City of Johannesburg Supply Chain Management Unit

Transcription

1 REQUEST FOR QUOTATION FOR GOODS AND SERVICES FOR THE CITY OF JOHANNESBURG Procurement Less than R (Including Vat) (For publication on the City of Johannesburg Notice Board/s & Website) The City of Johannesburg requests your quotation on the goods and/or services listed hereunder and/or on the available RFQ forms. Please furnish all information as requested and return your quotation on the date stipulated. Late and incomplete submissions will invalidate the quotation submitted. ADVERTISEMENT DATE 19/11/2012 DEPARTMENT RFQ NUMBER: R0753/12 DESCRIPTION OF GOODS/SERVICES The Group Communication and Tourism Application for a quotation for the supply of soccer jerseys for the AFCON 2013 campaign by the City of Johannesburg RFQ SPECIFICATION FORMS/ DOCUMENTS ARE OBTAINABLE FROM: The COJ Website OR FROM INFORMATION DESK 15 TH FLOOR METRO CENTRE 158 Boulevard street COMPULSORY REQUIREMENTS Compulsory site meeting Time Date venue 1. Latest copy of rate and taxes 2. Original Tax clearance certificate N/A SUBMISSION OF QUOTES: TIME: CLOSING DATE QUOTATION BOX, GROUND FLOOR, METRO CENTRE 158 boulevard street Braamfontein 10H30 26/11/2012 ENQUIRIES: Ephraim Pooe, on Quotations above R will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act (Act number 5 of 2000) & the City s Supply Chain Management Policies and Procedures. PLEASE NOTE THAT THE QUOTATION WILL BE INVALID IN THE FOLLOWING INSTANCES i) IF THE QUOTATION PAGE IS NOT SIGNED. ii) IF THE MBD 4 AND MBD6: DECLARATION OF INTEREST FORM IS NOT COMPLETEED AND SIGNED. iii) IF RATES ARE NOT SUBMITTED OR IF OWING MORE THAN 3 MONTHS IF THE FOLLOWING ARE NOT ATTACHED, NO POINTS WILL BE AWARDED FOR B-BBEE COPY OF B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE.

2 BIDDER: TEL: SUPPLY CHAIN MANAGEMENT UNIT P.O. BOX 7776 JOHANNESBURG 2000 City of Johannesburg VAT. NO: REQUEST FOR QUOTATION RFQ NUMBER R0753/12 19/11/2012 CONTACT PERSON RFQ DATE FAX: NAME: Ephraim Pooe, on Your Vendor Number With Us: TEL NR: FAX NR: Submission Deadline: 26/11/2012 Submission Time: 10H30 VALIDITY OF RFQ: 30 DAYS OFFICE USE ONLY: PRICE/S TO BE VAT EXCLUSIVE Please submit all Quotations to the fax number stated above RFQ S above R to a maximum of R will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act (Act number 5 of 2000). Points will be allocated as follows: Points for price: 80 Points for B-BBEE (Max of 20): Number of Points B-BBEE status Level of Contributor (80/20 system) Non-Compliant contributor 0 CONDITIONS: 1. All goods or services purchased will be subject to CoJ Policies & Procedures. A copy of said conditions is available from the SCMU office. 2. An Original Tax Clearance Certificate must be submitted with this RFQ. Failure to do so will invalidate the quotation submitted 3. All purchases will be made through an official order form. Therefore no goods must be delivered or services rendered before an official order has been received. 4. To participate in the City s Quotation procurement of goods and/or services, vendors are advised to register on the City s Supplier Database. Supplier registration forms are available form the. 5. I certify that the information supplied is correct and I have read and understood the COJ General Conditions and Policies and Procedures and accept same 6. I further certify that all the required information has been furnished and the relevant forms completed and are herewith submitted as part of the quotation. IF THIS PAGE IS NOT SIGNED, THE QUOTATIONS WILL NOT BE EVALUATED: SIGNATURE OF BIDDER: CAPACITY:

3 SIGNATURE OF BIDDER CAPACITY REQUEST FOR QUOTATION (RFQ) NUMBER: R0753/12 Delivery Address: SMIT STRRET STORE ITEM NO. 1 DESCRIPTION Quantity Required Design soccer jerseys (one cut) 176 Unit of Measure Date required Delivery Period / Lead time Price per Unit of Measure (Excluding Vat) TOTAL PRICE 2 NB ANY AND ALL ALTERATIONS MUST BE SIGNED FOR BY THE BIDDER CONFIRMING THAT SUCH ALTERATION WAS MADE BY THE BIDDER. PLEASE NOTE THAT PRICE CHANGES WITHOUT A SIGNATURE WILL BE DISQUALIFIED GRAND TOTAL Not kno Not kno

4 Conditions 1. All prices quoted must be exclusive of Value Added Tax (VAT). 2. Prices quoted must include delivery charges and goods must be delivered to the address indicated. 3. All prices submitted must be firm. "Firm" prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT and any levy related to customs and excise. 4. Quantities are given in good faith and without commitment to the City of JHB. 5. Prices must include labour and profit PLEASE USE THIS FORMAT TO QUOTE AND NOTE THAT IF THIS PAGE IS NOT SIGNED, THE QUOTATIONS WILL NOT BE EVALUATED.

5 SIGNATURE OF BIDDER CAPACITY Application for a quotation for the supply of soccer jerseys for the AFCON 2013 campaign by the City of Johannesburg. 1. STRATEGIC THRUST Well governed City 2. OBJECTIVE To obtain approval to invite suppliers for quotations to supply soccer jerseys to the City of Johannesburg, for CAF 2013 campaign.the purpose of this campaign is to create awareness and to position the City as a premier host City for the premier African Soccer showpiece and showcase the world class infrastructure that the City boasts to host such sporting events. The City of Johannesburg will be the only City to host both the opening and closing ceremonies and games for the CAF ORANGE AFRICA CUP OF NATIONS soccer tournament from 10 January to 10 February BACKGROUND The Group Communication and Tourism has been tasked to implement a 2013 Orange African Cup of Nations marketing campaign. Overall objectives of the campaign are to: Create awareness of the Orange African Cup of Nations soccer tournament that is hosted in South Africa between 19 January and 10 February 2013 To showcase the City s world class infrastructure, with which we hosted the 2010 FIFA World Cup Create excitement amongst CoJ staff, residents and visitors of the AFCON cup of Nations to encourage take up on ticket sales Leverage on the City being a proud host for opening and closing matches of the 2013 Africa Cup of Nations Ensure that all spectators are aware of what they need to do to ensure their safety during the African Cup of Nations. Encourage local and continental tourism opportunities to Joburg To position the City of Johannesburg as Africa s sporting capital of choice

6 4. REQUIRED SERVICE You are required to give a quotation for the following: City of Johannesburg o Design 176 soccer jerseys (one cut) Grammage 150 gms 16 different colour designs according to the countries that will be participating in AFCON soccer shirts per country colour Printing on left chest and back To submit samples on all the items quoted on The City will provide the design for the t-shirts No production without artwork approval by Project sponsor i.e. Group Communication and Tourism 5. TARGET AUDIENCES Staff Residents Tourists 6. EVALUATION CRITERIOR Evaluation criteria will be focused on the following: Understanding the brief and CoJ C.I. Cost for the supply of the t-shirts Logistic ability to deliver material on time, delivery deadline is 10 th December 2012 NB: For more details please contact Ephraim Pooe, on or ephraimp@joburg.org.za