Grown in Britain Standard

Transcription

1 Grown in Britain Standard This standard is published by Grown in Britain Grown in Britain

2 Contents GROWN IN BRITAIN STANDARD... 1 A. Introduction... 2 Application process... 2 B. Scope... 3 C. Grown in Britain Licence Categories... 4 D. Eligible Criteria for Inputs /Outputs... 6 E. References... 8 F. Definitions... 9 G. GENERAL REQUIREMENTS Management, procedures, responsibility and record keeping Product Schedule Purchasing / Receipt and storage Material accounting Sales and delivery; product claims Use of Grown in Britain label with respect to on-product and point of sale material Annex 1: Example Product / Volume Accounting Record for a category GIB-S claim Annex 2: Determining output product licence for sales claims Annex 3: Example Product Schedules This standard is published by Grown in Britain Grown in Britain

3 GROWN IN BRITAIN STANDARD Grown in Britain is a provenance standard for the licensing of woodlands, producers and traders of timber products originating from timber grown in the Grown in Britain geographical area - England, Northern Ireland, Scotland and Wales. A key element of Grown in Britain s ambition is to increase the number of existing forests and woodlands which are actively managed to a recognised forest management standard; this will create a more sustainable future for our forests and woodlands. This standard has been designed to increase the visibility of home grown timber by licensing woodlands, producers and traders that are grown in the United Kingdom to use the Grown in Britain licence and associated label and claim. Grown in Britain product claims labels confirm traceability and give assurance of origin through an instantly recognisable label. Grown in Britain licensed products comply with the UK government Timber Procurement Policy s (TPP) 1 and provide a guarantee that products originate from timber grown in the United Kingdom. Grown in Britain recognises fully, existing and well-proven forest certification schemes such as the Forest Stewardship Council (FSC) and the Programme for Endorsement of Forest Certification (PEFC) schemes and does not wish to compete with or replicate them. This is the definitive standard setting out the requirements for the licensing of Grown in Britain suppliers to allow businesses (forest and woodland owners, and individuals or organisations that handle timber) to use Grown in Britain product claims and labels. A licence is voluntary and can be awarded to suppliers through a combination of acceptance of other certification schemes, and/or audit performed by a Grown in Britain appointed auditor. Further guidance on the UK government TPP is found within CPET Guidance for the Growers of Timber in the UK December 2013 which outlines verification requirements for the UK government Timber Procurement Policy and Government forest management criteria. This document details the key elements required for suppliers to demonstrate compliance with the Grown in Britain Standard. This version of the standard is valid from date 2 nd July Grown in Britain Standard Page 1 of 20

4 A. Introduction This standard is applicable to businesses and individuals operating as timber growers, traders, processors, manufacturers and distributors of timber and wood fibre products originating from timber grown in England, Northern Ireland, Scotland and Wales. Business types that can apply for a Grown in Britain licence include: Forest and woodland owners Harvesting and arboriculture businesses Primary processors Wood fuel producers and suppliers Processors and manufacturers Wholesalers and retailers This standard identifies traceability and management control systems to ensure suppliers are able to provide information and traceability encompassing: Management, procedures, responsibility and record keeping Product schedule Purchasing / receipt and storage Material accounting Sales and delivery; product claims Use of Grown in Britain label with respect to on-product and off-product labelling Businesses that provide services but do not take legal ownership (there is no point of sale or ownership transfer) do not require a supplier licence but may request to Grown in Britain for an agreement to use the logo for promotional or educational purposes. Application process The following steps must be completed to achieve the award of a Grown in Britain licence: Submit a Grown in Britain application form Consent to Grown in Britain terms and conditions Undergo audit and assessment by a Grown in Britain appointed auditor Receipt of a positive external audit report (after addressing any identified issues) Issue of appropriate Grown in Britain licence indicating scope and timber/ product outputs included under the licence Annual audit to confirm continued compliance to Grown in Britain standards (no more than 15 months between audits). For licence holders with multi-sites the following rule applies (rounded up to the next whole number): Grown in Britain Standard Page 2 of 20

5 B. Scope In order that producers and traders of timber and wood fibre products (hereafter referred to as products ) may be sold as or labelled Grown in Britain, they must originate from timber grown in the Grown in Britain geographical area, be sourced legally and meet UK Timber Procurement Policy woodland management criteria. This is proven through an annually audited system of traceability (or chain of custody) from point of sale or ownership transfer providing the basis for independent verification of product claims by Grown in Britain through a system of licensing. The four key traceability elements for eligible products are: UK provenance Legally felled If the timber is from a forest, the woodland or forest is managed to the UK government Timber Procurement Policy requirements Establishment or adaptation of an effective traceability for inputs and outputs Currently no post-consumer products are acceptable. Only products originating from and grown in the Grown in Britain geographical area are eligible. All Grown in Britain products must be 100% grown in the Grown in Britain geographical area. Evidence to verify that the timber is grown in the Grown in Britain geographical area may include: Existing FSC/PEFC forest management or chain of custody certification Forestry Commission (Scotland or England), Forest Service (Northern Ireland) or Natural Resources Wales approved Management Plan or assessed as UK Forestry Standard compliant Felling licence issued by the Forestry Commission [England and Scotland], Natural Resources Wales or Forest Service Northern Ireland Due diligence risk assessment Supplied by a Grown in Britain licence holder Grown in Britain Standard Page 3 of 20

6 C. Grown in Britain Licence Categories A Grown in Britain Licence: Is an five year licence with an annual fee Is issued by Grown in Britain who is the only certification body at present Is issued only after the audit report has been submitted to Grown in Britain and approved Four categories that may be included under the licence are awarded and audited annually by Grown in Britain: Category 1 Grown in Britain Forest (GIB-F) Awarded to forest and woodland owners that supply round timber products from their forest(s) located within the Grown in Britain geographical area (e.g. round timber, firewood, wood chip, charcoal). The forest or woodland is in the Grown in Britain geographical area. Products supplied as GIB-F are 100% grown in Britain and 100% verified legal and the forest or woodland has a UKFS compliant management plan approved by the Forestry Commission or Natural Resources Wales or is certified by a forest certification such as FSC or PEFC. Products may be labelled with the Grown in Britain on-product label. Promotional off product Grown in Britain logo may be used by agreement with Grown in Britain. Category 2 Grown in Britain Forest Product (GIB-FP) Awarded to individuals and organisations operating in the capacity as traders, processors, manufacturers and distributors who purchase and sell timber and timber products that are sourced only from forests and woodlands within the Grown in Britain geographical area (e.g. harvesting and arboriculture businesses, primary processors, wood fuel producers and suppliers, processors and manufacturers, wholesalers and retailers), and forest and woodland owners that also produce products from other sources (i.e. not produced from their own forest). The timber purchased and sold is all from forests managed in compliance with the UK Forestry Standard. Products sold as GIB-FP are 100% grown in Britain and 100% verified legal and the forest or woodland has a UKFS compliant management plan approved by the Forestry Commission or Natural Resources Wales or is certified by a forest certification scheme such as FSC or PEFC. Products may be labelled with the Grown in Britain on-product label. Promotional off product Grown in Britain logo may be used by agreement with Grown in Britain. Grown in Britain Standard Page 4 of 20

7 Category 3 Grown in Britain Supplier (GIB-S) Awarded to individuals and organisations operating in the capacity as traders, processors, manufacturers and distributors that supply products (e.g. harvesting, arboriculture and contracting companies, primary processors, wood fuel producers and suppliers, processors and manufacturers, wholesalers and retailers), and forest and woodland owners that also produce products from other sources (i.e. not produced from their own forest). The timber purchased and sold must be at least 70% from woodlands or forests with UKFS compliant management plan. All the timber must be sourced from forests or woodlands within the Grown in Britain geographical area. Products supplied as GIB-S are 100% Grown in Britain and legal and contain a minimum 70% verified from GIB-F, GIB-FP or from a woodland or forest that has a UKFS compliant management plan approved by the Forestry Commission or Natural Resources Wales or is certified by a forest certification such as FSC or PEFC. The remaining 30% must as a minimum demonstrate to be grown in Britain through a GIB licence or proof that it is grown in the Grown in Britain geographical area and be legal. Proof of legality can be demonstrated through an FSC or PEFC certification, a felling licence or due diligence. Products may be labelled with the Grown in Britain on-product label. Promotional off product Grown in Britain logo may be used by agreement with Grown in Britain. Category 4 Grown in Britain Legal Only (GIB-LO) Awarded to individuals and organisations who supply products (e.g. timber from parks, gardens, arboricultural arisings, highway or trackside maintenance) meeting only legality criteria. This is similar to a controlled wood situation in other standards. All the timber must be sourced from locations within the Grown in Britain geographical area. Products supplied as GIB-LO are 100% verified legal and partially comply with this standard. Products cannot be labelled with the Grown in Britain on product label. Promotional off product Grown in Britain logo may be used by agreement with Grown in Britain. The licence categories awarded by Grown in Britain permit all licence holders to use the Grown in Britain logo for promotional or educational purposes but each instance needs to be agreed by Grown in Britain prior to use. Additionally for categories 1 to 3 licence holders, permit label use on products when conforming to Grown in Britain label use standard requirements and allow claims to be made on sale documents. Grown in Britain Standard Page 5 of 20

8 Allowable label use by each category for licence holders GIB Licence Category GIB Full compliance GIB Partial compliance Label Use 'on-product' Label Use 'promotional 1. GIB-F By agreement 2. GIB-FP By agreement 3. GIB-S By agreement 4. GIB-LO By agreement D. Eligible Criteria for Inputs /Outputs Category 1: GIB-F Forest Inputs There are no inputs under a GIB-F category of licence only outputs are produced but the woodland/forest must be within the Grown in Britain geographical area. Outputs Products supplied are from woodlands or forests that are from within the Grown in Britain geographical area and meet one of the following to be verified as 100% legal and from a woodland that is managed to the standard required by the UK government TPP: I. The forest or woodland has a UKFS compliant management plan approved by the Forestry Commission or Natural Resources Wales and supported by Felling Licence or other felling approval or due diligence assessment to demonstrate legal felling and UK provenance of the timber, II. FSC or PEFC Forest Management certificate and supported by Felling Licence or other felling approval or due diligence assessment to demonstrate legal felling and UK provenance of the timber, All output product claims are indicated as GIB-F. Category 2: GIB-FP Forest Product Supplier Inputs From suppliers with a Grown in Britain licence Products are sourced with the following categories: I. GIB-F II. GIB-FP From suppliers without a Grown in Britain licence Products sourced meet one of the following: III. Legal & are from woodlands that are managed in accordance with the UK government TPP (round timber or further processed products) sourced from within the Grown in Britain geographical area e.g. forest and woodland owners, timber merchants, wood supply companies - comply fully with the Grown in Britain Forest criteria. Outputs Products supplied are 100% from within the Grown in Britain geographical area, 100% legal and 100% from a woodland or forest that has a UKFS compliant management plan approved by the Forestry Commission or Natural Resources Wales or is certified by a forest certification such as FSC or PEFC. Grown in Britain Standard Page 6 of 20

9 All output product claims are indicated as GIB-FP. Category 3: GIB-S Grown in Britain Supplier Inputs From suppliers with a Grown in Britain licence Products are sourced with the following categories: I. GIB-Forest II. GIB-Forest Product Supplier III. GIB-Legal Only From suppliers without a Grown in Britain licence Products sourced are from the Grown in Britain geographical area and meet one or a combination of the following: IV. Legal & from woodlands that are managed in accordance with the UK government TPP (round timber or further processed products) sourced from e.g. forest and woodland owners, timber merchants, wood supply companies - comply fully with one or a combination of the Grown in Britain Forest or Grown in Britain Forest Product Supplier criteria, V. Legal only products comply fully with due diligence as detailed in Section 1.9. Mixing Inputs. Inputs meeting GIB-LO eligibility criteria may only be mixed with inputs meeting GIB- FP/GIB-F eligibility criteria, when a product / volume accounting record is maintained to differentiate volume input of legal and from woodlands that are managed in accordance with the UK government TPP, and legal only. A 30% maximum quantity of GIB-LO compliant inputs may be mixed with: and/or, a minimum 70% quantity of GIB-FP or GIB-F compliant inputs by volume a minimum 70% quantity of GIB-S inputs when sourced as 100% legal from a forest or woodland that has a UKFS compliant management plan approved by the Forestry Commission or Natural Resources Wales to ensure that output product final content is supplied with the minimum requirements as defined under the UK government Timber Procurement Policy in the product claim. Outputs Products supplied are 100% from within the Grown in Britain geographical area, 100% legal and a minimum of 70% from a forest or woodland that has a UKFS compliant management plan approved by the Forestry Commission or Natural Resources Wales. All product claims are indicated as GIB-S. See Annex 1 for examples on product/ volume accounting record for a GIB S claim. Category 4: GIB-LO- Grown in Britain Legal Only Inputs Products are from within the Grown in Britain geographical area and a minimum 100% verified legal; the timber may originate from e.g. parks, gardens, arboricultural arisings, highway or trackside maintenance. Outputs I. Products are verified legal. Grown in Britain Standard Page 7 of 20

10 Products supplied are 100% from within the Grown in Britain geographical area and 100% legal. All output sales claims are indicated as GIB-LO See Annex 2 for clarification on determining output product licence for sales claims E. References The following documents are relevant to this standard. References to standard UK Government Timber Procurement Policy (June 2013 or the edition that is current on the day the GIBS is awarded or renewed) CPET Timber Procurement Advice Note (Fifth Edition June 2013) CPET Guidance for Growers of Timber in the UK (December 2013) Grown in Britain Application Form Grown in Britain Audit Template Grown in Britain label use standard GIB-Forest UK Forestry Standard (2011) Tree Felling Getting permission (2007) GIB-Forest Products Supplier UK Government Timber Procurement Policy (June 2013 or the edition that is current on the day the GIBS is awarded or renewed) GIB Supplier UK Government Timber Procurement Policy (June 2013 or the edition that is current on the day the GIBS is awarded or renewed) GIB Legal Only Tree Felling Getting permission (2007) UK Government Timber Procurement Policy (June 2013 or the edition that is current on the day the GIBS is awarded or renewed) Other standards that may be of interest ISO/IEC Guide 27:1983: Guidelines for corrective action to be taken by a certification body in the event of misuse of its mark of conformity. FSC chain of custody standards PEFC chain of custody standards Grown in Britain Standard Page 8 of 20

11 F. Definitions For the purposes of the Grown in Britain standard and associated documentation the following terms and definitions apply: Acceptable evidence this is evidence that is recognised by Grown in Britain as proof of the Grown in Britain custody chain as detailed in the Acceptable Evidence document. Assurance requirement an item that is required for the category of licence of a product on the Grown in Britain scheme. Auditor an independent organisation or individual that provides an audit evaluation against the scheme standard for the organisation applying for a Grown in Britain Licence. Chain of Custody - a mechanism for tracking Grown in Britain acceptable material from the forest to the finished product to ensure that the wood or wood fibre contained in the product or product line can be traced back to timber that is Grown in Britain. Chip and fibre products products that contain chip or wood fibre. Co-products: these are produced during the conversion of raw materials in a production process or manufacturing operation. Due diligence An investigation through which the potential acquirer evaluates an input suitability prior to purchase. Educational any use of the logo used to promote the products, services, the Grown in Britain brand or organisations that is not specifically attached to products themselves. Eligible input product(s) that is suitable for Grown in Britain assurance. Eligible product a product that complies with the Grown in Britain acceptable evidence. Felling Licence permission given by the regulatory body that trees can be felled and will often include conditions such as restocking. A felling licence may be used to demonstrate legal felling and/or UK provenance of the timber Finished product the final product or output(s) produced by the organisations processes that the organisation deems ready for sale to the consumer. FSC Forest Stewardship Council. GIB Claim claim stated on sales paperwork by supplier licence holders for Grown in Britain products. GIB Licence this is a five year licence with an annual fee issued by Grown in Britain to the following licence holder categories GIB-F, GIB-FP and GIB-S conferring permission to make Grown in Britain claims and use the Grown in Britain label in compliance with Grown in Britain Standard/ Label Use, upon receipt of positive audit report findings (after addressing any identified issues). Grown in Britain custody chain the traceability of the documents from the receipt of goods to the sale of products showing that the timber in those goods and products are in compliance with the Grown in Britain Standard. Grown in Britain geographical area England, Northern Ireland, Scotland and Wales. Ineligible inputs these are input materials that contribute towards the finished product that are not compliant with the Grown in Britain System Standard. Ineligible products these are products in which all or part of the timber within the product is noncompliant with the Grown in Britain Standard. Inputs raw materials and other materials that contribute towards the finished product or output. An input could also be a finished product purchased by a retailer. Grown in Britain Standard Page 9 of 20

12 Label Grown in Britain on product and off product label permitted for use by Grown in Britain license holders. The label consists of the Grown in Britain logo and the licence holder s licence number. Legal authorisation based in law. Licence See GIB Licence. Licence holder an individual or organisation that has been awarded a Supplier Licence from Grown in Britain. Logo the registered logo of Grown in Britain. Managed woodlands woodlands and forests that are managed in accordance with the UK government TPP Non-timber forest products products from a woodland or forest which are not made of timber. Examples include: wild mushrooms, venison, wild garlic, etc. Off-product term for any label or marking that is not attached to a product. On-product term for any label packaging or marking that is attached to a product. Output - Product. PEFC Programme for the Endorsement of Forest Certification. Primary processing co-products - these are produced at a sawmill in the conversion of the roundwood from the forest into timber products (i.e. sawdust, woodchips, bark and slabwood) Post consumer reclaimed input a product input that has had a previous product life, which is reused, reclaimed or recycled into a new finished product. Primary processors any processor that transforms raw material (round timber) into products or commodities (for paper includes the chipping/pulp and paper mill stages). Process set of interrelating or interacting activities that transforms inputs and raw materials into outputs/products. Product schedule a general description of the product based on a classification/ categorisation system. The definition will include details about the product such as hard or soft wood, form sold and any specified volumes or sizes. Product transformation where an input product is changed to and sold onwards as another product type (e.g. round timber is changed into wood chips). Promotional any claims made to promote the products, services or organisations but are not specifically attached to products themselves. Raw materials timber at the point where it enters the organisations Grown in Britain custody prior to processing. For example, the finished product of a primary processor will be the raw material for a secondary processor. Recycled, reclaimed or reused materials materials that have been previously used either in buildings, temporary works or other uses and are re-used in such a way that they require reprocessing. Currently this material is not included in the standard. Sales document physical or electronic invoice, delivery note, bill of sale or contract of sale that identifies the trading parties and also describes and quantifies the items sold. Salvaged wood timber felled and abandoned then used. Currently this material is not included in the standard. Scope the Grown in Britain assurance against which the organisation will be assessed. Secondary processing co-products: these are produced during the a production process that Grown in Britain Standard Page 10 of 20

13 converts primary products into further products Supplier an individual, company or other legal entity providing goods or services to an organisation. UKFS UK Forestry Standards (2011). UKFS compliant management plan a management plan that complies with the UK Forestry Standards (2011) approved by the Forestry Commission or Natural Resources Wales. UK TPP UK Timber Procurement Policy. Verification evidence the evidence that demonstrates that the inputs and products comply with the Grown in Britain standard. Wood fuel all types of fuel originating from woody biomass. Wood fuel products pellets, firewood, logs, chip, briquette and hog fuel originating from woody biomass. Grown in Britain Standard Page 11 of 20

14 G. GENERAL REQUIREMENTS The following sections detail general requirements for compliance to the Grown in Britain standard for all business types. The following assurance requirements are mandatory for the award of GIB-F, GIB-FP, GIB-S and GIB-LO. 1. Management, procedures, responsibility and record keeping The licence holder must: 1.1. Ensure that a written business management control system is in place that defines the responsibility, training, procedures and records to demonstrate compliance with the Grown in Britain standards Maintain a Product Schedule (see section 2) that identifies: inputs used within the control system input product claim output products output product claim Ensure that where product transformation takes place as a result of processing steps involving a change of material there is an explanation of the method for calculating conversion factors and conversion loss (where applicable) When purchasing ensure there is compliance with receipt and storage section 3 of this standard If ineligible inputs are received ensure there is compliance with receipt and storage section 3 of this standard Ensure there is traceability by maintaining a product / volume accounting record system which records all transactions in compliance with section 4 of this standard (including orders, transport documents and invoices) and ensure that all sales documents are in compliance with section 5 of this standard, Ensure that traceability is unbroken at the point of sale, (e.g. particularly when outsourcing transportation) If mixing inputs meeting the appropriate category eligibility criteria (GIB-F, GIB-FP, GIB-S or GIB-LO), a volume accounting record is required to be maintained If receiving labelled products or applying a Grown in Britain on-product label, ensure that label use conforms to Grown in Britain label use standard Comply with UK Government TPP for verified product claims Retain all records required to demonstrate compliance to this standard for at least 5 years Due diligence will check evidence of lawful harvesting, or in the absence of a management plan or felling licence will detail species and volumes, where the timber came from, name and address of supplier/land owner, reason why the timber is not derived from an approved felling licence or management plan. The following risks must be assessed with an explanation of how any risks can be mitigated: illegality, governance, forest regulation and any Grown in Britain licence claim is valid The licensed organisation must have a formal complaints procedure in place and evidence that any complaints received have been addressed The organisation must keep records to demonstrate that the relevant personnel are trained and competent in the outlined management procedures including the validation of Grown Grown in Britain Standard Page 12 of 20

15 in Britain claims and any other relevant documented procedures. This includes any checks carried out on FSC or PEFC material. 2. Product Schedule 2.1. For all products entering the control system, a Product Schedule must be maintained which identifies inputs, outputs and timber species. Products may be identified as e.g. round timber, sawn timber, wood chip, bark, sawdust, wood pellets, manufactured products (indicate type). See Annex 3 for example product schedules Product names may be determined by the supplier and will be confirmed as acceptable by Grown in Britain Input and output products must also include timber species. 3. Purchasing / Receipt and storage This section is not applicable for Grown in Britain Forests i.e. GIB-F. The licence holder must: Eligible inputs 3.1. Only accept into their control system eligible inputs as defined by this standard Ensure supplier paperwork is checked at point of supply/upon receipt and be in compliance with section 5 of this standard, Ensure all inputs comply with eligibility criteria defined on pages 4 to 6 of this document and the Acceptable Evidence document. This applies to Grown in Britain licensed inputs and non-grown in Britain licensed inputs Ensure that all products comply with the in-house product schedule (see section 2) and this document is acceptable to Grown in Britain under the licence If the supplier is not a Grown in Britain licence holder then the licence holder must ensure that due diligence as laid out in section 1.9 is adhered to. Storage 3.4. Ensure that Grown in Britain products remain identifiable in storage, Ensure where there is product transformation as a result of processing steps, products are identifiable at each stage of processing, Non-conforming inputs 3.5. Ensure that when supplier paperwork or product schedule fail to meet Grown in Britain standards these products are not entered into the control system. Any non-conforming inputs must be rejected or quarantined until the matter is resolved and the product is either accepted or rejected as Grown in Britain Ensure products are identified, marked as non-eligible and separated from Grown in Britain products or, quarantined (if further enquiries are being made about the products Grown in Britain supply status). Grown in Britain Standard Page 13 of 20

16 Ineligible products 3.7. Non-timber forest products are not included in the system Recycled, salvaged, reused or reclaimed timber is currently not included in the scheme Timber that is grown outside the Grown in Britain geographic area Further processed or finished products claimed to be sourced from the UK without sufficient traceability verification documentation. Segregation Where ineligible products of similar appearance or specification to Grown in Britain products are sourced, ensure that these products must be kept separate from eligible products and clearly distinguishable at all times. A segregation system must be demonstrated which ensures that contamination of eligible and ineligible products cannot occur. Supplier identification Maintain an up to date record of Grown in Britain licence holders and suppliers Validate where relevant Grown in Britain licence holders via the Grown in Britain website and record evidence of validation. FSC and PEFC claims must be checked via the relevant online database. On-product labels Ensure that on-product labels of incoming raw material or products are removed prior to onward sale for all non-conforming and ineligible products. For example, where Grown in Britain licensed materials are blended with other non-grown in Britain timber products or where it is transformed into another product which is not in the scope of the licence holder s licence Contact Grown in Britain to report label misuse for products received from suppliers who are not Grown in Britain licence holders. Monitoring The licence holder must keep a 12 months balance sheet that tracks the products and monitor eligibility criteria throughout Any stock that is due to be sold must be placed in the balance sheet prior to sale Monitoring of stock eligibility is the responsibility of buyers within the licence holder s organisation and all buyers must be trained in how to monitor this Over the monitoring period, the percentage of evidence that the timber is from woodlands managed in accordance with the UK government TPP must be monitored If the percentage of products that is from woodlands managed in accordance with the UK government TPP falls below 70% at the end of a monitoring period, that proportion cannot be sold with a GIB licence. The monitoring period can be 12 months or less but must be defined by the licence holder. Grown in Britain Standard Page 14 of 20

17 4. Material accounting The licence holder must: 4.1. Maintain a product / volume accounting record that records all eligible inputs and outputs Ensure that the accounting record includes Purchase details that links the sourced product to purchase paperwork: Supplier name Date of supply/receipt Any Grown in Britain licence claim, this includes o % figure of legal & product from woodlands managed in accordance with the UK government TPP quantity (GIB-S only) o % figure of legal only product quantity (GIB-S only) o the Grown in Britain licence number of the product/raw material purchased Unique reference to supply paperwork (i.e. purchase order, delivery or transport reference, sales invoice reference), capable of linking supply documents Purchase quantity (meter cubes or tonnage) defined by licence holder and timber species (or mixture of species) for each product Product schedule Ensure that the accounting record includes applicable Sales details: Customer name Date of sale Unique reference to sale paperwork i.e. sales order/customer purchase order, delivery or transport reference, sales invoice reference), capable of linking to sale documents) Sale quantity and timber species for each product Product schedule Grown in Britain Product claim (GIB-F, GIB-FP, GIB-S, GIB-LO) A licence holder that processes a mix of Grown in Britain and Non-Grown in Britain timber on a single site must ensure that where product transformation takes place, as a result of processing steps, that the quantity of product out does not exceed the quantity of raw material in and a conversion factor. This does not apply where a licence holder or site exclusively deals with timber which is Grown in Britain timber. Grown in Britain Standard Page 15 of 20

18 5. Sales and delivery; product claims The licence holder must: 5.1. Ensure products comply with Eligible Criteria for outputs (see section D) 5.2. Ensure that the licence holder definition for each product complies with the Product Schedule submitted to Grown in Britain (see section 2). Sales documents All sales documents must include: 5.3. Name, address and contact details of the business Name and address of the customer Date when documents are issued The quantity for each product The description of each product The licence holder s Grown in Britain licence number and claim (GIB-F, GIB-FP, GIB-S, GIB- LO) for each product As a minimum requirement, include the licence type and licence number on the sales invoice; this must also be included on delivery and transportation documents GIB-LO licence holders must not put the Grown in Britain logo or a Grown in Britain label on their sales invoice, only their Grown in Britain licence number for each product 5.9. Ensure that where delivery or transportation documents are issued, these documents can be linked to the invoice Use of the licence with respect to on product and off product labelling shall be in compliance with the Grown in Britain label use standard. On-product labels Any finished products, with on-product labelling, that are to be resold must retain their Grown in Britain on-product labels or marks in order for the Grown in Britain claims to be substantiated Any use of Grown in Britain on-product labels must comply with Grown in Britain label use standard. Grown in Britain Standard Page 16 of 20

19 6. Use of Grown in Britain label with respect to on-product and point of sale material 6.1. All label use is mandatory where a claim is made and must comply with the Grown in Britain label use standard Only Grown in Britain GIB-F, GIB-FP and GIB-S licence holders may use the label on-product for those approved products that meet the eligibility criteria for product labelling as specified in the Grown in Britain label use standard Any finished products, with on-product labelling, that are to be resold must retain their Grown in Britain on-product labels or marks in order for the Grown in Britain claims to be substantiated Licence holders may in addition, request to use the Grown in Britain logo for promotional and educational purposes if approved and agreed by Grown in Britain. Grown in Britain Standard Page 17 of 20

20 Supplier Date Invoice ref. Timber species Quantity (tonnes) Quantity of Legal only inputs Managed woodland woodland. Claim calculation. Customer Date Timber species Invoice ref Quantity (tonnes) Output claim Doc ref: GIB1.0 Issue number: 1.2 Annex 1: Example Product / Volume Accounting Record for a category GIB-S claim Inputs round timber Outputs sawn timber SS MC MC DF MC SS MC WH MC JL SP SS DF WH JL SP GIB- S GIB- S GIB- S GIB- S GIB- S Totals Totals 231 Managed woodland and legal % 84% Balance 47 GIB- S Note: Quantity has been measured in tonnes in this example but could equally be measured in cubic metres or other measures, but should be consistent throughout the use in the table. Grown in Britain Standard Page 18 of 20

21 Annex 2: Determining output product licence for sales claims Inputs received are not mixed Example 1. Inputs meet category 1 or 2 (GIB-F or GIB-FP) criteria and/or are supplied by Grown in Britain Licence holder as GIB-FP. Input = legal & 100% UK FS compliant management plan Output category = 2. GIB-FP Example 2. Inputs meet category 3 (GIB-S) criteria and/or are supplied by Grown in Britain Licence holder as GIB-S. Input = legal & 70% UK FS compliant management plan Output category = 3. GIB-S Example 3. Inputs meet category 4 (GIB-LO) criteria and/or are supplied by Grown in Britain Licence holder as GIB-LO. Input = legal 100% Output category = 4. GIB-LO GIB-S Inputs received are a mixture of managed woodland and legal %, and legal only. A volume accounting record is maintained to differentiate volume input of managed woodlands & legal, and legal only. Example 1. Inputs are: 9 units are 100% Grown in Britain and legal & managed woodlands and meet GIB-FP/GIB-F criteria and/or are supplied by Grown in Britain Licence holder as GIB-FP or GIB-F. 10 units are supplied as GIB-S. 1 unit is 100% legal meeting GIB-LO criteria and/or are supplied by Grown in Britain Licence holder as GIB-LO. (9 x 100%) + (10x 70%) + (1 X Legal only) X 100% = X 100% = 80% Output product final content meets minimum 70% legal & managed woodlands target. Product may carry the Grown in Britain on-product label. Input = legal & managed woodlands 80% Output category = 3. GIB-S Example 2. 4 units are 100% Grown in Britain and legal & managed woodlands and meet GIB-FP/GIB-F criteria and/or are supplied by Grown in Britain Licence holder as GIB-FP or GIB-F. 10 units are supplied as GIB-S. 6 units are 100% Grown in Britain and legal and meet GIB-LO criteria and/or are supplied by Grown in Britain Licence holder as GIB-LO. (4 x 100%) + (10 x 70%) + (6 X Legal only) X 100% = X 100% = 55% Output product final content does not meet minimum 70% legal & managed woodlands target. Product cannot carry the Grown in Britain on-product label. Input = legal 100% Output category = 4. GIB-LO Grown in Britain Standard Page 19 of 20

22 Annex 3: Example Product Schedules GIB-FP or GIB-F Category Licence Holder Input Round timber Input claim category quantity Legal Managed woodlands NA % 100% Output Product Round timber Output category claim 2. GIB-FP or 1. GIB-F GIB-S Category Licence Holder Input Product Round timber Wood chip Input claim category Input quantity Legal Managed woodlands 2. GIB-FP % 100% 4. GIB-LO % 0% Output Product Wood chip Output category claim 3. GIB-S Input Product Round timber Round timber Wood chip Wood chip Input claim category 2. GIB-FP 1. GIB-F Input quantity Legal Managed woodlands % 100% 3. GIB-S % 70% 3. GIB-S 1. GIB-F/2. GIB- FP 4. GIB-LO 1. GIB-F/2. GIB- FP 4. GIB-LO % 100% 70% 100% 0% 70% 0% Output Product Wood chip Wood chip Wood chip Wood chip Output category claim 2. GIB-FP 3. GIB-S 3. GIB-S 3. GIB-S GIB-LO Category Licence holder Input Product Round timber Input claim Input quantity Legal Managed woodlands 4. GIB-LO 100% 100% 0% Output Product Wood chip Output category claim 4. GIB-LO Grown in Britain Standard Page 20 of 20