REGULAR COUNCIL PROCEEDINGS CITY OF FLAT ROCK, MICHIGAN GIBRALTAR ROAD FLAT ROCK, MI MONDAY, NOVEMBER 19, 2018

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1 REGULAR COUNCIL PROCEEDINGS CITY OF FLAT ROCK, MICHIGAN GIBRALTAR ROAD FLAT ROCK, MI MONDAY, NOVEMBER 19, 2018 The regular meeting of the Flat Rock City Council convened at the Municipal Building, Gibraltar Road, Flat Rock, Michigan 48134, on the above date at 7:30 p.m. 1. PLEDGE OF ALLEGIANCE 2. ROLL CALL OF COUNCIL MEMBERS: PRESENT ELECTED OFFICIALS: Mayor Dropiewski Council Members: Bergeron, Little, Martin, Maul, Tefend, Wrobel ALSO PRESENT: City Attorney David Grunow, City Clerk Meaghan Bachman, Fire Chief Bill Vack, Police Chief John Leacher, DPS Director Jim Lancaster, Recreation Director Rodney Wade, Treasurer/City Administrator Brian Marciniak, Economic Development Director Liz Hendley, Building Director Larry Dishaw. 3. APPROVAL OF MINUTES: Resolution Supported by Bergeron RESOLVED, to approve the amended minutes of the regular City Council meeting of November 5, 2018 as requested by Council Member Maul. The following is the amendment to the minutes: Item 9-H-Sale Real Estate Council Member Maul noted there was nothing in the minutes about why he voted no and stated it was because the bid procedure was not being followed. He asked that his reasoning for the no vote is recorded due to the bidding procedure/ordinance not being followed. 4. CITIZENS TO BE HEARD: 5. REPORTS FROM DEPARTMENT HEADS: Director of Public Services Jim Lancaster reminded residents not to rake leaves into street and asked for assistance with trying to keep the catch basins clear. He also asked if cars could be kept off streets, so the sweepers can operate efficiently. Director Lancaster reminded residents of procedures when it snows. Council Member Wrobel mentioned a leaf pickup system that Wyandotte offers and suggested Flat Rock look into the cost of this service. Director Lancaster noted it is difficult to staff and expensive to outfit the trucks but will explore pricing. The Mayor

2 noted we might not want to encourage a program that requires residents to place leaves in street. The Mayor reminded residents it is illegal in Flat Rock to burn leaves. Economic Development Director Liz Hendley wished all a Happy Thanksgiving. She reminded all that it is Small Business Saturday this weekend. She encouraged all to bring their Christmas Passports with them to receive double stamps. Council Member Bergeron asked when the passports must be turned in; Director Hendley noted, December 14 th and the prizes are awarded at the December 17 th Council Meeting. The Mayor noted participants can turn in more than one (1) passport. Recreation Director Rodney Wade reminded all of the Christmas Senior Dinner on December 6 th from 1:00 4:00 PM. He noted registration is required and space is filling up fast. He noted girls basketball ended and thanked all for participating. He noted boys basketball practice will start next week. Fire Chief Bill Vack noted the EEDs have arrived and are being distributed as follows, 5 to Police Department, 1 to City Hall, and 1 to the DPS. 6. REPORTS FROM COUNCIL MEMBERS: Council Member John Bergeron wished all residents, Council Members, Department Heads and Flat Rock Employees a Happy Thanksgiving. Council Member Jim Martin wished all a Happy and Safe Thanksgiving and not to go crazy on Black Friday! Council Member Ken Wrobel reminded all not to drink and drive. He asked Director Dishaw the status of Shagg Salon and if there is any movement. Director Dishaw noted he met with the property owner and contractor, all drawings have been approved and is now up to the owner to start the renovations. Council Member Little asked about the motel (garage) that collapsed. Director Dishaw noted his office sent letters to the owner and will follow up with the process and procedures. Council Member Little asked Fire Chief Vack for a status of the rescue trucks. Chief Vack noted one is still being serviced at the factory and should be back in 2 weeks, another went out of service and the department is using Woodhaven s while it is being fixed. 7. MAYOR COMMENTS: Mayor Dropiewski spoke on behalf of Sue Farrar regarding the Christmas Decorating Contest. He noted you do not have to enter to win, the Beautification Commission will drive around town to view the decorated homes. The Mayor also reminded residents that Santa Comes to Flat Rock on Tuesday, November 28 th at 6:30 PM. Before Santa arrives, there will be a tree lighting ceremony at 6:00 PM, outside of City Hall. There will also be an opportunity to have breakfast with Santa at on December 1 st at the Community Center. He also noted some businesses will be hosting Santa and to check out the Flat Rock Our Hometown Facebook page. The Mayor congratulated Director Wade on a successful girls basketball season. The Mayor noted he handed out the medals for the participants and noted there were approximately 20 teams and they have great talent. He noted the boys team has about 600 participants and is a growing program.

3 Mayor Dropiewski thanked Clerk Bachman and the Deputy Clerk Tomasik for a successful Election. He noted the City had new election equipment (chosen by Wayne County) and a huge voter turnout and thanked the entire Election team. Clerk Bachman stated the Election workers do a wonderful job with the Election process. She also thanked Deputy Clerk Katie Tomasik for her hard work and dedication with the Election. She further thanked all staff members who helped. 8. UNFINISHED BUSINESS: 9. NEW BUSINESS Item 9-A-Invoice from G.V. Cement Contracting Company for Concrete Repair Resolution Motion by Wrobel Supported by Martin RESOLVED, to approve the invoice from G.V. Cement Contracting Company for Concrete Repair, in the amount of $16, Item 9-B-Replacement of Fire Department Overhead Door Resolution Supported by Tefend RESOLVED, to approve the purchase of an overhead door for the Fire Department. The total cost to replace the door is $7, to Crawford Door of Monroe. Item 9-C-Redevelopment Ready Communities Program Resolution Supported by Bergeron RESOLVED, WHEREAS, the Michigan Economic Development Corporation has developed the Redevelopment Ready Communities (RRC) program as a statewide initiative that certifies communities by assisting them in streamlining the development approval process while integrating transparency, predictability and efficiency into daily development practices; and WHEREAS, the City of Flat Rock recognizes the value of the RRC program, along with its opportunities for technical assistance, and seeks to improve its redevelopment readiness via an intensive review of existing processes; and

4 WHEREAS, the City of Flat Rock supports the staff s effort in the self-evaluation process of the RRC program and looks forward to feedback from the MEDC s RRC Team on the City s processes and procedures. NOW, THEREFORE, BE IT RESOLVED, that the City of Flat Rock authorizes staff to participate in the MEDC s Redevelopment Ready Communities (RRC) program and is willing to engage in the process to support the evaluation phase and adoption of the Best Practices to enhance our development approval process and communications with our stakeholders. Item 9-D-Dissemination Agreement with Bendzinski & Company Resolution Supported by Wrobel RESOLVED, to approve the Dissemination Agreement with Bendzinski & Company. Item 9-E-Summer Blast and Riverfest 2019 Resolution Supported by Dropieski BE IT RESOLVED that the event known as "Summer Blast in the Park" to be conducted at and near Huroc Park on Friday, June 7, 2019; Saturday, June 8, 2019; and Sunday, June 9, 2019, sponsored by the Flat Rock Community Foundation ("Foundation"), is designated as a special event as defined in Section of the Code of Ordinances. BE IT FURTHER RESOLVED that the Director of Public Services, in accordance with the applicable ordinances, shall issue a permit for the operation of the event in accordance with such rules and regulations as the Director deems appropriate. BE IT FURTHER RESOLVED that during the period from June 7, 2019, through June 9, 2019, and except for local traffic to gain ingress and egress for local businesses, the following streets and roadways shall be closed between the hours of 8:00 a.m. and 12:00 p.m. to permit the operation of the event: Arsenal Road, between Telegraph Road and W. Huron River Drive; Gibraltar Road, between Telegraph Road and Arsenal Road; and E. Huron River Drive, from Telegraph Road to Arsenal Road. The Director of Public Services shall place such barricades and notices to facilitate the closing of the streets and roadways as provided in this resolution. BE IT FURTHER RESOLVED that Huroc Park shall be closed to the public from 3:00 p.m; on Thursday, June 6, 2019, until 7:00 a.m. on Monday, June 10, 2019, except for those persons in

5 attendance of the special event during its hours of operation, or those concessionaires, vendors, and volunteers with permission from the Foundation. BE IT FURTHER RESOLVED that in accordance with Section 62-76(e) of the Code of Ordinances, that the Foundation is approved as an entity to sell alcoholic beverages at the special event and shall comply with all rules and regulations of the Michigan Liquor Control Commission, and such other rules and regulations as may be directed by the Director of Public Services. BE IT FURTHER RESOLVED that the Director of Public Services shall, after consultation with the Foundation, be authorized to adopt such other reasonable rules and regulations as may be necessary for the orderly conduct of the activities at and during the special event, but only if such rules and regulations are posted at all entrances of the special event and filed with the City Clerk. BE IT FURTHER RESOLVED that, including such other rules and regulations as may be issued by the Director of Public Services and those provisions of Section of the Code of Ordinances, the following rules shall be in effect during the special event: No outside food or beverages; No pets (except for service animals); No bikes, scooters, roller blades, or skateboards; No grills; No coolers on the island; and No pop-up tents. BE IT FURTHER RESOLVED, that the above rules and regulations, together with such other reasonable rules and regulations necessary for the orderly conduct of the activities at and during the special event, be posted at all entrances of the special event and filed with the City Clerk at least forty-five (45) days prior to the event. BE IT FURTHER RESOLVED that the City Council for the City of Flat Rock invites all residents and non-residents, young and old, to the 2019 Summer Blast in the Park to be held on June 7, 2019, through June 9, Discussion: Council Member Little noted he would like to see a financial report showing accounts payable and receivable for the festival. Council Member Maul asked how the City can incorporate more Flat Rock businesses at these events. The Mayor responded every business was invited to participate with free booth space was offered. Council Member Maul asked specifically about food and beverage businesses. The Mayor responded there is an application process and two (2) Flat Rock businesses participated at Riverfest. He further noted the business must be approved through Wayne County for food and beverage services. He also added the vendor applications are available on the Flat Rock Riverfest website. Council Member Maul asked if the same was for alcohol sales, the Mayor responded it isn t for alcoholic beverages, that is a license obtained by the Flat Rock Community Foundation. Motion carried 5-2 with Little and Maul voting no

6 Item 9-F-1st Reading Marijuana Establishments as Defined by Michigan Regulation and Taxation of Marijuana Act Resolution Supported by Bergeron RESOLVED, to suspend the 1st Reading of the ordinance regarding Marijuana Establishments as Defined by Michigan Regulation and Taxation of Marijuana Act. 10. CITIZENS TO BE HEARD: 11. LATE CORRESPONDENCE: 12. ADJOURNMENT: Resolution Motion by Maul Supported by Wrobel RESOLVED, to adjourn the regular City Council meeting of November 19, 2018 at 8:12 PM. All voting yes; motion carried unanimously 7-0 DATE: Approved JONATHAN D. DROPIEWSKI, MAYOR MEAGHAN K. BACHMAN, CITY CLERK