DOWNTOWN DEVELOPMENT AUTHORITY

Transcription

1 DOWNTOWN DEVELOPMENT AUTHORITY Quality Services for a Quality Community MEMBERS William Mansfield, Chair Douglas Jester, Vice Chair Peter Dewan, Treasurer George Lahanas, Secretary Brad Ballein Lynsey Clayton Colin Cronin James Croom David Krause Eric Rosekrans Mayor Nathan Triplett Staff Liaison Lori Mullins (517) City of East Lansing DEPARTMENT OF PLANNING BUILDING AND DEVELOPMENT 410 Abbot Road East Lansing, MI (517) AGENDA December 18, :00 p.m. Conference Room A 2 nd Floor 410 Abbot Road 1) Call To Order A) Roll Call B) Approval of Agenda C) Approval of Minutes i. November 20, 2014 (attachment) 2) Financial Reports A) Treasurer s Report for November 2014 (attachment) 3) Written Communications 4) Communications from Staff A) Park District Update B) 927 E. Grand River Avenue Site Plan and SUP C) 831 E. Grand River Avenue Site Plan and SUP 5) Communications from Audience 6) Business Agenda A) Hatching Sponsorship (handout) 7) Old Business Agenda 8) Committee Reports A) Executive and Finance Committee (Dewan) i. Synopsis of December 11, 2014 Meeting (attachment) B) Business and Market Development (Rosekrans) i. Synopsis of December 16, 2014 Meeting (handout) C) Public Policy (Ballein) Meeting cancelled D) Project and Infrastructure Development (Cronin) i. Synopsis of December 11, 2014 Meeting (attachment) City of East Lansing Downtown Development Authority Agenda (12/18/14) Page 1 of 2

2 9) Reports from Chair and Board Members A) Parking Task Force (Dempsey) i. Synopsis of November 20, 2014 Meeting (attachment) B) Downtown Management Board (Jester) 10) Announcements/Board Member Comments 11) Adjournment City of East Lansing Downtown Development Authority Agenda (12/18/14) Page 2 of 2

3 DOWNTOWN DEVELOPMENT AUTHORITY Quality Services for a Quality Community MEMBERS William Mansfield, Chair Douglas Jester, Vice Chair Peter Dewan, Treasurer George Lahanas, Secretary Brad Ballein Lynsey Clayton Colin Cronin James Croom David Krause Eric Rosekrans Mayor Nathan Triplett MEETING MINUTES November 20, :00 p.m. Conference Room A, 2 nd Floor 410 Abbot Road Staff Liaison Lori Mullins (517) City of East Lansing DEPARTMENT OF PLANNING, BUILDING & DEVELOPMENT 410 Abbot Road East Lansing, MI (517) Present: Absent: Staff Members Present: William Mansfield, Brad Ballein, David Krause, Peter Dewan, Eric Rosekrans, Colin Cronin, Douglas Jester, George Lahanas, Lynsey Clayton, James Croom Mayor Nathan Triplett Lori Mullins, Terri Soliday, Tim Dempsey, Tim Schmitt, Thomas Eckert, Paul Furtaw, Paul Schmitz, Dudley Smith, Brian Hagan, Ralph Monsma 1) Call to Order The meeting was called to order at 12:08 p.m. by Chair Mansfield. A) Roll Call At the taking of the roll, Mayor Triplett was absent. B) Approval of Agenda Mansfield said staff would like to move Item 6A) Asbestos Survey to 4)D Communications from Staff. Jester moved to approve the Agenda as amended; Clayton seconded the motion. Vote: All yeas, motion carried unanimously. C) Approval of Minutes i. October 23, 2014 Jester moved to approve the minutes of the October 23, 2014 meeting as written; Ballein seconded the motion. Vote: All yeas, motion carried unanimously. 2) Financial Reports A) Treasurer s Report for October 2014 The Board accepted the Treasurer s Report. City of East Lansing Downtown Development Authority Minutes 11/20/2014 Page 1 of 4

4 3) Written Communications A) Letter from Eric Sudol, General Manager of the Marriott Mullins said Sudol thanked the DDA for their support over the years. B) Amended & Restated University Place Development & Finance Plan #1 Referral Letter to City Council C) Park District Building A Referral Letter to City Council D) Park District Building B Referral Letter to Planning Commission Mullins indicated these referral letters were as a result of the DDA s actions at their last meeting. E) Letter to Nicholas Chilenko regarding LAUNCHED Mullins indicated the DDA did not sponsor LAUNCHED this year. F) from Eliot Singer regarding Park District Investment Group G) Letter from Alice Dreger regarding Park District Investment Group Mullins said these items were ed to her yesterday and today. 4) Communications from Staff A) Park District Update Mullins indicated the PDIG properties were discussed at the last DDA meeting and Project & Infrastructure meeting. She said DTN withdrew their application because of the failure of the ballot proposal for the sale of the City parking lots. Buildings A and B are still moving through the process. She said staff will look at other options for the DDA property to be developed. The DDA will have to refinance the BANs on the Evergreen properties; staff is looking at alternatives and the impact on the DDA budget. B) Proposed Site Plan and Special Use Permit 927 E. Grand River Avenue Schmitt said Hagan Real Estate has their offices there and are proposing a third-floor addition on the building for two apartments. The public hearing before the Planning Commission will be in December. Mullins said there will be a staff report next month. Jester asked why this isn t denser. Schmitt answered Hagan was not able to come to a consensus with the adjoining property owners. Mullins added another factor is the lack of public parking there. Brian Hagan, the applicant, indicated they have the same owner on either side; he also said they needed to add a new roof and make improvements to the exterior. C) Keys in the Cities Lansing Area Blues Society Dudley Smith, Treasurer of the Capital Area Blues Society, discussed the Keys in the Cities Project. He indicated they plan to place pianos in public spaces in Lansing and East Lansing. Each piano would be decorated by a local artist and placed in a public space, and their goal is to have a dozen pianos in place by April for Be A Tourist in Your Own Town. He said he would like the support of the DDA, which will be particularly helpful when they apply for grants. They would also like input from the communities as to where to place the pianos. Dewan asked if there will be contracts with the businesses whose City of East Lansing Downtown Development Authority Minutes 11/20/2014 Page 2 of 4

5 responsibility is to put the tarps on at night. Smith answered they will look into that. Jester said the DDA or DMB could suggest places, but the proprietor of the closest business would have to agree. Krause questioned how this would comply with the City s noise ordinance. Mansfield said we will forward this to the Public Policy Committee and the Downtown Management Board. D) Asbestos Survey Mullins said Pope has been looking at the cost of asbestos removal in the 303 Abbot building and updating the demolition costs. She wanted to move this to Communications from Staff since we need to see what is going to happen with the PDIG proposal. 5) Communications from Audience None. 6) Business Agenda A) Asbestos Survey (moved to 4D) 7) Old Business Agenda None. 8) Committee Reports A) Executive and Finance Committee i. Synopsis of November 13, 2014 Meeting Dewan said their discussions are summarized in the Synopsis. B) Business and Market Development i. Synopsis of November 18, 2014 Meeting There was no meeting this month. C) Public Policy There was no meeting this month. D) Project and Infrastructure Development i. Synopsis of November 13, 2014 Meeting Cronin said they discussed the Park District, Evergreen properties and refinancing of the BANs. 9) Reports from Chair and Boardmembers A) Parking Task Force Dempsey said the Parking Task Force is working on the Master Plan Update, and this afternoon they are meeting with the consultant, Carl Walker. City of East Lansing Downtown Development Authority Minutes 11/20/2014 Page 3 of 4

6 B) Downtown Management Board Jester said they have added three new members. At their last meeting they dealt with mainly routine matters. 11) Announcements/Boardmembers Comments None. 12) Adjournment There being no further business, Clayton moved to adjourn the meeting at 12:34 p.m.; Lahanas seconded the motion. Vote: All yeas, motion carried. City of East Lansing Downtown Development Authority Minutes 11/20/2014 Page 4 of 4

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11 DOWNTOWN DEVELOPMENT AUTHORITY Quality Services for a Quality Community Executive and Finance Committee William Mansfield, Chair Douglas Jester, Vice Chair Peter Dewan, Treasurer George Lahanas, Secretary Eric Sudol Staff Lori Mullins Heather Pope City of East Lansing DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT 410 Abbot Road East Lansing, MI (517) Synopsis December 11, :00 p.m. City Hall, Conference Room A 410 Abbot Road Attendees: Guests: Bill Mansfield, Douglas Jester, George Lahanas, Peter Dewan, Lori Mullins, Heather Pope, Tim Dempsey 1. Call to Order The meeting began at 1:40 p.m. 2. Public Comment None. 3. November 20, 2014 DDA Agenda The Committee reviewed the Agenda. 4. October 2014 Treasurer s Report Mullins reviewed the Treasurer s Report. There was very little activity this month. 5. Clock Tower Repairs Pope provided information regarding the broken motor on the west facing clock on the clock tower. She has gotten three estimates to repair the motor. The Committee voted to unanimously to authorize staff to have the Nuechterlein Electric repair the clock for $ as outlined in their quotation. 6. Wayfinding Sign Proposal Pope provided the Committee with an update on the wayfinding sign design and implementation work that is underway. The Board had previously approved $27,500 for the next phase of signs. The last sign in this phase will be installed next week. We also will be installing the banners in Ann Street Plaza and Fountain Square in the

12 DOWNTOWN DEVELOPMENT AUTHORITY Quality Services for a Quality Community spring. Staff asked the committee for authorization to spend some of the remaining funds on signs in the area of the Visitor Center. The Committee agreed unanimously. 7. Hatching Sponsorship Mullins provided the Committee with information about sponsorship of the Hatching, a monthly business pitch competition that is put on by LEAP and Spartan Innovations at Beggars Banquet. The Committee agreed with the idea of sponsoring the event, but asked for more information about sponsorship options. 8. TIF Discussion Mullins provided an update on the TIF analysis that now includes final revenue collection dates. The meeting adjourned at 1:56 p.m.

13 DOWNTOWN DEVELOPMENT AUTHORITY Project and Infrastructure Committee P&I Committee William Mansfield, Chair George Lahanas, Secretary Councilmember Beier Councilmember Woods Brad Ballein Colin Cronin Mary Haske1l David Krause Tom Yeadon Staff Heather Pope Lori Mullins Tim Dempsey Synopsis December 11, 2014 Conference Room A City Hall 12:00 PM Present: Bill Mansfield, George Lahanas, Mary Haskell, Colin Cronin, Brad Ballein, Tom Yeadon, Doug Jester, Councilmember Beier, Lori Mullins, Tim Dempsey, Heather Pope and Darcy Schmitt Guest: Ralph Monsma City of East Lansing DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT 410 Abbot Road East Lansing, MI (517) Call To Order The meeting was called to order at 12:06 p.m. 2. Public Comment Ralph Monsma, 1350 Red Leaf Lane, distributed a letter to the Committee members, noting that he had also provided this correspondence to City Council. Mr. Monsma discussed the concerns he and other community members have about the due diligence process on the Park District Investment Group Project. He stated that people are expecting the DDA to do this. Mr. Monsma discussed the concerns of not knowing the identity of the PDIG group. Mr. Monsma discussed the local person representing Charlie Crouch. He also discussed how the site plans are reviewed by Boards and Commissions and the due diligence is completed at the end. Beier stated City Council has asked the same question and will be getting a response. Ballein stated that there are obligations related to review of a Site Plan. 3. Park District Mullins explained that the Brownfield Plan and Development Agreement will be reviewed together in January. Staff is seeking some direction in terms of the cost that the Committee believes to be appropriate for 303 Abbot. The Committee reviewed the per square foot costs of the nearby parking lots and the demolition costs associated with 303 Abbot. They also reviewed the carrying costs associated with the building and associated with the development of the City Center II Building. Dempsey provided an overview of the components of the Development Agreement that would be put into place to protect the DDA and the City.

14 DOWNTOWN DEVELOPMENT AUTHORITY Project and Infrastructure Committee The Committee discussed the proposed Brownfield TIF capture with regards to the public infrastructure. The Committee discussed other funding options for the public infrastructure. There was also discussion regarding having two separate Brownfield plans for the two properties. The Committee also discussed eligible brownfield activities and the MBT credit E. Grand River Site Plan and SUP Schmitt explained the project is to add 760 sq. ft. to the front of the building to increase the number of occupants. The project was reviewed by the Planning Commission at their last meeting. There will be some modifications to the plan with regards to parking. They may need to apply for a parking waiver through City Council. The Committee discussed the option of widening the sidewalk along Grand River in front of the building and what steps would need to be taken to have it approved. Schmitt noted that she will speak with the City Engineering staff regarding the sidewalk E. Grand River Site Plan and SUP Schmitt reviewed the proposed project. She noted that modifications to the plan are necessary as the lot is non-conforming so they would not be able to use the current layout that they have proposed. They will also need to apply for a parking waiver. The committee discussed the proposed design of the building. There being for further items for discussion, the meeting was adjourned at 1:37 pm. attachment

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16 PARKING TASK FORCE - SPECIAL MEETING November 20, 2014 MEMBERS PRESENT: Mike Wylie, Mike Krueger, Laura Goddeeris, Andrew Jason, Kathleen Boyle CITY STAFF: INVITED GUEST: Dan O Connor (Parking), Tim Dempsey (Planning), Amy Schlusler (Planning), Sarah Kissane (54B Court) Andy Miller, Carl Walker, Inc. 1. Presentation/Discussion of Parking Master Plan Report Tim Dempsey introduced Andy Miller of Carl Walker, Inc. Dempsey explained that Carl Walker had been selected as the consulting firm to assist with the completion of the City s Parking Master Plan Update. Miller thanked committee members for their participation and said he wanted to share the intent of the document, as well as discuss key information that will be included within the report. Miller stated that the Parking Master Plan is meant to serve as a guide for the operation and financing of the City s Parking Division over the course of the next five years. He explained that many Master Plan documents encompass three key areas of focus System Management, Customer Service, and Financial Sustainability. He said certain goals and objectives will be outlined in the new report. Miller said as time goes on, municipal governments will be encouraged to research technological upgrades to their parking divisions. He noted that the City of East Lansing serves as a test site for IPR smart meters that will accept credit cards in Miller said while infrastructure costs occur for the installation of these types of meters, many municipalities do yield higher profit margins after installation. Miller stated that future Capital Improvement Projects will also be presented in the document. For example, necessary repairs to interior structures, stairwells, and elevators will be reported on. Miller said if the City is considering re-financing any of the Parking Garages (e.g. TIF for University Place), that will be cited in the Master Plan Update as well. Miller then sought feedback regarding additional information that the Parking Task Force members would like to see included within the document. Schlusler noted she is interested in learning whether there is greater potential to capitalize on marketing opportunities in the parking garages. Task Force members also discussed the possible re-structuring of the existing parking voucher system offered to businesses and office users in the downtown. Boyle stated she believes that a certain percentage of Greater Lansing residents do not come into downtown East Lansing for shopping/dining opportunities due to the parking fees. Instead, these patrons go to the nearby malls where they do not have to pay for parking. Miller said the firm would research the existing voucher system. Dempsey and Miller requested feedback from Parking Task Force members regarding the level of public participation they would like to see adopted as the document is finalized. Task Force members

17 suggested that Carl Walker create a survey seeking the opinions of East Lansing parking users regarding the existing system. The survey can focus upon areas such as the system s ease of use, awareness of validation system, level of usage in past calendar year, etc. Miller stated he would work to create a draft survey and present questions to City staff by mid- December. He stated he would return to present additional information in the winter of The meeting adjourned at 4:15 p.m. The next Parking Task Force meeting is scheduled to be held on Thursday, December 11, 2014 at 8:00 a.m. in the Court/City Council Conference Room of City Hall.