MINUTES OF THE REGULAR COUNCIL MEETING HELD ON NOVEMBER 6, 2018

Transcription

1 MINUTES OF THE REGULAR COUNCIL MEETING HELD ON NOVEMBER 6, 2018 Present were: Also present: Deputy Mayor Gary Myles Councillor Mike Brennan Councillor Andy Edwards Councillor Keith Keating Councillor Loretta Lewis Councillor Nora Tremblett Dennis Kelly, Chief Administrative Officer Melanie Kilfoy, Director of Finance & Administration Ben Letemplier, Director of Operations & Public Works Alje Mitchell, Director of Planning & Development Control Petrina Power, Executive Clerk 1. Call to Order Deputy Mayor Myles called the meeting to order at 7:07 p.m. and welcomed everyone present. 2. Adoption of Agenda MMC /001R Moved by Councillor Lewis, seconded by Councillor Edwards BE IT RESOLVED the agenda be adopted. 3. Adoption of Minutes MMC /002R Moved by Councillor Keating, seconded by Councillor Tremblett BE IT RESOLVED the minutes of the held on October 15, 2018, be adopted. 4. Business Arising from Regular Meeting There was no Business Arising from the of October 15, 2018, to bring forward. 5. Delegations There were no scheduled delegations. Deputy Mayor Myles welcomed Ms. Christina Murphy, General Manager with the Marystown YMCA, to the meeting. Ms. Murphy was present for the 1

2 signing of a Proclamation to declare the week of November 17-24/18 as PEACE Week, an annual YMCA Canada event to celebrate peace and peace-building in communities across Canada and around the world. PEACE is an acronym for Participation, Empathy, Advocacy, Community and Empowerment. Each year, YMCAs across Canada celebrate acts of peace by recognizing individuals and groups who, without any special resources, status, wealth or position, have demonstrated a commitment to building peace within their community or communities elsewhere in the world. During YMCA Peace Week, local peacemakers will receive special recognition and a medal at Peace Medal ceremonies across Canada. Peacemakers who are nominated and are recipients of a Peace Medal will be invited to the YMCA s annual AGM in December. Deputy Mayor Myles signed the proclamation and Council posed for a picture with Ms. Murphy. 6. Committee Reports Planning & Development Committee Councillor Brennan reviewed the minutes of the Planning & Development Committee meeting held on October 31, MMC /003R Moved by Councillor Brennan, seconded by Councillor Tremblett BE IT RESOLVED approval be given to issue a Removal Order to the owner of property at 33 Markland Road to have shipping containers removed from the property. MMC /004R Moved by Councillor Brennan, seconded by Councillor Tremblett BE IT RESOLVED the following applications be approved subject to approval of applicable government departments and/or agencies and any conditions stipulated: Resident, 424 Creston Boulevard Crown Land measuring 70m x 70m for the purpose of a residential development, subject to Crown Lands G&H Home Specialties 186 McGettigan Boulevard Crown Land measuring 70m x 70m for the purpose of a commercial expansion, subject to Crown Lands Resident, Jean de Baie Crown Land for the purpose of a lot extension, subject to Crown Lands and approved septic system design Resident, 294 Marine Drive Crown Land for the purpose of a lot extension, subject to Crown Lands 2

3 MMC /005R Moved by Councillor Brennan, seconded by Councillor Tremblett BE IT RESOLVED that an application received from Dennis Rogers to construct a duplex measuring 60 x 34 at Rogers Place be advertised as a discretionary use in a residential zone. MMC /006R Moved by Councillor Brennan, seconded by Councillor Edwards BE IT RESOLVED the following applications be approved subject to approval of applicable government departments and/or agencies and any conditions stipulated: Resident, 28 Main Street construct residence measuring 42 x 50 and an accessory building measuring 20 x 24, subject to the Department of Transportation & Works Resident, 7 Markland Road construct an accessory building measuring 30 x 36 Councillor Brennan declared a conflict of interest for the next three applications. For the first application in question, the applicant in question is a relative; for the second application, a relative of Councillor Brennan s is employed by the company in question; and for the third application, Councillor Brennan has a business interest with the company in question. Councillor Brennan removed himself from the Council Chambers and Councillor Tremblett took over as Chair of the Planning & Development Committee. MMC /007R Moved by Councillor Tremblett, seconded by Councillor Lewis BE IT RESOLVED that an application received from residents for Crown Land on Tolt Road for the purpose of a seasonal residence be advertised as a discretionary use. carried without the vote of Councillor Brennan who was in a declared conflict of interest. MMC /008R Moved by Councillor Tremblett, seconded by Councillor Lewis BE IT RESOLVED that an application received from Aqua-sol Enterprises Inc. to operate a marine industrial service at 310 McGettigan Boulevard be approved subject to Government Services and fire inspection. carried without the vote of Councillor Brennan who was in a declared conflict of interest. 3

4 MMC /009R Moved by Councillor Tremblett, seconded by Councillor Lewis BE IT RESOLVED Council ratify approval of an application received from Grieg NL to construct a security office measuring 14 x 20 at the Marine Industrial Park. carried without the vote of Councillor Brennan who was in a declared conflict of interest. Councillor Brennan returned to the Council Chambers and resumed the position of Chair of the Planning & Development Committee. MMC /010R Moved by Councillor Brennan, seconded by Councillor Lewis BE IT RESOLVED that an application received from a resident to construct an accessory building measuring 24 x 20 at 8 Brake Place be approved. Finance Committee Councillor Edwards reviewed the minutes of the Finance Committee meeting held on October 31, MMC /011R Moved by Councillor Edwards, seconded by Councillor Keating BE IT RESOLVED approval be given to pay the 2019 Annual Support Invoice as received from TownSuite Municipal Software for Account No. MARYS001 dated October 24, 2018, in the amount of $8, including HST for Financial, Payroll and Purchase Order Support from January 1 to December 31, MMC /012R Moved by Councillor Edwards, seconded by Councillor Tremblett BE IT RESOLVED approval be given to purchase two $50.00 gift cards as a donation to The Salvation Army for the official opening of the Happy Tree on November 16,

5 MMC /013R Moved by Councillor Edwards, seconded by Councillor Tremblett BE IT RESOLVED approval be given to submit an application for Financial Assistance to the Atlantic Canada Opportunities Agency for Community Branding, Web Design & Marketing at an estimated project cost of $74, MMC /014R Moved by Councillor Edwards, seconded by Councillor Brennan BE IT RESOLVED approval be given for Mayor Synard and the Chief Administrative Officer to sign the Lease Renewal Agreement between Bell Mobility Inc. and the Town of Marystown for property located at McGettigan Boulevard, on which a cell phone tower is located, for a five-year term commencing March 1, 2019, at an annual rental fee in the amount of $7, including HST, payable in monthly payments of $ including HST. MMC /015R Moved by Councillor Edwards, seconded by Councillor Keating BE IT RESOLVED Council approve Poll Tax Adjustment Listing No. 5-1 dated October 30, 2018, in the amount of $1, as per policy. MMC /016R Moved by Councillor Edwards, seconded by Councillor Tremblett BE IT RESOLVED Council approve Accounts Payable Listing No. 8-1 due as of, in the amount of $223, as per policy. 5

6 MMC /017R Moved by Councillor Edwards, seconded by Councillor Tremblett BE IT RESOLVED approval be given to adjust 2018 Business Tax for Account No. SMALL001 in the total amount of $3, plus any interest accrued as per the Town s Permissive Tax Exemption Policy. MMC /018R Moved by Councillor Edwards, seconded by Councillor Keating BE IT RESOLVED approval be given to adjust 2018 Business Tax for Account No. GRACE001 in the total amount of $ plus any interest accrued as per the Town s Permissive Tax Exemption Policy. MMC /019R Moved by Councillor Edwards, seconded by Councillor Keating BE IT RESOLVED approval be given for the Director of Finance & Administration to attend the Professional Municipal Administrators Advanced Module 2 Training taking place November 21-22, 2018 in St. John s, NL. Public Works Committee Councillor Keating reviewed the minutes of the Public Works Committee meeting held on October 30, Correspondence has been received from the Town s engineers for the Forest Road/Wilson Street Upgrading, Paving and Water Laterals Projects recommending that curb and gutter should be installed on Wilson Street. Councillor Keating advised that curb and gutter will be installed on Forest Road as part of the contract and it made sense to do the same on Wilson Street and the funds are available within the capital funding for that project. Councillor Keating advised he would bring forward a recommendation later in his report. On October 19 th, the waterline to Dober s Road sheared in the harbour. Given its location in the shoreline, the line was capped by the Public Works Department and a temporary waterline was installed. It has been recommended that a new line be run along the water side of Marine Drive from Murphy s Lane intersection to Dober s Road utilizing Town forces. Councillor Keating advised he would bring forward a recommendation later in his report. 6

7 The Town received two tender bids for a new truck, one from Avalon Ford in the amount of $65, including HST and the other from the Royal Garage in the amount of $63, including HST. A recommendation was pending to accept the tender bid from the Royal Garage however, new tariffs being imposed by the new USMCA (US-Mexico-Canada) Agreement that replaced NAFTA ( North American Free Trade Agreement) have caused the price to greatly increase over the bid price so it is higher than the one from Avalon Ford. As such, the Committee will be recommend accepting the tender bid from Avalon Ford. MMC /020R Moved by Councillor Keating, seconded by Councillor Brennan BE IT RESOLVED approval be given to accept two tender bids for the purchase of a truck for the Public Works Department as follows: Avalon Ford $65, HST included Royal Garage $63, HST included BE IT FURTHER RESOLVED approval be given to accept a tender bid from Avalon Ford for the purchase of a truck for the Public Works Department at a cost of $65, including HST, with the understanding the truck will be financed through the Town s General Account. Councillor Edwards declared a conflict of interest for the next recommendation as the employee in question is a relative. Councillor Edwards removed himself from the Council Chambers. MMC /021R Moved by Councillor Keating, seconded by Councillor Lewis BE IT RESOLVED approval be given for the Water Treatment Operator to attend the Water Treatment Class 4 Couse taking place December 10-13, 2018 in St. John s, NL, with the understanding that there is no cost for the course itself and a cost of $86.25 including HST to write the certification examination. carried without the vote of Councillor Edwards who was in a declared conflict of interest. Regular operations are going well with no major issues to report. The Department has a good supply of salt and sand for this year s winter season. The Burin Peninsula Waste Disposal Site was originally slated to be a transfer station for waste at some point and the provincial government is currently reviewing sites. It s anticipated that within the coming months, the Town will know more about what the government deems to be the best solution to moving forward with managing our waste. The province needs to look at 7

8 more recycling; unfortunately there are not a lot of places accepting plastic and cardboard for recycling purposes given the shipping costs. MMC /022R Moved by Councillor Keating, seconded by Councillor Lewis BE IT RESOLVED approval be given to adjust Account No. FARRB001 in the amount of $1, for costs incurred by the homeowner to make repairs to his driveway after it was damaged by the Public Works Department several years ago following repairs to a curb stop. Ville Marie Drive Upgrading, Paving and Water Laterals Project Two tender bids have been received for the Ville Marie Drive Upgrading, Paving and Water Laterals Project, DMA No. 17-MYCW as follows: Mallay s Industrial Services Ltd. - $748, including HST Wally Drake s Trucking Ltd. - $758, including HST MMC /023R Moved by Councillor Keating, seconded by Councillor Edwards BE IT RESOLVED approval be given to award the tender for the Ville Marie Drive Upgrading, Paving and Water Laterals Project, DMA No. 17-MYCW , to Mallay s Industrial Services Ltd. in the amount of $748, including HST as per recommendation from Edwards & Associates, subject to approval from the Department of Municipal Affairs and Environment. Dober s Road Waterline MMC /024R Moved by Councillor Keating, seconded by Councillor Tremblett BE IT RESOLVED approval be given to install a 6 waterline along the shoreline of Dober s Road at a cost of $15, including HST for materials from Wolseley Waterworks with the understanding Town forces would be utilized for the installation of the waterline. 8

9 Wilson Street Upgrading, Paving and Water Laterals Project - Curb and Gutter MMC /025R Moved by Councillor Keating, seconded by Councillor Tremblett BE IT RESOLVED Council approve a Change Order for Wally Drake s Trucking Ltd. to install curb and gutter on Wilson Street as part of the Wilson Street Upgrading, Paving and Laterals Project, DMA No. 17-MYCW at a cost of $204, including HST, subject to the approval of the Department of Municipal Affairs and Environment. Recreation Committee Councillor Lewis advised that the Recreation Committee met on October 29, 2018 however, it was just a discussion. Councillor Lewis advised that they welcomed a new member, Blake Colbran, to the Committee and it was great to now have two youth on the Committee. The Committee is in the process of setting up a sub Mental Health Committee. The first meeting will be after November 16 th and the Committee will be taking a more proactive, preventative approach. Many groups and organizations are supportive of mental health and the Committee wants to work with those professionals. The Committee will be setting up an annual calendar to advise residents of support programs for all ages that will also tie in with recreation. The Burin Peninsula Mental Health Coalition will be meeting on November 23 rd with more training to take place on November 24 th (SAFE Talks) with Tina Davies from St. John s. Councillor Lewis thanked the Town for the use of the Summer Games Building for meetings and training. A resident has requested that the Town offer up for tender the land on which the Clarke s Playground is situated. As the Recreation Department/Committee has not yet evaluated the condition of all playgrounds to determine if any should close due to non-use, etc., that request will be considered following the evaluations. The Kaetlyn Osmond Arena is open for the season and All Stars Hockey begins this week. Councillor Lewis wished everyone good luck and a fun, safe season. The canteen at the arena is now being operated by the Parents of Minor Sports Mother Pucks. Councillor Lewis thanked Jason Walsh for his years of operation at the canteen and providing food to the residents and teams over the years. The Director of Recreation & Community Services and Fire Chief Coady attended ammonia training as it relates to the arena in Gander last week. That information will be passed on to the arena staff through an information session by the Director of Recreation & Community Services. 9

10 Advertising at the arena is a huge success and anyone wanting to take advantage of advertising space and promote their business in a high-traffic area for a minimal cost is invited to speak to the Director of Recreation & Community Services. A Community Enhancement Project commenced last week and the Town has eight people employed under that project. The fields and facilities have been winterized for the upcoming months. The summer programs were another huge success with participation numbers having increased in all programming. The tennis courts project is underway and the tender being awarded to begin the process. Next season, tennis players will be treated to two new state-of-the art tennis courts. Councillor Lewis thanked everyone for their patience and understanding. Town events have been on the rise. Most programs have been filled to capacity and our facilities rank with the best. Much of the success is attributed to great volunteers and committees who give so freely of their time to ensure children receive proper guidance and training. Many of these people do not receive the recognition they deserve and Councillor Lewis took a moment to thank all volunteers and committees for their services. A request has been received from the Burin Peninsula Voice Against Violence for the Recreation Committee to take over the annual Pride Walk. The Town has partnered with Burin Peninsula Voice Against Violence in the past and it was felt that the Pride Committee and Mental Health Sub Committee should partner to continue this event. The Provincial Special Olympics will be held in Marystown from June 21 st to 23 rd, 2019 and the Recreation Committee is looking forward to participating. Councillor Lewis offered congratulations to the Special Olympics Committee wished them the best in their planning. A request was received from MHA Mark Browne requesting that any old playground equipment the Town may be disposing of, but is still considered safe, be donated to Grand Le Pierre. The Committee will keep this in mind as it evaluates each playground. Councillor Lewis apologized for not being able to attend Bonfire Night, which was another huge success. The Committee is excited about further events still yet to come. As a final note, Councillor Lewis advised that Mr. Jack Walsh will be retiring this Friday, November 9 th. Mr. Walsh has been a huge help to the Recreation Department over the years and will be greatly missed. On behalf of Council and staff, Councillor Lewis wished Mr. Walsh all the best and thanked him for his dedicated service to the Town and the Department. Tourism & Special Events Committee Deputy Mayor Myles reviewed the minutes of the Tourism and Special Events Committee meeting held on October 23, The Committee hosted a Halloween Party for Persons with Developmental Challenges on October 30 th at the Summer Games Building. The party was completely sponsored by Kentucky Fried Chicken and was no cost to the Town. Deputy Mayor Myles thanked KFC for sponsoring the party, which was thoroughly enjoyed by everyone who attended. 10

11 The Remembrance Day Parade/Memorial Service will take place on November 11 th, which will be overseen by the Royal Canadian Legion. The Town will host a luncheon at St. Gabriel s Hall following the memorial service and while it will be an informal affair, there may be a few speakers and some entertainment to celebrate our freedom. Councillor Tremblett added that in recognition of the 100 th Anniversary of Armistice Day this year, all churches in Newfoundland that have bells will ring their bells 100 times simultaneously at 4:00 p.m. This ringing of the bells will take place across Canada. A War Memorial Sub-Committee has been formed though there is not much to report as an inspection still needs to be completed to determine if the war memorial could be relocated. Deputy Mayor Myles advised that next month, the Christmas Tree Lighting will take place on December 6 th while the Santa Claus Parade will take place on December 8 th, for which the Committee is working on its own parade float. More information on these two events will follow at a later date. Protection to Persons & Property Committee Councillor Tremblett reviewed the minutes of the Protection to Persons & Property Committee meeting held on October 31, Burin Peninsula Waste Management is collecting wooden garbage boxes from residential properties. Anyone wishing to dispose of their bin is to clean it out, leave it intact, mark it and place it at the curb for pick-up. Anyone wishing to keep their wooden garbage box is to move it close to their residence, preferably behind it. An was received from MHA Mark Browne regarding an announcement by the Minister of Advanced Education, Skills and Labour of funding for new projects to support newcomers to the province through the Newfoundland and Labrador Settlement and Integration Program. Councillor Tremblett noted there are several doctors interested in coming to the peninsula but there are issues with immigration. This item will be passed on to the Burin Peninsula Joint Council for follow-up given the need for doctors and specialists in the area. The Committee had a discussion regarding seniors and the upcoming winter months. A request had been received asking that Council look into what could be done to give seniors access to the walking track at the YMCA in order to make it safer for them to remain active during the winter months. The cost of a daily pass is expensive and while the pass allows access to the entire facility, the seniors want access to the walking track only. The Committee is following up on this item. Councillor Keating noted the Town had implemented a walking program for seniors through Mr. Gord Brockerville utilizing the school gymnasium and churches. Council could look at revitalizing that program. Councillor Lewis will discuss the issue with the Recreation Committee as well. 11

12 MMC /026R Moved by Councillor Tremblett, seconded by Councillor Keating BE IT RESOLVED approval be given to write a letter of appreciation to the local RCMP Detachment thanking them for their services to the Town especially during the recent break-ins that have occurred in the area. Councillor Tremblett noted there were no issues with animal control or anti-litter to report. 7. Correspondence Letter from Burin Peninsula Chamber of Commerce dated October 30/18 re: Call for Nominations for Election of Directors for Six positions available - nominations cease on November 16/18. This item was brought forward for information purposes in the event a Councillor may be interested in serving on the Board for the Burin Peninsula Chamber of Commerce. from YMCA dated October 30/18 re: YMCA Board Nominations Directors: Roles, Obligations and Liabilities. Councillor Keating questioned if someone local would be sitting on the Board. Councillor Lewis advised she is looking at this item with the Director of Recreation & Community Services as there is a nomination process to go through. Council can nominate anyone they wish but it was the consensus of Council they would nominate someone from within the Town. 8. Approvals to Purchase MMC /027R Moved by Councillor Edwards, seconded by Councillor Keating BE IT RESOLVED approval be given to the Administration Department for the following purchase/expenditure: WINDCO Enterprises Ltd. 25 Town of Marystown flags - $2, including HST 12

13 MMC /028R Moved by Councillor Edwards, seconded by Councillor Tremblett BE IT RESOLVED approval be given to the Administration Department for the following purchase/expenditure: Lenovo (Canada) Inc. Two ThinkCentre M720s computers and one 23 monitor - $3, including HST Councillor Tremblett declared a conflict of interest for the next recommendation as she is a member of the St. Gabriel s Hall Committee Inc. Councillor Tremblett removed herself from the Council Chambers. MMC /029R Moved by Councillor Edwards, seconded by Councillor Lewis BE IT RESOLVED approval be given to the Fire Department for the following purchase/expenditure: St. Gabriel s Hall Inc. meals and refreshments for the Firefighters Banquet- $3, including HST carried without the vote of Councillor Tremblett who was in a declared conflict of interest. Councillor Tremblett returned to the Council Chambers. 9. Regulations There were no Regulations to bring forward. 10. Other Business Councillor Keating brought forward one item as it relates to the evaluation of the playgrounds in Marystown. Councillor Keating questioned whether the Recreation Committee would be consulting with the committees that were set up to look after some of the playgrounds before deciding to close them. Councillor Lewis advised that the Recreation Committee hasn t gotten that far yet as the playgrounds have yet to be evaluated but she reassured Councillor Keating that if the Recreation Committee feels a playground should be removed due to inactivity, abandonment, etc., the committees or families who were looking after those playgrounds will be consulted before any action is taken. 11. Notices of There were no Notice of s during the meeting. 13

14 12. Adjournment MMC /030R Moved by Councillor Keating, seconded by Councillor Tremblett BE IT RESOLVED the meeting was adjourned at 8:03 p.m. Gary Myles Deputy Mayor Dennis Kelly Chief Administrative Officer 14