed beneath the shed. Building and Interior 1. All Romex wiring to be removed from store. B. Architectural Drawings 1. The architectural drawings from URS(Issued for Permits 8/07/2017): A0, AC1, AD1, AD2, AD3,A1, A2, A3.0, A3.1, A4.0, A4.1, A4.2, A4.3, A5.1, A5.2, A5.3, A6.0, A6.1, A7.1, A7.2, A7.3, A7.4, A7.5, EQ, EQ2, EQ3, CB1, G1, S1, S2, S3, S4, MD1, M1, M2, M3, PD1, PD2, P1, P2, P3, P4, ED1, ED2, E1, E2, E3, E4. 2. Follow all current Wawa specifications regarding scope requirements, materials, painting and finishes, etc. as found in the Wawa specifications manual.

5 C. Drawing clarifications AD1 Demolition Plan Demo General Note 11 Existing bug lights to be removed at demolition by Wawa vendor and reinstalled prior to opening by Wawa vendor. AD1 Demolition Plan Demo Key Note 12 Existing top-track shelving to be removed and replaced. AD1 Demolition Plan The bulk-head above the proposed entry door into the electric room is to remain. The existing Veeder-root conduit is supported by this wall. AD1 Demolition Plan Existing shades to be removed, safely stored and re-installed. AD2 Demolition Plan Demolish restroom ceilings A1 Floor Plan Existing Restroom floor tile to remain. A1 Floor Plan A1 Floor Plan Detail 1 New concrete slab to be poured outside of building for Food Service WIB/WIF. Foam insulation to be installed below new concrete. Epoxy terrazzo to be installed on new slab in WIB and WIF. Contractor to provide temporary heat and protection from the elements during the concrete and terrazzo installation. Proposed Food Service WIF to have a ramp up and 4" floor panels. The manufacturer of the WIB/WIF to have interior sheathing provide within the wall panels. General contractor to install exterior sheathing and use max 1" screws. Stucco to be installed as outside finish by GC. A2 Reflected Ceiling Plan Detail 1 Trash room ceiling FRP to be replaced. A3.0 Exterior Elevations 1 Detail 3 Center section of front gable, EIFS color shall be "C". On either side of center section EIFS color shall be "B". A3.1 Exterior Elevations Detail 1 Left side roll-up door shroud to be replaced. Prep and paint this roll-up door. A3.1 Exterior Elevations Detail 1 Rear gutters to be Type K continuous aluminum gutters.

6 A4.1 A4.2 A4.3 A6.1 Interior Elevations & Finishes Schedule 1 Interior Elevations & Finishes Schedule 2 Enlarged Restroom Plan & Elevations Wall Section & Details Interior Finish Schedule Detail 3-5 Detail 7 & 8 Detail 1 A7.1 Exterior Details 1 Detail 8 ACY, eliminate 3Form and replace with Acrolyte panels. Existing shades to be removed, safely stored and re-installed. Proposed Corian panel s below hand dryers to extend down to floor schluter Roof shall be standing seam tin roof by GC. Refrigeration box manufacturer to provide structural supporting wall panels for the roof. They will also provide the interior sheathing at the wall panels. GC to provide exterior sheathing. Existing stainless steel fire extinguisher cabinets to be replaced with Wawa's current specified stainless steel cabinets. A7.5 Exterior Details 5 Detail 5 Paint existing power-washer outlet boxes. EQ Equipment Plan Detail 1 C24 and C25 F'Real milk shake machine and UC freezer to be removed. Cabinet to be installed with shelving. EQ Equipment Plan Detail 1 Install 6' high chain-link fence around CO2 tank. Include a gate. CB1 Cabinetry Plan Details 4, 5, 6 Proposed Corian panel s below hand dryers to extend down to floor schluter S2 Foundation Plan Detail 1 MD1 Mechanical Demolition Plan Refrigeration Scope M1 Mechanical Plan Notes 7, 10 and 11 Concrete pad for exterior WIB/WIF will need to be installed over stone and foam insulation. Retail WIB, FS WIB/WIF, evaporators will be new. The store will get a new Proto-Air refrigeration unit. There are no longer allowances. All items described in these notes should be included in the GC's base bid. PD2 Plumbing Demo Plans Note 6 Existing Hot Water Heater to be relocated (unit is from 2015) P1 Plumbing plan - Waste & Vent All remaining floor drains will need to be raised due to Epoxy terrazzo flooring.

7 P-3 Plumbing Details Details 13 & 14 E1 Electrical Power Plan Detail 1 Existing stationary Hotsy unit to be relocated. Run new galvanized piping as necessary. Add bug lights near door to Associates Area from FS and one in the Beverage Area. E1 Electrical Power Plan Add phone line jack in Manager's Office under security box for 911 phone line. D. Notes Site 1. Clean, prep and paint all exposed steel that is to remain exposed. Provide the steel treatment for any evidence of rusting. 2. Attached is the process and procedures that are to be followed for the treatment of rusting (corrosion) that may be occurring at the exposed steel for the bollards or columns, this process is to be part of the work and followed. This will need to be addressed at ALL exposed steel (including areas that will be covered via a bollard sleeve or column wrap) that is proposed to be covered or is to remain exposed to weather. The GC shall have the Wawa Field representative review to verify that this work has been performed and has been complied with. 3. All inlets around building area to be protected with silt sox 4. Power-wash the building sidewalks (existing to remain or proposed) and pads, to remove all blemishes. Prior to the turnover to Merchandising/Operations. Building 1. Where FRP or wall tile is being removed and replaced, the GC shall include costs to remove all existing materials down to the framing and figure to include new gypsum wallboard to be provided and installed. Where applicable, remove and replace the building kraft-faced batt insulation. 2. Clean, prep, and paint all existing to remain exterior doors and frames. Storefront is not to be painted. Paint shall be white. Gas meter piping to be painted white 3. Repair any damaged existing to remain EIFS/Stucco, re-paint the existing to remain surfaces throughout the exterior. 4. Metro shelving to be supplied by Wawa, GC to install only if top track exists and ends need to be fastened.

8 5. Security shelving: cabinet installer typically installs at the time of the cabinets, should the area not be ready for the installation, the materials will be left for the GC to install. This installation if performed by the GC will not be considered a change order. 6. GC/Plumber shall field verify existing conditions and make the necessary adjustments without cost to Wawa. Work not specifically covered or having minor detail obviously omitted, but necessary to complete or perfect any part of the installation shall be provided without additional cost to Wawa. 7. All floor drains will be required to be accessible. Verify with plan requirements that they remain accessible with remodel layout. Should any floor drain not be accessible due to fixed equipment or counters relocate floor drain as needed. 8. Fire alarm system shall be protected during the demo and construction phase by GC. Fire Alarm vendor (Wawa) shall remove portions during the construction phase and will re-set as required. The security System will be required to be coordinated by the GC with the Wawa vendor. 9. If HVAC unit(s) are called to be replaced, the GC shall maintain the existing unit(s) in service until the new unit(s) are installed. E. Submittal Instructions 1. Bids should be sent via to the following: Andrew.D.Homka@wawa.com, Dennis.M.Bruce@wawa.com, Loriann.Drass@wawa.com and Michael.spiegel@wawa.com, if all parties listed are not copied; your bid will not be opened. 2. Do not modify the bid form as sent. Use only the bid form sent with these notes. Failure to use the enclosed bid form could result in your bid not being considered. Only enter numbers in the boxes marked Costs. Please enter a number for each line item that does not contain a Do not lump line items together. If you need to enter additional numbers, enter them in the Miscellaneous line item in each section. A Word document cover letter with your BASE BID PRICE, inclusions, exclusions, and/or clarifications should be included as a separate document along with your bid. If this information is not included, your bid WILL NOT BE OPENED. Sincerely, Michael Spiegel Construction Project Manager