City Manager 334 Front Street Ketchikan, AK Phone (907) Fax (907) TRANSMITTAL MEMORANDUM

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1 till' f)f --- 1\etthlkan City Manager 334 Front Street Ketchikan, AK Phone (907) Fax (907) TRANSMITTAL MEMORANDUM TO: FROM: DATE: RE: The Honorable Mayor and City Council Karl R. Amylon, City Manager April 12, 2016 Ketchikan Medical Center Expansion Project - Owner/Executive Committee Meeting Summary Minutes of March 18, 2016 At its meeting of February 6, 2014, the City Council adopted a motion approving Contract No , Pre-Construction Services for the Ketchikan Medical Center Expansion Project, in an amount not to exceed $86,000 between the City of Ketchikan and Layton Construction Co. I Dawson Joint Venture. At its meeting of April 3, 2014, the City Council adopted a motion authorizing Amendment and Limited Notice to Proceed No. 1 in the amount of $1,196,060. At its meeting of May 15, 2014, the City Council adopted a motion authorizing Amendment and Limited Notice to Proceed No. 2 in the amount of $6,603,763. At its meeting of June 19, 2014, the City Council adopted a motion authorizing Amendment and Limited Notice to Proceed No. 3 in the amount of $320,140. At its meeting of July 17, 2014, the City Council adopted a motion authorizing Amendment and Limited Notice to Proceed No. 4 in the amount of $427,836. At its meeting of September 4, 2014, the City Council adopted a motion approving Contract No A, Construction Services for the Ketchikan Medical Center Expansion Project, in an amount not to exceed $45,207,269 between the City of Ketchikan and Layton Dawson Joint Venture Constructors. The $45,207,269 cost incorporates the initial contract and four amendments and is a Guaranteed Maximum Price (GMP). An Owner/Executive Committee meeting was held on Friday, March 18, A copy of the meeting minutes is attached for City Council review. AGENDA- 04/21/16- GGMR7

2 MEETING NOTES PROJECT: Ketchikan Hospital Expansion BY: Randy Romenesko ~ DATE: March 18, 2016 SUBJECT: Executive Team Coordination Meeting Summary PARTICIPANTS: David M., Matt B., Michele B., Ryan M., Randy R. DATE OF MEETING: 18 March, 2016 The following topics and issues discussed during the meeting warrant documentation and/or require follow up. 1. Work Progress. Interior: Work continuing with the finish trades (paint, flooring, casework, ceiling tiles, low voltage systems) on Main and Level 2. Exterior: Work on fuel system starting with tank install next week. It will be several weeks to install piping, systems and commissioning. Heli lift of elevator equipment the past Sunday went well. LDC expressed appreciation for all the support and assistance provided by PeaceHealth. Systems start-up is lagging a bit, but hope to get all water and air running by end of next week. Commissioning meeting next week will help establish a firm start date for full system testing. LDC anticipates Substantial Completion by June loth. 2. Master Budget dated 7 March 2016 attached. Costs are through Pay Application #19 showing 89% of GMP funds expended. Owner Change Order #7 was accepted by the City Council last evening. 3. ASI-077 under development for minor changes to pedestrian access at the ER I new drive to parking garage. ASI will also provide placeholder provisions for any PeaceHealth signage and parking garage height indicator that may be selected as part of the signage package. 4. PeaceHealth has requested the wall mounted cabinets in Shared Providers Offices on the 2"d floor (rooms 2112, 2211, 2213, 2404, 2406, 2491, and 2493) be removed. Work does not need to be completed until just prior to furniture delivery and install on May 23. DOWL will investigate options to accomplish this work and report back to the Exec. Team. This is new scope work. 5. NAC met with Peace Health Infection Control and Sterile Processing staff today to review the decontamination room, Equipment is to remain per design; a new hand sink is required at the entry of the room to comply with Facility Guideline Institute Page 1 of 2

3 Executive Team Coordination Meeting Summary 18 March, 2016 recommendations. PeaceHealth is looking at other possible changes, but these would be after substantial completion. 6. NAC is preparing contract drawings for the transition corridor. Team (City, LDC, PeaceHealth, DOWL) wishes to perform a 'page turn' review of the documents before releasing for pricing by LDC and HMS. It does not appear we will be able to present a firm price to the city at their 4/21 meeting. Regardless, all believe a change order can be issued in a timely manner to allow work may begin upon successful PeaceHealth transition from the old to new ORs, no later than 8/1. 7. PeaceHealth has requested the GMP Allowance #14- Landscaping be assigned to them for implementation (similar to the arrangement made for Signage). LDC has no objection to the deletion of this work from their scope; the City has no objection to PeaceHealth undertaking the work. PeaceHealth currently has a vendor who performs landscaping work at the facility. The allowance has a value of $50,000. There is a $12,000 allowance in the Patient Terrace; Ryan to confirm if that is all plants or includes cost of the 'green' screen on the north wall. If there are any corrections to these notes, please notify the author within seven (7) days of receipt. The next meeting is 3/25/2016 at 1:30pm Alaska time. Page 2 of 2

4 Division# Subtotal Division 01 General Conditions 01.1 General Requirements 02 Sitework 03 Concrete 04 Masonry OS Metals 06 Wood, Plastics, Composites 07 Thermal & Moisture Protection 08 Doors & Windows 09 Finishes 10 Specialties 11 Equipment 12 Furnishings 13 Special Construction 14 Conveying Systems 15 Mechanical 16 Electrical 17.1 GL Insurance 17.2 Bond 17.3 Builder's Risk Insurance 18 Freight PHKMC Phase 1 Construction Costs As of 7 March, 2016 Thru Pay Application #19 Spent To-Date GMP$ $ % $2,161,094 $2,400, % $785,154 $784, % $1,928,132 $2,068, % $3,593,531 $3,577, % $3,922,940 $4,245, % $694,550 $303,098 44% $3,797,821 $3,669,232 97% $1,875,496 $754,130 40% $3,536,017 $3,304,618 93% $283,025 $4,619 2% $125,490 $18,918 15% #DIV/0! $126,541 $108,415 86% $995,548 $710,754 71% $11,646,598 $9,826,014 84% $7,480,935 $6,170,628 82% $422,341 $412,604 98% $291,175 $279,752 96% $150,165 $144,388 96% $5,109 $37, % $43,821,662 $38,821,186 89% Balance to Finish $ -$239,661 $1,120 -$140,549 $15,975 -$322,831 $391,452 $128,589 $1,121,366 $231,399 $278,406 $106,572 $18,126 $284,794 $1,820,584 $1,310,307 $9,737 $11,423 $5,777 -$3 2,110 $5,000,476 GMP (Construction) Contingency Construction Fee Total Owner Contingengcy $1,052,024 $836,710 80% $1,529,967 $1,302,087 85% $46,403,653 $40,123,273 86% $1,500,000 $1,507, % $215,314 $227,880 $6,280,380 -$7,948 Peace Health Obligation in Owner Change Orders 3/6/2015 PC0-005: Patient Terrace Alt. LDC Amendment #9, OC /23/2015 PC0-066 Window Treatments 12/21/2015 PC0-065 Primex Clocks 1/8/2016 PC0-068 Power/ Data to Freezer & Casework Mods for Copiers 2/2/2016 PC0-062 OR Waste Mgt System $386,041 (LDC: $367,807; NAC: $18,234) $19,848 $43,250 $12,995 $14,385 NOTE: Details on use of GMP and Owner Contingency shown on next page.

5 PH KMC Phase 1 Construction Costs GMP (Const ruction) Contingency Date Scope of Work GMP Budget 10/16/2014 GMP Established in Amendment #6 9/1/2014 PC0-001 CD F at Fuel Tank; incl udes use of Allowance #1 1/21/2015 Casework & Plastic Panels 1/21/2015 Drywa ll & Interior Framing 1/21/2015 Wate rproof Garage SOD 3/20/2015 Su re Steel Wage Correction (1st 1/2) 5/1/2015 PC0-038 Co ncrete Costs for AS I-021 1/30/2016 Sure Steel Wage Correction (2nd 1/2) Waterline Excavation (5th Ave. loop) Stair Tread Nosing $18,370 $686,442 $2,094,080 $24,000 As of 7 March, 2016 Thru Pay Application #19 Buyout Contingency $1,053,589 $30,224 $11,854 $728,195 $2,309,112 $105,000 $225,000 $37,071 $225,000 $37,000 $6,000 $41,753 $215,032 $81,000 $225,000 $37,071 $225,000 $173,879 Subtotal $836,710 AVAILABLE GMP (Construction) CONTINGENCY $216,879 OWNER Contingency Date Scope of Work GMP Allowance 11/6/2015 Pre-Con Phase 2 1/27/2015 OC /16/2015 OC /18/2015 OC /3/2015 OC /23/2015 OC0-006 OC0-005 shift to Phase 2 (PC0-019} OC0-006 shift to Phase 2 (PC0-041b) 3/17/2016 OC0-007 $195,000 $504,471 $491,740 $41,621 Buyout $40,200 $294,641 $911,850 $127,690 (356,781) $678,269 $284,409 Contingency $40,200 $99,641 $407,379 $127,690 $134,959 $636,648 ($10,500} ($122,000} $284,409 Accepted Subtotal $1,598,426 Less PeaceHealth Reimbursement $90,478 AVAILABLE OWNER CONTINGENCY -$7,948

6 NAC I A R c H I T E c T u R E ASI Log PHKMC Addition & Alterations Layton-Dawson February 29, 2016 ASI NO DESCRIPTION ASI Date DATE ISSUED POSTED at NAC RELATED DOCUMENTS DWG. NO. RFI NO ceo NO CP NO REMARKS window between MA and Shared Provider I 12/02/ 15 elevator smoke door/corridor demo 12/04/ 15 I 12/10/15 yes l.a3.32, 1.A9.10, 1.E3.04, l.e3.08, 1.E3.09, 1.E3.12, 1.E4.24, 1.E4.28, 1.E4.29, 1.E4.33, pump systems for elevator pits 12/28/ 15 I 01/08/16 yes RA South corridor exlstlng rooms achltectural, mechanical and electrical dariflcatlons 02/05/16 02/26/16 yes 1.A2.04, 1.A3.05, 1.A3.10, l.a3.14, l.a3.51, l.a3.52, l.a9.05, l.a9.10, l.a9.14, 1.M6.13, l.m6.24, 1.M6.31, l.e2.05, l.e2.10, 1.E2.14, 1.E.02, l.e3.05, l.e3.09, 1.E3.14, l.e4.05, 1.E4.10, 1.E4.14, 077 access site modifications at west and south side of N :\ \700\A 700a-Constructionlogs.xls\ ASI 1 ofl

7 Layton I oawson JOINT-VENTURE CONSTRUCTORS PeaceHealth Ketchikan Medical Center Weekly Progress Report 082 Period Ending March 19, 2016 General Information Average High Temperature: 53 F Average Low Temperature: 30 F Total Precipitation During this period: 1.3" Precipitation Weather days this period: 5 Safety There are approximately 68 total subcontractor employees working on site. Near Miss This Period 0 To Date 3 First Aid 0 0 Recordable 0 4 Subcontractors on Site Alaskan Insulation (Plumbing Insulation)- 2 Employees Dawson (Concrete/Exteri or Framing) - 6 Employees First City Electric (Electrical) - 15 Employees Schmolck Mechanical (Piumbing/HVAC) - 15 Employees Swinburnson (Interior Framing/Drywall) - 13 Employees Alaska Acoustical (Ceiling Tiles) - 2 Employee Pacific Cabinet (Casework) - 2 Employees Commercial Contractors (Flooring)- 6 Employees Otis (Elevator) - 2 Employees Absolute (Abatement) - 4 Employees Siemens (Medical Equipment) - 1 Employee

8 Layton I oawson JOINT-VENTURE CONSTRUCTORS Work Progress by Division: Division 02 -Abatement/Demolition Construction Trailers Moved Offsite. Removed Asbestos Containing Duct Insulation on Main Level Removed Asbestos Containing Fire Proofing Division 03 -Concrete Placed 2 Yards of Concrete in Healing Garden Planter Placed 14 Yards of Concrete in Fuel Tank Screen Wall Stripped Forms from Fuel Tank Screen Wall Division 05 - Metals Division 06 - Architectural Casework Division 07- Thermal & Moisture Protection Roof Membrane Replaced after Elevator Machine Placement Division 08 - Openings Installed Wood Doors on Main, Second and Basement Division 09- Finishes Installed Drywall and Taped South Stairs Installed Access Panels on Main Level Painted Handrails before Install Painted Bus Stop Waiting Area Basement Installed Ceiling Tile on Main Level Cut and Installed Ceiling Time on Second Level Installed FRL Panels in Operating Rooms Installed FRL in Bathrooms Installed Carpet in Main Level Lobby Installed Ceramic Wall Tile in Bathrooms and Showers Main and Second Levels Grouted Ceramic Tile in Showers Division 11 -Medical Equipment Continued MRI Calibration Division 13- Shielding and Devices Division 14- Elevators Set South Elevator Machine in Penthouse Division 21 -Fire Systems Division 22 - Plumbing Installed Fixtures on Second Level Installed Back Flow Preventers Main Level Area B Installed Sump Pump Piping Installed Steam and Condensate Lines in Mechanical Penthouse Flushed Chilled Water System Installed Fuel Oil Piping Insulated Chiller Piping in MRI Area Insulated Domestic Water Lines Main Level Area B

9 Layton 1 gawson JOINT VENTURE CONSTRUCTORS Division 23- Heating Ventilating & Air Conditioning Hung Dueling in Mechanical Penthouse Insulated Duct in MRI Room Insulated Supply Ducts in Mechanical Penthouse Division 26 - Electrical Installed Conduit in Basement Level Installed Feeder Lines to Fan Units Connected Smoke Dampers Main and Second Levels Installed Fire Alarm and PA wiring on Second Level Installed In Wall Electrical on Main Level Area B Division 33- Utilities Upcoming Events Commissioning o LDC Conference Room o March 22, 2016 (1:00PM ADT) OAC Meeting o LDC Conference Room o March 24, 2016 (8:30AM ADT) Executive Team Meeting o KPU Building o March 25, 2016 (1:30PM ADT) Job Photos Heavy Lift Helicopter

10 Layton I gawson JOINT - VENTURE CONSTRUCTORS North West Elevation Ceiling Tile Main Level Lobby

11 Layton I gawson JOINT - VENTURE CONSTRUCTORS Ceramic Tile Main Level Area B