3/14-15 Supply of Stationery Items. Rs.8,52,677 Rs.17,054/-

Transcription

1 :1: SUB-REGIONAL OFFICE EMPLOYEES STATE INSURANCE CORPORATION PANCHDEEP BHAVAN, S.NO. 689/690. BIBWEWADI PUNE (ISO-9001:2008 Certifed) Phone: ,-1139, Fax: , dir-pune@esic.nic.in TENDER NOTICE The Director, Employees' State Insurance Corporation, Sub Regional Office, Bibvewadi, Pune , invites sealed offers for the supply of Stationery Items for the period of one year ( ) from reputed suppliers and manufacturers. Tender No. Name of Work. Approx. Estimated Cost (In Rs.) Earnest Money (In Rs.) 3/14-15 Supply of Stationery Items. Rs.8,52,677 Rs.17,054/- Sl. No. SCHEDULE 1 Period for availability of Tender Forms to (During office hours on all working days) 2 Address for availability of Tender Forms 3 Last Date of submission of Tender Forms 4 Date of Opening of Tenders Sub Regional Office, ESI Corporation, Panchdeep Bhavan, S.No.689/690, Bibvewadi Pune upto 2 PM upto 4 PM 5. Cost of Tender Form Rs.250/- (in cash for each tender form) Bidders downloading the Tender Forms from our website : shall have to submit Demand Draft towards cost of the Tender for each Tender Form in favour of ESIC A/C NO. I, not drawn later than (DEEPAK JOSHI) Date : Director Place:-Pune

2 :2: SUB-REGIONAL OFFICE EMPLOYEES STATE INSURANCE CORPORATION PANCHDEEP BHAVAN, S.NO. 689/690. BIBWEWADI PUNE (ISO-9001:2008 Certified) Phone: ,139, Fax: , dir-pune@esic.nic.in Cost of Tender Form: Rs.250/- PREAMBLE:- TENDER FOR SUPPLY OF STATIONERY ITEMS ESI.Corporation is a Social Security Organization, Statutory Body set-up under the ESI. Act,1948 functioning under the control of Ministry of Labour & Employment, Govt. of India. This Tender document is for supply of Printed Forms and Registers at ESIC,SRO.Pune for the period of one year. Sealed tenders are invited from the eligible suppliers by the Director, ESI Corporation, Pune, for the supply of STATIONERY ITEMS as per specifications and quantities detailed in the Annexure III ( Price bid). The conditions of contract which will govern any contract made are given hereunder and in General conditions of Tender (Annexure-I). If you are in a position to quote for supply in accordance with the requirements in the attached schedule, please submit your tender to this office. Preparation of Tender:- a) The Annexure-IV should be returned intact though you are quoting for any item or not. If any item in the Annexure-IV is not being tendered for, the corresponding space against the item should be indicated as not quoting. b) In the event of the space in the Annexure-IV being insufficient for the required purpose additional page may be added. Each such additional page must be numbered consecutively, bear the tender number and be fully signed by tenderer. In such cases, reference of the additional pages must be made in the tender form. Signing of Tender:- a) The tender is liable to be ignored if complete information is not given therein or if the particulars & date (if any), asked for in the Annexure-II,III & Iv of the Tender Forms are not fully filled in. Annuxure-I (Technical Bid) should also be submitted duly signed on each page. Particular attention may be paid to the particulars referred to in the conditions of contract as the supplier has to comply with them. b) Individual signing the tender or other documents connected with the Tender must specify:- 1) Whether signing as a Sole Proprietor. 2) Whether signing as Registered active Partner'. 3) In the case of companies and firms registered under the Company Act & Indian Partnership Act, The capacity in which signing e.g. Secretary, Manager, Partner etc. or their attorney and produce copy of document empowering him to do so, NOTE:-IN THE CASE OF UNREGISTERED FIRMS ALL THE MEMBERS OR ALL ATTORNEY DULY AUTHORISED BY ALL OF THEM OR THE MANAGER OF THE FIRM SHOULD SIGN THE TENDER AND OTHER DOCUMENTS.

3 Technical Qualifications The Tenderer must have following licenses/registration(s) & copies of the same may be attached with the proforma (Annexure-II). I. Registration under Mumbai Shop & Establishment Act. II. Registration under LBT Act. III. Registration under Vat Act. IV. Registration under Service Tax Act. V. Pan Card. 2. Three years' experience in the field of supply of STATIONERY ITEMS 3. Tenderer must have executed the single Order of Rs /- or Two Orders of Rs /- each or Three Orders of Rs /- each during the last three years. 4.. Tender must submit copies of Orders executed in support of them no (4) above. EARNEST MONEY DEPOSIT:- The amount of EMD shall be Rs.17054/- must be deposited along with the Tender Form through Demand Draft drawn in favour of 'ESIC A/c.No.I payable at Pune. Tenders without Earnest Money Deposit will not be entertained. I). No interest shall be payable by the ESI Corporation on this amount. II). Unsuccessful bidder's EMD will be returned as promptly as possible. The unsuccessful bidder's EMD will be refunded after furnishing the performance guarantee by him. The EMD shall be forfeited:- If the bidder withdraws his bid after closure time of submission of tender. OR In case of a successful bidder, if the bidder fails to sign the contract and or to furnish performance security. Submission of Tender:- The tender documents duly completed should be submitted in two separate parts. The first part should be sealed in a separate envelope and super scribed as Tender for Supply of Stationery items Technical Bid. This should contain all the information with documentary evidence as per Technical Bid at Annexue-I & II and the second part will consist of 'Financial Bid'(Annexure-III & IV) and should be sealed in second envelope and super scribed as Tender for Supply Stationery items Financial Bid. Both the envelopes should again be sealed in the Third Envelope which shall contain the Earnest Money Deposit and duly super scribed as Tender for Supply of Stationery items. Last date for Submission of tender:- Your tender must be dropped in the tender box kept in this office not later than P.M. on In the event of the said date of the opening of the tender be or being declared a closed holiday for Government Offices, the date of opening of the tenders will be the next working day.

4 4. The Period for which the Offer will remain open. All tenders should remain valid for acceptance from 12/05/2014 at 2.00PM for a period of Sixty(60)days from the date of opening of tender. ii) Tenders submitted in vague and indefinite expressions such as Subject to immediate acceptance. Subject to prior sale etc. will not be considered. Opening of Tender:- Sealed tender forms complete in all respects should be dropped in the Tender box kept in the reception area on or before 2.00PMon 12/05/2014 in the Office of the Director,Sub Regional Office,E.S.I. Corporation,S.No.689/690,Panchdeep Bhavan, Bibvewadi, Pune Tenders received after 2.00 PM on shall be treated as late tender and will be rejected outright. All tenderer or their representatives if they so desire may remain present at the time of opening of the tender at 4.00 pm on at the above address. Price bids in respect of the bidders who do not qualify in technical bid would not be opened. Prices:- i) The prices quoted must be in Rupees, net per unit, shown in the Annexure-IV (Price Bid) inclusive of all packing and delivery charges. ii) Tenderer should clearly quote the prices inclusive of sales tax Vat,L.B.T.,Service Tax & other levies Insurance etc. Where no specific mention is made of sales tax or other duties, prices will be deemed to be inclusive of sales tax and other duties. Iii). While quoting the rates it may be noted that even if the taxes work out in fraction (Paise), the final quoted amount should be in full Rupee. Delivery Terms:- a) The stores is required to be delivered as specified in the Annexure-IV at the above address free of cost during the period mentioned in the supply orders issued from time to time. b) The tenderer shall deliver the Stationery Items in good order of which the Director, Employees State Insurance Corporation, SRO, Pune shall be sole judge) within the limits of time as the Director, Employees State Insurance Corporation, SRO, Pune may deem reasonable and specify, and in such quantity or quantities as may from time to time be ordered by him. Inspection of Stores:- Supplies will be accepted subject to inspection by Director, Employees State Insurance Corporation, SRO, Pune or his Agent. Any defect found in the material will render the supplies open to rejection and decision of the Director, Employees State Insurance Corporation, SRO, Pune in the matter shall be final and legally binding on the supplier. The rejected stores will be returned to the suppliers at their risk and cost. System of Payment:_ Payment for the stores or for each delivery will be made to the tenderer on the submission of bills in accordance with the procedure laid down. The Director, Employees State Insurance Corporation, SRO, Pune does not pledge himself to accept lowest or any tender and reserve to himself the right of accepting the whole or any part of the tender or portion of the quantity offered and you shall supply the same at the rate quoted. You are at liberty to tender for the whole or any portion or to state in the tender that the rate quoted shall apply only if the entire quantity is duly taken from you. ( )

5 Assistant Director ESIC,SRO,PUNE : 5 : SUB-REGIONAL OFFICE EMPLOYEES STATE INSURANCE CORPORATION PANCHDEEP BHAVAN, S.NO. 689/690. BIBWEWADI PUNE (ISO-9001:2008 Certified) Phone: ,139,Fax: , dir-pune@esic.nic.in ANNEXURE-I GENRAL CONDITIONS OF TENDER ( Technical Bid) 1) The tender should be accompanied by an Earnest Money Deposit of Rs.17054/- i.e. 2% of the estimated value of Stationery items, in the form of Demand Draft/Pay Order drawn in favour of ESIC. A/c. No.I payable at State Bank of India, Pune. The tender shall be complete in all respects. Incomplete tenders without Earnest Money Deposit shall be treated as invalid. This deposit will be refunded without interest after completion/acceptance of Tender. 2) As soon as Letter of Intimation is issued to the successful supplier, the Supplier will submit a Performance 5% of the contract amount within 10 days which will be valid upto 60 days from the date of completion of supply. 3) If the required security is not received by the due date, the Corporation reserves the right to cancel the order. The Security Deposit will be refunded only after satisfactory completion of the order. If the order is not executed within the prescribed time limit in accordance with specifications, the order will be canceled and the Earned Money Deposit/Security Deposit will be forfeited. 4). The rates should be valid for 1 year from the date of issue of work order and should be inclusive of all taxes. The delivery of the articles should be free of cost at various places which will be communicated to you at the time of placing of the order. 5). All entries in the Tender form should be legible and filled in clearly. Any overwriting or cutting which is unavoidable shall be signed by the authorized signatory. 6). Tender incomplete in any form will be rejected outright. Conditional Tenders will be rejected outright. 7). The quantity indicated above is approximate and is subject to variation..

6 : 6 : 8) The Corporation reserves the right not to accept the lowest tender or to accept any tender or to divide the whole or a part of the tender among a number of tenderer without assigning any reasons thereof & no correspondence will be entertained in this regard. 9). The tender should be addressed to the Director, ESI Corporation, Sub Regional Office, Pune and submitted in double covers, on the inner cover of which the following words should be written in bold letters. Tenders for supply of Stationery items. 10) Tenders will be available at above address from to at the cost of Rs.250/- between am to 5.00 p.m. on all working days (Saturday & Sunday closed). Last date of submission of tender is upto 2.00 PM. 11) Tenders will be opened on at 4.00 pm at Sub Regional Office, Pune. 12) The delivery of ordered items should be in time as specified in an order. If the stock supplied is found to be old/defective, the same should be replaced immediately as per requirements of this office, failing which EMD/SD will be forfeited and the tenderer will be black listed. 13) Wherever the supply is of blank paper as per required size the paper will be counted as a single sheet. The packet should contain 500 such sheets & it will not be counted back to back. 14). The supply should be made as & when intimated by this Office & quantity should be supplied as stated in Purchase Order only. 15). The bidder to whom the work is awarded will execute the work himself. He will not be allowed to sub-let the work to any other agency. 16). SAMPLES IN RESPECT OF STATIONERY ITEMS, FOR INFORMATION, WILL BE AVAILABLE from to between am to 5.00 pm on all working days (Saturday/Sunday closed Holiday) at the above address. 17). Arbitration- In case of any dispute or differences arising out of the tender conditions the same shall be referred to Sole Arbitrator. He shall be Director, ESI.Corporation, S.R.O.Pune & his decision shall be binding on both the parties. Encl:- Annexure-,II,III & IV.

7 -07- Annexure II TECHNICAL BID TENDER APPLICATION FORM FOR SUPPLY OF STATIONERY ITEMS 1 Name of the firm 2 a Full Postal Address with the name of the owner/occupier/partner /Director. b Cell Phone No. c Telephone no. d Fax No. e ID, if any 3 Registration under 1. Mumbai Shop & Establishment Act. 2. Registration under LBT Act. 3. Registration under VAT Act. 4. Registration under Service Tax Act & 5. PAN Card.. ( A copy may be attached) 4 Name and Address of your Bankers stating the name in which the Account stands and Account No./MICR/IFSC/ RTGS No/NEFT 5 Are you in the list of approved contractors of any other organizations/ institutions, including ESIC if any give details (Attached extra page if necessary) 6 Give details of any Government or any other contracts executed during the last 3 years (Attach work orders) 7 Any other information which you consider necessary to furnish. Signature, Name and Seal of the Tenderer:

8 : 08 : SUB-REGIONAL OFFICE EMPLOYEES STATE INSURANCE CORPORATION PANCHDEEP BHAVAN, S.NO. 689/690. BIBWEWADI PUNE (ISO-9001:2008 Certified) Phone: ,139, Fax: , dir-pune@esic.nic.in ANNEXURE-III PRICE BID DECLARATION I, p (First Name ) (Middle Name) (Surname) Owner of M/S. Hereby declare that, I have gone through the instructions mentioned in the tender document/form carefully. The terms, conditions & instructions mentioned in the said documents are binding on me in all respects & I also agree with the same. Signature:- Name of the Owner:- Name of the Firm: Date:- Place:- Name, Signature and Seal of the Company/Firm/Shop

9 :09: ANNEXURE-IV PRICE BID Sr. No. Name of the Items Description Net Requirement Rate Unit Per Total Cost Including Taxes 1 Box Files Eagle As per our Sample 30 2 Carbon Pencil Blue Kores Supphire 70 3 Plastic Button Folder As per our Sample File Flaps As per our Sample Foot Ruller(Scale) 1 feet Omega Ledger Binder As per our Sample Muster Roll Sudarshan 20 8 Pointed Pins Lion Plated U Pins Small(26 mm) Vikram U Pins Big (36 mm) Vikram Pin Container Omega Register 1 Quire Prime Delux 17 X Register 2 Quire Prime Delux 17 X Register 4 Quire Prime Delux 17 X Register 6 Quire Prime Delux 17 X Gum Bottle Small 150 ml Camel Pencil Blue Packet Natraj 5 18 Envelope Brown 11 X 5 with printing As per our Sample Pencil Red Packet Natraj Stepl er pin small.- no 10 kangaroo 510 pk 21 Window Envelope 11 X 5 With printing As per our Sample Envelope Cotton quoted A4 Size As per our Sample Stamp Ink Blue Camel 25 ml Mike cell Everydy Desk Calendar stand Camlin/Omega Envelope cloth Small 14 X 18 with Printing As per our Sample Stamp Pad Medium Fiber Castle Stamp Pad Big Blue 157 X 96 Fiber Castle 15

10 29 Stapler Pin 24 X 6 Kangaroo Sketch Pen Red Camel Sketch Pen Black Camel Tocha National As per our Sample 33 Tags 10 inches As per our Sample 700 bdls. 34 Cello Tape 1 inches Wonder 60 meter Brown Tape 2 inches Wonder 60 meter Writable CDs with Plastic Covers 60 Moserbear Highlighter Pens. Stick Gold Markar Sticky Notes 3 in 1 Matrix Built 1 X Correcting Fluid White with Thiner Kores / Camlin Stapler Small Kangaroo no Pasting Files(200 Leaves) Expo Scissor Gorila URO Service Book As per our Sample Duplicating Paper Full Scape 65 GSM 45 A4 Image Copier Paper 70 GSM 46 A3 Image Copier paper 70 GSM 47 Image Copier Papers Full Scape Legal 70 GSM 48 Envelope 5 X 4 with Printing Orient 1 Ream 500 sheets Ballarpur 1 Ream 500 sheets Ballarpur 1 Ream 500 Sheets Ballarpur 1 Ream 500 Sheets 110 As per our Sample Paper Ledger Printed Noting Ballarpur With Printing & Side Hole 1 Ream 500 Sheets 50 Short Hand Pencil Natraj reams 110 reams 80 reams 50reams 51 File Covers With Printing As per our Sample Corrugated Boxes 10 X 9 X 12 As per our Sample Pasting Khal As per our Sample 30 pkts. 54 Punching Machine Astrum 10

11 55 Pendrive 4 GB Kingston/ Transcend Pendrive 8 GB Kingston/ Transcend Scribling Pad 20 Pages Sudarshan Calculator 12 Digit Citizen CT Digit 59 Fax Roll Super Gold Gum Bottle Big Camel 700 ml Paper Weight Big As per our Sample Sealing Wax As per oursample Good Quality Pencil Cells(small) Eveready 1.5 Volts UM 3DG Permanent Marker Camlin White Board Pen Black Camlin Pencil Cell Small Eveready 1.5 watt UM 4DG 67 Remote Cell For Call Bell Eveready 12 Volts As per our Sample 68 Refilling of Toners As per our Sample Refilling of Ribbon As per oursample Signature and Stamp of Bidder