ADDENDUM NO. 01. Include this signed and dated addendum to your proposal.

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1 ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX The following changes/additions have been made to this bid package. Include this signed and dated addendum to your proposal. RFP REC ZP Project: Improvements at Zupp Park Baseball Complex Please note: Q&A, Clarifications regarding Irrigation, Miscellaneous Clarifications, AMENDED BID DOCUMENT REQUIREMENTS & CHECKLIST, AMENDED COMPLETE FIELD CONSTRUCTION sheet, SECTION 3 CERTIFICATION form and please replace QUOTE SHEET in bid packet with attached BID SHEET: COMPANY NAME, SIGNATURE DATE PRINT NAME 1

2 ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX Please note that questions below are written just as they were received. Q: In the invitation to bid you specify a 5% bid bond for the project, yet on the checklist you list a 10% bid bond. Which one are we to abide by? A: 5%. PLEASE SEE ATTACHED AMENDED BID DOCUMENT REQUIREMENTS & CHECKLIST which is made a part of this Addendum. Q: Also on the checklist you have P&P Bonds and proof of insurance listed, I can t imagine we are required to supply P&P bonds and COI before the bid opening? Are there other items on the checklist that should turned after the bid opening to the low bidder? Please advise. A: All bidders are required to submit proofs of insurance with their bids, as requested. Payment and Performance Bonds will be required of successful bidder and shall be produced by successful bidder before execution of contract. Q: Can you please forward referenced cad file for this project. A: There is no cad file for this project. Q: Are we removing the grass on the infield and replacing? If so we are looking at approximately an additional 9000ft2 per field or 2700ft2. A: Please see attached COMPLETE FIELD CONSTRUCTION sheet. Q: The packet indicates laser grading but if we laser grade the field it does not look like water will be able to drain outside of the fields without additional grading which would require removing the fence, grading, sodding and watering of the additional areas and then 2

3 CONTINUED ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX reinstalling the fence. If this is not done water could be trapped inside of the field because the area outside is higher than the field. A. Please see attached COMPLETE FIELD CONSTRUCTION sheet. Q: Is any work supposed to be done in the infield? Are they expecting us to add dirt and replace and re-set the bases? A. Please see attached COMPLETE FIELD CONSTRUCTION sheet. Q: The bid packet indicates amending with composted root zone. How many inches are they looking for us to bring in? What is the breakdown of the material? 85% USGA Sand/ 15% Erth Products? Does the owner have somewhere near the site where the excess sod and dirt should be taken or are we supposed to dispose of off site? A: Please see attached COMPLETE FIELD CONSTRUCTION sheet. Q: What maintenance period is required or does the field turn over immediately after sod installation? A: No maintenance period. Turns over at completion of job. Q: Under Topdressing are you looking for sanding all seems at installation or are you looking for ¼ topdressing of fields? A: Please see attached COMPLETE FIELD CONSTRUCTION sheet. Q: I understand that there are three meters on the site but it would be helpful to know gpm and pressure for design. 3

4 ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX CONTINUED A: Please see CLARIFICATIONS OF IRRIGATION attached. Q: What is the water source meter size? It was in a locked box at the pre-bid. A: Please see CLARIFICATIONS OF IRRIGATION attached. Q: What is the water pressure at the park? A: 60 psi. Q: Can the grade sheet be provided showing the percentage breakdown to the items listed on page 3 of the Bid Documents? A: No grade sheet showing percentage breakdown to the items listed on page 3 of the Bid Documents will be used. Q: What permits will be required for the contractor? A: A Builder s Permit for the Architect Design Plan for the overhead cover over the bleachers. Q: Is this bid considered a RFP?* A: Yes. It was mistakenly labeled a bid. Q: Is this bid considered Design-Build? A: No. 4

5 CONTINUED ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX Q: Can a Bid Form be provided? A: Please replace the QUOTE SHEET found in original bid document with BID SHEET attached to this Addendum. Q: Is the contract being awarded lump sum or unit price as determined by set quantities on the Bid Form? A: Unit price as determined by set quantities on the revised BID SHEET. Please see attached. Q: If the contractor is qualifying by 25% subcontract of dollar amount to Qualified Section 3 Business Concerns (page 47 of bid documents), is the 25% calculated on the dollar amount of the contractor-city contract or is it 25% of the dollar amount subcontracted? A: 25% of the city/contractor contract awarded to the subcontractor. Q: Can a list of Qualified Section 3 Businesses be provided? A: Fulton County CDBG Program Office does not maintain a list of qualified Section 3 businesses. However, we are giving contractors and sub the opportunity to qualify as Section 3 for this project with the SECTION 3 BUSINESS CONCERN SELF CERTIFICATION FORM and SECTION 3 RESIDENT CERTIFICATION FORM. Please see attached. Q: Can any Approved Equivalent s be provided? A: No. Q: Can a detail or picture be provided of the dugouts that the score booth and bleacher covers be provided? A: Zupp Park is located at 1622 Hawthorne Avenue, College Park, GA and is always accessible. 5

6 CONTINUED ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX Q: Is there a specification for the tin roofs for the Bleacher Covers and the Score Booth (for example gauge of metal, standing seam or exposed fasteners)? A: No. Q: Can a location, distance, and size of the RCP pipe and catch basins be located and provided on a survey? A: No. Any survey should be done by contractor. Q: Is HDPE an Approved Equal to RCP pipe? HDPE is available in smaller diameter that may be needed to address current issues. A: N/A - Q: What determines miscellaneous fence repairs and can a quantity be defined? A: Please see attached COMPLETE FIELD CONSTRUCTION SHEET. Q: Is the contractor to laser grade the fields and adjust to the grade to match the elevation of the existing fence or will the existing fence need to be removed and reinstalled to match the new laser graded elevation? A: Please see attached COMPLETE FIELD CONSTRUCTION SHEET. Q: Is there a specified root zone mix and thickness? A: Please see attached COMPLETE FIELD CONSTRUCTION SHEET. 6

7 ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX CONTINUED Q: Is there a specified composted root zone amendment? A: Please see attached COMPLETE FIELD CONSTRUCTION SHEET. Q: Will the infields need to be laser graded and if so is the existing in field mix to be used? A: Please see attached COMPLETE FIELD CONSTRUCTION SHEET. Q: If additional infield mix is needed is there a basis of design or specified mix? A: Please see attached COMPLETE FIELD CONSTRUCTION SHEET. Q: What is the desired turf? A: Please see attached COMPLETE FIELD CONSTRUCTION SHEET. Q: Is there a maintenance period for the completed fields? A: No. Turns over at completion of job. Q: What is the existing meter size, location, and pressure? A: Please see CLARIFICATIONS OF IRRIGATION. Q: Where is the irrigation controller to be located and is there 120 VAC available at that location? 7

8 ADDENDUM NO. 01 To City of College Park RFP # REC ZP IMPROVEMENTS at ZUPP PARK BASEBALL COMPLEX CONTINUED A: Irrigation controller is located in storage room behind concession stand. Q: Are there any erosion control requirements? A: Yes, silt fencing is required around construction site. CLARIFICATIONS REGARDING IRRIGATION: There is already a double backflow preventer installed, with cutoffs. The water pressure is 60 psi. There appears to be 2 supply line maybe 1 or 2 feet from the box (can t verify without excavation). The supply box is 75 feet away from the outfield fence of the larger field. There is one sidewalk to go under/through. Schedule 40 PVC is required throughout the entire system. MISCELLANEOUS CLARIFICATIONS: There are three (3) fields at Zupp Park. Zupp Park address: 1622 Hawthorne Avenue, College Park, GA Park is accessible anytime. Project is funded by CDBG and successful bidder must comply with Davis-Bacon Act and Section 3. Fulton Co. will monitor closely. 8

9 INSERT AMENDED BID DOCUMENT REQS. & CHECKLIST HERE INSERT COMPLETE FIELD CONSTRUCTION HERE INSERT BID SHEET HERE INSERT SECTION 3 CERTIFICATION FORM HERE 9

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12 ANY & ALL ADDENDA MUST BE COMPLETED & SIGNED AND MADE A PART OF SUBMITTED BID. END OF ADDENDUM NO. 1 12

13 BID DOCUMENT REQUIREMENTS & CHECKLIST FAILURE TO COMPLETE, SIGN AND SUBMIT THE FOLLOWING BID DOCUMENTS IN THE ORDER LISTED BELOW WILL RESULT IN THE BID BEING DEEMED NON-RESPONSIVE AND REJECTED. 1. BID SHEET (which is included in Addendum No. 1) 2.Bidding Document Requirements & Checklist completed, signed and dated (page 8) 3.Georgia State Contractors License number and documentation (required) 4.Exceptions Sheet (if deemed necessary by vendor) (page 5) 5.Vendor Questionnaire (page 6) 6.Contractor Affidavit (page 7) 7.Proofs of Insurance (as listed on page 9) 8.List of Subcontractors (page 10) 9.Reference Request (pages 11, 12, 13) 10.Any/All Addenda must be signed and dated and made a part of bid packet 11.Bid Bond of five percent (5%) required with bid 12.Payment and Performance Bond for entire amount of bid price will be required before execution of contract with successful bidder. Is the vendor located in College Park? Has the vendor previously conducted business with the City of College Park? Vendor or Representative Signature Date

14 COMPLETE FIELD CONSTRUCTION The following items need to be included in the bid for the renovation of the 3 baseball fields at Zupp Park. The area to be disturbed is approximately 80,000 sq. ft. This project will require erosion control measures to avoid any run-off from the field construction. Existing Turf Eradication Stripping and removal of existing turf from site. Laser Grading This project will require laser grading the fields with a Machine Controlled Laser System to achieve proper drainage. Field # 1 infield will require a Cone Laser grading pattern, with the outfield sloping away from the infield to the outfield fence with a minimum of.75% slope. Field # 2 will require a Cone Laser grading pattern for the entire field with a minimum.75% slope. Field # 3 will drain from home plate to the outfield with a minimum.75% slope. Some grading outside of the fence line may be required to achieve drainage once outside of the field. Some fence line adjustment may be necessary also. Ground Preparation This project will require scarifying, and rock picking ground to achieve smooth, safe, playing surface, while providing better sod/soil contact. Soil Mix These fields will require a minimum 700 tons of an 80/20 sand soil mix. This 2 of material will be tilled into the existing profile. Certified 419 Bermuda Sod This project will require the contractor to furnish and install Certified 419 Big Roll Bermuda sod and remove netting. The sod will need to be over-seeded with a turf type perennial rye either before or after installation to achieve a playable surface by March 1. Irrigation A complete irrigation system will be required for each field. The system shall be a typical baseball field layout set up to accommodate future infield expansion. A single controller with a metal locking cabinet will be installed inside the concession stand. A wireless rain sensor will also be required. A water and power source will be provided by the city. Blended Infield Mix This project will require 25 tons of blended infield mix for the cutouts and home plate area. The pitchers mounds on all three fields will need to be re-built also. Unless otherwise stated all equipment, materials and supplies shall be furnished by the contractor. Since there are structures involved in this project, a general contractor s license may be required.

15 BID SHEET BID-REC ZP BID DATE: OCTOBER 18, 2012, 2:00 PM CITY OF COLLEGE PARK CITY HALL FROM: (Bidder s Name) (Address) (City, State and Zip) (Phone number) UNIT PRICES FOR APPROX. 80,000 sq. ft. Turf Eradication 80,000 sq. $ per sq. ft. Total $ Laser Grading 80,000 sq. $ per sq. ft. Total $ Ground Prep 80,000 sq. $ per sq. ft. Total $ Soil $ per ton Total $ (Tonnage) Certified 419 Bermuda Sod 80,000 sq. $ per sq. ft. Total $ Irrigation Lump Sum Total $ Blended Infield $ per ton (Tonnage) Total $ Scorer Stands $ ea. Total $ Bleacher Covers $ ea. Total $ Bid Total $ ESTIMATED START DATE: ESTIMATED COMPLETION DATE: BIDDER S SIGNATURE:

16 FULTON COUNTY GOVERNMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SECTION 3 BUSINESS CONCERN SELF CERTIFICATION FORM And SECTION 3 RESIDENT CERTIFICATION FORM The Fulton County Office of Housing and Community Development is seeking to extend the benefits of and to promote compliance with Section 3 by identifying Section 3 Business Concerns and targeting Section 3 Business Concerns for the Community Development Block Grant (CDBG) Program business opportunities. In an effort to comply with Federal Section 3 Regulations which promote contract, employment and training opportunities for Fulton County residents and businesses, the Fulton County CDBG Program has instituted a Section 3 Self Certification process. Applicants seeking certification must complete and submit the attached Section 3 Business Concern Self Certification Form or Section 3 Resident Certification Form and the appropriate documentation as requested. Please answer all questions and sign the completed forms. Completed forms may be returned with bid documents or to the Fulton County CDBG sub-recipient (city or non-profit) prior to contract award. If you have any questions or require assistance, please do not hesitate to contact the Fulton County Office of Housing and Community Development at For detailed HUD guidance regarding the Section 3 Program, please visit the following website: Fulton County Government, Department of Housing and Human Services, Office of Housing and Community Development 137 Peachtree Street, S.W., Suite 300, Atlanta, Georgia Telephone: , Fax

17 FULTON COUNTY GOVERNMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SECTION 3 BUSINESS CONCERN SELF CERTIFICATION FORM Name of Business: Address of Business: Work number: Cell number: Contact Person/ Title: APPLICANTS SEEKING CERTIFICATION MUST PROVIDE EVIDENCE OF SECTION 3 ELGIBILITY PRIOR TO CONTRACT AWARD. The Bidder certifies that it is a Section 3 Business Concern based on: Business is owned, at least 51% by Section 3 Residents. Provide copy of resident lease(s), evidence of participation in a public assistance program, or completed Section 3 Resident Certification Form(s) Provide business license number At least 30% of the business permanent, full-time employees are currently Section 3 Residents or were Section 3 Residents within the past 3 years. Provide list of permanent, full-time employees (include, name, address, job title/trade and salary/wages) Provide completed Section 3 Resident Certification Form(s) Commitment to subcontract 25% of the dollar award to qualified Section 3 Business Concerns. (Only applicable for Prime Contractors) I hereby certify that the information provided by me is true and correct, and understand falsification of any information could result in disqualification from participation and punishment under the law. Owner / President Signature Date Print Name SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE DAY OF, 20. Notary Public My Commission Expires: Fulton County Government, Department of Housing and Human Services, Office of Housing and Community Development 137 Peachtree Street, S.W., Suite 300, Atlanta, Georgia Telephone: , Fax

18 FULTON COUNTY GOVERNMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SECTION 3 RESIDENT CERTIFICATION FORM A Section 3 Resident seeking the preference in employment provided by this part shall certify, or submit evidence to the contractor or subcontractor, if requested, that the person is a Section 3 Resident, as defined in Section I,, am a resident of Fulton County, Georgia Print Name and qualify as a Section 3 Resident because I am a public housing resident OR because my household income does not exceed the income guidelines by household size as published below. Home (primary) Address: Telephone number: Address: Number of Individuals living in my household: Total Household gross income for the prior year (2011): $ * The derived total gross income is from all sources received such as, salaries/wages, social security, all benefits, pensions, and all public assistance. FY2012 Fulton County HOUSEHOLD INCOME GUIDELINES Household Size 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons Low Income (80%) $38,850 $44,400 $49,950 $55,450 $59,900 $64,350 $68,800 $73,200 Attach ONE of the following documentations as evidence of Section 3 eligibility: Proof of public assistance (i.e., TANF, Food Stamps, Medicaid) Proof of Public housing Assistance, (PHA) Lease Proof of participation in a HUD Youth Build Program Copy of current W-2 documents Applicant Signature Date Print Name SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE DAY OF, 20. Notary Public My Commission Expires: Fulton County Government, Department of Housing and Human Services, Office of Housing and Community Development 137 Peachtree Street, S.W., Suite 300, Atlanta, Georgia Telephone: , Fax