AGENDA REGULAR MEETING OF THE MAYOR AND COUNCIL August 14, 2018 SEAFORD CITY HALL 414 HIGH STREET ALL ITEMS ON THIS AGENDA MAY OR MAY NOT BE VOTED ON.

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1 AGENDA REGULAR MEETING OF THE MAYOR AND COUNCIL August 14, 2018 SEAFORD CITY HALL 414 HIGH STREET 7:00 P.M. Mayor David Genshaw calls the Regular Meeting to order. - Invocation - Pledge of Allegiance to the Flag of the United States of America. - Changes to agenda for this meeting. - Executive Session Negotiations - Approval of minutes of the regular meeting on July 24, ALL ITEMS ON THIS AGENDA MAY OR MAY NOT BE VOTED ON. Mayor Genshaw and Chief Rob Kracyla to present Debra Bradford a proclamation for outstanding public service. CORRESPONDENCE: 1. NEW BUSINESS: 1. Mr. David Perrington, Superintendent of Seaford School District to provide an update of district activities. 2. Bids Public Works Street Department Truck. 3. Katie Hickey, Superintendent of Parks and Recreation to provide an update regarding the installation of animal waste receptacles, bag dispensers and signage at two locations in the City. 4. Present for approval a quote from Priority Dispatch for 911 center dispatcher training, software and licensing required for Emergency Fire Dispatch certification. 5. Present for approval a quote from Call One for new telephone headsets for the dispatch center. 6. Representatives with the Delaware Department of Transportation to present details of the Market Street and Front Street Pedestrian and Traffic Calming Improvements Concept Design.

2 Page 2 AGENDA REGULAR MEETING OF THE MAYOR AND COUNCIL August 14, 2018 NEW BUSINESS CONTINUED: 7. Mayor Genshaw to appoint an Annexation Committee to review the annexation request of the property located at 1380 Middleford Road, Sussex County Tax Map Numbers and Present a letter of request from The Sussex County health Coalition to make a donation to the Seaford Goes Purple campaign. OLD BUSINESS: 1. REMINDER OF MEETINGS & SETTING NEW MEETINGS: 1. Seaford Downtown Focus Day, Wednesday September 12, City Hall (time to be announced). 2. Downtown Seaford Association picnic, Blades Marina, August 20, 6:30 p.m. 3. Western Sussex Chamber Ribbon Cutting & Open House, August 23, 5:30 p.m., Chamber Office, Sussex Highway. 4. Seaford Volunteer Fire Department 37 th, annual softball tournament (benefiting Delaware burn camp) August 17, 18 & 19; Seaford Sports Complex. COMMITTEE REPORTS: 1. Police & Fire Councilman Dan Henderson 2. Administration Councilman Orlando Holland 3. Code, Parks and Recreation Councilman James King 4. Public Works & WWTF Councilwoman Leanne Phillips-Lowe 5. Electric Councilman William Mulvaney Mayor Genshaw solicits a motion to hold an Executive Session for the purpose of discussing Negotiations.

3 Page 3 AGENDA REGULAR MEETING OF THE MAYOR AND COUNCIL August 14, 2018 EXECUTIVE SESSION: Negotiations Mayor Genshaw solicits a motion to adjourn the Executive Session. Mayor Genshaw reopens the regular Council meeting. Mayor Genshaw solicits a motion to adjourn the regular Council meeting. NOTE: Agenda shall be subject to change to include or delete additional items (including executive session) which arise at the time of the meeting. (29 Del. C. S1004 (e) (3)) Date Posted: 8/6/18 Posted by: TNT

4 MEMORANDUM TO: Charles Anderson, CM FR: Berley Mears, Director of Public Works RE: 2018 ½ Ton 4x4 Pickup DT: August 8, 2018 The City received two bids for the above referenced purchase. Please see the below table: City of Seaford /2 Ton 4X4 Regular Cab Pickup Bid Tabulation Bidder Base Bid Trade-In Total Less Trade Hertrich Fleet Services, Inc. $28, $2, $26, Winner Ford $29, $ $29, We received two bids for the new 2018 ½ Ton 4x4 Pickup. It is my recommendation to award the 2018 ½ Ton 4x4 Pickup bid to Hertrich Fleet Services, Inc. for the total, less trade, of $26,879. The low bid is $2,379 over my estimated budget of $24,500. This could be partly due to the fact that the budget estimate was received almost eight months ago during budget preparations. Hertrich Fleet Services, Inc. was the lowest bidder that met all of the bidding requirements. Please present this information to Mayor and Council at their August 14, 2018 meeting for their consideration. Should you have any questions, please contact me. Thank you.

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