Section I Rocky Nook Park Executive Summary

Transcription

1 Facility Condition Assessment 2014 Section I Rocky Nook Park Executive Summary In , the Consultant conducted initial facility condition assessment data collection at the County of Santa Barbara, with specific attention to Rocky Nook Park structures and grounds. Rocky Nook Park was initially assessed for deficiencies, and the grounds and each building system were assigned a condition code that reflects the overall usability of the systems. The condition code is based on the reliability of the systems and reflects the first-hand observations of the Consultant and its knowledge of grounds and building systems. The condition codes possess, by nature, a subjective element. The condition codes for most of the systems were 3.8 ( good ). Examination of the County s current funding model shows that the current annual spend of approximately $10,500 for Rocky Nook Park falls below required levels and is not sustainable. Given current industryaccepted spend rates and modeling scenarios for Rocky Nook Park, the Consultant has suggested an annual spend of 2% to 4% of the current replacement value (CRV) of the County s facilities. Based on the CRV of approximately $3.35 MM, the suggested annual spend should fall between approximately $66,900 and $133,800 for year 1. The econometric model for Rocky Nook Park projects a total of $61,700 in deferred maintenance. Out of this, the Consultant has identified deficiencies that resulted in the generation of some 13 projects totaling $305,600 in probable costs for years These projects have been further prioritized according to their urgency and have been assigned to suggested funding years 1-3, to years 4-6, and to outlying years The identified project work provides the near-term funding projections derived from the econometric model with a degree of granularity. The Consultant s opinions of these probable costs are based on a variety of methods that reflect the complex nature of the County s facilities, the environment of the County of Santa Barbara, and the local market conditions. Standard industry costing references often served as the starting point in developing budgetary estimates, though difficulty of access, compressed project schedules, and the generally high cost of contractor services all informed the final opinion of probable cost. Some of the larger associated projects include: Pavement Refurbishment - $296,000 Office HVAC Unit Replacement - $4,000 The Facility Condition Index (FCI) represents a standard means of assessing the relative condition of buildings, systems, and assets among geographically-dispersed sites. The metric is a ratio of the required repairs and project work to the building s current replacement value (CRV). The resulting percentage expresses the deficit (deferred repairs and maintenance) against the building s value. The lower the FCI, the better is the building's condition. The FCI for Rocky Nook Park is approximately 2% for the pavements and structures, which corresponds to excellent on the FCI scale. Page 1 of 2 Section I Executive Summary Copyright 2014 Roy Jorgensen Associates, Inc.

2 Facility Condition Assessment 2014 The pavements were also rated according to the ASTM D Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys. This method is based on the Pavement Condition Index (PCI), which employs a numerical index between 0 and 100 (0 being the worst and 100 being the best) and is an employed standard to indicate pavement condition. This methodology is widely used in transportation civil engineering. It is a statistical measure and requires manual survey of the pavement and calculation methods. The PCI value for the paved area is 77.5, or fair condition. The assessment for the associated park grounds and playground equipment indicates a high level of maintenance: specifically at the lower range of Mode 1 as established by the National Recreation and Park Association (NRPA), which is considered a high level operating standard for municipal parks and recreation systems. With respect to the playground equipment, however, only two (2) out of six (6) playgrounds were found to be in compliance with California Playground Safety Regulations (CPSR). Sixteen (16) renovation projects were identified for the Waller Park grounds and play areas. Some of the principal renovation projects noted for Waller Park include the following: Play Area Renovation - $1,500,000 Group Table Replacement - $340,000 Baseball Field Renovation - $900,000 Details regarding the findings relevant to the park grounds and play areas appear as a separate supplement in Appendix C of the following report. Page 2 of 2 Section I Executive Summary Copyright 2014 Roy Jorgensen Associates, Inc.

3 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: D44000: Rocky Nook Park Grounds, 610 Mission Canyon Road, Santa Barbara, CA 828,000 Construction Date: 1947 Acreage: 19 General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. The overall condition of the pavement area for the parking lot is fair to good. Cracking and polished aggregate are present. 3.8 STRUC EXT ROOF Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. NA 0.0 NA 0.0 NA 0.0

4 System Element MECH ELEC PLUMB CONV INTF System Description Significant Deficiencies Condition Code Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. NA 0.0 NA 0.0 NA 0.0 NA 0.0 NA 0.0 Narrative: Rocky Nook Park is a rustic recreational area located near the historic Santa Barbara Mission and the Natural History Museum. A playground, hiking trails, restrooms, and a picnic area with BBQ grills, benches, and tables all can be found on the park. There were few defects found with the grounds during inspection and the park is in fair to good condition. Pavement (G2010 & G2020) Subsystem Element Narrative: The site comprises asphalt pavement for the parking area of approximately 38,304 square feet. The parking lot surveys were completed using the ASTM D Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys. This method is based on the Pavement Condition Index (PCI), which employs a numerical index between 0 and 100 (0 being the worst and 100 being the best) and is used to indicate the condition of a pavement. This methodology is widely used in transportation civil engineering.

5 It is a statistical measure and requires manual survey of the pavement and calculation methods. The PCI is converted into condition codes of 1 to 5 (1 being the worst and 5 being the best). The PCI value for the parking lot is 77.5 and the rating is in fair condition. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $2,700,720 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

6 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: D44001: Rocky Nook Park Office, 610 Mission Canyon Road, Santa Barbara, CA 2,810 Construction Date: 1947 Acreage: 19 (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. (The SITE system element was evaluated as part of Rocky Nook Park Grounds. With respect to the building, SITE includes features within five feet of the building exterior wall.) Stone walkway and landscaping are in fair to good condition. 3.8 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. No significant defects were found during inspection. 4.0 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Cracks were in the stucco siding were noted. One exterior door has a rotted threshold and some doors show some finish problems. A set of wood door steps are weathered. 3.5 ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and No significant defects were found. 3.8

7 System Element System Description Significant Deficiencies Condition Code MECH ELEC flashing. Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. A/C unit appears old and its exterior is worn and dirty. 3.0 Electrical service and equipment are in good condition. 4.2 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). No significant defects were found. 4.0 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA 0.0 INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Carpet is dirty, has stains, and a small patched section is raveling. Section of wall plaster has chipped off in one area. 3.5 Narrative: The Rock Nook Park Office is a one-story building with stucco siding and an asphalt shingle pitched roof. It is wood-framed and has French doors and paned windows. The interior finishes consist mainly of carpet floors, plaster finished drywall, and wood paneled ceiling. Various deficiencies, which are not of much concern, exist in the building s exterior and interior systems and an A/C unit is aged and dirty. The building is in fair to good condition. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA

8 Current Replacement Value (CRV) Not Calculated $232,642 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

9 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: D44002: Rocky Nook Park Restroom, 610 Mission Canyon Road, Santa Barbara, CA 322 Construction Date: 1952 Acreage: 19 (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. (The SITE system element was evaluated as part of Rocky Nook Park Grounds. With respect to the building, SITE includes features within five feet of the building exterior wall.) The concrete pavements at the front and back of the restroom have no significant defects. 4.2 STRUC EXT ROOF Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and No major defects were found during inspection. 4.2 Minor wear and dirt can be seen on the siding. 3.8 Composition roof is in good condition, though was covered with 4.0

10 System Element System Description Significant Deficiencies Condition Code flashing. some debris during inspection. MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. NA 0.0 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. No significant defects were found. 4.0 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Sinks and flush valve to the men s urinal exhibit moderate corrosion. 3.8 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA 0.0 INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. There is dirt and debris on the walls and ceiling and the stall partitions have been etched with graffiti. 3.2 Narrative: The Rock Nook Restroom is constructed of block wall and has a wood roof frame. The exterior has stucco siding, plywood paneled gables, and screened openings in all the walls. The roof covering is asphalt shingles and the interior consists of a concrete floor, painted block and plastic covered walls, plastic stall partitions, and painted roof framing and sheathing. The building s overall condition is fair to good. The plumbing fixtures are in need of some repair. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA

11 Current Replacement Value (CRV) Not Calculated $58,615 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

12 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: D44003: Rocky Nook Park Storage Shed #1, 610 Mission Canyon Road, Santa Barbara, CA 96 Construction Date: 1968 Acreage: 19 (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. The SITE system element was evaluated as part of Rocky Nook Park Grounds. With respect to the building, SITE includes features within five feet of the building exterior wall. - STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Wood structure is in good condition. 4.2 EXT ROOF Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Exterior has dirt and debris. The large metal door latch exhibits surface rust. 3.8 No significant defects were found during inspection. 4.0

13 System Element System Description Significant Deficiencies Condition Code MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. NA 0.0 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. No significant defects were found. 4.0 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). NA 0.0 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA 0.0 INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. NA 0.0 Narrative: This storage shed is a wood structure with plywood siding and an asphalt shingle roof. The building is in good condition overall. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $5,107 Accumulated Deferred Maintenance Not Calculated $

14 Building (Facility) Condition Index (FCI) Not Calculated %

15 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: D44004: Rocky Nook Park Storage Shed #2, 610 Mission Canyon Road, Santa Barbara, CA 156 Construction Date: 1968 Acreage: 19 (Site) General: System Element System Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. (The SITE system element was evaluated as part of Rocky Nook Park Grounds. With respect to the building, SITE includes features within five feet of the building exterior wall.) No significant deficiencies were noted in the nearby concrete pavement. 4.0 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. No significant defects were found during inspection. 3.8 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Exterior is dirty and there is rotted and broken wood trim on the walls and the door. 3.5

16 System Element System Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Asphalt roof shows slight wear and there was debris during the time of inspection. 3.8 MECH Mechanical Systems: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. NA 0.0 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Exterior light fixture has a broken plastic covering. 4.0 PLUMB Plumbing Systems: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). NA 0.0 CONV Conveyance Systems: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. NA 0.0 INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. NA 0.0 Narrative: Rock Nook Park Shed #2 is wood-framed with a plywood sheathing and trim exterior and composition shingle roofing. Noted defects were the damaged trim and exterior light fixture. The shed is in fair to good condition. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA

17 Current Replacement Value (CRV) Not Calculated $8,298 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

18 Sub-Section C Rocky Nook Park Analytics The County of Santa Barbara has requested a twenty-year outlook for its facilities costs. The current section of the report discusses the opinions of probable costs for the long-term outlook derived through two related methodologies: Observed evidence of deferred maintenance and facility deterioration that are prioritized for the nearterm years 1through 10 (year cohorts 1-3, 4-6, 7-10), and The development of a customized econometric model to project ongoing costs for both the near-term years and outlying years. The field data collection process is effective in gleaning detailed information regarding the current condition of the County facilities, from which one can generate costing information with a high degree of granularity. This granularity is in the form of defined projects with detailed scopes of work to address recorded deferred maintenance items. Prioritized, these projects fall into years 1 through 10 and provide managers with a partial map for remediation and maintenance efforts required to preserve the facilities. A summary list of these projects appears in Appendix 2. For full annual projections, the Consultant has relied on an econometric model that is founded on an industry best practice methodology, one that incorporates the unique nature of the County s facilities and historical costing data provided to the Consultant by County managers. For the near-term years, 1 through 10, the econometric model is supplemented by identified project work defined through field data collection. As indicated above, the field data provide granularity and detail to the econometric model projection for near-term years, with decreasing granularity as one reaches outlying year 10. As an illustrative example of this principle, the econometric models projects accumulated deferred maintenance (ADM) for Rocky Nook Park of $61,700 for year 1. The Consultant has identified some $305,600 in detailed project scope of work through field data collection for years As the accompanying graph illustrates, the grounds contribute the most to the overall ADM. The site system also contributes the most to the ADM by systems elements.

19 Rocky Nook Park Current Replacement Value (CRV) and Condition Index (FCI) The Facility Condition Index (FCI) measures the accumulated deferred maintenance against the current replacement value (CRV) of the property. The estimated CRV for Rocky Nook is approximately $3.35 MM. The CRV is projected to approximately $6.45 MM in budget year FY34/FY35. The accompanying graphic illustration shows the composition of the CRV according to building and to grounds. Based on the amount of accumulated deferred maintenance (approximately $61,700), the current FCI is calculated at approximately 2% ( excellent/very good ). Of this overall FCI, most buildings within the group exhibit individual FCIs under 2%, whereas only the Office is at 2.8% ( very good ).

20 Assuming the current annual funding level of $10,500, the increase in accumulated deferred maintenance rises from $61,700 in FY13/14 to $4.37 MM by FY34/35. Assuming that the existing funding levels continue, the FCI will correspondingly increase to 68% ( off-the-chart ) at the end of the modeling period, SBC budget year FY34/FY35. This is an unsustainable course. The relationship between the accumulated deferred maintenance and sustainment level funding is illustrated in the graph below. For the Los Alamos Park, current funding can never keep pace with the rate of deterioration. While the funding level is discretionary, the factors in the growth of deferred maintenance include: The difference in recommended sustainment funding and actual sustainment funding The nominal rate of inflation The physical plant deterioration rate An Econometric Model for Rocky Nook Park Projections of suggested funding levels have been generated utilizing a customized econometric model. The econometric model is specific to Rocky Nook and takes into account the unique nature of the County s facilities, the current conditions and maintenance backlog, and any historical costing data provided to the Consultant by the County. The models are used to produce projections of renewal capital and accumulated deferred maintenance. The opinions of probable cost are based upon an econometric representation of eight variables using two different approaches to addressing the funding requirements of the facilities: 1. Generally-accepted funding levels across all facility types 2. Targeted funding levels to address specific FCI goals

21 Examining both of these approaches will provide the County with greater industry perspectives on sustainment funding, as well as a variety of funding options for addressing the County s long-range strategic interests relative to its facility requirements. Minimum High-Low Sustainment Funding A fundamental premise of the econometric model created for the County of Santa Barbara is that a minimum level of ongoing funding is required in order to maintain the integrity and reliability of the County s physical assets. This premise is reflected in the necessity of planned maintenance work activities that are typically funded through an annual budget cycle to support the assets continuing performance and projected lifecycle. The normal, routine maintenance that is performed on capital assets, such as buildings and fixed assets, generally includes deficiencies that are low in relative cost and that are normally addressed as part of the annual operation and maintenance (O&M) funding, excluding actions that expand the capacity of the asset beyond its original functional intent. The industry broadly maintains that a minimum sustainment funding of 2% to 4% of the CRV is required in most facility environments. For Rocky Nook this corresponds to a calculated spend between approximately $66,900 and $133,800 based on the current CRV. Current spend is estimated at approximately $10,500 for year 1, though the County does not strictly account for costs by building, such that this figure remains inexact. The model also allows one to separate the components of these costs segregating them according to operating expense, project expense, and capital expense. For FY13/14, these are summarized below. The table below maps out the high (2%) and low (4%) funding options by fiscal year with the associated CRV, ADM, and FCI.

22 Targeted Funding Levels to Address FCI The second approach bases funding levels on suggested FCI targets. Three funding scenarios have been modeled as alternates for consideration. Scenario 1 moves the Facility Condition Index from 2% to a forward average of 12%, which is considered poor. This scenario will require the investment of $2.58 MM over a 20-year planning horizon. Scenario 2 improves the Facility Condition Index to 6% ( good/fair ) at the end of the 20-year planning horizon. This scenario will require an investment of $3.35 MM during the modeling period. Scenario 3 The third scenario maintains the portfolio FCI at a forward average of 2%, or excellent and requires approximately $3.59 MM in sustainment funding over the 20-year planning horizon. The relationship between the FCI and the sustainment level funding required for each of the three scenarios is represented graphically below, as well as a table with the specific annual funding requirements.

23

24 Sub-Section C Rocky Nook Park Analytics The County of Santa Barbara has requested a twenty-year outlook for its facilities costs. The current section of the report discusses the opinions of probable costs for the long-term outlook derived through two related methodologies: Observed evidence of deferred maintenance and facility deterioration that are prioritized for the nearterm years 1through 10 (year cohorts 1-3, 4-6, 7-10), and The development of a customized econometric model to project ongoing costs for both the near-term years and outlying years. The field data collection process is effective in gleaning detailed information regarding the current condition of the County facilities, from which one can generate costing information with a high degree of granularity. This granularity is in the form of defined projects with detailed scopes of work to address recorded deferred maintenance items. Prioritized, these projects fall into years 1 through 10 and provide managers with a partial map for remediation and maintenance efforts required to preserve the facilities. A summary list of these projects appears in Appendix 2. For full annual projections, the Consultant has relied on an econometric model that is founded on an industry best practice methodology, one that incorporates the unique nature of the County s facilities and historical costing data provided to the Consultant by County managers. For the near-term years, 1 through 10, the econometric model is supplemented by identified project work defined through field data collection. As indicated above, the field data provide granularity and detail to the econometric model projection for near-term years, with decreasing granularity as one reaches outlying year 10. As an illustrative example of this principle, the econometric models projects accumulated deferred maintenance (ADM) for Rocky Nook Park of $61,700 for year 1. The Consultant has identified some $305,600 in detailed project scope of work through field data collection for years As the accompanying graph illustrates, the grounds contribute the most to the overall ADM. The site system also contributes the most to the ADM by systems elements.

25 Rocky Nook Park Current Replacement Value (CRV) and Condition Index (FCI) The Facility Condition Index (FCI) measures the accumulated deferred maintenance against the current replacement value (CRV) of the property. The estimated CRV for Rocky Nook is approximately $3.35 MM. The CRV is projected to approximately $6.45 MM in budget year FY34/FY35. The accompanying graphic illustration shows the composition of the CRV according to building and to grounds. Based on the amount of accumulated deferred maintenance (approximately $61,700), the current FCI is calculated at approximately 2% ( excellent/very good ). Of this overall FCI, most buildings within the group exhibit individual FCIs under 2%, whereas only the Office is at 2.8% ( very good ).

26 Assuming the current annual funding level of $10,500, the increase in accumulated deferred maintenance rises from $61,700 in FY13/14 to $4.37 MM by FY34/35. Assuming that the existing funding levels continue, the FCI will correspondingly increase to 68% ( off-the-chart ) at the end of the modeling period, SBC budget year FY34/FY35. This is an unsustainable course. The relationship between the accumulated deferred maintenance and sustainment level funding is illustrated in the graph below. For the Los Alamos Park, current funding can never keep pace with the rate of deterioration. While the funding level is discretionary, the factors in the growth of deferred maintenance include: The difference in recommended sustainment funding and actual sustainment funding The nominal rate of inflation The physical plant deterioration rate An Econometric Model for Rocky Nook Park Projections of suggested funding levels have been generated utilizing a customized econometric model. The econometric model is specific to Rocky Nook and takes into account the unique nature of the County s facilities, the current conditions and maintenance backlog, and any historical costing data provided to the Consultant by the County. The models are used to produce projections of renewal capital and accumulated deferred maintenance. The opinions of probable cost are based upon an econometric representation of eight variables using two different approaches to addressing the funding requirements of the facilities: 1. Generally-accepted funding levels across all facility types 2. Targeted funding levels to address specific FCI goals

27 Examining both of these approaches will provide the County with greater industry perspectives on sustainment funding, as well as a variety of funding options for addressing the County s long-range strategic interests relative to its facility requirements. Minimum High-Low Sustainment Funding A fundamental premise of the econometric model created for the County of Santa Barbara is that a minimum level of ongoing funding is required in order to maintain the integrity and reliability of the County s physical assets. This premise is reflected in the necessity of planned maintenance work activities that are typically funded through an annual budget cycle to support the assets continuing performance and projected lifecycle. The normal, routine maintenance that is performed on capital assets, such as buildings and fixed assets, generally includes deficiencies that are low in relative cost and that are normally addressed as part of the annual operation and maintenance (O&M) funding, excluding actions that expand the capacity of the asset beyond its original functional intent. The industry broadly maintains that a minimum sustainment funding of 2% to 4% of the CRV is required in most facility environments. For Rocky Nook this corresponds to a calculated spend between approximately $66,900 and $133,800 based on the current CRV. Current spend is estimated at approximately $10,500 for year 1, though the County does not strictly account for costs by building, such that this figure remains inexact. The model also allows one to separate the components of these costs segregating them according to operating expense, project expense, and capital expense. For FY13/14, these are summarized below. The table below maps out the high (2%) and low (4%) funding options by fiscal year with the associated CRV, ADM, and FCI.

28 Targeted Funding Levels to Address FCI The second approach bases funding levels on suggested FCI targets. Three funding scenarios have been modeled as alternates for consideration. Scenario 1 moves the Facility Condition Index from 2% to a forward average of 12%, which is considered poor. This scenario will require the investment of $2.58 MM over a 20-year planning horizon. Scenario 2 improves the Facility Condition Index to 6% ( good/fair ) at the end of the 20-year planning horizon. This scenario will require an investment of $3.35 MM during the modeling period. Scenario 3 The third scenario maintains the portfolio FCI at a forward average of 2%, or excellent and requires approximately $3.59 MM in sustainment funding over the 20-year planning horizon. The relationship between the FCI and the sustainment level funding required for each of the three scenarios is represented graphically below, as well as a table with the specific annual funding requirements.

29