PROJECT: BIRMINGHAM INTERMODAL FACILITY PHASE 2 BID PACKAGE 1

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1 GIATTINA AYCOCK ARCHITECTURE STUDIO, INC ST AVENUE NORTH, SUITE 100 P. O. BOX BIRMINGHAM, ALABAMA / ADDENDUM NO. 3 PROJECT: BIRMINGHAM INTERMODAL FACILITY PHASE 2 BID PACKAGE 1 GA STUDIO NO.: 1786 DATE: AUGUST 15, 2013 TO: BIDDERS Acknowledge receipt of this Addendum by inserting its number in the Proposal Form. Failure to do so may subject Bidder to disqualification. This Addendum forms a part of the Contract Documents and modifies them as follows: GENERAL 1. Refer to the attached Pre-Bid Conference agenda, sign-in forms and meeting minutes. 2. To schedule additional site visits at the Amtrak mechanical room, contact Bob Hasty at The deadline for questions is extended to Thursday, August 22, at 12pm. The deadline for the final addendum is Friday, August 23, at 12 pm. PROJECT MANUAL 1. Refer to revised list of Qualified Bidders for the correct phone number for The Pennington Group. 2. Section Summary and Preliminary Construction Schedule. a. Refer to Preliminary Construction Schedule attached. DRAWINGS Sheet A GENERAL NOTES #9: Omit text By Modular Building Supplier and replace with By General Contractor. Provide Typical Pressure Treated Wood Construction. Drawings shown for reference, all construction detailing by GC and shall meet all applicable codes and requirements for all agencies having Jurisdiction. 2. SPECIFICATIONS, Modular Building, Item 1. C Walls, Windows & Doors: Add the following additional text to note 1. Fire-retardant-treated wood framing complying with code shall be GA# 1786 ADDENDUM NO. 3 PAGE 1 of 2

2 permitted within the exterior wall assemblies. Attachments: Pre-Bid Conference agenda, sign-in forms and meeting minutes Qualified Bidders, revised 8/13/13. Preliminary Construction Schedule END OF ADDENDUM NO. 3 GA# 1786 ADDENDUM NO. 3 PAGE 2 of 2

3 CITY OF BIRMINGHAM BIRMINGHAM INTERMODAL FACILITY PHASE 2 BID PACKAGE 1 PRE-BID CONFERENCE August 13, 2013, 10:00 am BJCTA Meeting Room, 2 nd floor 1. Introduction a. Prequalified bidders Britt Demolition Clements Dean Doster Construction The Pennington Group Russo Corporation Taylor + Miree Construction 2. Project Team a. City of Birmingham Owner Andre Bittas, Director of Planning, Engineering & Permits Terry Oglesby, City Architect b. Giattina Aycock Architecture Studio- Prime Architect Jamie Aycock Carrie Johnson c. Hoskins Architecture Associate Architect Creig Hoskins Gail Nolan d. Niles Bolton Associate Architect Lester Love Adam Parrish e. Consultants Andrew Marlin, MBA Structural Engineers Darrell Gill, EDT Brian Johnson, Sajjadieh Engineering Group Dick Chenoweth, Walter Schoel Engineering 3. Owner s Comments

4 4. Project Scope Sites A, B and C Perimeter site fencing and street barricades Demolition of BJCTA building, site features and utilities Limited salvage Site preparation Drilled Pier foundations on Site A (new Intermodal Facility) Rammed Aggregate Pier foundations on Site B (new BJCTA Bus Station) Temporary Structures: Amtrak entrance (Site A) and Modular BJCTA Bus Station (Site C) Potential for contaminated soils 5. Project Schedule 120 days 6. Job Conditions a. Project Phasing b. CSX building/amtrak operation c. BJCTA operation and transfer from existing facility to temporary facility d. Work during business hours/after hours e. Facility access/parking f. Staging area g. Conditions for Bid Package 2 (upcoming building package) 7. Project Manual - Front End/Division 1 8. Electronic Submittals 9. Addenda 10. Bid Schedule a. Location: City of Birmingham, Room 215 b. Time 2 pm bid opening 11. Questions a. Submit questions to Carrie Johnson at cjohnson@gastudio.com. b. Deadline for questions: Thursday, August 12pm. c. Deadline for final addendum: Friday, August 12pm. 12. Site Tour

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11 CITY OF BIRMINGHAM BIRMINGHAM INTERMODAL FACILITY PHASE 2 BID PACKAGE 1 PRE-BID CONFERENCE MEETING NOTES August 13, 2013, 10:00 am BJCTA Meeting Room, 2 nd floor PRESENT: Mr. Terry Oglesby... City Architect, City of Birmingham Ms. Ann Dawson-August... BJCTA, Executive Director Mr. Chris Leffert... BJCTA, Director of Procurement and Grants Administration Mr. L.A. Moss... BJCTA Mr. Jamie Aycock... Giattina Aycock Architecture Studio, Inc. Ms. Carrie Johnson... Giattina Aycock Architecture Studio, Inc. Mr. Creig Hoskins... Hoskins Architecture Ms. Gail Nolan...Hoskins Architecture Mr. Andrew Marlin... MBA Engineers, Inc. Mr. Dick Chenoweth... Walter Schoel Engineering Co., Inc. Mr. Brian Johnson... Sajjadieh Engineering Group Contractors... See Attached Sign-In Sheets ITEMS ADDRESSED (see attached agenda): 1. Introduction and Project Team a. Prequalified bidders were identified and the project team members were introduced. 2. Owner s comments (Mr. Oglesby) a. This project will be executed under the sales tax savings program. Please note the following: i. Every material that remains on site shall be taxed at a 10% rate. ii. Contractors will act as Agents for the City, per the Agency agreement contained in the project manual. Invoices should be made to the City of Birmingham in care of the General Contractor or Subcontractor. iii. Do not hold transmittals; send forms quickly so vendors can be paid accordingly. Processing takes roughly one week. iv. The project manual contains purchase orders and other forms, and well as additional information regarding the program. v. For assistance, contact Shirley Foy, City of Birmingham ( ). b. Be sure to notify Birmingham Construction Industry Authority (BCIA) of intent to bid immediately. c. The DBE participation target is 20% minimum per the bid documents. d. The Davis-Bacon Act will apply to this project. e. City projects require a certified payroll submitted to the City s Finance Department.

12 PRE-BID CONFERENCE MEETING NOTES Birmingham Intermodal Facility Phase 2, Bid Package 1 August 13, 2013; Page 2 of 3 3. Project scope a. Mr. Aycock reviewed scope and phasing for Sites A, B and C as outlined in the bid documents. The following items were noted in addition to the overview: i. All three sites contain varying levels of regulated or contaminated soil. The project team recently learned the significant cost impact of hauling this material off-site. In order to mitigate this impact, the design team is considering excavating and hauling off non-contaminated soil from the contractor lay down yard on Site C and filling this area with regulated/contaminated soil from all three sites. In developing the solution, the team will consider the storm and electrical utilities that are currently planned in that area. Additional information, including subsurface data from a 2004 report, will be issued by addendum. b. Temporary bus station: Ms. Nolan provided an overview of the temporary bus facility on Site C. i. A modification will be issued by addendum that eliminates the east entry drive and widens the west entry drive. ii. Per the bid documents, the modular contractor is in charge of wood decks. iii. The temporary facility must be operational prior to demolition of the existing BJCTA station. iv. The modular layout was developed using Metro as a basis of design, with an understanding of the time-sensitive nature of procurement and use. v. Multiple salvage items are required per the bid documents, many for reuse at the temporary bus station. Additional items to be salvaged or removed from the premises by either the Owner or the Contractor will be issued via addendum. c. Amtrak temporary entrance/mechanical room (site tour): Work in Amtrak s mechanical room and adjacent corridor related to the temporary entrance will be issued by addendum. 4. Project Schedule days 5. Job Conditions a. Although the basic phases of the work are outlined, the sequencing for fencing, staging, storage of materials, etc. is left to the discretion of the Contractor. Amtrak and BJCTA (existing facility followed by temporary facility) will maintain public access throughout the duration of the project. Every effort must be made to ensure people accessing the sites are safe. Both operations run 7 days a week. Per Ms. August, the BJCTA has security on-site 24/7. b. Site access to Site A by Amtrak fueling trucks: it was confirmed during the walking tour that Amtrak no longer has trucks accessing Site A. c. Photo documentation of surrounding conditions, per bid documents, must be submitted to GA Studio digitally before construction begins. Professional photos are not required. d. Parking for construction crews will be the responsibility of the Contractor. Parking under the 19 th Street viaduct will be dedicated to Amtrak patrons. e. Fencing and barricades shown on documents must be purchased and in place for transfer to the Bid Package 2 General Contractor.

13 PRE-BID CONFERENCE MEETING NOTES Birmingham Intermodal Facility Phase 2, Bid Package 1 August 13, 2013; Page 3 of 3 f. All permitting will be the responsibility of the Contractor; ADEM and other permitting processes have not been started. 6. Electronic Submittals a. Submittals and shop drawings must be provided in PDF format to help streamline the submittal process. GA Studio will work with the selected Contractor to determine the most efficient process (use of GA s FTP site or other). 7. Bid Schedule a. Location: City of Birmingham, Room 215 b. Time Tuesday, August 20, 2 pm (**updated in Addendum 2, post-meeting) 8. Questions can be submitted to Carrie Johnson at cjohnson@gastudio.com. The deadline for questions is Thursday, August 15, at 12pm. The deadline for the final addendum is Friday, August 16, at 12 pm. 9. Site tours were conducted at the BJCTA with L.A. Moss. The Amtrak mechanical room was also reviewed. This concludes the substance of the meeting. Should there be errors or omissions, please provide written notification. Submitted by: GIATTINA AYCOCK ARCHITECTURE STUDIO, Inc. Carrie Johnson Project Manager

14 BIRMINGHAM INTERMODAL FACILITY PHASE 2 BID PACKAGE 1 QUALIFIED BIDDERS 12-Aug-13 Company Name first name last name Phone General Contractor Britt Demolition Taylor Britt (256) brittdemolition@gmail.com Clements Dean Gary Dean (205) gdean@clementsdean.com Doster Construction Alan Chandler (205) achandler@dosterconstruction.com Russo Lance Kitchens (205) lkitchens@russocorp.com Taylor+Miree Construction, Inc. Wesley Taylor (205) wes@taylor-miree.com The Pennington Group, Inc Corey Weaver (205) corey@thepennington-group.com

15 BIRMINGHAM INTERMODAL FACILITY PHASE II - Overall Project Schedule ; ID Task Name Duration Calndr Days 1 OVERALL PROJECT MANAGEMENT 1082 days 1515 Fri 12/17/10 Mon 2/9/15 2 INITIAL PM TASKS 5 days 7 Fri 1/21/11 Thu 1/27/11 3 Project Kick-off Meeting 0 days 0 Fri 1/21/11 Fri 1/21/11 4 Establish Project Objectives 3 days 3 Fri 1/21/11 Tue 1/25/11 5 Develop Project Management Plan (PMP) 5 days 7 Fri 1/21/11 Thu 1/27/11 6 Master Project Schedule development & approval 5 days 7 Fri 1/21/11 Thu 1/27/11 7 Project Budget 5 days 7 Fri 1/21/11 Thu 1/27/11 8 I. PRE-DESIGN 61 days 85 Fri 1/21/11 Fri 4/15/11 9 Data Collection & Analysis 5 days 7 Fri 1/21/11 Thu 1/27/11 10 PROGRAMMING VERIFICATION 56 days 78 Fri 1/28/11 Fri 4/15/11 11 Program Workshop - Amtrak, Greyhound, BJCTA 5 days 7 Fri 1/28/11 Thu 2/3/11 12 Space Program Documentation 5 days 7 Fri 2/4/11 Thu 2/10/11 13 Program Review City/BJCTA 5 days 7 Fri 2/11/11 Thu 2/17/11 14 City Verify High-speed Rail 0 days Thu 2/17/11 Thu 2/17/11 15 Program Review by AmTrak/Greyhound 5 days 7 Fri 2/18/11 Thu 2/24/11 16 Program Review by FTA 1 day 1 Fri 2/25/11 Fri 2/25/11 17 City Release to begin Schematic Design 0 days Fri 4/15/11 Fri 4/15/11 18 II. DESIGN 952 days? Mon 4/18/11 Tue 12/9/14 19 II-A. SCHEMATIC DESIGN (SD) 539 days? 154 Mon 4/18/11 Thu 5/9/13 20 Conceptual Site Planning/Building Massing Studi 30 days 14 Mon 4/18/11 Fri 5/27/11 21 Development of schematic options 65 days 14 Mon 5/30/11 Fri 8/26/11 22 Review with Mayor - 2 meetings 13 days Tue 8/16/11 Thu 9/1/11 23 Schedule/Budget Compliance Review 5 days 3 Fri 9/9/11 Thu 9/15/11 24 Schematic Design (Phase IIA) Report Issued 0 days Fri 9/9/11 Fri 9/9/11 25 HOLD - PENDING CITY/FTA AGREEMENT 365 days Mon 9/12/11 Fri 2/1/13 26 Remobilization Process 21 days? Mon 2/4/13 Mon 3/4/13 27 City, BJCTA & Tenant Review Phase IIA Report 11 days 7 Wed 4/17/13 Wed 5/1/13 28 FTA Review Phase IIA Report 7 days 7 Wed 5/1/13 Thu 5/9/13 29 SD Approval /Release to begin DD 0 days Wed 5/1/13 Wed 5/1/13 30 II-B. DESIGN DEVELOPMENT (DD) 26 days 37 Wed 5/1/13 Wed 6/5/13 31 Site Plan Development 21 days 30 Wed 5/1/13 Wed 5/29/13 32 Architectural Design 21 days 30 Wed 5/1/13 Wed 5/29/13 33 Engineering System Design & Coordination 21 days 30 Wed 5/1/13 Wed 5/29/13 34 Progress Review 0 days Wed 5/29/13 Wed 5/29/13 35 Schedule/Budget Compliance Review 0 days 0 Wed 5/29/13 Wed 5/29/13 36 Design Development (Phase IIB) Report Issued 0 days Wed 5/29/13 Wed 5/29/13 37 City, BJCTA & Tenant Review Phase IIB Report 5 days 7 Thu 5/30/13 Wed 6/5/13 38 FTA Review Phase IIB Report 5 days 7 Thu 5/30/13 Wed 6/5/13 39 Tenant Letters of Intent to Lease 0 days Wed 6/5/13 Wed 6/5/13 40 DD Approval /Release to begin CD 0 days Wed 6/5/13 Wed 6/5/13 41 II-C. FOUNDATION PACKAGE - (FP) 161 days Wed 6/5/13 Wed 1/15/14 42 Pre-qualify Contractors - Advertise/Review 30 days 42 Wed 6/5/13 Tue 7/16/13 43 Prepare Foundation Package 40 days 56 Wed 6/5/13 Tue 7/30/13 44 Release to Bid 1 day 1 Wed 7/31/13 Wed 7/31/13 45 Bid:Addenda/Response to Bidders 15 days 21 Thu 8/1/13 Wed 8/21/13 46 Award: Preparation of Contract (Assistance) 15 days 21 Thu 8/22/13 Wed 9/11/13 47 Foundation Construction 90 days 120 Thu 9/12/13 Wed 1/15/14 48 II-D. CONSTRUCTION DOCUMENTS (CD) 100 days 140 Thu 6/6/13 Wed 10/23/13 49 CD Production & Coordination 30 days 45 Thu 6/6/13 Wed 7/17/13 50 Progress Review - 50% 5 days 7 Thu 7/18/13 Wed 7/24/13 51 Schedule/Budget Compliance Review 5 days 7 Thu 7/18/13 Wed 7/24/13 52 CD Production & Coordination 30 days 45 Mon 7/29/13 Fri 9/6/13 53 Progress Review - 90% 5 days 7 Mon 9/9/13 Fri 9/13/13 54 Schedule/Budget Compliance Review 5 days 7 Mon 9/16/13 Fri 9/20/13 55 Final Construction Docs prepared for Bid 10 days 14 Mon 9/23/13 Fri 10/4/13 56 City/BJCTA, Tenant & FTA review of Bid Docs 5 days 7 Mon 10/7/13 Fri 10/11/13 57 Release Documents for Bid 0 days Wed 10/23/13 Wed 10/23/13 58 III. PREQUALIFY / BID / CONTRACT AWARD 87 days 126 Mon 8/12/13 Tue 12/10/13 59 Prequalify Contractors - Advertise/Review 40 days 56 Mon 8/12/13 Fri 10/4/13 60 Pre-Bid: Advertise for Bids/Document Distribution 10 days 14 Tue 10/22/13 Mon 11/4/13 61 Bid:Addenda/Response to Bidders 23 days 28 Fri 10/11/13 Tue 11/12/13 62 Receive Bids 1 day Tue 11/12/13 Tue 11/12/13 63 Award: Preparation of Contract (Assistance) 20 days 28 Wed 11/13/13 Tue 12/10/13 64 Issue Notice to Proceed 1 day Tue 12/10/13 Tue 12/10/13 65 IV. CONSTRUCTION ADMINISTRATION 260 days 365 Wed 12/11/13 Tue 12/9/14 66 Building Construction - 12 Months 260 days 365 Wed 12/11/13 Tue 12/9/14 67 IV-A. TENANT FIT-UP / OCCUPANCY 83 days 120 Wed 9/17/14 Fri 1/9/15 68 IV-B. INTERMODAL CLOSEOUT 45 days 60 Tue 12/9/14 Mon 2/9/15 69 V. PHASE 2 - OFF-SITE DESIGN/CONSTR 260 days Mon 1/13/14 Fri 1/9/15 Start Finish Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb INITIAL PM TASKS I. PRE-DESIGN PROGRAMMING VERIFICATION II-A. SCHEMATIC DESIGN (SD) II-B. DESIGN DEVELOPMENT (DD) II-C. FOUNDATION PACKAGE - (FP) II-D. CONSTRUCTION DOCUMENTS (CD) III. PREQUALIFY / BID / CONTRACT AWARD II. DESIGN IV. CONSTRUCT V. PHASE

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