REQUEST FOR QUOTATION

Transcription

1 GAIL (India) Limited प ट: ग ल क पल स, वजयप र वजयप र जल ग न (म. ) P.O. GAIL COMPLEX, VIJAIPUR DISTT. GUNA (M.P) दरभ ष /Phone: (07544) फ स/Fax: (07544) ECC NO: AAACG1209JXM004 TIN: REQUEST FOR QUOTATION To, GAIL WEBSITE VENDOR, India Vendor Code : RFQ No. :GAIL/VL/07/M140/ /MECH-LPG Date: RFQ Due on : at 14:00 Hrs IST Tender Opening Date : at Hrs IST Dear Sir(s)/Madam, GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due date for the following item(s) in complete accordance with enquiry documents/attachments: Sl. No MatCode UOM QTY Unit Price Description (in figures & words) Group : 1 ADDITIONAL REQUIREMENTS: BLADE MAKE: BIPCO, MIRANDA OR EQUIVALENT MATERIAL: HSS STANDARD: SUPPLEMENTARY REQUIREMENTS: TYPE: HACKSAW EACH 20 BLADE,POWERSAW,350x25x1.25,HSS LENGTH: 350 MM THREADS PER INCH: 1.25 WIDTH: 25 MM POWER HSS HACKSAW BLADE SIZE: 350MM X 25MM X 1.25MM(14X1X0.05 INCH) MAKE: MIRANDA(SUPRA) TEETH PER INCH : EACH 300 BLADE,HACKSAW,1/2x12IN LENGTH: 12 IN WIDTH: 1/2 IN Page 1 of 13 प ज बत क य लय: 16, भ क एज क म ल स, आर. क. प रम, नई द ल Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi

2 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: HSS HACKSAW BLADE SIZE: 300MM X 12.5MM X 0.63MM(12 X 1/2 X INCH) MAKE: MIRANDA(SUPRA) TEETH PER INCH: EACH 30 BLADE,HACKSAW,HSS,300x12.5MM LENGTH: 300 MM WIDTH: 12.5 MM HSS HEXA BLADE SIZE 1" X 12"x0.05", 10 TPI MAKE: MIRANDA(SUPRA) Group : 2 CLEANIING HAND PAD SUPPLEMENTARY REQUIREMENTS: ADDITIONAL REQUIREMENTS: EACH 200 HAND PAD,SCOTCH BRITE,7448,9x6IN HAND PAD, SCOTCH BRITE PRODUCT NO: 7448 SIZE: 9 x 6IN HAND PAD, SCOTCH BRITE, PRODUCT NO: 7448, SIZE: 9 x 6IN, MAKE: 3M OR EQ HEAVY DUTY HAND PADS ULTRA FINE EACH 200 HAND PAD,SCOTCH BRITE,7440,180GRIT,6x9IN COLOUR: BROWN GRIT: 180 HAND PAD, SCOTCH BRITE PRODUCT NO: 7440 SIZE: 6 x 9IN Page 2 of 13

3 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: HAND PAD, SCOTCH BRITE, PRODUCT NO: 7440, SIZE: 9 x 6IN, HEAVY DUTY HAND PADS, COLOUR-BROWN, EQUIVALENT TO 180 GRIT. MAKE: 3M OR EQ EACH 200 HAND PAD,SCOTCH BRITE,7447,S/C ULF,6x9IN COLOUR: GRAY GARDE: S/C ULF HAND PAD, SCOTCH BRITE PRODUCT NO: 7447 SIZE: 6 x 9IN HAND PAD, SCOTCH BRITE, PRODUCT NO: 7447, SIZE: 9 x 6IN, COLOUR-GRAY, MAKE: 3M OR EQ HEAVY DUTY HAND PADS ULTRA FINE, EQUIVALENT TO 600 GRIT. Group : 3 BRUSH, WIRE MATERIAL: MILD STEEL MAKE: ROW: THICKNESS: SUPPLEMENTARY REQUIREMENTS: ADDITIONAL REQUIREMENTS: EACH 100 BRUSH,WIRE,1/2INX 6IN BRUSH,WIRE SIZE: 1/2 IN X 6 IN BRUSH CONDENSER TUBE TYPE -CN, NYLON WIRE SIZE -1/2" X 6" LENGTH Group : 4 Page 3 of 13

4 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: BRUSHES, NYLON SUPPLEMENTARY REQUIREMENTS: ADDITIONAL REQUIREMENTS: EACH 100 BRUSH,NYLON,5/8INx6IN LG,TYPE-CD BRUSH SIZE: 5/8 IN x 6 IN LG TYPE: CD BRUSH CONDENSER TUBE TYPE -CD, NYLON WIRE SIZE -5/8" X 6" LENGTH EACH 100 BRUSH,NYLON,3/8INx6IN LG,TYPE-CN BRUSH SIZE: 3/8 IN x 6 IN LG TYPE: CN BRUSH CONDENSER TUBE TYPE -CN, NYLON WIRE SIZE -3/8" X 6" LENGTH Group : 5 BALL TYPE: MATERIAL: STAINLESS STEEL PROCESS / CONDITION: MATERIAL SPECIFICATION: SS 304 EQUIVALENT STANDARD: SUPPLEMENTARY REQUIREMENTS: ADDITIONAL REQUIREMENTS: EACH 200 BALL,5/16IN,SS 304 SIZE: 5/16 IN BALL-SS SS EACH 50 BALL,3/16IN,SS 304 SIZE: 3/16 IN Page 4 of 13

5 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: BALL-SS SS 304 Group : 6 TAPE MATERIAL: TEFLON MAKE: CHAMPION OR EQUIVALENT SUPPLEMENTARY REQUIREMENTS: ADDITIONAL REQUIREMENTS: EACH 200 TAPE,TEFLON,ROLL,1/2IN SIZE: 1/2 IN TAPE TEFLON ROLL,1/2 IN TEFLON TAPE LENGTH 12 M MAKE: CHAMPION OR EQ EACH 5 TARPAULIN,CANVAS,12x15FT SIZE: 12 x 15 FT TARPAULIN, CANVAS TARPAULIN SIZE:12 X 15 FT CANVASS MAKE: NANDI TARPAULIN INDUSTRIES OR EQ (1 EA=180 SQ FT) ALL TARPAULINS SHOULD BE HEADY DUTY WATER PROOF CANVAS WITH ALL JOINTS STRNGLY DOUBLE MACHINE STICHED WITH 5 PLY COTTON THREAD. ALL EDGES SHOULD BE FOLDED FOR ONE AND HALF TO TWO INCHES AND SECURELY STICHED. HEAVY GAUGE EYLETS FIXED AT INTERVAL OF 3FEET. ALL AROUND THE HAMMED BORDER. ALL CORNERS OF TARPAULIN SHOULD BE REINFORCED WITH TRIANGULAR STENGTHENING PIECES AND TWO EXTRA EYLETS EACH 5 TARPAULIN,CANVAS,36x18FT SIZE: 36 x 18 FT TARPAULIN, CANVAS Page 5 of 13

6 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: TARPAULIN SIZE:36 X 18 FT CANVASS MAKE: NANDI TARPAULIN INDUSTRIES OR EQ (1 EA = 648 SQ FT) ALL TARPAULINS SHOULD BE HEADY DUTY WATER PROOF CANVAS WITH ALL JOINTS STRNGLY DOUBLE MACHINE STICHED WITH 5 PLY COTTON THREAD. ALL EDGES SHOULD BE FOLDED FOR ONE AND HALF TO TWO INCHES AND SECURELY STICHED. HEAVY GAUGE EYLETS FIXED AT INTERVAL OF 3FEET. ALL AROUND THE HAMMED BORDER. ALL CORNERS OF TARPAULIN SHOULD BE REINFORCED WITH TRIANGULAR STENGTHENING PIECES AND TWO EXTRA EYLETS EMD Details : 1.0 BIDS MUST BE ACCOMPANIED WITH EARNEST MONEY/BID SECURITY AMOUNTING TO 2% (TWO PER-CENT) OF THE TOTAL QUOTED VALUE OR RS. 5000/- (FIVE THOUSAND ONLY) WHICHEVER IS MORE, IN THE FORM OF DEMAND DRAFT [PAYABLE AT GAIL VIJAIPUR, BRANCH CODE (6635)] / BANKER'S CHEQUE / BANK GUARANTEE, IF QUOTED VALUE IS MORE THAN Rs. 01 (ONE) LAKH. 2.0 BIDDERS SHALL ENSURE THAT EARNEST MONEY / BID SECURITY HAVING A VALIDITY OF AT LEAST 06 (SIX) MONTHS BEYOND THE FINAL BID DUE DATE MUST ACCOMPANY THE BID. BID NOT ACCOMPANIED WITH EARNEST MONEY/BID SECURITY OR EARNEST MONEY/BID SECURITY NOT IN REQUISITE FORM SHALL BE SUMMARILY REJECTED. Page 6 of 13

7 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: Instruction to Bidders : 1. PLEASE NOTE THAT THIS RFQ IS ON "ZERO DEVIATION" BASIS. GAIL WILL ACCEPT OFFERS BASED ON TERMS AND CONDITIONS OF RFQ ONLY. DEVIATION TO TERMS AND CONDITIONS OF RFQ MAY LEAD TO REJECTION OF OFFER. INCOMPLETE / CONDITIONAL / LATE BIDS SHALL NOT BE CONSIDERED. PRIOR TO DETAILED EVALUATION, PURSUANT TO BIDDER'S ELIGIBILITY AND REJECTION CRITERIA, GAIL WILL DETERMINE THE SUBSTANTIAL RESPONSIVENESS OF EACH BID TO THE RFQ/TENDER DOCUMENT. FOR PURPOSE OF THIS, A SUBSTANTIALLY RESPONSIVE BID IS ONE WHICH CONFORMS TO ALL THE TERMS AND CONDITIONS OF THE BIDDING DOCUMENTS WITHOUT DEVIATIONS OR RESERVATIONS. GAIL'S DETERMINATION OF A BID'S RESPONSIVENESS IS BASED ON THE CONTENT OF THE BID ITSELF WITHOUT RECOURSE TO EXTRINSIC EVIDENCE. A BID DETERMINED AS SUBSTANTIALLY NON-RESPONSIVE WILL BE REJECTED BY GAIL AND MAY NOT SUBSEQUENTLY BE MADE RESPONSIVE BY BIDDER BY CORRECTION OF THE NON-CONFORMITY THROUGH QUERIES/ CLARIFICATIONS OR ANY OTHER MEANS. TECHNICAL AND COMMERCIAL QUERIES (TQ/CQ), IF REQUIRED MAY BE ISSUED TO ONLY THOSE BIDDERS WHOSE BIDS ARE PRIMA-FACIE RESPONSIVE, FOR SEEKING CLARIFICATION ONLY. THE REQUEST FOR SUCH CLARIFICATIONS AND THE RESPONSE SHALL BE IN WRITING AND NO CHANGE IN THE PRICE OR SUBSTANCE OF BIDS SHALL BE SOUGHT, OFFERED OR PERMITTED. THE SUBSTANCE OF THE BID INCLUDES BUT NOT LIMITED TO PRICE, DELIVERY/COMPLETION, SCOPE, SPECIFICATIONS, ETC. THEREFORE, PLEASE DO NOT TAKE ANY DEVIATION TO THE TERMS AND CONDITIONS OF RFQ AND SUBMIT ALL THE REQUISITE DOCUMENTS AS MENTIONED IN RFQ, FAILING WHICH YOUR OFFER SHALL BE OUTRIGHT REJECTED. 2. REJECTION CRITERIA: DEVIATION TO ANY OF THE FOLLOWING CLAUSES OF RFQ SHALL LEAD TO OUTRIGHT REJECTION OF BID: (a)firm PRICE (b)emd/bid SECURITY, IF APPLICABLE (c)technical SPECIFICATIONS (d)price SCHEDULE/PRICE BASIS (e)period OF VALIDITY OF BID (f)price REDUCTION SCHEDULE (g)performance BANK GUARANTEE/SECURITY DEPOSIT, IF APPLICABLE (h)guarantee/warranty, IF APPLICABLE (i)arbitration/jurisdiction OF COURT (j)force MAJEURES (k)documentary EVIDENCE TO SUBSTANTIATE 'BIDDER'S ELIGIBILITY CRITERIA(BEC)' BIDDER IS REQUESTED TO FILL ENCLOSED "ANNEXURE-I & PROFORMA-I & II" AND SUBMIT THE SAME ALONGWITH THE OFFER/BID. FURTHER, IT IS ONCE AGAIN REMINDED THAT BIDDER SHALL, IN NO CASE, MENTION ANY CONDITION IN OFFER WHICH IS CONTRADICTORY TO THE TERMS & CONDITIONS OF THIS RFQ. Page 7 of 13

8 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: GAIL SHALL ISSUE CONCESSIONAL FORM / FORM 'C' FOR THIS PURCHASE - PLEASE QUOTE 'SALES TAX' ACCORDINGLY. 4. PLEASE FURNISH 'CATALOGUES/WRITE-UPS' OF THE QUOTED ITEMS INDICATING DETAILED SPECIFICATIONS/DRAWINGS ALONG WITH THE OFFER. 5. IN CASE OF ANY QUERY, PLEASE CONTACT: DGM (C&P) GAIL (INDIA) LIMITED P.O. GAIL COMPLEX, VIJAIPUR, DISTT. GUNA, MP TEL: FAX: vijpcp@gail.co.in / subhadip@gail.co.in 6. PRE-TENDERING CONFERENCE (PTC): [DATE & TIME: AT 1500 HRS.; VENUE: ADMINISTRATIVE BUILDING, GAIL, VIJAIPUR] BIDDER OR HIS DESIGNATED REPRESENTATIVE(S) ARE INVITED TO ATTEND A PRE-TENDERING CONFERENCE (PTC) WHICH WILL TAKE PLACE AT GAIL (INDIA) LIMITED, [P.O. GAIL COMPLEX, VIJAIPUR, DISTT. GUNA, MP ], TO DISCUSS THE TECHNICAL SPECIFICATIONS, TERMS & CONDITIONS OF RFQ, AND TO CLARIFY ISSUES & TO ANSWER QUESTIONS ON ANY MATTER THAT MAY BE RAISED AT THAT STAGE. PLEASE DEPUTE YOUR AUTHORIZED REPRESENTATIVE TO ATTEND THE SAME ALONGWITH APPROPRIATE AUTHORIZATION LETTER. NON-ATTENDANCE OF THE PTC WILL NOT BE A CAUSE FOR DISQUALIFICATION OF A BIDDER. ALL QUESTIONS/QUERIES SHOULD BE REFERRED TO GAIL ON OR BEFORE THE SCHEDULED DATE OF 'PTC'. THE QUESTIONS/QUERIES RECEIVED BY GAIL PRIOR TO PTC WILL BE ADDRESSED IN THE PTC & NO SEPARATE COMMUNICATION WILL BE SENT TO BIDDERS. ANY CLARIFICATION OR INFORMATION REQUIRED BY THE BIDDER BUT SAME NOT RECEIVED BY THE EMPLOYER 03 (THREE) DAYS PRIOR TO 'PTC', IS LIABLE TO BE CONSIDERED AS "NO CLARIFICATION/INFORMATION REQUIRED". Price Basis : F.O.T. SITE BASIS Delivery/Completion Schedule : ON OR BEFORE Terms of delivery : THROUGH ROAD TRANSPORT (PREFERABLY BY TCI/ETO WHO HAVE THEIR OFFICES IN GUNA, M.P.). TRANSIT INSURANCE SHALL BE ARRANGED BY GAIL. DATE OF L.R SHALL BE CONSIDERED AS DATE OF DELIVERY. Page 8 of 13

9 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: Consignee Address : DGM (C&P) GAIL (INDIA) LIMITED P.O. GAIL COMPLEX, VIJAIPUR, DISTT. GUNA, MP Phone: Fax: vijpcp@gail.co.in Terms of payment : PAYMENT SHALL BE RELEASED WITHIN 15 (FIFTEEN) DAYS AFTER RECEIPT AND ACCEPTANCE OF ITEMS AT SITE (GAIL, VIJAIPUR) THROUGH E-BANKING, SUBJECT TO SUBMISSION OF SECURITY DEPOSIT/CPBG,IF APPLICABLE. PAYMENT SHALL BE RELEASED DIRECTLY TO YOUR BANK ACCOUNT THROUGH E-BANKING ONLY. THIS WOULD ALSO BE APPLICABLE FOR REFUND OF EMD/SECURITY DEPOSIT. PLEASE ADVISE YOUR E-BANKING ACCOUNT NO. IN ANY BRANCH OF STATE BANK OF INDIA/HDFC/ICICI BANK WHICH HAS E-BANKING FACILITY. IN CASE BIDDER DOES NOT HAVE AN ACCOUNT IN ANY OF THE ABOVE MENTIONED BANKS, PLEASE CONFIRM THAT PAYMENT SHALL BE ACCEPTED THROUGH E-BANKING CHANNELS OF STATE BANK OF INDIA/HDFC/ICICI BANK IN THE EVENT OF RECEIPT OF ORDER FROM GAIL. Warranties : WARRANTY PERIOD SHALL BE 12 MONTHS FROM DATE OF OPERATION OR 24 MONTHS FROM THE DATE OF DESPATCH WHICH EVER IS EARLIER. Price Reduction Schedule : APPLICABLE AS PER ENCLOSED GAIL'S "GENERAL PURCHASE CONDITIONS (GPC)" Performance Bank Guarantee : APPLICABLE AS PER ENCLOSED GAIL'S "GENERAL PURCHASE CONDITIONS (GPC)" Page 9 of 13

10 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: Other contractual stipulations : 1.0 M/s. GAIL (INDIA) LIMITED INVITES YOU TO SUBMIT YOUR BID FOR THE CAPTIONED SUPPLY IN COMPLETE ACCORDANCE WITH THE ENCLOSED BID DOCUMENTS/ATTACHMENTS 2.0 GENERAL 2.1 BID DOCUMENT IS 'NON-TRANSFERABLE'. BIDDER MUST SUBMIT THE BID DIRECTLY. BIDS RECEIVED FROM BIDDERS IN WHOSE NAME BID DOCUMENT HAS BEEN ISSUED OR DOWNLOADED BY ANY PROSPECTIVE BIDDER FROM GAIL WEBSITE SHALL ONLY BE CONSIDERED. 2.2 BIDS, COMPLETE IN ALL RESPECTS, SHOULD REACH THE OFFICE OF DGM (C&P), GAIL (INDIA) LIMITED, P.O. GAIL COMPLEX, VIJAIPUR, DISTT. GUNA, MP , ON OR BEFORE THE 'BID DUE DATE AND TIME'. FAX/TELEGRAPHIC/ BIDS SHALL BE REJECTED. BIDS RECEIVED BEYOND THE 'BID DUE DATE AND TIME' SHALL NOT BE REJECTED. IN CASE OF ANY QUERY PLEASE CONTACT AT THE FOLLOWING: skmishra@gail.co.in OR subhadip@gail.co.in PHONE: , EXTN: 1382 OR 2504; FAX: , EXTN: 1382 OR GAIL WILL NOT BE RESPONSIBLE FOR THE COST INCURRED IN PREPARATION AND DELIVERY OF BIDS. 2.4 THIS "REQUEST FOR QUOTATION (RFQ)" IS AN INTEGRAL AND INSEPARABLE PART OF THE ENCLOSED BID DOCUMENT. BIDDERS ARE ADVISED TO QUOTE STRICTLY AS PER THE TERMS AND CONDITIONS OF THE BID DOCUMENTS AND NOT TO STIPULATE ANY DEVIATION/EXCEPTION. ONCE QUOTED, THE BIDDER SHALL NOT MAKE ANY SUBSEQUENT PRICE CHANGE WHETHER RESULTING OR ARISING OUT OF ANY TECHNICAL/COMMERCIAL CLARIFICATION SOUGHT REGARDING THE BID. SUCH PRICE CHANGES SHALL RENDER THE OFFER/BID LIABLE FOR REJECTION. 2.5 GAIL RESERVES THE RIGHT TO REJECT ANY OR ALL THE BIDS RECEIVED AT ITS DISCRETION WITHOUT ASSIGNING ANY REASON WHATSOEVER. General Conditions of Contract : APPLICABLE AS PER ENCLOSED GAIL'S "GENERAL PURCHASE CONDITIONS (GPC)" Special Conditions of Contract : 1. 'TEST CERTIFICATES' ARE REQUIRED TO BE FURNISHED ALONG WITH THE SUPPLY. 2. PLEASE SUBMIT THE DETAILED SPECIFICATION ALONG WITH OFFER. 3. BIDDERS ARE REQUESTED TO SUBMIT THEIR OFFER ALONG WITH RFQ DULY SIGNED, STAMPED & SERIAL NUMBERED IN ALL THE PAGES. 4. ALL PAGES OF THE BID TO BE SIGNED AND SEALED BY AUTHORISED PERSON OF THE BIDDER. Page 10 of 13

11 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: Enclosures : 1. ANNEXURE-I: FORMAT FOR TERMS, CONDITIONS, TAXES & DUTIES 2. ANNEXURE-II: FORMAT FOR 'REGRET LETTER' 3. GENERAL PURCHASE CONDITIONS (GPC) 4. PROFORMA-1: FOR CREATION/ADDITION OF BANK ACCOUNT DETAILS 5. PROFORMA-2: FOR UPDATION/MODIFICATION OF EXISTING BANK ACCOUNT DETAILS PLEASE FILL ANNEXURE-I & PERFORMA'S AND SUBMIT THE SAME ALONGWITH THE OFFER/BID. Bid Evaluation Area : "BIDDER SHOULD HAVE SUPPLIED SIMILAR TYPE OF 'CONSUMABLES AND HARDWARE ITEMS' AS SPECIFIED IN THE RFQ TO THE PSU'S/REPUTED PRIVATE ORGANIZATIONS/GOVT. ORGANISATION HAVING MINIMUM ORDER VALUE OF RS. 78,000/- IN A SINGLE PURCHASE ORDER DURING ANY OF THE PRECEDING SEVEN YEARS TO BE RECKONED FROM BID DUE DATE. PURCHASE ORDER COPY IS TO BE SUBMITTED ALONG WITH THE OFFER TO SUBSTANTIATE ABOVE BEC, FAILING WHICH OFFER SHALL BE REJECTED". Techno-Comm Bid Evaluation : THE EVALUATION OF ALL THE RESPONSIVE BIDS SHALL BE DONE ON ITEM WISE BASIS SO AS TO ARRIVE AT THE LOWEST EVALUATED OFFER AS UNDER : I) EX-WORKS PRICE QUOTED BY THE BIDDER (INCLUDING PACKING, FORWARDING) II) EXCISE DUTY ON THE FINISHED GOODS. III) SALES TAX ON THE FINISHED GOODS IV) FREIGHT CHARGES TO PURCHASER'S SITE V) LESS CENVAT BENEFIT IN LIEU OF ED, IF APPLICABLE AND ALSO IF GAIL IS ENTITLED. IN SUCH CASE BIDDER SHALL SUBMIT CENVATABLE INVOICE/EXCISE GATE PASS AT THE TIME OF SUPPLY. Page 11 of 13

12 RFQ No:GAIL/VL/07/M140/ /MECH-LPG Date: Important : 1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentioned in the quotation. 2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPC shall liable for rejection of your offer. 3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracy along with your quotation. Yours truly, For and on behalf of GAIL ( India ) Ltd. (Authorized signatory) Page 12 of 13

13 RFQ No.:GAIL/VL/07/M140/ /MECH-LPG Format for Details of Terms & Conditions to be Filled By Vendor Offer Ref. & Date... Telephone No... Fax No Price Basis: Ex-Works... FOT Site of Plant... Delivery Schedule... Offer validity for: 90 days/120 days/180 days Payment Terms Discount % on basic Unit price, if any Packing & Forwarding, if applicable Excise Duty % (if applicable) LST/CST (with/without concessional Form), if applicable Freight, if applicable Other Charges, if any Signature of Vendor with Office Seal Page 13 of 13

14 FORMAT FOR TERMS, CONDITIONS, TAXES AND DUTIES LPG (PLEASE SUBMIT THIS FORMAT ALONGWITH THE OFFER FOR ITS DETAILED TECHNO-COMMERCIAL EVALUATION) ANNEXURE-I SL. NO. PARTICULARS DETAILS/CONFIRMATIONS 1. FOLLOWING DOCUMENTS ARE SUBMITTED TO SUBSTANTIATE "BIDDER S ELIGIBILITY CRITERIA": [A] [B] [C] [D] 2. CONFIRMATIONS FOR ACCEPTANCE TO TERMS & CONDITIONS OF "RFQ": [A] FIRM PRICE [B] TECHNICAL SPECIFICATIONS [C] PRICE SCHEDULE / PRICE BASIS [D] PERIOD OF VALIDITY OF BID [E] DELIVERY PERIOD / SCHEDULE [F] PRICE REDUCTION SCHEDULE [G] WARRANTY / GUARANTEE [Wherever Applicable] [H] ARBITRATION / JURISDICTION OF COURT [I] FORCE MAJEURES ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ ( Mark ): CONFIRMED / NOT CONFIRMED, AS PER RFQ 3. TAXES AND DUTIES [BIDDERS ARE REQUESTED TO MENTION % OR NIL OF TAXES & DUTIES IN THE CORRESPONDING RIGHT COLUMN]: [A] PACKING & % [B] EXCISE DUTY ( Mark ): EXCLUDED / INCLUDED IN QUOTED BASIC % CENVAT OF QUOTED BASIC PRICE [IF EXCISE DUTY IS INCLUDED IN THE QUOTED PRICE, PLEASE INDICATE THE CENVAT AMOUNT THAT GAIL CAN AVAIL. PLEASE CONVERT THE CENVAT AMOUNT INTO %AGE OF THE QUOTED PRICE AND INDICATE ACCORDINGLY] [C] EXCISE CHAPTER-ID / EXCISE TARIFF HEADING [ETH] UNDER WHICH THE ITEM SHALL BE ASSESSABLE

15 [D] FOR BIDDERS OF "MADHYA PRADESH STATE": V.A.T. FOR BIDDERS "OUT OF MADHYA PRADESH STATE": C.S.T. [With Concessional Form: Form-C / Form-33] ( Mark ): EXCLUDED / INCLUDED IN QUOTED BASIC % ( Mark ): EXCLUDED / INCLUDED IN QUOTED BASIC % [E] FREIGHT CHARGES [IF APPLICABLE] [F] OTHER TAXES / DUTIES [IF ANY] % [OF QUOTED BASIC PRICE], OR Rs. [G] PRICE BASIS / DELIVERY TERM F.O.R.- GUNA: CONFIRMED / NOT CONFIRMED ( Mark ) 4. ECC NO. 5. C.S.T. / L.S.T. NO. / T.I.N. 6. DELIVERY SCHEDULE [IN WEEKS] Weeks 7. VALIDITY OF YOUR OFFER / QUOTATION 8. DETAILS OF EMD / BID BOND SUBMITTED 9. CONTACT-DETAILS OF BIDDER: DETAILED POSTAL ADDRESS CONTACT PERSON PHONE NO. FAX NO. ID CELLPHONE NO. 10. DETAILS OF BIDDER S BANK ACCOUNT: BANK A/C DETAILS, IN STATE BANK OF INDIA / HDFC / ICICI BANK, HAVING E-BANKING FACILITY: [PLEASE REFER ENCLOSED "PRO FORMAE - 1 & 2". THE SAME ARE TO BE SUBMITTED DULY FILLED AS PER INSTRUCTIONS PROVIDED THEREIN]. FORMAT-1A / 2A: ON BIDDER S LETTERHEAD FORMAT-1B / 2B: ON BANKER S LETTERHEAD Name of Bank: Account No.: Branch Code: OR WE CONFIRM THAT PAYMENT SHALL BE RECEIVED THROUGH E-BANKING ONLY, THROUGH STATE BANK OF INDIA / HDFC / ICICI BANK, IN CASE OF RECEIPT OF ORDER FROM GAIL. NOTE: PLEASE SUBMIT THIS FORMAT DULY FILLED ALONGWITH THE OFFER Place: Date: (Signature of Authorized Signatory of Bidder) Name: Designation: Seal:

16 FORMAT FOR REGRET LETTER ANNEXURE-II (TO BE SUBMITTED ON THE LETTERHEAD OF THE BIDDER, IN CASE OF NON-SUBMISSION OF OFFER) Ref: Dated: To, M/s. GAIL (INDIA) LIMITED, P.O. GAIL Complex, Vijaipur Distt. Guna, MP Ph: ; Fax: SUB: REGRET LETTER REF: RFQ No., Dated Dear Sir, With reference to above-referred RFQ, we are unable to quote due to the reason mentioned below: The Item / Service does not fall in our Product / Servicing range We do not meet BEC (Bidder s Eligibility Criteria) as specified in Tender We cannot meet the technical specifications as specified in Tender Capacity Constraint Any other reason (please specify) Yours faithfully, (Signature of Authorized Signatory of Bidder) Name: Designation: Seal: Place: Date:

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19 PROFORMA-1: FOR CREATION/ADDITION OF BANK ACCOUNT DETAILS [Comprising of "Format-1A" & "Format-1B"] [Applicable for "Vendors whose Bank Account Details are Presently Not Existing in GAIL s e-banking System", and are desirous of receiving payment through e-banking in their account with SBI/HDFC/ICICI Bank directly] FORMAT-1A [This Format is to be filled by the "Vendor" on their "Letterhead"] To, M/s. GAIL (India) Limited GAIL Complex, Vijaipur, Distt: Guna; MP Fax: Date: Sub: Consent for receiving payment through e-banking directly in our account maintained in SBI / HDFC / ICICI Bank Dear Sir/Madam, We are pleased to forward our consent to receive payment directly to our bank account through "e-banking". Required details are given below: 1. Vendor's Name with Detailed Address: Tel. No. ; Fax No. ID: 2. Vendor Code: [As mentioned in 'address-block' of "Sale Order" issued by GAIL (India) Limited] 3. Name of Bank with Detailed Address: Tel. No. ; Fax No. ID: 4. Branch Code: 5. Bank Account No.: 6. Account Type (Current / Savings): 7. MICR Code: Further to above, please find herewith our bank account details, duly verified and furnished by our banker, for creation / addition in your e-banking system and releasing payment directly to our bank account accordingly. Thanking you, Authorized Signatory [With Name and Seal]

20 To, M/s. (Name of Vendor) FORMAT-1B [This Format is to be filled by the "Banker (of Vendor)" on their "Letterhead"] Date: Sub: Verification / Furnishing of 'Particulars of Account Holder' Dear Sir/Madam, This has reference to your request for the following 'particulars' to be furnished / verified from this bank, wherein you have account and the same is in vogue. 1. Name of Bank with Detailed Address: Tel. No. ; Fax No. ID: 2. Branch Code: 3. Bank Account No.: 4. Account Type (Current / Savings): 5. MICR Code: Thanking you, Authorized Signatory [With Name and Seal]

21 PROFORMA-2: FOR UPDATION/MODIFICATION OF EXISTING BANK ACCOUNT DETAILS [Comprising of Format-2A & Format-2B ] [Applicable for Customers, who wish to Update/Modify their Existing Bank Account Details available in GAIL s e-banking System], and are desirous of receiving payment through e-banking in their account with SBI/HDFC/ICICI Bank directly] FORMAT-2A [This Format is to be Filled by the Customer on their Letterhead ] To, M/s. GAIL (India) Limited GAIL Complex, Vijaipur, Distt: Guna; MP Fax: Date: Sub: Consent for receiving payment through e-banking directly in our account maintained in SBI / HDFC / ICICI Bank Dear Sir/Madam, We are pleased to forward our consent to receive payment directly to our bank account through e-banking. Required details are given below: 1. Customer's Name with Detailed Address: Tel. No. ; Fax No. ID: 2. Customer Code: [As mentioned in 'address-block' of "Sale Order" issued by GAIL (India) Limited] 3. Name of Bank with Detailed Address: Tel. No. ; Fax No. ID: 4. Branch Code: 5. Bank Account No.: 6. Account Type (Current / Savings): 7. MICR Code: Further to above, please find herewith our bank account details duly verified / furnished by our banker for updation / modification in your e-banking system and releasing payment directly to our bank account accordingly. With updation / modification of our bank account details mentioned above in your e-banking system, existing bank account details furnished earlier may be treated as cancelled. Thanking you, Authorized Signatory [With Name and Seal]

22 To, M/s. (Name of Customer) FORMAT-2B [This Format is to be Filled by the "Banker (of Customer)" on their "Letterhead"] Date: Sub: Verification / Furnishing of 'Particulars of Account-Holder' Dear Sir/Madam, This has reference to your request for the following 'particulars' to be furnished / verified from this bank, wherein you have account and the same is in vogue. 1. Name of Bank with Detailed Address: Tel. No. ; Fax No. ID: 2. Branch Code: 3. Bank Account No.: 4. Account Type (Current / Savings): 5. MICR Code: Thanking you, Authorized Signatory [With Name and Seal]