DUNEDIN, FLORIDA MINUTES OF THE CITY COMMISSION AGENDA REVIEW SESSION AUGUST 16, :00 A.M.

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1 PRESENT: City Commission: Also Present: DUNEDIN, FLORIDA MINUTES OF THE CITY COMMISSION AGENDA REVIEW SESSION AUGUST 16, :00 A.M. Mayor Julie Ward Bujalski, Vice-Mayor Bruce Livingston, Commissioners Heather Gracy, Deborah Kynes and John Tornga Interim City Manager Doug Hutchens, City Attorney Thomas J. Trask, City Clerk Denise M. Kirkpatrick, Finance Director Joe Ciurro, Planning and Development Director Gregory Rice, Housing and Economic Development/CRA Director Bob lronsmith, Public Works and Utilities Director/City Engineer Jorge Quintas, Assistant Director of Public Works & Utilities Paul Stanek, Communications Director Courtney King, Communications Senior Technical Assistant Justin Catacchio, Human Resources/Risk Management Director Theresa Smalling, Parks and Recreation Director Vince Gizzi, Parks & Recreation Superintendent Lanie Sheets, Library Director Phyllis Gorshe and Senior Librarian Kathy Smuz. Call to Order Mayor Bujalski called the Agenda Review Session to order at 10:00 a.m. A. REVIEW OF THE AUGUST 18, 2016 REGULAR COMMISSION MEETING AGENDA PACKET Presentations #1 7th Annual Orange Festival. Commissioner Kynes agreed to introduce item #1. #2 Football partnership between the Dunedin Falcons and Edinburgh Wolves proclamation #3 Mosquito control presentation by Pinellas County Consent Agenda- No questions #1 Approve the minutes of a. The May 10, 2016 Commission Workshop b. The July 25, 2016 Budget Workshop c. The July 26, 2016 Agenda Review Session d. The July 28, 2016 Commission Meeting. #2 Approve the special events road closures for #3 Boards and committees a. Dunedin Code Enforcement Board b. Disability Advisory Committee c. Committee on Aging Public Hearings #1 Second Public Hearing Application S/D-LDO Eco Village Honeymoon Island - Request for Design Review and Determination of Parkland Dedication for 12 townhomes at the property located at 2624 North Paula Drive Planning and Development Director Rice addressed Mayor Bujalski's question regarding the architecture that is Mediterranean and made the following comments: 16-1

2 August 16, 2016 Going back 42 years in the founding documents for zoning, density and intensity, the City was looking for an urban style of downtown with building fairly dense and tall and on the right-ofway type of development. He is feeling from the majority of the general public they want a village. disconnects in the zoning and in the architecture with the 10 styles. There are He is looking for the commission to provide direction on the type of architectural styles, height and density and then staff can work with the property owners to accomplish that. There needs to be a unified vision between the commission, residents and property owners moving forward, where at this time there is a disconnect. Commissioner Kynes suggested consideration of an architectural design review board which could possibly be under the realm of a Historic PreseNation Board which would provide a review prior to coming to the commission to give a better understanding of how people are seeing a particular architectural design and whether or not it fits in that area. Discussion ensued regarding including these issues in the upcoming Visioning and moving forward on finding a consultant as soon as possible. Discussion ensued regarding the time frame for bringing discussion of developer incentives to the commission planned for October; incentives, the Land Dedication Ordinance and the Land Development Code relative to the overall vision. The concern expressed was development occurring before the issues could be addressed and changes made. Parks & Recreation Director Gizzi advised the Parks & Recreation Advisory Committee has placed the issue of LDO incentives on their agenda for the 3rd Wednesday in September with recommendations. Discussion ensued regarding particularly the renderings availability for the second reading of projects and also the complete staffing package on line to include information from the Local Planning Agency. Mayor Bujalski suggested including this discussion on the agenda for an upcoming Commission meeting that is not too long for an open dialogue for the commissioners to express their concerns and find out if others share that concern. Mayor Bujalski commented regarding the workshops that there does not need to be so much detailed staffing, but to be able to see for example a list of all the incentives in order to begin the conversation in an atmosphere where major decisions will not be made but discussed. Interim City Manager Hutchens agreed. CONSENSUS DIRECTION: Change the topic of the October 11, 2016 Commission Workshop to the issues discussed here of the development incentives, the Land Dedication Ordinance and the Land Development Code and architectural style relative to the overall vision and move the topic of the S.R. 580 Update to another workshop date. #2 Application S/D-LDO regarding Gramercy Court Phase II - Request for Design Review and Determination of Parkland Dedication for 19- Unit Phase II expansion. Planning and Development Director Rice advised this project is a one acre extension of the current development on Highland taking in five lots on Howard Avenue with the buildings of the same design and provided the staffing included in the agenda packet. The project will be an additional 18 townhome units by the same owners as Phase I. 16-2

3 August16,2016 The entrance will be through the Phase I entrances off Howard Avenue and off Highland Avenue. The landscape will be similar to Phase I and an updated plan will be presented at the Commission meeting. Parking requirements are 1Y2 spaces per dwelling unit which is met with 2-car garages and an apron area in front of the garages. Commissioner Kynes suggested the colors could be softer and more island colors. Mayor Bujalski inquired regarding elevations/renderings showing the buildings in relation to the surrounding properties from the ground level. Mr. Rice would contact the applicant to ask if any are available; he advised if this project is approved there will not be much else left on Howard Avenue and pointed out various surrounding properties. In response to Vice-Mayor Livingston's query, Interim City Manager Hutchens advised at the September 22, City Commission meeting there will be a request for vacation of a portion of Howard Avenue and in exchange for that vacation the developer will pave Howard down to Skinner Boulevard and install a sidewalk on the east side. Parks & Recreation Superintendent Lanie Sheets provided the information on the LDO calculations: Credit for open green space based on the acreage 50% credit for being in the CRA 10% credit for the high quality architecture Resulting in a fee of $46,406 at the time of the Certificate of Occupancy $58,008 will eventually go into the LDO The 10% amount of $11,602 is what comes from the Tax Increment Financing (TIF) through the CRA; a total of $58,008 will eventually go into the LDO with the TIF funds coming in over 3 years. Under the previous Code the developer would have been responsible for $116,016. Nothing above normal landscaping is required for the open greenspace credit; the Code has no other requirements. Ms. Sheets explained the predicament the zero lot line brings into the calculations for the LDO; from a rendering perspective it is only a setback which staff is working on. Mr. Rice noted the courtyard which staff requested be considered the community gathering spot for all units. Mr. Rice advised: The notice to the neighborhood was everyone within 500 feet which encompassed everyone on the street. Only one resident was heard from who was in support of the development to clean the street up. Solid Waste had no issues and there will be recycling. No public art feature was discussed as he recalled, but he would check. 16-3

4 August16,2016 Mayor Bujalski noted no original renderings were provided for Phase II in order to see what it will actually look like. She also expressed concern for the intent or spirit of the land dedication in lieu of a fee when no real use is shown for the green space. City Attorney Trask stated the developer has provided what they are obligated to provide and received the credit based upon how the Code reads. They are required to provide greenspace. Mayor Bujalski would like to have some type of sketch and description of what the area can be used for the Commission meeting. #3 First Reading of Ordinance Regarding Downtown Parking - Postpone to August 25, 2016 City Attorney Trask advised: Some issues came up in the Local Planning Agency meeting and in s received with suggested changes to the parking ordinance. Staff would like direction on those issues. One of the issues is a start and end date on the ordinance in consideration of the parking plan being a one-year pilot program. His recommendation was not to do that because the ordinance is just another tool in the tool box and does not necessarily need to be used. The Commission could decide in the future not to use the program any longer; however, that does mean the ordinance has to be repealed. His opinion was there should not be a sunset provision in this ordinance. Staff would bring to the Commission at the Commission meeting the four items the LPA requested be addressed. Mayor Bujalski suggested at the City Commission meeting staff can provide a bullet point list of all the issues mentioned at the LPA and then the Commissioners can weigh in at that time. City Attorney Trask explained the list is much longer of requests made by the public and discussed at the LPA than staff would want to change. Mr. Rice explained staffs concern with an end date. Mayor Bujalski verified with City Attorney Trask the ordinance is going to be postponed, not the discussion. She expressed concern that many people think the item is being postponed and will not attend the meeting; however, City Attorney Trask noted there will still be two public hearings providing the opportunity for public discussion. City Attorney Trask suggested amending the agenda to include that the First Reading of Ordinance is recommended to be postponed but there will be discussion regarding Downtown Parking Ordinance revisions. Mayor Bujalski inquired if the Commission in this meeting should be going through the ordinance and discussing any other issues of concern; she was beginning to feel that it is either postponed or it isn't. City Attorney Trask stated the Commission should address all of the issues; the idea was not to bring an ordinance to the Commission that is not going to work. Staff wants to know the direction prior to bringing it to the first reading. Mayor Bujalski expressed staff needs to look at what the LPA said and in full transparency, follow the same process as always. She noted she is coming to this conclusion after hearing what everyone has said. She inquired if there has to be third reading, what would be the worst case scenario; it basically is like having three readings if it is going to be discussed anyway. 16-4

5 August 16, 2016 Vice-Mayor Livingston stated his understanding the suggestion is for staff to make the recommended changes by the LPA, incorporate that into a revised document which would be postponed and then the Commission will see that revised document on August 25. When Mr. Rice expressed concern for bumping up against the October start date, Vice-Mayor Livingston determined staff is looking to avoid that third reading if there could be consensus direction to address any substantive changes. Mayor Bujalski stated if it is decided to go in that direction, then it should not be postponed, it should be read as would have been done with any other ordinance. City Attorney Trask advised the ordinance is not ready for Thursday. Interim City Manager Hutchens clarified the recommendation to postpone. City Attorney Trask explained he would not consider the sunset provision substantive; what he would consider substantive is something that would expand the ordinance. Regarding the ADA and the towing issues, those changes will be made. Mr. Rice advised regarding the four points from the LPA, staff considered most of them not appropriate to be in the ordinance; however, would be appropriate in commission policy making. That will be the issue in the first reading, if the Commission desires to have those items in the ordinance then there will probably be a third reading. Mr. lronsmith stated regarding the cost accounting, the parking garage on Douglas with the BP money going to the garage is totally separate from the Paid Parking Management System; it is its own contract and agreement that is in full force and does not come into the paid parking management system. Mayor Bujalski asked when the revenue projections were done and all the lease costs are in there, was that lease included and Mr. lronsmith stated yes. Mayor Bujalski stated then it is part of the same system. Mr. lronsmith stated the pay stations' going into the parking management system is different than the $1.9 million going into the garage. Mayor Bujalski verified with Mr. lronsmith the lease for the garage is not being covered by the parking kiosk revenue, once it is built then the revenue will come into the overall parking management, but it is not being used to pay for the overall costs. Mayor Bujalski brought the discussion back to whether or not Ordinance would be discussed at the Commission meeting on Thursday. In response to a question from Commissioner Tornga, Commissioner Bujalski determined the issue should not be addressed in commission discussion. City Attorney Trask agreed. CONSENSUS DIRECTION: advertised. Ordinance will be postponed with no discussion as Interim City Manager Hutchens advised the staff recommendation will be not to include performance measures criteria in the ordinance, which if the Commission determined should be included, that would be substantive and would push the third public hearing. He suggested if that is the thought of the Commission to let staff know now because at this point it will not be in the ordinance presented on August 25th. Mayor Bujalski noted at agenda review the Commission should not be giving that type of direction. Old Business 16-5

6 August16,2016 #1 Aqua Marketing & Communications- Quarterly update- No questions #2 Disability Advisory Committee - Discuss and continue - No questions New Business #1 Bids/Contracts/Agreements a. First United Methodist Church agreement Mayor Bujalski advised the church has requested to be removed from the agenda. Housing and Economic Development!CRA Director lronsmith advised the Church is waiting to see if the Parking Management Plan has any negative impacts and if so would look to an addendum to the current agreement. #2 City Clerk's Update- Nothing. #3 Interim City Manager's Update- Nothing. #4 Legal Update. City Attorney Trask advised he had one code enforcement settlement case to bring before the Commission. #5 Commission Discussion- Nothing. #6 Commission Comments- Nothing. #7 Agenda Approval Mayor Bujalski reviewed the proposed agenda items with staff in consideration of possible changes in relation to the possible length of the meeting. Interim City Manager Hutchens advised staff had hoped to bring for discussion the issue of the Pizzuti default deadline on August 22, 2016 and receive direction on whether or not the City Attorney should take it to the next level which is a Letter of Termination. City Attorney Trask explained he had a meeting with an attorney for Pizzuti yesterday and he anticipates bringing an offer to the Commission within 48 hours from Pizzuti and he wanted to address the notice of termination on August 25th and/or this offer. Mayor Bujalski suggested if that is going to be added then some items need to be removed from the August 25, 2016 agenda. City Attorney Trask suggested waiting for the Pizzuti issue until the first meeting in September. Mayor Bujalski suggested the Homeless Leadership Philosophy is not time sensitive, nor is the Jolley Trolley discussion, electrical charging station; anything not time sensitive could be moved to the August 25th meeting and the same for the 1st meeting in September. A Revised Proposed Agenda will be presented on August 25th for the Commission consideration. Interim City Manager Hutchens advised regarding topic and schedule changes to the upcoming Commission Workshops for consideration by the Commission to provide direction at the August 18th meeting. Options are October 25th, November 1st, November 29th or December 6th. The Mayor and Commissioners will check their schedules and get back to Mr. Hutchens. B. COMMISSION DISCUSSION - None. The meeting adjourned at 11 :54 a.m. 16-6

7 August 16, 2016 NOTE: The meeting was completely_ recorded and the recording is in the official file. This meeting was also broadcast by Dunedin TV. Attest: 16-7