Courthouse Update August 19, 2014

Transcription

1 1 Courthouse Update August 19, 2014

2 2 Project Discussions Courthouse Tower Project Status Forthcoming Agenda Items Courthouse Campus Parking 1,000-Car Garage 500-Car Garage Parking Strategy & Rates

3 3 The Scope of Work Courthouse Tower 714,000 square foot, 20-story Courthouse Project Cost: $280 M CBE Participation: 29% Includes New Courthouse Tower, connecting bridge, East Wing facade & elevator, and demolition of West and Central Wings Tower Completion: Late 2015

4 4 Courthouse Tower Exterior of the structure is nearly complete. Chillers and cooling towers have been installed. Interior finishes work is ongoing through level 12 Work on Courthouse Drive pedestrian bridges is on going. Completion is tracking for late Security & Occupancy Planning

5 August Aerial 5

6 Building Exterior 6

7 Building Interior Level 3 7

8 Building Interior Level 3 8

9 Building Interior Level 5 9

10 Building Interior Level 5 10

11 Building Interior Level 15 11

12 Building Interior Level 21 12

13 Courthouse Drive and Pedestrian Bridges 13

14 14 Change Order Summary Approved Change Orders By Reason (Change Orders 1 through 25) Approved CO Amount Days % of Const Board Approved Change Orders Architect/Engineer Error/Omission (Mechanical System) $10,059, * Delegated Change Orders Architect/Engineer Requested Enhancement $29, Other $277, Regulatory Agency Requirement $215, Time Extension - Owner Requested Changes $ Time Extension - Weather $ Unforeseen Conditions $1,686, User Requested Enhancements $182, Subtotal $2,392, Total Change Order Impact to Date: $12,452, * *Not applicable to 5% Delegated Change Order Allowance. % of Pending Change Orders CO Amount Days Const Current Change Orders in process. $6,135,

15 15 Pending Change Orders Pending Change Orders By Reason Approved CO Amount Days % of Const Architect/Engineer Requested Enhancement $44, Architect/Engineer Error/Omission $680, Regulatory Agency Requirement $26, Owner Requested Changes $1,801, Stakeholder Requested Enhancements (Courtroom Revisions) $3,583, Total Pending Change Order to Date: $6,135, Pending Change Orders: Reflects Contractor s Requested Cost, Have not been fully analyzed and negotiated, Are attributable to a variety/combination of causes, and.will be followed by additional requests from Contractor.

16 16 Courtroom Revisions Original courthouse designs signed off by principal stakeholders during design. Several key stakeholder changes between design and construction start.

17 17 Courtroom Revision Schedule Impact Original Schedule Tower Construction Accept/ Move Demo Central & West Wings Construct 500-Car Garage & Plaza Current Projection New Courthouse Tower Construction Original Duration Potential Effect of Change Orders Accept/ Move Demo Central & West Wings Construct 500-Car Garage & Plaza Potential time impact due to stakeholder required courtroom changes Substantial Completion of Tower potentially in December, 2015.

18 18 Other Stakeholder-Related Changes Major potential stakeholder related changes under consideration: Funding for Not-In-Contract (NIC) office furniture items not funded by the State ($4.5 M) Ceremonial Courtroom ($3.2 - $5 M)

19 19 Furnishing the New Courthouse F.S : Effective July 1, 2005 limited to the appropriate and customary for courtrooms, hearing rooms, jury facilities and other public areas in courthouse Funding for office furniture for primary stakeholders (Judiciary, Clerk of Courts, State Attorney and Court Administration) is a State responsibility. Stakeholders unsuccessful in obtaining State funding for NIC office furniture. County is already funding approx. $4 M for (systems furniture, public area furnishings, courtroom furnishings and other power and IT wired furniture) provided In Contract as part of Construction.

20 20 Stakeholder Furniture: Options for furniture: Move in with existing furniture, or County Fund new office furniture purchase. $4.5 M is required to fund Not In Contract stakeholder office furniture. Situation may be same for upcoming Mid-Rise renovation project at $1.6 million. Decision is needed by October to avoid delaying move.

21 21 Ceremonial Courtroom Stakeholders have requested a large courtroom for complex or media-intensive trials. Suggested location is on the new tower s 17 th floor in shelled space reserved for future growth. Options include: Build-out the entire 17 th Floor (approx. $5 M), Partial build-out of only those elements needed for the ceremonial courtroom (approx. $3.2 M), or Retain the 17 th Floor in unfinished condition for future growth.

22 22 Ceremonial Courtroom Funding The Chief Judge has requested consideration for funding 50% of the cost of the Ceremonial Courtroom if private funding could be made available for the other 50%. Estimates of $3.2 M for a partial build-out and $5 M for the full build-out of the 17 th Floor are time sensitive and subject to cost escalation in changing construction market. Decisions needed: Go/No Go Decision? Timing for implementation? Should detailed design be started now? Fold into current construction activities?

23 23 Next Tasks.. Occupancy Planning & Move Implementation Develop and implement detailed planning for stakeholder moves into the new Courthouse. Develop and implement detailed security and operational planning. Demolition Planning & Implementation Finalize East Wing operational planning. Implement safety and awareness programs for staff and the public. Revisit the viability of 6th Street during demolition.

24 24 Courthouse Complex Project Schedules New Courthouse 1,000-Car Garage Tower Construction Construction Accept Convert for Public Transition and Operation Accept /Move Demo Central & West Wings Construct 500-Car Garage & Plaza Midrise Renovation Design Construct 3 rd & 4 th Floors Construct 1 st & 2 nd Floors HMGP Roofing Facilities Projects Design Design Construct Replace N & E Wing Generator/Switchgear East Garage Enhance North Wing ADA Procurement Recurring Maintenance Construct

25 25 Courthouse Campus Parking Issues 1,000-Car Garage 500-Car Secure Garage Parking Strategy & Rates

26 26 1,000 Car Garage Completed and Operational! Current Activities Estimating cost/time for conversion to public use in evenings & weekend. Evaluating any potential impacts to approved traffic planning. Confirming equipment needed for the conversion.

27 27 1,000 Car Garage Implementation Plan for Conversion to Public Use Estimated capital cost for conversion is approx. $575,000. Funding available from remaining project balance. Staff intends to provide the required infrastructure. Design underway through Stiles Corporation and PGAL. Construction delivery method pending.

28 Car Garage & Plaza Project Cost: $14.9 Million Completion: 2017 Secure 500-Car Garage, new Public Plaza, and public art project. Preparing construction delivery proposal for consideration by the Board of County Commissioners.

29 29 Functionally Integrated Public Art FLOW by Margi Nothard

30 30 Site Map 500-Car Garage & Plaza Originally bid as Alternate No. 7 in Alternate was not awarded as bids exceeded County estimates. Market conditions have changed since 2011 pricing is now uncertain. Original drawings require updates for building code revisions, conditions revealed during tower construction and public art integration.

31 31 Staff Proposal for 500-Car Garage Construction Award 500-Secure Garage to James A. Cummings with the following conditions: Award price of $14.9 Million per Cumming s original bid for Alternate No. 7. Cummings will participate in pre-construction analysis & document for building code public art project integration, and issues discovered during Tower construction. Cummings will bid all subcontracts under County s guidance to reconcile current market conditions with bid opening prices in Staff will present any cost changes resulting from subcontractor bidding to the Board of County Commissioners for go/no go decision.

32 32 Implementation of 500-Car Garage Construction Staff preparing agenda items for September to implement the proposed delivery plan through: Amendment 1 for James A. Cummings. (adding garage construction process to tower construction contract) Amendments/Work Authorizations for The Weitz Company. (adding bidding & construction oversight for garage construction) Amendments/Work Authorizations for the Spillis Candela & Partners/Heery/Cartaya Joint Venture. (adding document updates and construction administration for garage construction)

33 33 Judicial Center East Garage Parking Rates

34 34 Background On February 28, 2006 the Board raised rates to their current value in an effort to conserve parking due to shortages in the East Garage Rates consistent with other comparable covered parking at the time (110 Tower). In Autumn of 2012 the 400 car secured garage was torn down to make room for the new courthouse tower. 90 parkers moved to secure lot north of Main Jail Remaining parkers moved into the East Garage Leased back 164 spaces from New River Associates Leased 90 spaces from DCM Group west of Andrews Avenue

35 35 Judicial Center East Garage Current count of 2140 parking spaces Priority Given to Employees, Jurors, and Witnesses 1358 Employee access cards assigned, averaging 1,000 parking per day (additional 130 from leased space to Midrise) Jury call, Grand Jury and returning jurors peaks range between 358 and 460 Witnesses average 204 per day. New River Associates leases 243 Spaces Restriping will reduce spaces by approximately 75 spaces to eliminate full size cars from parking in two compact spots A potential of 28 spaces remaining at peak parking times Total Spaces 2,140 Employee -1,130 Jurors -460 Witnesses -204 New River -243 Restriping -75 Remaining 28

36 36 Judicial Center South Garage 1026 Total Spaces 1061 employee access cards assigned, current actual usage averages 600 per day 300 additional parkers to be reassigned from the East Garage to the South Garage Goal is to operate garage at an average of 90% capacity, will continue to monitor

37 37 Market MAP LOCATION NAME PARKING HOURLY FLAT RATES NUMBER ADDRESS SPACES RATES NIGHTS/WEEKENDS 1 Fererro Lot 76 7:00AM 11:00AM 208 SE 6th St. $15 11:00AM 3:00PM $12 3:00PM 5:30PM $5 2 Buckeye Lot 65 7:00AM 11:00AM 601 SE 3rd Ave. $10 Ft. Lauderdale, FL :00AM 5:30PM $5 3 7th Street Lot 120 $ SE 7th Street Flat Rate All Day 4 Court House Parking 98 $ SE 1st Ave. Flat Rate All Day 5 C & J Court House Parkinig 23 $5 Flat Rate 613 SE 1st Ave. All Day 6 Lanier Parking System 156 $5 Flat Rate 651 SE 1st Ave. All Day 7 Lanier Parking System 23 $5 Flat Rate 681 SE 1st Ave. All Day 8 Lanier Parking System 36 $8.00 Flat Rate 691 SE 1st Ave. All Day 9 Broward County Garage 358 $8 An Hour 540 SE 3rd Ave. $60 Max Tower Garage 900 $6 First Hour 110 SE 6th St. $4 Each Additional 11 Parking System 132 $5.00 Flat Rate 614 SE 3rd Ave. All Day 12 The School Board of 82 $5 An Hour Broward County $25 Max 600 SE 3rd Ave. 13 No Force Divorce 22 $5.00 Flat Rate 700 SE 3rd Ave. All Day 14 Trial Lawyers Lot 201 $5.00 Flat Rate 276 SE 6th Ct. All Day 15 BB & T Lot 110 $5.00 Flat Rate 276 SE 7th Street All Day

38 38 Parking Rate Recommendations: Assuming jury calls and returning jurors remain constant, no significant change in court proceedings Staff Proposes: $15 flat rate between 7am and 11am Conserve spaces for Jurors and Witness during peak time $5 flat rate from 11am to 7 pm Both rates are without re-entry Re-evaluate rates after opening of 500 car secured garage; or an increase in jury pool

39 39 Comparisons Miami - Dade Parking policies generally the same with free parking for jurors, witnesses, and some paid employee parking Covered parking Rates are $3 per ½ hour, $14 max at five garages and $9 flat rate at one garage. Palm Beach Parking policies generally the same with free parking for jurors and witnesses Covered parking and connected like our parking Rates are $0.75 per ½ hour and at the City of West Palm Beach $1 for the first 2 hours and $1 each additional hour

40 Questions? 40

41 41 Website link: