DRAWING: PRESTRESSED CONCRETE POLE 8 Mtr. / 200 Kgs. BEARING SKETCH NO. DGVCL/PSC Pole/8 MTR/01. Demand Draft No & Date: Name of Bank & Branch

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1 DAKSHIN GUJARAT VIJ COMPANY LIMITED CIN U40102GJ2003SGC REGISTERED OFFICE, KAPODARA, VARCHHA ROAD, SURAT Tender for Supply of readymade Pre-Stressed Concrete (PSC) Poles 8M/200 Kg. for DGVCL for the year & PART 1 DESCRIPTION TENDER NOTICE NO. DGVCL/Civil/PSC Poles /8 Mtr/15-17/27 2 INSTRUCTION TO THE TENDERERS 3 GENERAL COMMERCIAL TERMS & CONDITIONS 4 ANNEXURE-1 to 8 5 CERTIFICATE- A 6 IMPORTANT INSTRUCTION 7 TECHNICAL TERMS & CONDITIONS 8 SAMPLING & CONFIRMITY 9 METHOD OF INSPECTION & TESTING 10 TECHNICAL DATA OF PSC POLES 11 DRAWING: PRESTRESSED CONCRETE POLE 8 Mtr. / 200 Kgs. BEARING SKETCH NO. DGVCL/PSC Pole/8 MTR/01 Tender Fee Receipt No. & Date: Demand Draft No & Date: Name of Bank & Branch Earnest Money Deposit Receipt No. & Date: Demand Draft No. & Date: Issued by Bank & Branch. The undersigned reserves the right to reject any or all the tenders without assigning any reasons thereof. Conditional tender will not be considered. Addl. Chief Engineer (P) DGVCL. Surat Page 1 of 38

2 DAKSHIN GUJARAT VIJ COMPANY LIMITED CIN U40102GJ2003SGC Regd. & Corporate Office: Urja Sadan, Nana Varachha Road, Kapodara Char Rasta, SURAT Telephone: (0261) /52, Fax: (0261) Website: TENDER NOTICE NO: DGVCL/Civil/PSC Poles /8 Mtr/15-17/27 Sub: Tender for Supply of readymade Pre-Stressed Concrete (PSC) Poles 8M/200 Kg.for DGVCL for the year & A.C.E (P) invites on line tenders for requirement of supply of 8 Meters/ 200 Kg readymade PSC Poles from PSC Pole manufacturers as per tender condition. DETAILS OF TENDER ITEMS TO BE PROCURED: Purchase of 8 meter/ 200kg, working load Readymade Pre-Stressed Concrete (PSC) Poles for DGVCL for the year & (As per Drawing enclosed). Total Qty (Whole DGVCL) 4,15,000 Nos. BRIEF DETAILS REGARDING TENDER IS AS UNDER: Tender No. DGVCL/Civil/PSC Poles /8 Mtr/15-17/27 Tender Fees (Non-Refundable) Rs.10, Estimated Value of Tender Rs. 77,23,15, Earnest Money Deposit Payable 5,52, Last date of On-Line Tender Submission. Last date & time of physical receipt of tender. (Technical bid). Date and time of opening of technical bid Tentative Date of On line Opening of Price Bid. Page 2 of up to Hrs Up to Hrs at Hrs. (If possible) at Hrs. Bidder has to remain in touch with n-procure as well as our website till the opening of tender. Tender fee will be accepted in CASH (at DGVCL, Corporate Office, Surat, Cash counter)/demand draft drawn on any Scheduled/ Nationalized Bank situated at Surat drawn in favour of DAKSHIN Gujarat Vij Company Ltd. (Cheques are not accepted). Tenders submitted without tender fee will not be considered. Earnest Money Deposit (EMD) is to be paid as under: E.M.D. of Rs. 5,52,000/- is payable. The EMD is payable 100% by Demand Draft in favour of DGVCL on any Scheduled / Nationalized Banks in Surat, or by payment of 50% amount of EMD by DD in favour of DGVCL, Surat and balance 50% by Bank Guarantee from any Nationalise Bank including the public sector Bank. Where ever Bank Guarantee(s) is/are to be submitted is/are required to be submitted in prescribed format by DGVCL towards EMD/SD/ Performance Guarantee against warrantee etc., DGVCL would accept Bank Guarantee issued by following banks over and above scheduled banks.

3 (A) All Nationalized Banks including the Public Sector Bank IDBI Bank Ltd. (B) Private sector banks authorized by RBI to undertake State Government business which are; (at present Axis Bank; HDFC bank & ICICI bank). (C) Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31, The validity cut-off date in with respect to date of issue of Bank Guarantees irrespective of date of termination of BG. i. Commercial Banks 1. Kotak Mahindra Bank 2. Yes Bank 3. RBL ( The Ratnakar Bank Ltd.) 4. Industrial Bank 5. Karur Vysya Bank 6. DCB Bank 7. FEDERAL Bank 8. SOUTH INDIAN Bank ii. Co-operative and Rural Banks. 1. The Kalupur Commercial Co-operative Bank Ltd. 2. Rajkot Nagrik Sahakari Bank Ltd. 3. The Ahmedabad Mercantile Co-operative Bank Ltd. 4. The Mehsana Urban Co-operative Bank Ltd. 5. Nutan Nagarik Sahakari Bank Ltd. 6. Dena Gujarat Gramin Bank B.G of Bank other than above banks will not be accepted. Cheques are not acceptable. Corporate Bank Guarantees Not Allowed. A) The Small, Cottage & Tiny Industrial Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender will be eligible for exemption from payment of EMD on submission of notarized copies of their SSI & CSPO/NSIC/DGS&D registration certificates in EMD cover. Note:- Notarized copy of both (I) certificate / acknowledgement of entrepreneur memorandum of SSI unit or micro, tiny, small entrepreneurs of Gujarat and (II) CSPO/NSIC/DGS&D certificate should indicate the manufacture of items offered, must be submitted. B) Government or Semi-Government Organizations, which are run departmentally & are not limited Companies, will be eligible for exemption from payment of E.M.D. C) Participants not covered under above categories mentioned in Clause No. (10 A) & (10 B) will have to pay EMD compulsory, as prescribed, failing which the Bid will be treated as Disqualified Bid and automatically, stand as Rejected Bid at the time of scrutiny of Preliminary / Technical Bid. EMD COVER: The EMD Cover should contain the following documents: (a, b, & c) a) Documents towards payment of Earnest Money Deposit (EMD) & Tender Fee may please be kept in the EMD cover only. First the EMD cover will be opened & if the Page 3 of 38

4 Page 4 of 38 DGVCL documents towards payment of EMD are found OK then only Technical Bid will be opened which may please be noted. If (I) certificate / acknowledgement of entrepreneur memorandum of SSI unit or micro, tiny, small entrepreneurs of Gujarat and (II) CSPO/NSIC/DGS&D certificates for the item under tender are submitted against EMD, then it should be Authenticated from notary and the validity of the same should cover at least the validity period of the tender and thereafter it has to be renewed and submitted immediately. Documents i.e. (I) certificate / acknowledgement of entrepreneur memorandum of SSI unit or micro, tiny, small entrepreneurs of Gujarat and (II) CSPO/NSIC/DGS&D certificate for the item under tender furnished along with the tender should have clear validity as per the tender and should invariably be renewed as per their norms Otherwise you shall have to pay EMD and no exemption will be granted. Tenders submitted without Earnest Money Deposit by the firms, who are not eligible For any exemption, will be rejected without entering in to further correspondence in this regard and no reference will also be made. b) List of Orders executed of last three (3) years including supplies made to DGVCL/GUVNL(Formerly GEB) for the tendered item. c) Vendor Registration Certificate if tenderer is a new entrant to GUVNL (Formerly GEB)/DGVCL, Clause No.2 (commercial terms and conditions) of this tender document will be applicable for Vendor Registration. EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and (ii) the Tenderer fails to furnish / deposit the security deposit as per below clause no.10. EMD of the unsuccessful tenderer s will be returned within 60 days of placing of the order with the successful tenderer subject to the Tenderer returning the original receipt of the EMD together with the advanced stamped receipt, to the Accounts Officer (Billing) of DGVCL. Tender Papers & Specifications may be down loaded from web site (For view, down load and on line submission) and DGVCL web site & (For view & download only). Tender fee and EMD payment detail may be submitted along with submission of tender in EMD cover. All the relevant documents of tenders to be submitted physically will be received only by Registered Post A.D. or by Speed Post addressed to the Addl. Chief Engineer (P), Urja Sadan DAKSHIN GUJARAT VIJ COMPANY LTD., Corporate Office, Surat, KAPODARA, VARACHHA ROAD, Surat NO COURIER SERVICE OR HAND DELIVERY will be allowed. The tender documents should reach the office on or before date and time mentioned. No tender shall be accepted /opened in any case after due date and time of receipt of tender irrespective of delay due to postal services or any other reasons and that DGVCL shall not assume any responsibility for late receipt of the tender.

5 No Interest will be allowed against payment of Earnest Money Deposit. Copy of Money Receipt if paid in cash or DD for payment of tender fee, Vendor Registration fee (for New Vendor) & EMD must be placed in the Cover super scribing EMD Cover along with requisite documents as mentioned in the EMD condition. (EMD and Tender Fee cover should be kept as separate enclosure & should be submitted in Technical Bid cover.) The tender document is to be submitted in single cover super scribing tender number and name of tender and containing two separate envelope namely EMD Cover and Technical & Commercial bid cover which includes commercial terms & conditions with all enclosures of the tender documents. Bidders shall submit Price Bid On-Line only and not in physical form. [1]TECHNICAL AND COMMERCIAL BID: The technical and commercial bid shall comprise all the technical details of the equipments / stores / materials offered in accordance with the DGVCL specifications / drawings, guaranteed technical particulars and all the commercial terms and conditions. The EMD Cover, Physical Technical and Commercial Bid and On-line technical bids shall be opened on date and time as mentioned in previous Para. No representative shall be required to be present at the time of the technical bid opening. Please note that the required documents should be invariably submitted with tender copy. Any tender without documents is liable to be ignored and the tender bid will be rejected out rightly without entering in to any further correspondence in this regard and no further reference will be made. (A) List of orders executed in the Three financial year prior to date (including supplies made to DGVCL.) for the tendered items or any other item. (Under annexure-v). (B) Vendor Registration Certificate (All manufacturers of PSC Poles must furnish copy of valid Vendor Registration certificate and the vendor who submitted the application for vendor registration with all required fees and all the requisite documents at least 60 days prior to the date of publication of tender in the news paper shall be allowed to participate in the tender subject to the condition that he should submit vendor registration certificate before scheduled date of opening of price bid. If he fails to submit the vendor registration certificate before scheduled date of price bid opening, his bid shall be rejected and his price bid shall not be opened. The participating company must enclose copy of receipt of the fees paid towards vendor registration along with the Tender Fees / EMD payment receipt. [2] Following documents are to be submitted in physical form. [A] Tender fee and EMD cover: [B] (i) (ii) Proof of Tender fee i.e. DD for Earnest Money Deposit (EMD), Vendor Registration document & List of orders executed. Technical & Commercial Bid cover: Annexure 1 to 8 in chronological order only. Guaranteed Technical Particulars & Drawings. Page 5 of 38

6 (iii) Notarized abridged copy of balance sheet for last 1 year. DGVCL (iv) (iv) Certified copies of ISO certificate (if available), Factory License, EPF Regn. No. Schedule A (VI) Copy of Tender Document along with unpriced schedule B duly signed and stamped on each page. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof. Addl Chief Engineer (P) DGVCL, Surat. Page 6 of 38

7 INSTRUCTION TO THE TENDERERS Downloading of Tender Documents (in PDF Format). For view, down load and on line submission of Tender Please Click on Links: Part -I Part-II TECHNICAL AND COMMERCIAL BID PRICE BID To view the PDF file please use Acrobat Reader software which can be downloaded from Adobe website. NOTE: In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell (n) code solutions-a division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad ( Gujarat ) Toll Free: ( Ext. 501, 512,516, 517, 525 ) Phone No / 316 / 317 Fax: / nproucre@gnvfc.net SCHEDULE - A 1. Tender No. DGVCL/Civil/PSC Poles /8 Mtr/14-15/ 2 Tender Fees 3 EMD Payable Rs. 5,52, Rs.10,000/- [Rupees Ten Thousand only] Non Refundable. DETAILS OF TENDER FEE / EMD PAID BY THE TENDERER: 1 MR No. dated Daft No. Dated Bank Towards Tender Fee Rs.10,000/- Drawn On or Demand Page 7 of 38

8 Demand Daft No. Dated DGVCL Amount Rs, On Bank towards requisite (EMD) Earnest Money Deposit or B.G. No. date: Amount: Name of bank and Validity of B.G. Till date: towards requisite (EMD) Earnest Money Deposit Firm s Sales Tax Regn. Certificate [TIN Number] Firm s Excise Regn. Certificate [If applicable] Signature of the Authorized Representatives of the firm Page 8 of 38

9 P A R T -I. General Commercial Terms & Conditions of Tender. SPECIAL TERMS AND CONDITIONS Scope of supply The scope of the tender covers supply of 8M/200 Kg PSC Poles from the specified pole factory (Ex pole factory works) to meet the requirement of poles during FY & FY Tender is for supply of 8M/200 Kg PSC Poles with prices for delivery on FOR destination basis. The exact destination where poles are to be delivered would be intimated at the time of issue of MR from respective Sub Division/Division of DGVCL. The firm who has not supplied similar item to GUVNL (Formerly GEB) and their Subsidiary companies considered as new. The total quantity required for FY & is 4,15,000 Nos. but actual supplies will have to be made based on DGVCL requirement Monthwise delivery schedule will be given. Each bidder will have to state the location of the existing pole factory/factories from where he intends to supply the quantity offered. Each bidder will have to quote the unit price for supply at FOR destination i.e. Ex. Factory works. The unit price shall consist of cost of pole and should be given in Schedule-B strictly as per table given. The vendor who submitted the application for vendor registration with all required fees and all the requisite documents at least 60 days prior to the date of publication of tender in the news paper shall be allowed to participate in the tender, subject to the condition that he should submit vendor registration certificate before scheduled date of opening of price bid. If he fails to submit the vendor registration certificate before scheduled date of price bid opening, his bid shall be rejected and his price bid shall not be opened. The participating company must enclose copy of receipt of the fees paid towards vendor registration along with the Tender Fees / EMD payment receipt. There shall be no relaxation in 60 days stipulation as the Companies also require reasonable time to evaluate the Vendor s credentials and complete the process of registration. Note: Further, guidelines for procurement of materials covering Vendor Registration both New & existing Vendors, shall be applicable for eligibility of bid. QUANTITY ALLOCATION: The tender is for the requirement for & Quantity allocation shall be made by DGVCL on the basis of DGVCL requirement and the quantity offered by suppliers. The L-1 bidder will be given weight age while allotting quantity against offered quantities. Similarly the L-2, L-3 and so on bidders also will be considered for order quantity if they agree to match the prices considering the requirement of DGVCL. 50% qty. shall be reserved for Gujarat based firms. Page 9 of 38

10 New & Regular: 1. The quantity distribution to each new supplier will be restricted up to 30% of the quantity requirement of the particular item provided that the price quoted by the new supplier is lower than that quoted by the Regular Supplier. 2. The total quantity to be allotted to new suppliers is limited up to 50% to three or more new suppliers subject to price matching with L-1 New and the price of all new suppliers is lower than that of Regular Supplier and balance quantity to regular suppliers. 3. The new supplier is to be asked to match the L-1 price of the new supplier only and the regular supplier has to match the L-1 price of the regular supplier. 4. In case if there is no regular supplier or if the rate quoted by regular suppliers is very high, the above conditions may be suitably relaxed by the concerned competent authority of acceptance of tender as per DOP/Purchase Committee/Board. However, reasons for granting such relaxation shall be appropriately recorded. 5. L-1 party will get heavy weightage in order placement even 100% of the tender quantity can be allotted. PRICE EVALUATION: No price preference shall be given on any account. All tenders will be evaluated on firm price end cost basis, but without loading & VAT/Sales Tax i.e. as offered in Sr. No.3 of schedule-b. The parties however will have to give the detailed break-up of the end cost. If more than one party is to be considered for placement of order, they will have to match their end cost with end cost of L-1 technically acceptable bidder. DGVCL may go to the L-2, L3 and so on depending upon the requirement. If DGVCL feels that there is lack of serious competition or any other reasons, DGVCL may negotiate with the L-1 party. DGVCL s decision shall be final and binding on all the parties. COMMERCIAL TERMS AND CONDITIONS The tenderer should thoroughly read all the following clauses before submitting their tender. The original copy of the Commercial Terms and Conditions duly signed, stamped with company s seal on each page must be submitted along with the technical bid. SUBMISSION OF OFFER: The bidder has to submit the bid indicating location of pole factory from where he wishes to supply the poles. Each bidder can submit only one bid on-line. The supplier who intends to supply poles from outside DGVCL area has to deliver the poles to nearby DGVCL area or destination as directed by DGVCL authority & the ex. Works rates shall be considered for supply of poles at given destination in DGVCL area 1.0.A Regular Suppliers If firm has supplied material to erstwhile GEB/GUVNL or any of its subsidiary companies is to be considered as a regular supplier provided the bidder submits satisfactory performance certificates as per annexure-8 and having valid vendor registration. (At least two orders /A/Ts executed satisfactorily for supply of Poles to GUVNL & its subsidiary companies.) Page 10 of 38

11 Page 11 of 38 DGVCL The existing regular suppliers in GUVNL and its subsidiaries shall be considered as Regular Bidders. At least two orders / A/Ts executed satisfactorily for supply of the material to GUVNL & its subsidiary companies. The Performance Certificate shall be with reference to performance of the equipments as well as timely execution of the contract and after sales services. A draft performance certificate is attached as Annexure-8. The performance certificate shall consists of The material supplied shall be of similar / higher technical specification for the same rating used by GUVNL & its subsidiary companies. The certificate of satisfactory performance shall be issued by the officer not below the rank of Chief Engineer or above of the Headquarter from the concerned Company. Performance Certificate as per Annexure-8 to be submitted only for the poles supply orders to other than DGVCL B. New Suppliers: The firm who has not supplied material to GEB / GUVNL or any of its subsidiary companies shall be considered as a new supplier. Such firm should also have got itself registered as a vendor or applied for registration by paying requisite fees at least sixty days prior to the date of publication of tender. The bidder who has supplied material to GEB / GUVNL or any of its subsidiary companies but could not submit satisfactory performance certificate as prescribed in Annexure-8; in any case is also to be considered as New Supplier i.e. those who have not completed at least two orders/main A/T satisfactorily for supply of the PSC poles to GUVNL& its subsidiary companies. The New supplier who has supplied the materials beyond scheduled delivery specified in the tender or whose after sales services are rated poor shall continue to remain as New only in subsequent tender. Performance Certificate as per Annexure-8 to be submitted only for the poles supply orders to other than DGVCL. [2] SCOPE OF WORK: The bidders are required to manufacture and supply Ready-made PSC Poles of 8 meter long and 200 Kgs. working loads as described in the tender. [3] ARRANGEMENT TO BE MADE BY CONTRACTOR IN POLE FACTORY: (a) OFFICE: The contractor shall provide free of charge adequate space to the DGVCL to run DGVCL s office within the site of factory. The contractor will also have to provide necessary facility with furniture at the factory at his cost. The DGVCL shall use the space, which shall be fenced round or otherwise adequate protected at the cost of the contractor. Telephone (P&T) facility shall be provided.

12 (b) ROAD: The approach road to factory and service road inside factory up to the store yard of PSC Poles shall be provided by the contractor so as to avoid any difficulty for entering the heavy vehicles during odd season. [4] ACCESS TO CONTRACTOR'S WORKS: In case, the representatives of the DGVCL are deputed, they shall have free access to the contractor s works at any time, during working hours for the purpose of inspection of materials / manufacturing process / workmanship and test on concrete mix or pole. [5] CONSUMPTION OF MATERIALS: The consumption of the materials per PSC Pole is to be recorded on actual basis with Minimum limit indicated below: 1. Cement (43 grade) 1.61 Bags. For concrete mix Cement (53 grade) 1.45 Bags. 2. 4mm H.T. Steel wire Kgs. - For tension wire. 3. 4mm H.T. Steel wire 1.59 Kgs. or 24 Nos. Rings. For Stirrups. 6mm M. S. Bars 3.35 Kgs. 22 Nos. Rings. (Either or) The consumption indicated above shall be inclusive of variations of rolling margin. The consumption of cement shall be inclusive of quantity required in finishing work. PSC Pole under destruction test shall be to the Contractor's account. [6] QUANTITIES: The contractor should plan to supply PSC Poles as per the offered quantities indicated in his tender. However, the DGVCL reserves the right to alter monthly, quarterly or yearly quantity of supply. The quarterly/ Monthwise/yearly schedule will be issued by DGVCL on the basis of the requirement of DGVCL and quantity offered by bidder at Sr.No.3 of Annexure 4. If bidder fails to supply poles accordingly, the penalty will be applicable as per clause No.13 i.e. Penalty for late delivery. The DGVCL reserves right to test 1 (one) No. of pole up to destruction test out of total 1000 Nos. of pole. This one No. pole shall not form a part of quantity to be supplied by the contractor. [7] PROGRESS REPORT: The contractor will have to send a monthly progress report for the poles fabricated, tested and accepted by the DGVCL regularly. The contractor should intimate well in advance for non-working of factory, if any, due to public holiday OR festival. He should also submit the detailed report of labour problem, if any. [8] INSPECTION AND TESTING: If considered necessary, the materials will be inspected by a representative of the DGVCL before OR during process of manufacturing of PSC poles. The contractor will have to extend all facilities in this regard to the inspecting Page 12 of 38

13 officer. All inspections shall be carried out in presence of DGVCL's representative and of the contractor. The contractor shall have to keep the cube testing machine at the factory site in working condition so as to carry out the cube tests daily in presence of DGVCL s representative if possible. The calibration of the cube-testing & Load testing machine shall be carried out every year. In case, the cubetesting machine & Load testing machine is not bought and not kept in working condition, the DGVCL shall suspend the business as per rule of DGVCL, and stop the production of the factory. The minimum compressive strength of cube prepared from concrete mix batch shall be 225 kg/cm 2 and 450 kg/cm 2 for 3 days and 28 days respectively. If the compressive strength found less than all corrective measures should be taken as per I.S. provision. The samples for the purpose of inspection and testing will be selected from a lot offered by the contractor as mentioned at Sampling & Conformity section. The lot will be preferably in the multiple of 100 poles for convenience in accounting and carting. The DGVCL reserves the right to reject the lot in which the sample does not give satisfactory test results. The prices quoted in the tender shall include the cost of all the inspections, tests, mix design and provision of the necessary testing equipment and facilities. [9] DELIVERY AND COMPLETION PERIOD: The production of poles shall commence immediately but not later than one month from the date of order/l.o.i. The poles shall be made available for delivery every month regularly as per order quantity. The entire supply is to be completed within the stipulated time OR as per delivery schedule given by DGVCL. [10] EXTENSION OF DELIVERY PERIOD: If contractors are unable to supply the poles within the contractual date, the grant of extension with or without penalty will be considered by the DGVCL in genuine cases. However, such extension will be subjected to the following conditions: (i) That no increase in price on account of any statutory increase in or fresh imposition of excise duty, sales tax or on account of any other tax or duty liveable in respect of the stores specified in the said acceptance of tender which may take place on or after the contractual delivery of the A/T referred to above shall be admissible on such of the said stores as are delivered after the original contractual delivery date and (ii) That not withstanding any stipulation in the contract for increase in price on any other ground, no such increase which has become effective on or after the contractual delivery date of the A/T shall be admissible on such of the said stores as is delivered after the original contractual delivery date. Page 13 of 38

14 Page 14 of 38 DGVCL (iii) But nevertheless, the purchaser shall be entitled to the benefit of any decrease in price on account of reduction in or revision of customs duty, excise duty, sales tax or on account of any other tax or duty or on any other ground as stipulated in the price variation clause which takes place on or after the contractual delivery date of the said A/T. Explanation: The expression "contractual delivery date" shall mean and include any date on which or the last day of the period within which the whole or part of the goods are contracted to be delivered. [11] DIFFERMENT IN DELIVERY: The DGVCL reserves right to defer the delivery schedule in view of the requirement of PSC poles and intimate the contractor to change the production schedule suitably. However such intimation will be given in writing before one month as and when required. The taxes & duties shall be paid at prevailing rate of revised schedule for the differed quantities. [12] PENALTY FOR LATE DELIVERY: Penalty for undelivered / late supplied pole will be at ½% per week with maximum 10% ceiling on the value of undelivered poles. This will be deducted from running bill payable or the Bank Guarantee or any amount payable to bidder from other running contract with the DGVCL. [13] GUARANTEE: If the poles, which are tested, accepted and paid, are found defective due to use of inferior quality of materials or poor workmanship within the period of 6 months from date of supply, the contractor shall have to replace the same "free of cost within two months from the notifying the defects. If the same are not replaced within time limit, the DGVCL reserves the right to recover same amount from the Bills without prejudice to any other rights. [14] SECURITY DEPOSIT CUM PERFORMANCE BANK GUARANTEE: The Security Deposit cum performance guarantee in the form of Bank guarantee amounting to 2% of the contract value shall be furnished by successful tenderer for satisfactory performance of the materials. Bank Guarantee should be kept valid for a period of Twelve Months from the date of last pole supplied. Small Scale Industries and NSIC certificate holders will not be exempted from this clause. The said Performance Guarantee for supply and warranty must be submitted within 15 (Fifteen) days from the date of receipt of LOI/LOA/order from DGVCL failing which the LOI/LOA/order shall stand cancelled. [15] PRICES : Prices, quoted through e-tendering, will be final, any variation in the rates etc. will not be allowed on any ground such as a mistake, misunderstanding etc. after the tender has been submitted online. This PRICE BID should be submitted through e-tendering only. The tendered rate include in general (1) All charges for finished poles (2) All charges necessary to effect delivery of the PSC Poles Ex. factory including storage till the poles are lifted. (3) All charges necessary to effect delivery of the PSC Poles in DGVCL area. This will be applicable for the supply of poles made from outside DGVCL area.

15 Page 15 of 38 DGVCL The contractor will not be eligible for any extra payment for the idle period of works or waiting period that may be required to suit other considerations and claim for compensation on such grounds will not be entertained. Price variation shall be paid every month based on PV formula specified here after. [16] PAYMENT TERMS: Payment will be made after lifting of the poles from factory premises by the concern Division Office/corporate office on receipt of duly certified bills and after verifying the invoices and other related documents. Before releasing element of Tax and duty, certified copy of treasury challan as a proof of having deposited appropriate amount with concerned authority shall be verified and then only payment shall be released. [17] SALES TAX: The prices should be quoted exclusive of Sales Tax i.e VAT or C.S.T. The rate of Sales Tax (VAT or C.S.T.) should clearly be indicated. You are requested to quote your Central Sales Tax Registration Number/Tin No. and date in all the bills if applicable. As per Govt. of Gujarat directives while evaluating your offer the incidence of VAT will not be loaded. [18] EXCISE DUTIES: The Price should be quoted Exclusive of Excise Duty. The excise duty shall be in single slab only. Multiple Excise Duty slab based on turn over/ production capacity should not be quoted and if quoted then the highest slab for evaluations will be considered. If the Excise Duty is based on the supplier s turn over, then in that event all the Excise Duty beyond the Excise Duty quoted by the tenderer will have to be borne by the tenderer it self unless specifically approved. The Excise Duty rate for the quoted quantity should be stated extra. The offers having the price inclusive of Excise Duty are likely to be rejected if the rate of Excise Duty is not mentioned clearly. The DGVCL may at its discretion consider such offer with presumption of highest rate of Excise Duty prevailing when the price quoted is inclusive of Excise Duty. Please clarify whether Excise Duty is chargeable or not and the ceiling for the same must be specified to enable us to evaluate your offer. In case Govt. revises the rate of Excise Duty during the tenure of the contract, the provision of DGVCL s statutory variation Clause shall apply. However, the excise duty levied by the excise department will be reimbursed only after completion the turnover of Rs.1.50 Crore with DGVCL in the corresponding financial year. [19] STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the original contractual delivery date, will be to the DGVCL's account Subject to the claim being supported by documentary evidence however, if any decrease takes place after the contractual delivery date, the advantage will be passed on to the DGVCL. [20] CENVAT: In the event of any statutory increase in the rate of CENVAT and / or due to inclusion of any other additional item of their inputs under the ambit of the CENVAT Scheme, subsequent to the date of submission of the offer, should be

16 passed on to the DGVCL and you should inform such changes to the DGVCL from time to time. It will be to the DGVCL's sole discretion to avail the CENVAT benefit or not in the order. [21] TERMINATION OF CONTRACT: In case the contractor fails to deliver the poles within contractual period of delivery or in case the poles are found not in accordance with prescribed specification, the DGVCL shall exercise its discretionary power either. (a) to recover from the contractor as agreed, liquidated damages or by way of penalty the amount as per penalty clause above OR (b) to purchase from elsewhere after giving due notice to the contractor on account and at the risk of the contractor such poles not so delivered or other similar description without cancelling the contract in respect of the lot not yet due for delivery, OR (c) to cancel the contract in the event of the risk purchase of poles, the opinion of the DGVCL shall be final, in the event of action taken indicated in clause (a) or (b) above, the contractor shall be liable for any loss which the DGVCL may sustain on that account but the contractor shall not be entitled to any saving on such purchases made again default. The decision of the DGVCL shall be final as regard the acceptability of poles supplied by the contractor and the DGVCL shall not be required to give any reason in writing or otherwise at any time for rejection of the poles. [22] ARBITRATION: All questions, disputes or differences whatsoever which may at any time arise between the parties to this agreement touching the agreement or subject matter thereof, arising out of or in relation there to and whether as to construction or otherwise shall be referred to the decision of the Sole Arbitrator, appointed by the Managing Director DGVCL, for that purpose, who shall be a retired High Court Judge or retired District and Sessions Judge, and the decision of the said arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be governed by the provision of Indian Arbitration & Conciliation Act, 1996 as amended from time to time and the rules made there under. [23] JURISDICTION: All tenders / offers, disputes or differences arising under but of or in connection with the contract, if concluded shall be subject to the exclusive jurisdiction of the court within whose jurisdiction the place from which the acceptance of Tender is issued. [24] PRICE VARIATION CLAUSE: This clause shall apply for variation in the rates of cement, steel, labour & Diesel. We intend that 53 grade cement & 4mm H.T. wire (for main steel & stirrups) shall be used for manufacture of poles. The amount of price variation shall be worked out on the basis of above. Tender invited as above is with Price variation (PV) clause. The Price Variation clause is as under: P = (Po/100)*[15+20*(C1/C0)+34*(I1/I0)+15*(L1/L0)+16*(D1/D0)] Where Page 16 of 38

17 P = Revised Basic Price payable per pole DGVCL Po = Price Quoted / Accepted (Basic Rate per pole Excisable/ Non Excisable as applicable) C1 & Co = The monthly index of cement corresponding to the month under consideration & Base date Refer RBI Bulletin. I1 & Io = The monthly rates of HT steel corresponding to the month under consideration & Base date Refer prices declared by Rastriya Ispat Nigam Limited (Vizag Steel) for 7mm Wire Rod Grade PC 115. L1 & L0 = The Monthly rates of labour corresponding to the month under consideration & Base date Govt. of Gujarat rates for Minimum wages applicable for Semi skilled labour rate under Cement Prestressed products industry. D1 & D0 = The monthly Index of Diesel corresponding to the month under consideration & Base date Rates prevailing at Indian Oil outlet at Surat. Conditions for applying Price Variation Clause: The prices quoted in tender for the supply of the above materials will be accepted on a PV basis for delivery of pole Ex. Factory works basis subject to following conditions: 1. The base date for PV calculation is one month prior to the date of opening of technical bid. 2. For the supplies made during the contractual delivery period price shall be payable in accordance with the Price Variation formula with positive/negative variation as the case may be. 3. For delayed deliveries but within contractual delivery period, Price shall be payable at lower of the following: a. Worked out with indices applicable for schedule month of delivery or b. Worked out with indices applicable for actual month of delivery of material. 4. For delayed deliveries and also beyond the contractual delivery period, Price shall be payable at lower of the following: a. Worked out with indices applicable for scheduled month of delivery or b. Worked out with indices applicable for actual month of delivery of material or c. Worked out with indices applicable for last month of Contractual Delivery period. 5. The Price as worked out with indices applicable for actual month of delivery shall be payable. And termed as the month under consideration. 6. The date of delivery is the date on which the material is cart/supplied from the pole factory. 7. The supplier will have to submit PV Calculation sheet along with self attested copy of relevant RBI Monthly Bulletin. 8. This clause shall be operative from the date of issue of work order and up to the expiry of original and extended time limit. 9. Payment as per A/T base rate shall be made to contractor at first instance and the PV amount shall be paid/deduct after submission of the PV claim by contractor supported by authentic documents. Page 17 of 38

18 [25] R.A.BILLS: The contractor has to submit the monthly running bills for the PSC poles supplied during the month for 100% payment to the Engineer in charge, who in turn will record the same and submit to the division office through the Executive Engineer (Civil) for further process of passing & payment. Following documents shall be enclosed along with each Running Bill. (1) Inspection & test report including cube test & destruction test report if any etc. (2) Proof of quantity of PSC Poles received by the DGVCL. (3) Accounts of PSC Poles showing supplied & balance to be supplied quantity. (For both) (4) Copy of M. R. and gate pass (for both) Before releasing elements of Tax and Duty, certified copy of treasury challans as a proof of heaving deposit appropriate amount with concerned authority shall be verified and then only payment shall be released. [26] FINAL BILL: The contractor has to submit the final bill for the PSC poles supplied after successful completion of the contract for balance payment to the Engineer in charge, who in turn, will record the same and submit to the division office through the Executive Engineer (Civil) for further process of passing & payment. Following documents shall be enclosed along with Final Bill. (1) Proof of total quantity of PSC Poles received by the DGVCL. (2) Final Accounts of PSC poles. The final bill along with all above documents shall be submitted within three months on completion of the contract. The final bill shall be passed from Corporate Office. [27] In case DGVCL finds that there is an attempt of cartel in the prices, DGVCL reserves the right to consider or reject any or all the parties offer without assigning any reason thereof. [28] DGVCL reserves the right to reduce / enhance the tender quantity as per their requirement at the time of finalization of the tender. [29] DGVCL reserves the right to place orders for full or part quantity of the quantity offered by a bidder. DGVCL also reserves the right to place orders on one or more than one bidder. [30] The tenderer shall have to keep the tender open and valid for a period of 180 days from the technical bid opening date or extended date and shall be bound by communication of acceptance despatched by DGVCL within the above prescribed time limit. [31] The contract of supply of Readymade P.S.C. poles is envisaged for the period of year i.e & DGVCL reserves the right to place Page 18 of 38

19 repeat orders / additional orders on the successful tenderers upto 25% of the original quantity of the A/T at the same prices terms and conditions stipulated in the original contract during contractual period. In special circumstances DGVCL will reserve the right to place repeat order / additional order up to 100% quantity mutually agreed upon [32] Tenders which do not fulfil all or any of the above conditions or incomplete in any respect are liable for rejection. [33] The supplier who intends to supply poles from outside DGVCL area has to deliver the poles to nearby DGVCL area or destination as directed by DGVCL authority & the ex. Works rates shall be considered for supply of poles at given destination in DGVCL area as per Schedule B. Seal of the Firm Date: Signature of the Authorized Representatives of the firm Place: Page 19 of 38

20 ANNEXURE 1 Sub: Tender for Supply of readymade Pre-Stressed Concrete (PSC) Poles 8M/200 Kg. for DGVCL for the year & Ref: Tender no: DGVCL/Civil/PSC Poles /8 Mtr/15-17/27 In connection with the above subject and reference I/ We confirm the following: 1. I/We, the under signed have read and examined the Tender Specifications in the tender mentioned under reference along with the Commercial terms and conditions. 2. I/We, declare that our Technical Bid is strictly in line with the Tender specifications. 3. Further, I/We also agree that additional conditions / deviations, if any, found in the Commercial terms & conditions, our offer shall be out rightly rejected without assigning any reason thereof. Name of the Tendering Firm / Agency: Seal of the Firm Date: Place: Signature of the Authorized Representatives of the firm Page 20 of 38

21 ANNEXURE 2 I / We, confirm that following documents are attached with the technical bid of the offer. Sr. No. Details Confirmation (Tick any one) 1 Annexure -1 dully signed and attached YES / NO 2 Firm s details as per Annexure 3 YES / NO 3 Details of equipment & Delivery schedule as per Annexure- 4 YES / NO 4 Past experience details as per Annexure-5 YES / NO 5 Copy of the un-priced schedule (Description and quantity of items YES / NO offered in price schedule without price). Annexure Financial capacity & Performance certificates as per Annexure-7 YES / NO 7 Certificate of important Instruction & certificate-a YES / NO 8 DGVCL s technical specification duly signed and with seal of firm. YES / NO 9 Guaranteed Technical particulars submitted in DGVCL s Performa only. YES / NO Seal of the Firm Date : Place: Signature of the Authorized Representatives of the firm Page 21 of 38

22 Annexure-3 MANDATORY DETAILS OF THE FIRM Tenderer should fill all the details in this form. Name of Supplier Location of Manufacturing unit. Within DGVCL/Outside DGVCL Indicate the relevant status of the firm. Proprietary firm /Partnership Firm / Public Ltd. Co./Others (Pl. specify) Vendor Reg. Letter No. & date Vendor Registration Validity Period up to. Vendor Registration issued by GST TIN No. & Date Excise Regn No & validity. SSI Certificate No. and date. NSIC Certificate No & date. Validity of NSIC Regn. Monetary limit under NSIC. ISO CERTIFICATION IF any. Validity of ISO Certification. ISO 9001 / ISO 9002 (Tick Applicable) Address of Contact person Registered Office Factory/ Works Authorized Representative Designation Phone Nos.(Office) Mobile No. Fax Nos. STD Code. -id Seal of the Firm Date: Place: Signature of the Authorized Representatives of the firm Page 22 of 38

23 ANNEXURE 4 DGVCL [A] DETAILS OF ITEMS/EQUIPMENT OFFERED BY BIDDER Sr. No. Details of Items Offered 1 Name of own pole factory 8 Meter/200Kg (PSC) poles. 2 Name of the pole factory/factories from where poles are offered. 3 Total quantity of poles offered for supply during the FY as per Schedule B. 4 Average Quantity of poles offered per month. 5 Installed capacity of the pole factory (per Month) 6 Supply period of order [B] GUARANTEED DELIVERY SCHEDULE Tenderer should furnish their Delivery Schedule of the tendered item-8 Meter/ 200Kg PSC Poles in the following table: 1 Guaranteed maximum Guaranteed minimum quantity quantity offered per month offered per month 8 Mtr pole 8 Mtr pole I/We agree to above guaranteed delivery schedule or revised schedule required by DGVCL while execution of the order/any amended order for supply of PSC Poles against tender. Seal of the Firm Date: Place: Signature of the Authorized Representatives of the firm Page 23 of 38

24 ANNEXURE-5 DETAILS OF THE EXPERIENCE FOR SUPPLY OF POLES/SIMILAR TYPE OF ITEMS IN PREVIOUS ONE FINANCIAL YEAR FROM THE DUE DATE OF TENDER Sr. No. A P.O.No & Date & quantity. Name of Utility (Pl. furnish separate details for 8 Mtr. PSC poles.) PGVCL/MGVCL/DGVCL/UGVCL For 8 Mtr. 200 Kg. PSC Poles Status, of Order Execution Seal of the Firm Date: Place: Signature of the Authorized Representatives of the firm Page 24 of 38

25 ANNEXURE 6 Sr.No. PARTICULARS COMPLIANCE 1 PRICES: [QUOTED FIRM PRICES ONLY] YES / NO 2 Sales Tax [VAT]; applicable %. 3 Sales Tax [VAT]; TIN Number 4 PENALTY TERMS AGREED or NOT. YES / NO 5 SECURITY TERMS for supply agreed or not. YES / NO 6 PERFORMANCE GUARANTEE TERMS For supply agreed or not. YES / NO 7 DELIVERY TERMS AGREED OR NOT YES / NO 8 VALIDITY OF OFFER AGREED OR NOT. YES / NO 9 PAYMENT TERMS AGREED OR NOT YES / NO 10 QUANTITY OF ITEMS OFFERD FOR SUPPLY 11 NAME OF PROPERITOR/PARTNER/ DIRECTOR OF THE FIRM (Authorized to sign tender documents. and correspondences) 12 NAME OF EXECUTIVE OF THE FIRM AUTHORISED to sign tender documents, If other than one of above. 13 TELEPHONE NUMBER & MOBILE NUMBER authorized Person. 14 VENDOR REGISTRATION NUMBER issued by GEB/GUVNL/any DISCOM Tel.No Mob. No Seal of the Firm Date: Place: Signature of the Authorized Representatives of the firm Page 25 of 38

26 ANNEXURE 7 BIDDERS must furnish the following details with the technical bid. [1] The financial turn over for the last financial year. Sr. Financial Year Financial turnover Abridged Balance Sheet duly No. (Apr to Mar) (Rs. Lacs.) certified by C.A. attached Attached/not attached [2] 8 Mtr PSC Poles supplied to other DISCOM during last one year. Sr. Financial Yea Annual Quantity of Name of DISCOM/ UTILITY No. PSC Poles supplied [3] 8 Mtr PSC Poles supplied to DGVCL during the last Year. Sr. Financial No. Year Annual quantity of PSC Poles manufactured. Supplied to DGVCL [4] The bidder s annual capacity for manufacture PSC. Sr. Financial No. Year Annual quantity of PSC Poles manufactured. Yearly manufacturing capacity of 8 meter long PSC Poles Seal of the Firm Date: Place: Signature of the Authorized Representatives of the firm Page 26 of 38

27 ANNEXURE 8 To be submitted for the poles supply orders to other than DGVCL.. PERFORMANCE CERTIFICATE Ref: Date: TO WHOM SO EVEN IT MAY CONCERN This is to certify that M/s. has executed Order No. dated for supply of The performance of the material supplied as per order quantity in full by M/s. has been found to be satisfactory and meeting to our requirement and specifications. This is further to certify that M/s. has supplied the material within the scheduled delivery period as per order / with average delay of days. CHIEF ENGINEER Page 27 of 38

28 TENDER NO: DGVCL/Civil/PSC Poles /8 Mtr/15-17/27 (Undertaking to be submitted on Firm s Letter pad) CERTIFICATE A I/ We authorized signatory of M/s. hereby certify that above firm is not related with other firms who have submitted tenders for the same items under this inquiry / Tender. Date: Place: Signature of the Authorized Representatives of the firm Page 28 of 38

29 TENDER NO: DGVCL/Civil/PSC Poles /8 Mtr/15-17/27 IMPORTANT INSTRUCTIONS DGVCL [1] Bidder should furnish following certificate with the Technical Bid: This is to confirm and certify that the offer submitted by me/us is strictly in accordance with DGVCL s Tender specifications, Guaranteed Technical Particulars and drawings as mentioned in the Tender Specifications. There is no commercial or technical deviation from DGVCL s Tender Specification in the offer submitted by us. I/We undertake to abide by DGVCL s Technical specification/ Guaranteed Technical Particulars / Drawing, and undertake to supply materials strictly as per DGVCL s Technical specification / Guaranteed Technical Particulars / Drawing, even if any technical/commercial deviations are mentioned by me. I also undertake to abide by all technical & commercial conditions of DGVCL, including delivery schedule. Seal of the Firm Date: Place: NOTE: Signature of the Authorized Representatives of the firm 1. Offer submitted without above certificate will not be considered and the tender will be out rightly rejected. 2. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to DGVCL s specifications, Guaranteed Technical Specifications, drawing and commercial terms and conditions and false certificate is given by the Tenderer, then DGVCL will not deal with the firm for the present Tender. It is, therefore requested that the Tenderer should take care in giving their offer and submission of documents, including Test certificate. 3. The conditional tenders will not be accepted. Page 29 of 38