City of Sacramento City Council 915 I Street, Sacramento, CA,

Transcription

1 City of Sacramento City Council 915 I Street, Sacramento, CA, Meeting Date: 8/14/2012 Report Type: Consent Title: Contract: Tree Pruning and Removal Services Report ID: Location: Citywide Recommendation: Pass a Motion 1) awarding a one-year contract with two one-year renewal options to West Coast Arborist, Inc. for tree pruning and removal services in a total amount not to exceed $2,642,000 for a potential maximum three year term; and 2) authorizing the City Manager or the City Manager s designee to execute the contract with West Coast Arborist, Inc. and exercise the renewal options specified above provided that sufficient funds are available in the budget adopted for the applicable fiscal year(s). Contact: Todd Martin, Operations General Supervisor, (916) ; Juan Montanez, Maintenance Services Manager, (916) , Department of Public Works. Presenter: None Department: Public Works Department Division: Urban Forestry Dept ID: Attachments: 1- Description/Analysis 2 - Background 3 -West Coast Arborist Contract City Attorney Review City Treasurer Review Approved as to Form Reviewed for Impact on Cash and Debt Gerald Hicks Russell Fehr 8/3/2012 9:56:44 AM 7/30/2012 9:49:10 AM Approvals/Acknowledgements Department Director or Designee: Jerry Way - 8/1/2012 4:15:20 PM Sandra Talbott, Interim City Attorney Shirley Concolino, City Clerk Russell Fehr, City Treasurer 1 of 578 John F. Shirey, City Manager

2 Description/Analysis Issue: Contracted tree pruning and removal services supplement the work performed by City staff and are needed to address maintenance of the urban forest in an efficient and timely manner. The recommended contract will provide scheduled and emergency tree pruning and tree removal services. Policy Considerations: The recommendations in this report are consistent with City Code Section 3.56 and Resolution prohibiting the City from entering into any contract to purchase goods or services from any business or entity headquartered in Arizona. The Equal Benefits Ordinance and Living Wage Ordinance are applicable to this contract and the contractor has affirmed its intent to comply. Economic Impacts: None. Environmental Considerations: California Environmental Quality Act (CEQA): The current proposal involves the purchasing of tree pruning and removal services. This is not a project and is not subject to Section 15378(b) (2) of the CEQA Guidelines. Therefore, as determined by the City s Environmental Services Planning Manager, no environmental review is necessary. Sustainability Considerations: The current proposal is consistent with the Sustainability Master Plan goal to maintain and expand the urban forest. Other: None. Commission/Committee Action: None. Rationale for Recommendation: On June 20, 2012, the Maintenance Services Division of Public Works with the approval of the City Council released a Request for Proposal (RFP) to solicit qualified contractors to procure tree pruning and removal services. The City received three (3) proposals and the most qualified contractor was determined to be West Coast Arborist, Inc. A summary of the RFP process is provided in Background. Contracted tree pruning and removal services supplement the work performed by City staff and are needed to address the maintenance of the urban forest in an efficient and timely manner. The recommended contract will provide scheduled and emergency tree pruning and tree removal services. Financial Considerations: Funding for tree pruning and removal services is provided through Urban Forestry s operating budget, provided by the City-wide Landscape and Lighting Assessment District. There is sufficient money in the FY2012/13 operating budget to purchase tree pruning and removal services. The extension of the contract for each of the additional contract years is subject to the funding availability in the adopted budget for the applicable fiscal year. The total contract amount over the three year term is based on an analysis of prior year 2 of 57

3 work orders and the anticipated city-wide maintenance needs of the urban forest including the aging English Elm tree population and a number of trees infected with Dutch elm disease. Emerging Small Business Development (ESBD): West Coast Arborist, Inc. is not certified as an emerging/small business enterprise. 3 of 57

4 Background On June 19, 2012, the City Council suspended competitive bidding for Tree Pruning Services and authorized staff to release a Request for Proposal (RFP) to solicit qualified contractors for the procurement of tree pruning and removal services. On June 20, 2012, the Maintenance Services Division of Public Works released a Request for Proposal (RFP) to solicit qualified contractors and received three (3) proposals from the following tree care service firms: West Coast Arborist, Inc., George Salinas Tree Preservation, and The Grove Total Tree Care. Staff reviewed and evaluated the proposals. In addition, on July 18, 2012, staff interviewed all three firms. Based on a complete evaluation process using the following criteria which were established in the RFP process, West Coast Arborists, Inc. was selected as the most qualified contractor to provide tree pruning services. Selection Criteria 1. The relative value offered by each firm by means of competitive pricing. (Weighted 50%) 2. The firm s relative capabilities, qualifications, and experience. (Weighted 25%) 3. Satisfactory references. Preference will be given to local government client references. (Weighted 25 %) 4 of 57

5 Pricing Proposal QTY Tree Pruning Services Item Description Proposal 1 Proposal 2 Proposal 3 West Coast Arborists, Inc. The Grove Total Tree Care George Salinas Tree Pres. UNIT PRICE PRICING SECTION TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE 1 Demand Pruning $ 49, $ 49, $ 134, $ 134, $ 55, $ 55, Program Pruning 346, , , , , , Crown Reduction 49, , ,270, ,270, , , Palm Pruning 32, , , , , , Tree Removal to 6 Inches 237, , , , , , Stump Grinding 104, , , , , , Hourly Rate with 3 man Crew 39, , , , , , Crane Services 22, , , , , , Total $880, $2,788, $1,065, of 57

6 6 of 57

7 7 of 57

8 8 of 57

9 9 of 57

10 10 of 57

11 11 of 57

12 12 of 57

13 13 of 57

14 14 of 57

15 15 of 57

16 16 of 57

17 17 of 57

18 18 of 57

19 19 of 57

20 20 of 57

21 21 of 57

22 22 of 57

23 23 of 57

24 24 of 57

25 25 of 57

26 26 of 57

27 27 of 57

28 28 of 57

29 29 of 57

30 30 of 57

31 31 of 57

32 32 of 57

33 33 of 57

34 34 of 57

35 35 of 57

36 36 of 57

37 37 of 57

38 38 of 57

39 39 of 57

40 40 of 57

41 41 of 57

42 42 of 57

43 43 of 57

44 44 of 57

45 45 of 57

46 46 of 57

47 47 of 57

48 48 of 57

49 49 of 57

50 50 of 57

51 51 of 57

52 52 of 57

53 53 of 57

54 54 of 57

55 55 of 57

56 56 of 57

57 57 of 57