MAHARASHTRA MARITIME BOARD MUMBAI

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2 MAHARASHTRA MARITIME BOARD MUMBAI HOME DEPARTMENT GOVERNMENT OF MAHARASHTRA E-TENDER NAME OF WORK Hiring of Office Premises for Maharashtra Maritime Board in South Mumbai. Page 1 of 11

3 INDEX Sr. No. DESCRIPTION Page Nos. From To 1 GENERAL INFORMATION 2 Financial Bid 3 Tender Notice 4 List of Documents to be uploaded Online 5 Instruction to bidders related to E-tendering. Page 2 of 11

4 1. GENERAL INFORMATION Name of Work:- Hiring of Office Premises for Maharashtra Maritime Board in South Mumbai. 1.1 Background Maharashtra Maritime Board (MMB), Having their Registered office at, Indian Mercantile chamber, 3 rd floor, Ramjibhai Kamani Marg, Ballard Estate, Mumbai is a statutory body working under Ports & Transport Section of Home department, Government of Maharashtra. MMB requires for lease / Lease & License fully furnished air conditioned office space consisting of Executive cabins, workstations, UPS, conference room, cafeteria and reception of approx.10,000 to 11,000 sq.ft built up area on lease basis with ready possession along with 5-6 Car parking spaces for 03 Year Period preferably in Nariman Point area of South Mumbai. 1.2 Terms & Conditions The space offered should preferably be an open hall approved for Commercial/ Institutional use on a single floor If the accommodation offered is in a multi-storey building, appropriate provisions for lifts should be available The location for office space should be in the vicinity of Mantralaya -i.e within a radius of 2 kms. Nothing contained in this clause shall however, prohibit MMB to accept the accommodation at farther locations, if the terms and the facilities/features are found to be attractive, meeting the requirement of MMB Adequate space for parking should be available to park about 5-6 cars The responsibility for payment of all kind taxes such as property tax, Municipal tax etc in connection with the property offered shall be of the Owner/Bidder and updated copies of all tax receipts should be scanned and uploaded along with the bids The property offered should have adequate security cover and fire safety measures installed as per the requirements of Mumbai Fire Brigade. Page 3 of 11

5 1.2.7 Possession of the accommodation will be handed over to Department within 30 days from the award of the order and rent shall be payable from the date of possession The space offered should be free from any liability and litigation with respect to its ownership, lease/renting and there should be no pending payments against the same Clearances/No Objection Certificates from all relevant Central/State Government and Municipal authorities including Fire Department for use if any as office premises conforming to the municipality Rules/Bye-laws along with the documents in support of ownership of Building/Land and construction thereon must be submitted with the Technical Bid. Also, copies of plan of the accommodation offered should be submitted along with the Technical Bid The tender will be acceptable only from original owner of the building/ property. Department will not pay any Brokerage for the offered property The Bidders should give rates, showing taxes, if any, separately Rates should be quoted in Indian Rupees only. Rates quoted in currencies other than Indian Rupee shall not be considered The property tax, water tax etc levied by Local Govt. and Central Govt. are to be borne by the Owners Bidders. 1.3 Procedure for Opening of Tender On Online Tender Technical Opening, a committee constituted for the purpose, shall inspect the premises with prior appointment. The Commercial bids of only those bidders whose premises are approved by the Committee shall be opened on the date indicated. Page 4 of 11

6 1.4 Payments Payments shall be made by the MMB against pre-receipted bills as per the lease deed Leave & Licence Agreement to be executed between the MMB and the owner or his/her legal representative Payments of rent will be made on monthly basis by account payee cheque / NEFT / RTGS in favour of Owner after deduction of the tax at source (TDS) as applicable from time to time Terms of Termination of Lease The period of lease should be minimum Three (03) years with provision for extension of lease on mutually agreed terms The lease/licence can be cancelled by either side by giving a notice of not less than 6 months after the expiry three years. 1.6 Miscellaneous The offer should be valid upto 180 days after closing date of tender MMB shall be under no obligation to accept the lowest quotation Non-fulfillment of any of the above terms shall result in rejection of Bid All disputes lie within the jurisdiction of Mumbai only MMB reserves the right to reject all or any tender without assigning any reason thereof. Page 5 of 11

7 2. BRIEF TENDER NOTICE 2.1 E-Tender notice Online Tenders for the following work are invited by Maharashtra Maritime Board, Mumbai on Government of Maharashtra Electronic Tender Management System portal as per Tender Schedule Published on the web portal. The details can be viewed online and downloaded directly from the Government of Maharashtra e-tendering Portal on sub Portal of Home Department NOTICE DETAILS Tender Reference no. (Original Agreement No.) Name of Work Cost of blank tender document & Mode of Payment EMD Amount & Mode of Payment Venue of online opening of tender Address for Communication Contact Telephone & Fax Numbers e-tendering Helpline Support: Monday to Friday -09:00 AM - 08:00 PM Saturday - 09:00 AM - 06:00 PM CEO/MMB/Admin/ / Hiring of Office Premises for Maharashtra Maritime Board in Nariman Point area of South Mumbai. Rs. 5,000 (Rupees Five Thousand Rupees Only) (Non Refundable) to be paid through Online Payment Modes i.e. Net Banking, Debit Card and Credit Card during Tender Document Download Stage.. Rs. 35,000/- (Rupees Thirty Five Thousand Only) to be paid through Online Payment Modes i.e. Net Banking, Debit Card, Credit Card and NEFT/RTGS during Bid Preparation Stage. Office of the Chief executive officer,maharashtra Maritime Board, Mumbai Maharashtra maritime Board, Indian Mercantile chamber, 3 rd floor, Ramjibhai Kamani Marg, Ballard Estate, Mumbai Telephone , , Fax Telephone: / 56 support.gom@nextenders.com The Chief Executive Officer, Maharashtra Maritime Board, Mumbai may accept or reject any or all tenders, at any stage of tender procedure without giving any reason to the bidders. Date: Place: Mumbai Page 6 of 11

8 2.2 E-TENDER TIME SCHEDULE - Please Note: All bid related activities (Process) like Tender Document Download, Bid Preparation, and Bid Submission will be governed by the time schedule given under Key Dates below: Sr. No. Activities Start Date & Time -- Expiry Date & Time 1 Online Tender Release Hrs Hrs 2 Online Tender Document Purchase & Download Hrs Hrs 3 Online Bid Preparation Hrs Hrs 4 Online Technical Bid Closing Hrs Hrs 5 Online Commercial Bid Closing Hrs Hrs 6 Online Submission of Bid (Decryption & Re-encryption) Hrs Hrs *7 Online Tender Opening(Technical) Hrs Hrs *8 Online Tender Opening(Commercial) Hrs Hrs Activities to be performed by the Department Activities to be performed by the Bidders (All Bidders' Activities are Mandatory) * Dates mentioned here, are scheduled dates for Bid Opening Activities. Any changes in dates of opening of technical and commercial tenders shall be notified in 'Press Notice / Corrigendum' section on the e- Tendering sub portal of the department before opening of the same. Note:- 1. All eligible/interested Bidders are required to be enrolled on portalhttps://maharashtra.etenders.in before downloading tender documents and participate in e-tendering. 2. Bidders are requested to contact on following telephone numbers any doubts/information/difficulty regarding online enrollment or obtaining digital certificate Sify Technologies Ltd. Nextender (India) Pvt. Ltd. on / (Pune) or /04 3. Bidders should submit the document related to tender online However. Bidders should submit personally the earnest money in form of online pay. 4. Other instructions can be seen in the tender form. All or any one of the tender may be rejected by competent authority. 5. The Electronic tendering system for Home Department of Government of Maharashtra will be available on separate Sub Portal with URL as part of the Electronic Tendering System of Government of Maharashtra which is available on the Portal Page 7 of 11

9 3. List of Documents to be uploaded Online: The following documents should be uploaded by the bidders in the form of PDF Files in the same order as mentioned below, on the e-tendering website during Online Bid Preparation stage.:- Sr. No. 1 List of Documents The Earnest Money Deposit (EMD) to be paid through Online Payment Modes i.e. Net Banking, Debit Card and Credit Card during Tender Document Download Stage, Rs. 35,000/- (Rupees Thirty Five Thousand Only) to be paid through Online Payment Modes i.e. Net Banking, Debit Card, Credit Card and NEFT/RTGS during Bid Preparation Stage. Compulsory / Additional Compulsory 2 The scanned copy of Document / Share Certificate proving the ownership Premises offered in the name the bidder. of the Compulsory The scanned copy of Occupation Certificate issued by MCGM for the premises to be used for commercial purposes. The scanned copy of PAN card as may be applicable in original or attested copy thereof duly attested by a Gazetted Officer. The scanned copy of certified copy of Partnership Deed and Power of Attorney, in case of a firm tendering for work. (True copy attested by a Gazetted Officer) Compulsory Compulsory Compulsory 6 The Scanned copies of approved plan of the accommodation offered Compulsory Note: 1. During Online Bid Preparation, apart from the above mentioned documents, if any need arises to upload additional documents in Technical Envelope, an option of Upload Additional Documents has been provided in the e-tendering software which will be available to bidders during Online Bid Preparation stage. Page 8 of 11

10 4. Financial Bid Hiring of A commotion for office Full particulars of the legal owner of the premises: a) Name : b) Address ( Office & Residence) : c) Telephone & Mobile No. : d) Telefax : e) ID : f) Address of property offered. : Sr.No. Brief Description Total Built-up Area Rate Quoted per Sq ft. Amount per month (Rs.) 1 Leave & License Fee 2 Taxes, if any Total Amount Per Month (in Figures) Total Amount Per Month (in words) % Rent revision proposed (yearly) - Sr. No. Description Unit Rate (Rs.) 1. Security Deposit Rs. 2. Lock in Period Months 3. Amenities Yes / No a. Air-Conditioning for Premises b. Furniture / Executive cabins c. Furniture /Workstations c. Conference Room with A/V Equipment d. Reception Area e. Cafeteria f. Sever Room for Internet & Telephone Line g. Built in Storage h. Concealed wiring for Internet, Telephone & Power Supply i. Adequate Ambient Lighting j. Separate Washrooms for Ladies, Gents, & Executives l. Fire Extinguishers / Sprinklers Page 9 of 11

11 INSTRUCTIONS TO BIDDERS GENERAL INSTRUCTIONS: 5. INSTRUCTIONS TO BIDDERS RELATED TO E-TENDERING The bidders are requested to familiarize themselves with the use of the e-tendering portal of Government of Maharashtra well in advance To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender and subsequently purchase the Tender Document and its supporting documents, kindly visit following e-tendering website of Government of Maharashtra: The Contractors participating first time for e-tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-tendering portal. A link for enrollment of new bidders has been provided on All bidders interested in participating in the online e-tendering process are required to procure Class II or Class III Digital e-token having 2 certificates inside it, one for Signing/Verification purpose and another for Encryption/Decryption purpose. The tender should be prepared & submitted online using individual s Digital e-token. An important Training Workshop on e-tendering procedure will be held on - - at : Hrs. at -. e-tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been provided on e- Tendering website in order to guide them through different stages involved during e-tendering such as online procedure for Tender Document Purchase, Bid Preparation, Bid Submission. Bidders will have to pay cost of Tender Document through online modes of payment such as Net Banking, Debit Card and Credit Card during Tender Document Download stage. This payment will not be accepted by the department through any offline modes such as Cash, Cheque or Demand Draft. Similarly, Bidders will have to pay Earnest Money Deposit through online modes of payment such as Net Banking, Debit Card, Credit Card and NEFT/RTGS during Bid Preparation stage. This payment will not be accepted by the department through any offline modes such as Cash, Cheque or Demand Draft. The interested contractors / bidders will have to make online payment (using credit card/debit card/net banking) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule. If any assistance is required regarding e-tendering (registration / upload / download) please contact GoM e- Tendering Help Desk on number: (Pune Helpline), support.gom@nextenders.com For a bidder, online bidding process consists of following 3 stages: 1. Online Tender Document Purchase and Download 2. Online Bid Preparation 3. Online Bid Submission All of 3 stages are mandatory in order for bidders to successfully complete Online Bidding Process. TENDER DOCUMENT PURCHASE AND DOWNLOAD: The tender document is uploaded / released on Government of Maharashtra, (GOM) e-tendering website Tender document and supporting documents may be purchased and downloaded from following link of on e-tendering website of Government of Maharashtra, by making payment through Online Payment Modes i.e. Net Banking, Debit Card and Credit Card. Page 10 of 11

12 If for any reason a bidder fails to make this payment through online modes, system won't allow the bidder proceed further for next stage resulting in his/her elimination from Online Bidding Process. This payment will not be accepted by the department through any offline modes such as Cash, Cheque or Demand Draft. Subsequently, bid has to be prepared and submitted online ONLY as per the schedule. The Tender form will be available online only. Tender forms will not be sold / issued manually from office. The bidders are required to download the tender document within the pre-scribed date & time mentioned in online tender schedule. After expiry of the date and time for tender document download, Department / Corporation will not be responsible for any such failure on account of bidders for not downloading the document within the schedule even though they have paid the cost of the tender to the Department / Corporation. In such case the cost of the tender paid by the bidders will not be refunded. Page 11 of 11