CALL FOR PROJECT PROPOSAL

Transcription

1 CALL FOR PROJECT PROPOSAL Code No. AF-CFP1801 Project Title: Ex-situ conservation of endangered woody perennial plants of Sal forest zones of Bangladesh Background: Sal forests are the natural forests in the plain lands of Bangladesh distributed over the districts of Dhaka, Gazipur, Narshingdi, Cumilla, Mymensingh, Tangail, Jamalpur, Sherpur, Dinajpur, Thakurgaon and Naogaon districts. As the name indicates, Sal (Shorea robusta) is the dominant species of these forests. In the past, the Sal forests were very rich in biodiversity and used to play significant role in the livelihood of the local communities and in the national economy aside from their other ecosystem services. Due to increased population pressure, urbanization and other factors, the Sal forests have undergone severe degradation and deforestation. According to an old record of the Bangladesh Forest Department, until early 1970s, there were 292 plant species in the Sal forest of Dhaka Dhaka-Mymensingh Division, including 137 tree, 76 shrub, 47 herb and 32 climber species (Prof. M. Mustafizur Rahman, pers. com). On the other hand, a survey conducted during recorded only 174 plant species, including 102 tree, 17 shrub, 34 herb and 21 climber species in Madhupur Sal forest (Malakar et al., 2010). While similar degradation and loss of biodiversity have also happened in other forest types too, especially in the hill forests, the Institute of Forestry and Environmental Sciences of Chittagong University (IFESCU) has already established conservation plots of 63 species out of 100 enlisted endangered tree species of the hill forests in Chittagong University Campus. The conservation plots serve as field laboratory for the students as well as future seed source for afforestation, reforestation and biodiversity restoration efforts. But, unfortunately, no significant conservation initiative has been undertaken so far for the endangered floral biodiversity of the Sal forests. In the above context, Arannayk Foundation is willing to offer a modest financial support (grant) to an appropriate organization/institution for establishing a germplasm center (conservation plots) for the endangered woody perennial plants of the Sal forests and their surrounding landscape areas (hereinafter collectively termed as Sal forest zones ) similar to the one established by IFESCU for the endangered tree species of the hill forests. The envisaged germplasm centre should be established within the Sal forest zones. Goal and Objective: The proposed project aims to make a significant contribution towards restoring and conserving the biodiversity of the Sal (Shorea robusta) forests and surrounding landscapes in the central, northern and north-western regions (Sal forest zones) of Bangladesh. The specific objective of the initiative is to establish a germplasm centre for the ex-situ conservation of the endangered woody perennial plants (species) of the Sal forest zones of Bangladesh in a relevant institution which will also serve as a future seed source of such plants and provide opportunities for research and education on the same. Outputs (deliverables): 1. A list of the identified endangered woody perennial plants of the Sal forest zones with their GPS locations 2. Establishment of propagation facilities for the endangered woody perennial plants

2 3. Establishment of conservation plots (stands) of the endangered woody perennial plants Envisaged activities: 1. Literature review and field survey for identification of the endangered species 2. Collection of seeds and other propagating materials from the existing mother trees/groves/stands of the endangered plant species 3. Establishment of nursery and plant propagation facilities 4. Seedling raising/plant propagation 5. Establishment (design, lay-out, planting) of germplasm stands 6. Labelling of the plants/stands 7. Documentation of the plants established in the germplasm center 8. Aftercare and protection of the plants in the germplasm center Eligible implementing entities: Relevant Research Institutes/ Universities/ NGOs having required land which should be allocated permanently for the germplasm centre without charging any rental to Arannayk Foundation grant. The applying entities must have qualified and experienced staff in the permanent set up of the organization to organize and steer the project implementation process and proven capacity and experience in implementing similar projects. Project duration: 3 years (commencing from not later than July 2019) Grant amount: BDT 3.0 million (maximum) Submission Guidelines: The proposal including a cover letter (application for the grant) addressing the Executive Director, Arannayk Foundation should be submitted electronically to info@arannayk.org within the given deadline. The proposal should include the following sections: Section 1. Organizational profile, as per Annex-1 Section 2. Technical proposal, as per Annex-2 Section 3. Financial proposal, as per Annex-3 Evaluation process and criteria: The proposals will be evaluated by a 3-member Peer Review Team (PRT) of external experts (selected by Arannayk Foundation s Board of Directors) using the tool presented in Annex-4. Deadline for submission of the proposal: December 31, 2019 Note: Arannayk Foundation reserves the right to cancel the solicitation process or to reject any application without assigning any reason.

3 Annex-1 Format for Presentation of Organizational Profile Name of Organization: Type of organization (Government agency/nars Institution/Public University/Private University/NGO/Private/Other): Year of establishment: Registration No. (for NGOs/Foundations/private sector): Address of the organization (Head Office) Road Address: Telephone nos. Website: Chair/Head of the Organization: Name: Designation: Cell phone no.: Chief Executive Officer: Name: Designation: Cell phone no.: List of Programs: No. of staff: Category Male Female Admin, finance and support service Program staff Permanent Program staff - Temporary

4 Physical facilities: Land: Infrastructure (office, laboratory, training/conference hall, etc.): Vehicle: Computer: Internet facilities: Major equipment: List of core staff to be involved in the proposed project: Name Position Age (Yrs.) Academic qualification Experience (Yrs.) Key competences Relevant Experience: Name of Project Project location Project Duration Donor Budget (BDT) Major activities & Outcomes List of Relevant Publications (Please enclose a copy of a publication on a work similar to the proposed project): References (please provide three references with telephone number and ID):

5 Annex-2 Guidelines for Presentation of Technical Proposal 1. Title of the project: The title should be short and should highlight the broad objective and geographical area of the project (the title used in the Call for Proposal may be used in this case). 2. Background and Rationale: Please provide a brief description/analysis of the context and the specific problem to be addressed, the significance of the problem and what impact the intervention will have towards a sustainable solution to the problem. Please also justify the feasibility of the project and ensure that any activity of the project will not have any negative impact on the environment. Also ensure that the project would not be an unnecessary duplication of a similar work already done by any individual or organization and that it has potential to serve as a model program locally or nationally. 2. Goal and Objective: This section should define the broad/long-term goal of the project and the specific objectives (expected outcomes/results) to be pursued. The objectives should be in line with Arannayk Foundation s list of eligible activities. The objectives must be SMART - specific, measurable, achievable, realistic and time-bound. Baseline information should be indicated. 4. Outputs: Please define the outputs with quantitative and qualitative specifications that would be delivered by the project to achieve or contribute to the objectives of the project. The listing of the outputs should be aligned with specific objectives. 5. Activities and Methodology: Please enumerate major activities (with quantitative and qualitative specifications) that would be undertaken in order to produce the outputs. The listing of the outputs should be grouped and aligned with specific outputs. The activities may include, but not necessarily limit to, survey, experimentation, nursery activities, stakeholders training and communication activities including preparation, printing and publication of reports, manuals and other communication materials. Detailed methodology of each activity should also be presented. 6. Logical Framework: The following format should be used for the Logical Framework Narrative Summary Objectively Verifiable Indicators Means of verification Important Assumptions Goal: Objectives: Outputs: Activities:

6 7. Implementation Schedule: Please present the time table for implementation of the various activities of the project in the form a Gantt Chart as shown below. Sl. # Activity FY-1 FY-2 FY-3 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 (Q1, Q2, Q3 and Q4 stand for the 1 st, 2 nd, 3 rd and 4 th quarter of the fiscal year, respectively) 8. Project Management and staffing: The list of personnel to be engaged in the implementation, supervision, monitoring and steering of the project should be presented in a table as shown below. Position Name Academic qualification Relevant experience (Yrs.) Responsibilities in the project Staff category* *Project staff/core staff 9. Monitoring & Quality Assurance Mechanisms: Please describe the monitoring plan and steering mechanism to be established for the project in order to ensure timely implementation of the planned activities and achievement of the project objectives. The monitoring plan should include what data/information shall be collected, when that will be done and who would do that. This should be done for the indicator(s) of each of the planned activities, outputs and expected outcomes set forth in the logical framework of the project. The monitoring plan should also include periodic internal review of the progress of project implementation including submission of reports to Arannayk Foundation. 10. Potential Risks and Mitigation Measures: Please describe what externalities might affect timely implementation of the project activities and/or adequacy, quality and sustainability of the expected outcomes and what measures shall be undertaken in order to avoid or mitigate the risk factors. 11. Sustainability Strategy: Please describe how the germplasm center established with this Arannayk grant be maintained after the end of the project. The institutional arrangements and sources of necessary funds shall be particularly mentioned in this regard. 12. Literature cited: Please include a list of the literature cited in the project proposal.

7 Annex- 3 Format for presentation of Financial Proposal (Budget) Sl. Financial proposal should be prepared within the budgetary limit for the respective project as mentioned in the advertisement and be presented in the following format. Line Item 1.00 Personnel Cost Sub-total (1) 2.00 Operational Expenses 2.01 Office Rent 2.02 Utilities/maintenance 2.03 Communication (telephone, internet, postage etc.) 2.04 Stationary, supplies, photocopy, bank charge etc Furniture & Office Equipment 2.06 Computer, printer, audio-visual equipment, etc Transport at actual 2.08 Per diem for travelling outside district 2.09 Meetings 2.10 Sub-total (2) 3.00 Program Activities 3.01 Field survey 3.02 Workshop/FGD with stakeholders 3.03 Training 3.04 Inputs (planting materials, manure, chemicals, etc.) 3.05 Awareness campaign, workshop, day observation 3.06 Report preparation, printing and publication 3.07 Development, printing and publication of reports, manuals and other communication materials 3.08 Video documentary Basis / Remarks Qty Year-1 Year-2 Year-3 Rate Yr-1 Qty Rate Yr-2 Qty Rate Yr-3

8 3.09 Signboard/information board 3.10 Sub-total (3) 4.00 Overhead (% on 1+2) Grand Please note that: (a) The detailed line items in the template are to be seen as relevant examples. Only the indispensable ones should be included in the budget. Under the main sub-heads (except Overhead) essential additional items may be added by creating new rows. (b) Personnel cost (staff, consultant, volunteers, etc.) should not exceed 25% of total budget and organizational overhead (administrative costs) must not exceed 10% of the sum of personnel, operational and program expenses. (c) The services that would be covered by the organizational overhead component of the budget should be mentioned. (d) The proposed budget should exclude provision for external audit. Arannayk Foundation shall conduct the project audit as necessary. (e) The detailed breakdown of the proposed budget may be changed through discussion during final negotiation and contract signing.

9 Annex-4 Criteria 1. Organizational strength (40 points) Project Proposal Evaluation Tool (PPET) Point 1.1. Relevant experience a Number and level of competence of relevant management and 10 technical staff (regular/core employee) a 1.3. Presence in the project area and logistic facilities a 10 Sub-total (1) Quality of technical proposal (40 points) 2.1. Consistency/coherence of objectives, outputs and activities (in 15 Logical Framework and in main text); appropriateness of the proposed organizational set up; and qualification and experience of the project staff a 2.2. Quality of the proposed approaches and methodologies in relation 15 to the expected outputs and outcomes of the project including their sustainability a 2.3. Probable impact on forest and biodiversity conservation in the 10 targeted area a Sub-total (2) Quality of financial proposal (20 points) 3.1. Reasonable cost distribution a Cost-sharing by the implementing entity in cash or kind a Organizational overhead b 5 Sub-total (3) 20 TOTAL 100 [a = higher the level, higher the score; b = lower the level, higher the score] Score