SFI Public Summary Report

Transcription

1 SFI Public Summary Report DESCRIPTION OF COMPANY DOMTAR INC (WINDSOR MILL) Domtar is a private-sector company listed on the stock exchange. Its head office is located in Montréal, Québec. Domtar Windsor is one of the group's divisions in southern Québec and exists mainly to manage a major pulp and paper plant. Domtar s Forestry department is responsible for ensuring a reliable supply of timber from a range of sources, including the company's private forests. The company SFI representative is Mrs. Élise Jolicoeur, For. Eng. AUDIT During the period of September 26 to 28, 2018 SAI Global underwent a Surveillance 24 months audit to the Sustainable Forestry Initiative (SFI ) Forest Management (FM) Standard and/or the SFI Fiber Sourcing (FS) Standard which does not include the review of Appendix 1 Rules for Use of SFI Certified Sourcing Label. The registration cycle is over three years with surveillance audits conducted annually. The audit assessed active and/or completed harvest operations through interviews with the company staff and contractors. The audit also assessed the SFI documentation and records at the company s office including stakeholder and First Nations communication. The SFI program third-party audit was undertaken by SAI Global. SAI Global is an independent thirdparty registrar that is accredited by the ANSI-ASQ National Accreditation Board (ANAB) Standard ensuring the integrity and credibility of the audit process. THE AUDIT TEAM The SAI Global audit team who performed the audit consisted of François Grimard, audit team leader. Mr. Grimard is a Professional Forester and a certified lead auditor. REGISTRATION TYPE Certificate Type Single site Multi-site Group SFI Forest Management Standard SFI Fiber Sourcing Standard Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 1 of 15 D: AIbal Limited Copyright Page 1

2 MULTI-SITE / GROUP EVALUATION Not applicable. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 2 of 15 D: AIbal Limited Copyright Page 2

3 SFI Forest Management Standard FOREST LAND AND MANGEMENT PLAN INCLUDED IN THE AUDIT SCOPE The area covered by the SFIS program includes Domtar s operating areas in Beauce and Eastern Townships regions in the Province of Québec, Canada. Domtar s operation consists of road construction and maintenance, harvesting, log hauling and silviculture activities. At the time of the audit the total surface area of Domtar s private forestland under the SFIS program was ha ( acres). SCOPE OF CERTIFICATION FR : Activités d aménagement forestier - planification, récolte, transport, sylviculture et produits forestiers non ligneux (eau d érable) sur les forêts privées de l'entreprise situées en Beauce et en Estrie. La fibre vendue en vertu de ce certificat est considérée 100% certifiée SFI et 100% certifiée PEFC. EN: Forest management activities planning, harvesting, transportation, silviculture and non-timber forest products (maple sap) on the company s private forest lands located in Beauce and Eastern Townships. Fiber sold under this certificate counts as 100% SFI and 100% PEFC certified forest content. The scope of certification has changed since the last public summary report. The changes are: Production of non-timber forest products (maple sap) has been added to the scope of the certificate. AUDIT PROCESS During this audit, the audit team evaluated the company against the objectives listed in Table 1. The evidence of compliance observed is listed in Table 2. Both tables are found in the section Evidence of conformity to the SFI Forest management standard. A sample of field review sites were chosen from a list of active sites and sites where forest management activities occurred since the last audit. The site choice also considered activity type, and risk factors, related to the audit objectives selected for review, as well as the opportunity to verify implementation of corrective actions for previous non-conformities. SUBSTITUTE INDICATORS No substitute indictors were evaluated during this audit. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 3 of 15 D: AIbal Limited Copyright Page 3

4 COMPLAINTS No complaints have been received; therefore, the complaint handling process could not be verified. SITES INSPECTED AND ASSESSMENT TIME Audit Activity Duration in days Onsite 2.5 days Sites Number inspected Roads Harvesting Blocks See details below Silviculture Sites Operations visited: Eastern Townships: Watopeka, Stoke, MacGill, Lingwick Knowledge of threatened and vulnerable species Effectiveness of training Health and safety equipment Emergency response plan Protection of endangered species habitats (salamander, wild garlic); Road side chipping of biomass and transportation; Installation of culverts and road construction, Harvesting operation; Management of petroleum products; Supervision Planting of hybrid poplar and efficiency of fertilization. Matière résiduelle fertilisante Beauce : Frontenac, Armstrong, Marlow, Dorset Application of fertilizer residual material Access and control of documentation at the Beauce forest management Office Cut to length harvesting operation Supervision Petroleum products Management Effectiveness of training Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 4 of 15 D: AIbal Limited Copyright Page 4

5 Supervision and quality of information transmitted to operators Health and safety equipment Knowledge of threatened and vulnerable species Installation of two 2200 mm culverts. Full lenght harvesting operation Efficient Use of harvested timber Effectiveness of protective measures of an old growth forest Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 5 of 15 D: AIbal Limited Copyright Page 5

6 SUMMARY OF FINDINGS Areas of non-conformance NC# Type Performance Measure # Description Corrective Action Plans Minor SFI FM et FR : Bien que le personnel de supervision de Domtar et les opérateurs forestiers soient familiers avec l ensemble des éléments de la norme SFI, il demeure que ceux-ci doivent suivre le cours d exploitant forestier certifié approuvé par le CSFIQ et disponible sur leur site WEB. Le tout conformément aux exigences de la clause 11.1 et à la définition d un «qualified logging professional» tel que décrit à la page 7 de 8 de la section 13 (Définitions) de la norme SFI EN : While Domtar's supervisory staff and forest operators are familiar with all elements of the SFI standard, it is still required that they take the certified forest operator course approved by the CSFIQ and available on their Website. All in accordance with the requirements of clause 11.1 and the definition of a "qualified logging professional" as described on page 7 of 8 of section 13 (definitions) of SFI standard To be submitted before October 28, Minor SFI FM FR : La procédure de signalement et de cartographie des espèces en péril n est pas mise en œuvre systématiquement (ex. Tortue serpentine). EN : The reporting and mapping procedure of species at risk is not systematically implemented (e.g. Serpentine turtle). Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 6 of 15 D: AIbal Limited Copyright Page 6

7 Opportunities for improvement Mesures de protection de la qualité de l eau FR : Des eaux de ruissellement chargées de sédiments en provenance d une terre agricole et d un fossé de la route municipale adjacente au bloc Dorset se drainent dans un ruisseau situé sur les terres de Domtar. Il conviendrait d en informer les propriétaires à l origine du problème, pour qu ils mettent en place les actions correctives appropriées. EN : Runoff from an agricultural land and a ditch on the municipal road adjacent to the Dorset block drains into a stream on the Domtar lands. It would be appropriate to inform the owners of the problem so that they could put in place the appropriate corrective actions Communications autochtones FR : Il conviendrait de faire des efforts pour rétablir le canal de communication avec la communauté de Wendake afin de pouvoir répondre à leurs préoccupations et demandes de renseignements tel que prescrit par la norme. EN : Efforts should be made to re-establish the communication channel with the community of Wendake in order to be able to respond to their concerns and enquiries as prescribed by the standard. Good practices Qualité de la documentation; Niveau de connaissance et de sensibilisation des opérateurs forestiers; Qualité de l encadrement des opérateurs forestiers; Maîtrise et rigueur dans la mise en œuvre du programme d épandage des MRF; Efforts et supports à la recherche forestière appliquée et au développement des connaissances. Quality of documentation; Level of knowledge and awareness of forest operators; Quality of the supervision of the forest operators; Control and rigor in the implementation of the fertilizer application program; Efforts and support to applied forest research and expertise development. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 7 of 15 D: AIbal Limited Copyright Page 7

8 Status of previous audit non-compliances NC #: Type of NC: Mineure Standard requirement: SFI FOREST MANAGEMENT STANDARD Non-compliance: SFI L installation de deux ponceaux (1400 et 1600 mm) dans le secteur Stoke ne respecte pas les critères de l instruction de l entreprise, ni les saines pratiques de gestion de l industrie en ce qui concerne la protection de la qualité de l eau lors de l installation de traverses de cours d eau. Ponceaux trop courts Remblai présentant une pente trop forte Stabilisation déficiente des talus Présence de sédimentation dans le cours d eau à au moins une extrémité de l un des deux ponceaux. Installation of two culverts (1400 and 1600 mm) on a road of the Stoke area does not meet the criteria of the company procedure , nor the best management practices of the industry in terms of stream crossings. Culverts too short Embankment with a slope too steep Deficient stabilization of slopes Presence of sedimentation to at least one end of one of the two culverts. Evidence provided to close the NC: FR : Modification de la procédure d installation de ponceaux et conformité de sa mise en œuvre. Visites sur site et inspection de 3 ponceaux dans les secteurs Stoke et Dorset. EN: Modification of the culvert installation procedure and compliance of its implementation. Site visits and inspection of 3 culverts in the Stoke and Dorset areas. NC Status: fermée / closed Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 8 of 15 D: AIbal Limited Copyright Page 8

9 CERTIFICATION DECISION SFI FOREST MANAGEMENT STANDARD Surveillance Audit Based on the results of this surveillance audit it has been determined that the management system is effectively implemented and meets the requirements relative to the scope of registration and audit criteria. The action plans related to the non-conformance has been reviewed and considered acceptable. As applicable, any major non-conformance has been closed and implementation of action plan for minor non-conformance will be reviewed at the next surveillance audit. Therefore, a recommendation to maintain the registration is made to SAI Global. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 9 of 15 D: AIbal Limited Copyright Page 9

10 EVIDENCE OF CONFORMITY TO THE SFI FOREST MANAGEMENT STANDARD Table 1 Objectives Audited Objective 1 Forest Management Planning Objective 2 Forest Health and Productivity Objective 3 Protection and Maintenance of Water Resources Objective 4 Conservation of Biological Diversity Objective 5 Management of Visual and Recreational Benefits Objective 6 Protection of Special Sites Objective 7 Efficient Use of Forest Resources Objective 8 Recognize and Respect Indigenous Peoples Rights Objective 9 Legal and Regulatory Compliance Objective 10 Forestry Research, Science and Technology Objective 11 Training and Education Objective 12 Community Involvement and Landowner Outreach Objective 13 Public Land Management Responsibilities Objective 14 Communications and Public Reporting Objective 15 Management Review and Continual Improvement Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 10 of 15 D: AIbal Limited Copyright Page 10

11 Table 2 Evidence Observed Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 11 of 15 D: AIbal Limited Copyright Page 11

12 Environmental management system (EMS) Manual Written policies Standard Operating Procedures (SOPs) for best management practices Cut block size calculations Employee observation forms (species at risk, invasive plants, other values) Pre-work discussions/meeting records EMS and SFI field handbook Monitoring records for non-timber values Training records (staff and contractors) Utilization records SFI/EMS training agenda Laws, legislation, regulations records Health and safety manual and/or employee policy manual Annual management review records Timber supply review Internal audit records Maps (pre-harvest, harvest, post-harvest, and silviculture) Corrective action logs Timber development standards Education/community involvement records Non-timber values impact assessments (riparian, visual, recreation, biodiversity, cultural heritage, other: ) GIS inventories (soils, forest, land classification, non-timber values) Long term management plans and sustainable harvest level calculation Cutting/harvesting permits Records of public inquiries and complaints Stakeholder communications records Agreements and communications with Indigenous communities Multi-licensee and/or government meeting minutes Operational plans (annual, cut block level) Logging agreements and/or contracts Wet/adverse weather plans or guidelines Wood producer training programs Reforestation plans Wood producer information package Pest management plan SFI Annual Report Fire preparedness plan SFI and company websites Spill prevention and response plan SFI brochure Silviculture surveys and reports SFI Implementation committee (participation/support) Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 12 of 15 D: AIbal Limited Copyright Page 12

13 Standards for seed use Chemical use/spray records and applicator certification Climate change information and/or meeting minutes Research and discussion papers Tree improvement reports Support for research and science Green-up records External audit field inspections Free to grow records External audit interviews (office and field) Planting program records Pre-harvest inspection records Harvest inspection records Post-harvest inspection records Road and bridge inspection records Government compliance records Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 13 of 15 D: AIbal Limited Copyright Page 13

14 DEFINITIONS Major Non-Conformances Pervasive or critical to the achievement of the SFI objectives All major non-conformances require an action plan to be implemented by the auditee within 90 days of an initial audit or registration cannot be achieved. Subsequently for surveillance audits, an action plan shall be implemented by the auditee within 60 days for the registration to be maintained. Minor Non-Conformances Isolated incidents that are non-critical but must be addressed before the next surveillance audit to maintain compliance to the SFI standard. Non resolved minor non-conformance will be escalated to a major non-conformance. Opportunity for Improvement Are not non-conformances but are comments on specific areas where improvements can be made. Good practices Areas that are deemed to be mentioned MULTI-SITE / GROUP SAMPLING APPROACH NA Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 14 of 15 D: AIbal Limited Copyright Page 14

15 SAI Global forestry specialist group registers/certifies forest companies to ISO 14001, OHSAS 18001, CSA Z809 and CSA Z804 SFM, SFI Forest Management, SFI CoC, SFI Fiber Sourcing, SFI Certified Sourcing Label, PEFC CoC, FSC Forest Management, FSC CoC. The group, led by Sylvain Frappier, Technical Manager - Forestry, consists of a highly qualified team of professional foresters, technical and industry experts. Contact certification.americas@saiglobal.com for more information. Mme Élise Jolicoeur, ing.f. Superviseure Planification et Certification forestière Domtar Inc. Usine de Windsor 609, Rang XII C.P Windsor, Québec J1S 2L9 Phone: elise.jolicoeur@domtar.com This report may only be reproduced by the intended client, with the express consent of SAI Global. Information in this issue is of a general nature with respect to audit findings and is not intended to be acted upon without appropriate professional advice. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 15 of 15 ID: 6214 Issue Date: May 2015 SAI Global Limited Copyright ABN Page 15