SFI Public Summary Report

Transcription

1 SFI Public Summary Report DESCRIPTION OF COMPANY Domtar Inc. Ontario Forestlands Domtar Inc. operates on the Wabigoon and Trout Lake Forests in Northwestern Ontario under Sustainable Forest Licences issued by the Ontario Ministry of Natural Resources under the Crown Forest Sustainability Act (CFSA). These operations supply approximately half of the fibre used in its pulp mill facility in Dryden, Ontario. The remaining fibre is procured through contractors operating on adjacent public lands subject to the Crown Forest Sustainability Act (CFSA), an act and supporting regulations consistent with the principles of the SFI standard. Fibre may also be procured from Manitoba Provincial lands or potentially northern U.S. states. Incidental volumes may also come from private land within the region. The company SFI representative is Dianne Loewen. AUDIT During the period of September 24 to September 28, 2018, Domtar Inc. underwent a reassessment audit to the Sustainable Forestry Initiative (SFI ) Forest Management (FM) Standard and the SFI Fiber Sourcing (FS) Standard which does not include the review of Appendix 1 Rules for Use of SFI Certified Sourcing Label. The registration cycle is over five years with surveillance audits conducted annually. The audit assessed active and/or completed harvest and silviculture operations through interviews with the company staff and contractors. The audit also assessed the SFI documentation and records at the company s office including stakeholder and First Nations communication. The SFI program third-party audit was undertaken by SAI Global. SAI Global is an independent third party registrar that is accredited by the ANSI-ASQ National Accreditation Board (ANAB) Standard ensuring the integrity and credibility of the audit process. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 1 of 13 D: AIbal Limited Copyright Page 1

2 THE AUDIT TEAM The SAI Global audit team who performed the audit consisted of Rod Seabrook, audit team leader, and Cindy Hutchison, audit team member. Mr. Seabrook holds a Certified Environmental Professional/Lead Auditor designation with ECO Canada and is an Associate Member of the Ontario Professional Foresters Association. Ms. Hutchison is a Registered Professional Forester. REGISTRATION TYPE Certificate Type SFI Forest Management Standard SFI Fiber Sourcing Standard Single site Multi-site Group MULTI-SITE / GROUP EVALUATION Not applicable. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 2 of 13 D: AIbal Limited Copyright Page 2

3 SFI Forest Management Standard FOREST LAND AND MANGEMENT PLAN INCLUDED IN THE AUDIT SCOPE Trout Lake Forest Forest Management Plan Wabigoon Forest Forest Management Plan Wabigoon Forest Contingency Plan SCOPE OF CERTIFICATION Forest management activities - Planning, harvesting, transportation and silviculture on the Wabigoon & Trout DFA's in Ontario Canada. Fiber sold under this certificate counts as 100% SFI and 100% PEFC certified forest content. There has been no modification to the scope since the last public summary report. AUDIT PROCESS During this audit, the audit team evaluated the company against the objectives listed in Table 1. The evidence of compliance observed is listed in Table 2. Both tables are found in the section Evidence of conformity to the SFI Forest management standard. A sample of field review sites were chosen from a list of active sites and sites where forest management activities occurred since the last audit. The site choice also considered activity type, and risk factors, related to the audit objectives selected for review, as well as the opportunity to verify implementation of corrective actions for previous non-conformities. SUBSTITUTE INDICATORS No substitute indictors were evaluated during this audit. COMPLAINTS No complaints have been received; therefore the complaint handling process could not be verified. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 3 of 13 D: AIbal Limited Copyright Page 3

4 SITES INSPECTED AND ASSESSMENT TIME Audit Activity Duration in days Onsite 6.5 Sites Number inspected Roads 8 Harvesting Blocks 7 Silviculture Sites 3 Operations visited: Raleigh Falls Timber, NewGen Logging, J. Meek, Woitowicz Logging, KGD Ltd. SUMMARY OF FINDINGS Areas of non-conformance NC# Type Performance Measure # Description Corrective Action Plans Minor 9 Operations were not fully compliant with the requirements of the fire plan. Requirements for fuel management were not fully met Action plans were accepted Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 4 of 13 D: AIbal Limited Copyright Page 4

5 Opportunities for improvement Consider reviewing with operations the need to regularly empty drip containment devices Consider reviewing with operations the need to ensure that waste oil is disposed of in a legally compliant manner Consider whether Eacom contractors need to register as waste generators Consider reviewing the FOIP program on the Trout Lake Forest to determine ways to improve the process for timely submission and approval of FOIP reports (no renewal reports for 2017; numerous reports pending approval for 2017; no reports entered in database for 2018) Consider if aerial application of forest chemicals parallel to buffer zones is appropriate. Consider reviewing block 2563 with the operator for avoidance of site preparation in cattails/wet areas. Consider a re-calculation and submission of reforestation data for the 2017 Annual Report based on harvest completion. Good practices Knowledge of operations staff of the potential impacts of their activities on the forest environment and the procedures to minimize the impacts Awareness of operations staff of the meaning and importance of sustainable forest management Status of previous audit non-compliances The status of previous audit non-conformances is as follows: NC# Type Performance Measure # Status (closed/upgraded to major) Minor Closed CERTIFICATION DECISION SFI FOREST MANAGEMENT STANDARD Re-registration Audit Based on the results of this re-registration audit it has been determined that the management system is effectively implemented and meets the requirements relative to the scope of registration and audit criteria. The action plan related to the non-conformance has been reviewed and considered acceptable. Implementation of the action plan for the minor non-conformance will be reviewed at the next surveillance audit. Therefore, a recommendation for registration is made to SAI Global. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 5 of 13 D: AIbal Limited Copyright Page 5

6 EVIDENCE OF CONFORMITY TO THE SFI FOREST MANAGEMENT STANDARD Table 1 Objectives Audited Objective 1 Forest Management Planning Objective 2 Forest Health and Productivity Objective 3 Protection and Maintenance of Water Resources Objective 4 Conservation of Biological Diversity Objective 5 Management of Visual and Recreational Benefits Objective 6 Protection of Special Sites Objective 7 Efficient Use of Forest Resources Objective 8 Recognize and Respect Indigenous Peoples Rights Objective 9 Legal and Regulatory Compliance Objective 10 Forestry Research, Science and Technology Objective 11 Training and Education Objective 12 Community Involvement and Landowner Outreach Objective 13 Public Land Management Responsibilities Objective 14 Communications and Public Reporting Objective 15 Management Review and Continual Improvement Table 2 Evidence Observed Environmental management system (EMS) Manual Road and bridge inspection records Written policies Cut block size calculations Standard Operating Procedures (SOPs) for best management practices Pre-work discussions/meeting records EMS and SFI field handbook Utilization records Training records (staff and contractors) Laws, legislation, regulations records SFI/EMS training agenda Annual management review records Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 6 of 13 D: AIbal Limited Copyright Page 6

7 Timber supply review Corrective action logs Maps (pre-harvest, harvest, post-harvest, and silviculture) Long term management plans and sustainable harvest level calculation Operational plans (annual, cut block level) Education/community involvement records Stakeholder communications records Agreements and communications with Indigenous communities Reforestation plans Logging agreements and/or contracts Fire preparedness plan Wood producer training programs x Spill prevention and response plan SFI Annual Report Silviculture surveys and reports SFI and company websites Standards for seed use SFI brochure x Chemical use/spray records and applicator certification Tree improvement reports SFI Implementation committee (participation/support) Climate change information and/or meeting minutes Free to grow records Research and discussion papers Planting program records Support for research and science Harvest inspection records Post-harvest inspection records Internal audit records Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 7 of 13 D: AIbal Limited Copyright Page 7

8 SFI Fiber Sourcing Standard* *This report does not include the review of Appendix 1 Rules for Use of SFI Certified Sourcing Label PROGRAM PARTICIPANT S FIBER PROCUREMENT AND/OR MANUFACTURING OPERATIONS Fibre is procured through contractors operating on adjacent public lands subject to the Crown Forest Sustainability Act (CFSA), an act and supporting regulations consistent with the principles of the SFI standard. Fibre may also be procured from Manitoba Provincial lands or potentially northern U.S. states. Incidental volumes may also come from private land within the region. SCOPE OF CERTIFICATION Sourcing of fiber from Northwestern Ontario, Manitoba and Northern States. There has been no modification to the scope since the last public summary report. AUDIT PROCESS During this audit, the audit team evaluated the company against the objectives listed in Table 1. The evidence of compliance observed is listed in Table 2. Both tables are found in the section Evidence of conformity to the SFI Fiber Sourcing standard. A sample of field review sites were chosen from a list of active sites and sites where activities were completed since the last audit. The site choice also considered activity type, and risk factors, related to the audit objectives selected for review, as well as the opportunity to verify implementation of corrective actions for previous non-conformities.. SUBSTITUTE INDICATORS No substitute indictors were evaluated during this audit. COMPLAINTS No complaints have been received; therefore the complaint handling process could not be verified. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 8 of 13 D: AIbal Limited Copyright Page 8

9 MANUFACTURING UNITS SUPPLIED AND ASSESSMENT TIME Audit Activity Duration in days Off-site preparation and on-site office review: 1.5 Field review: 1 Sites Number inspected Roads 2 Harvesting Blocks 1 Silviculture Sites 1 Manufacturing units supplied from the sites visited: Domtar Dryden mill SUMMARY OF FINDINGS Definitions for findings can be found in Appendix 1. Areas of non-conformance NC# Type Performance Measure # Description Corrective Action Plans Minor Use of monitoring system information to maintain conformance ineffective Action plans were accepted Opportunities for improvement Not applicable.. Good practices Not applicable. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 9 of 13 D: AIbal Limited Copyright Page 9

10 Status of previous audit non-compliances The status of previous audit non-conformances is as follows: NC# Type Performance Measure # Status (closed/upgraded to major) Minor Closed Minor Closed after successful appeal by Domtar Minor Closed CERTIFICATION DECISION SFI FIBER SOURCING STANDARD Re-registration Audit Based on the results of this initial / re-registration audit it has been determined that the management system is effectively implemented and meets the requirements relative to the scope of registration and audit criteria. The action plan related to the non-conformance has been reviewed and considered acceptable. Implementation of action plans for the minor non-conformance will be reviewed at the next surveillance audit. Therefore, a recommendation for registration is made to SAI Global. EVIDENCE OF CONFORMITY TO SFI FIBER SOURCING STANDARD Table 1 Objectives Audited Fiber Sourcing Within the United States and Canada Objective 1 Biodiversity in Fiber Sourcing Objective 2 Adherence to Best Management Practices Objective 3 Use of Qualified Resource and Qualified Logging Professionals Objective 4 Legal and Regulatory Compliance Objective 5 Forestry Research, Science, and Technology Objective 6 Training and Education Objective 7 Community Involvement and Landowner Outreach Objective 8 Public Land Management Responsibilities Objective 9 Communications and Public Reporting Objective 10 Management Review and Continual Improvement Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 10 of 13 D: AIbal Limited Copyright Page 10

11 Fiber Sourcing Outside the United States and Canada Objective 11 Promote Conservation of Biological Diversity, Biodiversity Hotspots and High-Biodiversity Wilderness Areas N/A Objective 12 Avoidance of Controversial Sources including Illegal Logging N/A Objective 13 Avoidance of Controversial Sources including Fiber Sourced from Areas without Effective Social Laws N/A Table 2 Evidence Observed Environmental management system (EMS) Manual SFI Annual Report Written policies SFI and company websites Standard Operating Procedures (SOPs) for best management practices EMS and SFI field handbook SFI brochure SFI Implementation committee (participation/support) Training records (staff and contractors) Education/community involvement records SFI/EMS training agenda Logging agreements and/or contracts Operational plans (annual, cutblock level) Wood producer training programs Wet/adverse weather plans or guidelines Education and outreach to forest landowners Best management practices monitoring records List of qualified logging professional/certified logging professional Evaluation of best management practices Research and discussion papers Pre-work discussions/meeting records Support for research and science Climate change information and/or meeting minutes Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 11 of 13 D: AIbal Limited Copyright Page 11

12 DEFINITIONS Major Non-Conformances Pervasive or critical to the achievement of the SFI objectives All major non-conformances require an action plan to be implemented by the auditee within 90 days of an initial audit or registration cannot be achieved. Subsequently for surveillance audits, an action plan shall be implemented by the auditee within 60 days for the registration to be maintained. Minor Non-Conformances Isolated incidents that are non-critical but must be addressed before the next surveillance audit to maintain compliance to the SFI standard. Non resolved minor non-conformance will be escalated to a major non-conformance. Opportunity for Improvement Are not non-conformances but are comments on specific areas where improvements can be made. Good practices Areas that are deemed to be mentioned Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 12 of 13 D: AIbal Limited Copyright Page 12

13 Recent cutover with jack pine regeneration originating from aerial seeding evident in the foreground SAI Global forestry specialist group registers/certifies forest companies to ISO 14001, OHSAS 18001, CSA Z809 and CSA Z804 SFM, SFI Forest Management, SFI CoC, SFI Fiber Sourcing, SFI Certified Sourcing Label, PEFC CoC, FSC Forest Management, FSC CoC. The group, led by Sylvain Frappier, Technical Manager - Forestry, consists of a highly qualified team of professional foresters, technical and industry experts. Contact certification.americas@saiglobal.com for more information. Company Contact: Dianne Loewen Coordinator - Forestlands and Public Affairs Domtar Inc. 1 Duke Street, Dryden ON P.O. Box 4004 T This report may only be reproduced by the intended client, with the express consent of SAI Global. Information in this issue is of a general nature with respect to audit findings and is not intended to be acted upon without appropriate professional advice. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 13 of 13 ID: 6214 Issue Date: May 2015 SAI Global Limited Copyright ABN Page 13