The CoC Dossier: Myanmar Timber Chain of Custody Process, Documents and Actors. Brussels 19 June 2018

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1 The CoC Dossier: Myanmar Timber Chain of Custody Process, Documents and Actors Brussels 19 June 2018

2 THE COC DOSSIER Enhances transparency and accountability of the CoC Builds a basis for a legality definition and CoC for Myanmar s FLEGT VPA process Describes CoC controls from Annual Allowable Cut declaration to point of product export Shows all relevant documents produced at each control point, and explains how the documents can be used to trace timber. Assists operators to demonstrate that timber has been legally sourced and supports their due diligence efforts.

3 Dossier Scope Covers timber products derived from timber that has been: Harvested in Natural Production Forests under State management Bought by private operators from Myanma Timber Enterprise (MTE) through open tender, direct sale or contractors quotas (discontinued after ). Exported by private operators. It DOES NOT cover: Modified Procedures timber, Conversion timber Confiscated timber

4 Not in Dossier Scope Modified Procedures were used to harvest timber in insecure areas Stopped from 2015 Conversion timber is timber deriving from land use change Not allowed to be exported from 2017 Confiscated timber is timber which has been seized by FD Not allowed to be exported from 2017 NO MIXING OF LOGS: specific hammer marks, segregation in the MTE Depot, separate sales and FD controls in private sawmills

5 Dossier Outline 1. Introduction 2. Scope of the dossier 3. Main Actors 4. Forest Legislation 5. Timber sources 6. Export and harvest restrictions 7. Flow Chart of the main s of the CoC 8. CoC procedures

6 Dossier components Pre Harvest Harvest Post Harvest Open Tender Sale Processing Exporting

7 Dossier Structure steps 2. Description of each including: Responsible authority Procedures Evidence of compliance Signing staff 3. Copy of relevant documents with translation of main content NOT ALL DOCUMENTS ARE NEEDED FOR TRACEABILITY

8 Documents attached to each consignment 1. Permit to process timber (FD) 2. Outturn percentage approval (FD) 3. Certificate of legality of timber products (FD) 4. Specification (MTE) 5. Sale Contract (MTE) 6. Commercial Invoice (MTE) 7. Delivery Order (MTE) 8. Advanced Information for Parcel Transfer (MTE) 9. Reference for Parcel Transfer (MTE) 10.Purchase Confirmation Letter (MTE) 11.Certified Letter for Source of Origin (MTE)

9 Documents to be provided on request Announcement of AAC and Annual Harvesting Plan are available on FD/MTE websites (Forest Department) (MTE) Other related documents are available at respective regional, district and township level Forest Department Offices and MTE Agencies, such as; Marking book Permit to enter the forest Form D Trucking Note/Removal pass Deport register book

10 We can also provide Form B Form C Other documents needed Permission to access to the forest as well as relevant documents will be given only to direct buyers from MTE and 3 rd parties registered at MFCC CSOs are allowed to access the forests for independent checks

11 In case you need additional documents/info For other documents, information request and feedback, please contact: (Forest Department, Director General Office) (Forest Department, Natural Forest and Plantation Division) (Myanmar Timber Enterprise, Managing Director Office) (Myanmar Timber Enterprise, Extraction Division)

12 Next steps 1. Publication on the FLEGT, MONREC, FD and MTE websites 2. Training for: FD, MTE, Myanmar operators, CSOs and EU Monitoring Organizations National and international auditing and independent verification entities 3. Field testing of the Dossier 4. Streamline procedures and initiate discussions on legality definition within the FLEGT MSG

13 Dossier Elements of the Legality definition and Supply chain control 1. Introduction 2. Scope of the dossier 3. Main Actors 4. Forest Legislation 5. Timber sources 6. Export and harvest restrictions 7. Flow Chart of the main steps of the CoC 8. CoC procedures 9. Available documents

14 Independent verification MONREC has given Myanmar Forest Certification Committee (MFCC) mandate to create a third party verification system 4 Verification Bodies selected (3 national and 1 international) United Forestry Serviecs Nature Watch Co.,Ltd Myanmar Forest Association Double Helix Tracking Technologies Pte Ltd Training provided under PEFC Certification project

15 Independent verification immediate future CoC Dossier Training Training on auditing the dossier will be provided to all VBs under MFCC Training will also be provided to additional International VBs and MOs International VBs and MOs may partner with national VBs to support their learning process

16 Proposed 12-month plan Activity Preparation of online publication Publication on MONREC and FLEGT Websites Date June, 2018 Training needs assessment June July, 2018 Training on auditing for FD, MTE, VBs, CSOs July September, 2018 Presentation to all stakeholders July September, 2018 Training for FD MTE, PS, EU Operators, CSOs, EU MOs July September, 2018 Trip to West Africa to examine other systems August, 2018 Streamlining procedures in accordance with TL AS working group discussions October, 2018 February, 2019 Finalization of streamlined procedures with TLAS Working Group February March, 2019 Presentation of streamlined procedures to MSG for endorsement March April, 2019 National consultation on streamlined procedures May, 2019

17 In long term; IT solution will be applied based on COC Dossier.

18 Objectives of our FLEGT to combat illegal logging and associated trade to improve Forest Governance and to support Sustainable Forest Management to export legal timber from Myanmar to EU market

19 Myanmar FLEGT Status 2013 Myanmar formally proposed to enter into the EU FLEGT VPA process on November EU acknowledged Myanmar to participate in the EU FLEGT process on March Interim Task Force (ITF) was formed with 24 members from Government, CSO and Private Sectors.

20 Myanmar FLEGT Status : Advocacy trip to Region and State to form the MSG Awareness raising and capacity building for FLEGT stakeholders Initial workshop on Legality Definition ToR for National Level and Regional Level Multi Stakeholders Group (MSG) Negotiation Road Map(Draft) Work plan (2018) National and Regional MSG will be formed.

21 THANK YOU FOR YOUR ATTENTION!