Staff Present: Acting City Manager - T. Strong; Director of Engineering Services - J. Gordon; and Director of Development Services - G.

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1 held December 15,2003, at 2:00 p.m. in the Matsqui Centennial Auditorium Council Present: Mayor M. Reeves; Councillors B. Beck, E. Fast, S. Gibson, M. Gill, G. Peary, P. Ross, and M. Warawa (part) Staff Present: Acting City Manager - T. Strong; Director of Engineering Services - J. Gordon; and Director of Development Services - G. Acheson Staff Present for a Portion of the Meeting: Director of Parks and Recreation - M. Taylor; Manager of Design and Development - R. Myers; Manager, Abbotsford Recreation Centre (Pool) - S. Knoke; Economic Development Manager - J. Teichroeb; Manager, Corporate Planning - M.B. Mckenzie; Airport Manager - R. Reed; Manager, Major Planning Projects - G. Boyle; Senior Planners - R. Brennan and R. Hintsche; Property Consultant - P. McKenzie; City Solicitor - M. McAllister; and Administrative Manager, Economic Development - T. Harder Media Present: The Abbotsford News and Shaw Communications Public Present: CALL TO ORDER Mayor Reeves called the meeting to order at 2:00 p.m. 2. ADOPTION OF MINUTES.1 Executive Committee Meeting Minutes - December 8, DELEGATIONS Moved by Councillor Gill, seconded by Councillor Ross, that the minutes of the Executive Committee meeting of Council, held December 8, 2003, be adopted, as amended on page 2 to indicate that no fee be charged for "public fireworks" permits, rather than for "special event" permits. E CARRIED..1 R. Myers, Manager Design and Development, and S. Knoke, Manager, Abbotsford Recreation Centre (Pool) - New Staff - Introduction The Director of Parks and Recreation introduced new staff members R. Myers, Manager Design and Development, and S. Knoke, Manager, Abbotsford Recreation Centre (Pool). Mayor and Council extended congratulations to Mssrs. Myers and Knoke and wished them well in their new positions with the City of Abbotsford

2 0007Gl held December 15, 2003, at 2:00 p.m. in the Matsqui Centem1ial Auditorium Page 2.2 H. Saaltink - Charter of Sustain ability - Proposed Amendment H. Saaltink spoke to correspondence dated November 14, 2003, which outlined a proposed amendment to the Chmier of Sustainability. Concerns were expressed regarding the following words in the preamble of the Charter "Before any other considerations,... ". The authors of the letter, H. Saaltink, U. de long, C. Smith, and A. Martens, believed added no weight to the valid to the remainder of the sentence, "that citizens must be able to provide the basic necessities for their families. It was further requested that the Charter be complemented by a set of "Quality of Life Indicators". Moved by Councillor Ross, seconded by Councillor Gibson, that the delegation of H. Saaltink be received, and that, as requested in correspondence dated November 14, 2003, from H. Saaltink, U. de long, C. Smith, and A. Martens, the words "Before any other considerations,... " be removed from the premnble of the Charter of Sustainability. There was some support for deferring any revisions to the Charter of Sustainability, given to the imminent rewriting of the City's Official Community Plan. It was also pointed out that the original authors of the Charter had contemplated all aspects of the document, including the subject wording. The motion was then put and E CARRIED. Moved by Councillor Ross, seconded by Councillor Beck, that the Chmier of Sustainability be referred back to staff to consult with the original groups regarding "Quality of Life Indicators" to complement the document. E CARRIED..3 C. Wiebe - Abbotsford 2010 Planning Committee C. Wiebe, on behalf of the 2010 Planning Committee, reviewed actions to date with respect to the 2010 Olympic Games. She noted that the Organizing Committee of the Olympic Games (OCOG) is developing a marketing plan, which will open up opportunities for communities and businesses. Mayor and Council members were invited to attend the January 22,2004, launch of "The Abbotsford Strategy" to ensure that the City of Abbotsford is an active participant in the 20 I 0 Olympic and Paralympic Games opportunities.

3 held December 15, 2003, at 2:00 p.m. in the Matsqui Centennial Auditorium Page 3 Moved by Councillor Gill, seconded by Councillor Gibson, that the delegation of C. Wiebe, Abbotsford 2010 Planning Committee, be received. E CARRIED Old Yale Road - Liquor Primary Licence Referendum and Rezoning Application ( ) The Director of Development Services highlighted Report No. DEY dated December 10, 2003, from the Senior Planner, which recommended a public hearing be conducted for the Primary Liquor Licence application for property at Old Yale Road. A Liquor Licensing Referendum was conducted for the subject application in October 2003; however, irregularities, such as ballot interference, were noted in the report from the referendum company that had conducted the vote. B. Duncan, on behalf of D. Davies, Highwayman Pub, stated that the referendum was conducted in compliance with City regulations, and believed that Council should adhere to the results. Noting that a 60% majonty vote is required for a Liquor Licensing Referendum, C. Mckay, on behalf of R. Erdman, stated that proceeding to public hearing with the subject Liquor Licensing Application would be contrary to City policy and inconsistent with previous referenda. He refuted allegations by the applicant regarding interfering with the balloting process. F. Deol, 3229 Sparrow Drive, outlined concerns with the balloting process. He stated that many area residents were perplexed because of language barriers and propaganda that was distributed throughout the neighbourhood during the balloting process. He urged Council to forward the application to a public hearing. D. Fenton, on behalf of the applicant, remarked that irregularities in the balloting process were pointed out by the company that conducted the referendum which, he believed, invalidated the process. Moved by Councillor Ross, seconded by Councillor Gill, that Report No. DEY , dated December 10, 2003, be received from the Senior Planner: and (1) a final resolution regarding the Primary Liquor Licence be forwarded to the Liquor Control and Licensing Branch after the necessary Public Hearing regarding the Official Community Plan amendment and rezoning bylaws for the entire project; (2) Bylaws Nos , cited as "Abbotsford Zoning Bylaw, 1006, Amendment Bylaw No.1", and I , cited as "Abbotsford Zoning

4 held December 15, 2003, at 2:00 p.m. in the Matsqui Centennial Auditorium Page 4 Bylaw, 1996, Amendment Bylaw No. 265", for property located at Old Yale Road, be forwarded to a new Public Hearing when a list of alternative compatible land uses are submitted for review, and issues of funding for items not budgeted by the City are resolved; and (3) the Mayor and Director of Administration and Corporate Planning be authorized to execute all documentation relating to this matter. Council members opposed to holding a public hearing on the subject liquor licensing application commented that the applicant should be treated consistently with similar applicants, and in compliance with the referendum policy, and that a second referendum was the most equitable way to resolve the matter. Staff confirmed that the notification area could be extended to 400 m, rather than the normal 100 m required for a regular public hearing. The motion was then put and E CARRIED. Opposed: Councillors Fast and Gibson 5. REPORTS 5.1 AIRPORT.1 Abbotsford Airport Fees Bylaw No Airport Fees ( ) Moved by Councillor Peary, seconded by Councillor Gill, that Report No. YXX dated December 8, 2003, be received from the Airport Manager; and Bylaw No , cited as "Abbotsford Airp011 Fee Bylaw, 2004" proceed for three readings at the next Regular meeting of Council. E CARRIED.

5 held December 15, 2003, at 2:00 p.m. in the Matsqui Centennial Auditorium Page DEVELOPMENT SERVICES.1 Street Renaming Policy ( ) Moved by Councillor Fast, seconded by Councillor Warawa, that Report No. DEV dated December 5, 2003, be received from the Assistant Planner; and: (1) the Street Renaming Guidelines adopted in August 1994 be rescinded; and (2) the Street Renaming Policy detailed in Report No. DEV , be approved. E CARRIED. Councillor Warawa was excused from the meeting at 3:04 p.m.. 2 Lethbridge Drive and Cyril Street - Street Renaming ( ) Moved by Councillor Gill, seconded by Councillor Beck, that Report No. DEV dated December 8, 2003, be received from the Manager, Major Planning Projects; and (1) the renaming of a portion Lethbridge Drive to McKinley Drive, as shown on Figure 1 attached to the report, be approved, consistent with the street renaming policy; and (2) the renaming of portions of Cyril Street and Abbotsford-Mission Highway, as shown on Figure 2 of the report, be approved, with the effective date to be detennined after affected owners and occupiers are advised of the proposed renaming and requested to comment on the timing of the renaming. E CARRIED..3 R. and G. Schartner, and Huntingdon Road - Agricultural Land Commission Application ( / A03-006) In Report No. DEV dated December 10, 2003, the Assistant Planner discussed the R. and G. Shartner Agricultural Land Commission application for property located at and Huntingdon Road. The applicants propose a homesite severance subdivision of.31 acres from the 9.1-acre property. The City'S Agricultural Advisory Committee denied the application based on the recently adopted "Position Paper on Enhancing the Agricultural Economy". It recommends City decision-making be based on "the net benefit to agriculture", rather than "no net loss to agriculture".

6 held December 15,2003, at 2:00 p.m. in the Matsqui Centennial Auditorium Page 6 Moved by Councillor Beck, seconded by Councillor Gill, that Report No. DEV dated December 10, 2003, be received from the Assistant Planner; and that the homesite severance application for the R. and G. Shartner property at and Huntington Road be forwarded to the Agricultural Land Commission without comment; and further that, should the Agricultural Land Commission approve the application, a right to farm covenant be registered on the title of the newly-created lot. There was some Council concern regarding forwarding severance applications to the Agricultural Land Commission in light of the City in the Country Plan pertaining to the enhancement of agriculture. The motion was then put and Opposed: Councillor Ross E CARRIED. Moved by Councillor Beck, seconded by Councillor Ross, that the City'S recently-adopted policy, as outlined in the Position Paper on Enhancing the Agricultural Economy, to base decisions on "what is the net benefit to agriculture", rather than "no net loss to agriculture", be referred to the Agricultural Advisory Committee for review and comment with respect to homesite severances. Council concerns related to the proposed "right to farm" covenant being registered against the title of the subject property, which would alert the present and future owners of the "nuisances" associated with living next to farm land. It was suggested that past practices should be adhered to with respect to homesite severance applications. The motion was then put and DEFEATED. Opposed: Councillors Fast, Gibson, Gill, and Peary

7 held December 15,2003, at 2:00 p.m. in the Matsqui Centennial Auditorium Page 7 4. Liquor Licensing - Temporary Changes ( ) 5.3. ENGINEERING Moved by Councillor Peary, seconded by Councillor Fast, that Report No. BLD dated December 8, 2003, be received from the Director of Development Services; and that the Director of Development Services be authorized to make comments and recommendations to the Liquor Control and Licensing Board regarding applications for temporary amendments to liquor licences. E CARRIED. 1. Two Tandem Trucks and Two Garbage Trucks - Replacement Vehicles ( and ) 6. NEW BUSINESS Moved by Councillor Ross, seconded by Councillor Gibson, that Report No. ENG dated October 23, 2003, be received from the Operations Manager; and that two tandem axle dump trucks and two garbage/recycling trucks be replaced using funds in the Equipment Replacement Reserve. E CARRIED..1 Smoking Regulation Bylaw - Repeal Moved by Councillor Beck, seconded by Councillor Gill that, as recommended by the City' s Bylaw Review Committee, Bylaw No. 2939, cited as Smoking Regulation Bylaw, be repealed. E CARRIED.

8 held December 15, 2003, at 2:00 p.m. in the Matsgui Centennial Auditorium Page 8 7. ADJOURNMENT Moved by Councillor Gill, seconded by Councillor Fast, that the December 15, 2003, Executive Committee meeting of Council be adjourned (3:26 p.m.). CARRIED. Certified Correct: Director of Adml. strati on and Corporate Planni g