MEETING NO. 15. Mayor Bob Simpson and Councillors John Brisco, Ed Coleman, Scott Elliott, Ron Paull, Laurey- Anne Roodenburg and Sushil Thapar

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1 MEETING NO. 15 A Regular Meeting of the Municipal Council of the City of Quesnel was held on the 29th day of May, 2018 commencing at 7:00 p.m. at City Hall Council Chambers. Present: Mayor Bob Simpson and Councillors John Brisco, Ed Coleman, Scott Elliott, Ron Paull, Laurey- Anne Roodenburg and Sushil Thapar Staff Members in Attendance: City Manager Byron Johnson, Deputy City Manager/Director of Corporate and Financial Services Kari Bolton, Director of Development Services Tanya Turner, Director of Public Works Operations Matt Thomas, City Planner Urszula Walus and Deputy Corporate Administrator Gina Albers (Recorder) There were two members of the media in attendance and approximately fifty-one members present in the gallery for portions of the meeting. A. CALL TO ORDER - MAYOR BOB SIMPSON Mayor Bob Simpson called the meeting to order at 7:00 p.m. and recognized that this meeting is taking place on the traditional territory of the Lhtako Dene Nation. B. APPROVAL OF AGENDA: MOVED Councillor Paull, Seconded Councillor Thapar and resolved: THAT Council approves the Regular Meeting of Council Agenda with the following amendments: 1. Agenda Item I.1 - Add Late Agenda Attachment - Council Report - North Central Local Government Association 2018 Annual Convention - Councillor Roodenburg to Report; and 2. Agenda Item J.7 - Late Agenda Item - City Staff Reports - Strategic Wildfire Prevention Initiative Grant Applications - City Manager to Report. C. ADOPTION OF REGULAR MINUTES: C.1) Adopt Regular Council Meeting Minutes of May 15, MOVED Councillor Thapar, Seconded Councillor Coleman and resolved: THAT Council approves the May 15, 2018 Quesnel City Council Regular Meeting Minutes. D. PRESENTATION(S): D.1) Miss Quesnel Royalty Self Development Program - Nominees/Sponsors Presentation Mayor Simpson and Councillor Roodenburg presented each Miss Quesnel Royalty nominee with a sponsor banner, a City pin and a rose. Miss Quesnel 2017, Avery Drew, and Quesnel Princesses 2017, Danica Mailloux and Loraine Marshall, assisted with placing tiaras on the following nominees: (Corporate Sponsors are listed in brackets beside the corresponding candidate.) - Branda Eggert (Miss Butterfly Kisses and Paradise Salon & Spa) - Savannah Audet (Miss Bliss) - Gracie Combs (Miss Hub International) - Alaura Jaggernath (Miss AC&D Insurance) 1

2 Meeting No. 15 Page 2 of 5 - Lilly Riley (Miss Willis Harper Hardware) - Sierra Moore (Miss Canadian Tire) - Hannah Pomeroy (Miss Interior Silvi Services Limited) - Terrah Peters (Miss Cariboo Ford) BC Ambassador, Mierie Sabbarwal, and Program Director, Ashley Schmidt, were also in attendance. E. DELEGATION(S): (NONE) F. ITEMS ARISING FROM PREVIOUS SPECIAL CLOSED MEETINGS: (NONE) G. UNFINISHED BUSINESS: (NONE) H. COMMITTEE REPORTS: H.1) Policy and Bylaw Committee Draft Meeting Minutes of May 1, Councillor Roodenburg to Report MOVED Councillor Roodenburg, Seconded Councillor Brisco and resolved: THAT Council approves the Policy and Bylaw Committee recommendation to approve the recommended changes to the Local Services Policy CF-8 as presented at the May 1, 2018 Policy and Bylaw Committee MOVED Councillor Roodenburg, Seconded Councillor Elliott and resolved: THAT Council receives the draft May 1, 2018 Policy and Bylaw Review Committee Meeting Minutes. I. COUNCIL REPORTS AND DISCUSSION ITEMS: I.1) Council Report #10/18 - North Central Local Government Association Annual Convention - Councillor Paull to Report MOVED Councillor Paull, Seconded Councillor Thapar and resolved: THAT Council receives Council Report #10-18, regarding Councillor Ron Paull's report of his attendance to the 2018 North Central Local Government Association Annual Convention in Fort Nelson, B.C. I.2) Council Report #11/18 - North Central Local Government Association Annual Convention - Councillor Roodenburg to Report (Late Agenda Attachment) MOVED Councillor Roodenburg, Seconded Councillor Thapar and resolved: THAT Council receives Council Report #11-18, regarding Councillor Laurey-Anne Roodenburg's report of his attendance to the 2018 North Central Local Government Association Annual Convention in Fort Nelson, B.C. J. CITY STAFF REPORTS: J.1) Administration Report #62/ Quarter 1 Update - City Manager Johnson to Report 2

3 Meeting No. 15 Page 3 of MOVED Councillor Paull, Seconded Councillor Brisco and resolved: THAT Council receives for information Administration Report #62-18 regarding the City of Quesnel 2018 First Quarter update. J.2) Administration Report #60/18 - Master Sign Bylaw - City Planner Wallus to Present PowerPoint and Director Turner to Report MOVED Councillor Roodenburg, Seconded Councillor Brisco and resolved: THAT Council receives Administration Report #60-18 regarding the proposed City of Quesnel Sign Regulation Bylaw No. 1852, 2018 that provides an overview of proposed changes as well as an overview of consultation that took place with key stakeholder groups; AND THAT Council will address any bylaw readings of proposed Bylaw 1852 under the Bylaw section of the Regular Council Agenda. J.3) Administration Report #61/ Strategic Plan - City Manager Johnson to Report MOVED Councillor Roodenburg, Seconded Councillor Coleman and resolved: THAT Council approves the City of Quesnel 2018 Strategic Plan as presented at the Regular Meeting of Council. J.4) Administration Report #59/18 - Patchett Street Playground Upgrades - Director Thomas to Report MOVED Councillor Elliott, Seconded Councillor Roodenburg and resolved: THAT Council provide staff with approval to increase the 2018 Capital budget for the Patchett Street Park playground construction project from $200,000 to $370,000 with the extra funding to come from the Gas Tax Reserve; AND THAT an application be made to the Tire Stewardship Community Grant program to, potentially, cover some of the costs for the safety surfacing, specifically the pour in place rubber. J.5) Administration Report #5F Bylaw of the Month Program - Unsightly Properties (Vegetation Overgrowth) - Director Turner to Report MOVED Councillor Thapar, Seconded Councillor Roodenburg and resolved: THAT Council receives for information and promotion of Administration Report #5F-18 regarding the City's Bylaw of the Month awareness program of the City of Quesnel Nuisance Bylaw No. 1455, 2001 unsightly properties around the issue of overgrown vegetation, specifically: The City s Nuisance Bylaw is in place to prevent, abate, and prohibit nuisances and to prohibit persons from causing or permitting unsightliness on property within the City; The accumulation or excess growth of grasses, bushes, trees, noxious weeds, or other plants is considered unsightly under the City s Nuisance Bylaw; and With our growing season well underway Bylaw Officers would like to remind the public to be mindful of the maintenance of their properties as this contributes positively for City neighbourhoods. 3

4 Meeting No. 15 Page 4 of 5 J.6) Electronic Fund Transfers and Accounts Payable Reports MOVED Councillor Thapar, Seconded Councillor Coleman and resolved: THAT Council receives the Electronic Fund Transfer and Accounts Payable reports as follows: - EFT #453 - Totaling $125,601.61; - EFT #454 - Totaling $67,172.11; - EFT #455 - Totaling $37,218.30; - EFT #456 - Totaling $62,012.68; - EFT #457 - Totaling $648,369.83; - EFT #458 - Totaling $38,566.94; - EFT #459 - Totaling $35,960.96; - EFT #460 - Totaling $35,960.96; - EFT #461 - Totaling $157,928.60; - EFT #462 - Totaling $106,300.20; - Cheque # Cheque # Totaling $55,733.41; and - Cheque # Cheque # Totaling $144, J.7) Administration Report #64/18 - City Funding for Strategic Wildfire Prevention Initiative Grants - City Manager Johnson to Report MOVED Councillor Coleman, Seconded Councillor Elliott and resolved: THAT Council, in the interest of public protection, in addition to an inkind donation, approves $7,754 be allocated from the Wildfire Recovery Reserve, for the City of Quesnel and Area Community Wildfire Protection Plan Fuel Treatment Unit #15 that is 326 hectares located outside City of Quesnel limits in the Marsh Road area, and for the Community Wildfire Protection Plan Fuel Treatment Unit #29 that is 341 hectares located outside City of Quesnel limits in the Hangman Pit/Nazko highway area; AND THAT Council approves of letters being sent to the Premier, the Minister and the Deputy Minister of Forests, Lands and Natural Resource Operations and Rural Development, requesting the Provincial Government to completely cover costs associated with Fuel Management Prescriptions located on Crown-owned lands; AND THAT the Union of British Columbia Municipalities and the North Central Local Government Association receive copies of these letters; AND THAT the Honourable Doug Donaldson, Minister of Forests, Lands, Natural Resource Operations and Rural Development, provide a formal response letter to February 19, 2018 Quesnel City Council letter to address the issue of Municipal taxpayers funding forestry work well outside the Municipal boundaries. OPPOSED: Paull and Thapar 5-2 K. COUNCIL INFORMATION PACKAGE: K.1) Receive Council Information Package - Issue # MOVED Councillor Thapar, Seconded Councillor Brisco and resolved: THAT Council receives all items contained within the Council Information Package, Issue 9. 4

5 Meeting No. 15 Page 5 of 5 L. CORRESPONDENCE: (NONE) M. BYLAWS: M.1) Bylaw Master Sign - First, Second and Third Readings MOVED Councillor Elliott, Seconded Councillor Thapar and resolved: THAT a bylaw entitled "City of Quesnel Sign Regulation Bylaw No. 1852, 2018" receives first, second and third readings. No First, Second, Third M.2) Bylaw Quesnel Emergency Bylaw Amendment - Overtime for Staff - Final Adoption MOVED Councillor Brisco, Seconded Councillor Coleman and resolved: A bylaw entitled "City of Quesnel Emergency Program Amendment Bylaw No. 1853, 2018" receives final adoption. No Final Adoption N. NEW BUSINESS: (NONE) O. INFORMATION AND QUESTION PERIOD: O.1) O.2) O.3) O.4) Changes to Upcoming Meeting Schedule - None. Changes to Committee Appointments - None. Announcements/Future Events - None. Gallery Questions - None. P. ADJOURNMENT: MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Council adjourns the Regular Meeting of Council at 8.33 p.m. CERTIFIED CORRECT Mayor Bob Simpson, Presiding Member Byron Johnson, Corporate Officer 5