REGULAR SESSION OF THE 50TH COUNCIL OF THE MUNICIPALITY OF THE DISTRICT OF SHELBURNE. October 26, 2015

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1 REGULAR SESSION OF THE 50TH COUNCIL OF THE MUNICIPALITY OF THE DISTRICT OF SHELBURNE October 26, 2015 The Regular Session of the 50th Council of the Municipality of the District of Shelburne was held on Monday, October 26, 2015 commencing at 5:00 pm in the Council Chambers of the Municipal Administration Building, Shelburne, Nova Scotia. THOSE IN ATTENDANCE WERE: Warden Roger Taylor Deputy Warden Norman Wallet Councillor Cathy Holmes Councillor John Roscoe Councillor Doris Townsend Councillor David Levy Councillor Ardith Van Buskirk Kirk Cox, CAO Michelle Williams, Director of Finance Val Kean, Executive Assistant Also in attendance: Marilyn Johnston, Director of Recreation and Parks Emily Tipton, Sustainable Development Coordinator/Municipal Engineer Darrell Locke, By-Law Enforcement Officer Members of the Public Regrets: Penny Smith, Municipal Clerk 1. CALL TO ORDER: The Regular Session of Council was called to order at 5:00 pm by Warden Taylor. 2. PROCLAMATIONS: (a) Municipal Awareness Week November 16-22, 2015

2 Page 2 of 9 2.(a) The Warden read the Proclamation to recognize the week of November 16-22, 2015 as Municipal Awareness Week. 3. APPROVAL OF MINUTES: Being duly moved and seconded, be it resolved that the Council Minutes of September 28, 2015 be approved. 4. APPROVAL OF AGENDA: Being duly moved and seconded, be it resolved that the Council Agenda of October 26, 2015 be approved with the following addition: 11(a) Meeting with Minister of Health 5. PRESENTATIONS: (a) Darrell Locke, By-Law Enforcement Officer Re: Dangerous or Unsightly Premises 5488 Highway 3, East Jordan (b) Darrell Locke, By-Law Enforcement Officer Re: Dangerous or Unsightly Premises 5484 Shore Road, Northwest Harbour (c) Chris McNeill, Municipal Advisor Re: NS Financial Analysis 5:15 pm 5:45 pm 6:00 pm 6. BUSINESS ARISING FROM MINUTES: 7. PUBLIC HEARING: (a) Public Hearing Re: Municipal Planning Strategy and Land Use By-Law L-101 5:30 pm

3 8. STAFF REPORTS: (*Resolution Prepared) Page 3 of 9 (a) Municipal Awareness Week (b) Festivals and Events Policy (c) Request for Proposal (RFP) Legal Services (d) Harbour Volunteer Fire Department Reimbursement for Cascade Bottles (e) Sou west Nova Transit Association Funding (f) Kids Fair Play FUNd September Application Review 8.(a) The CAO presented the Municipal Awareness Week staff report which was discussed at the September Audit, Program and Services meeting and the October Committee of the Whole meeting. MOTION: MUNICIPAL AWARENESS WEEK The Municipality of the District of Shelburne participate in Municipal Awareness Week and that a full page be purchased in the local newspaper, outlining the week s activities. 8.(b) The CAO presented the Festivals and Events Policy staff report which was discussed at the September Audit, Program and Services meeting and the October Committee of the Whole meeting. MOTION: FESTIVALS AND EVENTS POLICY The Municipality of the District of Shelburne approve the attached Festivals and Events Policy, as amended. A letter will be sent to previous applicants, notifying them of the new application process. 8.(c) The CAO presented the RFP Legal Services staff report which was discussed at the October Committee of the Whole meeting.

4 Page 4 of 9 Council were advised that the purpose of this RFP is to ensure that the Municipality has access quick, solid advice. Councillors noted the ease of having a local lawyer for many services such as tax sale business and that awarding a contract does not restrict the Municipality from using other lawyers during the term. MOTION: REQUEST FOR PROPOSAL (RFP) - LEGAL SERVICES Effective November 1, 2015, the Municipality of the District of Shelburne enter into a five-year contract for the provision of legal services with the following firms: o Taylor MacLellan Cochrane Municipal Law component of the RFP o Wickwire Holm Labour Law component of the RFP -MOTION DEFEATED 5.(a) The Dangerous or Unsightly Premises Administrator presented the file regarding 5488 Highway 3, East Jordan. The Administrator outlined the communications held with the property owners, the procedure followed and included photographs for Council s review. Discussion was held regarding the source of water that is causing the deterioration of the home, the removal of garbage and outbuildings on the property and the timeline and procedures of the demolition order. Neighbouring property owners were present at the meeting and voiced their concern over the unhealthy condition of this property. MOTION: DANGEROUS OR UNSIGHTLY PREMISES 5488 HIGHWAY 3, EAST JORDAN Being duly moved and seconded, be it resolved that Council approve the Order for Demolition for the property located at 5488 Highway 3, East Jordan, Municipality of Shelburne, Assessment Account # MOTION: ENTER PUBLIC HEARING Being duly moved and seconded, be it resolved that the Council of the Municipality of the District of Shelburne enter public hearing regarding the

5 Municipal Planning Strategy and Land Use By-Law L-101. Page 5 of 9 An ad was published in the local newspaper for the Municipal Planning Strategy and Land Use By-Law L-101 on the weeks of October 12 and October 19, Staff received two requests for copies of the document, Ciarla Decker and Peter Drew as well as one telephone call from Charles Martinello. The Warden asked for public input on the document; no public were present. MOTION: EXIT PUBLIC HEARING Being duly moved and seconded, be it resolved that the Council of the Municipality of the District of Shelburne exit public hearing regarding the Municipal Planning Strategy and Land Use By-Law L-101. MOTION: MUNICIPAL PLANNING STRATEGY AND LAND USE BY-LAW L-101 Being duly moved and seconded, be it resolved that the Council of the Municipality of the District of Shelburne give second and final reading to the Municipal Planning Strategy and Land Use By-Law L (d) The CAO presented the Harbour Volunteer Fire Department Reimbursement for Cascade Bottles staff report which was discussed at the October Committee of the Whole meeting. MOTION: HARBOUR VOLUNTEER FIRE DEPARTMENT REIMBURSEMENT OF CASCADE BOTTLES The Municipality of the District of Shelburne reimburse the Harbour Volunteer Fire Department for the purchase of two cascade bottles in the total amount of $1, (e) The CAO presented the Sou West Nova Transit Association (SWNTA) - Funding staff report which was discussed at the October Committee of the Whole meeting.

6 Page 6 of 9 MOTION: SOU WEST NOVA TRANSIT ASSOCIATION (SWNTA) - FUNDING The Municipality of the District of Shelburne provide a grant to the Sou West Nova Transit Association (SWNTA) in fiscal 2015/16 in the total amount of $7,934; $4,650 for operational funding and $3,284 for subsidy funding; monies to be taken from Pre-Committed Expenditures Sou West Nova Transit (Association) Account # (f) The Director of Recreation and Parks presented the Kids Fair Play FUNd September Application Review staff report, including the new Kids Fair Play FUNd logo which was updated to be included with the co-branding of Canadian Tire Jumpstart and will be displayed on a banner in the Shelburne County Arena. It was summarized that 20 applications were reviewed; 5 were forwarded to Kidsport, 1 application was set aside until eligibility in December. 14 of the 20 applications will be paid for with a combination of Canadian Tire Jumpstart and KFPF money. Of the 20 applications received, it was stated that 2 were received each from Clark s Harbour, Town of Shelburne and Town of Lockeport with 10 from the Municipality of Barrington and 4 from the Municipality of the District of Shelburne. Total value of applications is $3, It was also noted that $10,000 has been moved to a GIC. Discussion was held regarding an annual report to summarize the amounts given to recipients in each of the 5 units. MOTION: KIDS FAIR PLAY FUND SEPTEMBER 2015 APPLICATION REVIEW Being duly moved and seconded, be it resolved that the Council of the Municipality of the District of The Municipality of the District of Shelburne approve the attached Kids Fair Play FUNd Application Review Committee Minutes of September 16, 2015.

7 9. MEMBERS OF COUNCIL: Page 7 of COMMITTEE REPORTS: 11. INFORMATION & OTHER REPORTS: (a) Meeting with Minister of Health Deputy Warden Wallet 11.(a) Discussion was held regarding the meeting with the Minister of Health, which was very well attended by the public. The Warden, Deputy Warden, Councillor Levy and Councillor Holmes also attended this meeting. It was noted that four new acute care personnel and one new nurse have been hired and by mid November, the hours in which the Roseway Hospital ER is closed will be significantly reduced. Discussion was held the timeline in which the ER situation will improve, the good impression that was felt at the meeting, communication on continued work to be done to rectify the closures as well as the status of the Medical Clinic. 5.(b) The Dangerous or Unsightly Premises Administrator presented the file regarding 5484 Shore Road, Northwest Harbour. The Administrator outlined the communications held with the property owner, the procedure followed and included photographs for Council s review. The current owner has received all documentation and has indicated her understanding in the process that must be followed. MOTION: DANGEROUS OR UNSIGHTLY PREMISES 5484 SHORE ROAD, NORTHWEST HARBOUR Being duly moved and seconded, be it resolved that Council approve the Order for Demolition for the property located at 5484 Shore Road, Northwest Harbour, Municipality of Shelburne, Assessment Account # (c) Chris McNeill, Municipal Advisor and Paul Wills, presented Council with a Debt Affordability Model which was requested by Council as a result of a Joint Municipal Structure Review with the Town of Shelburne. Information used to

8 Page 8 of 9 compile this 5 10 year projection was provided by each unit and consists of assumptions of the following: assessment trends, actuals from the past three years, capital investment plans, infrastructure plans, TIR roads assessment, future one-off funding/cost and the taxation policy. Two models were presented, a stand-alone projection for the Municipality and a joint model combined with the Town of Shelburne. A third model will be presented to the Town, which is a stand-alone projection for the Town of Shelburne only. Discussion was held regarding public works employees, unknown condition of Town infrastructure, area rates, financial contributions from the Province, debt and borrowing. Discussion was also held regarding the difference between dissolution and amalgamation and the pros/cons of each. 12. ADDED ITEMS: 13. In Camera Meeting: 14. Regular Council Reconvened (if necessary) 15. In Camera Motion: (*Resolution Prepared) 16. Adjournment: Being duly moved and seconded, the meeting was adjourned at 7:44 pm. Val Kean Recording Secretary

9 Date Page 9 of 9 Roger Taylor, Warden Penny Smith, Municipal Clerk